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2006-540-Ordinance No. 2006-010 Recorded 5/31/2006REVIEWED LE AL COUNSEL REVIEWED dA CODE'-kEVIEW COMMITTEE DESCHUTES COUNTY OFFICIAL NANCY BLANKENSHIP, COUNTY COMMISSIONERS' JOURNAL 1111111111111111111111111111 RECOR CLERKDS Q 2006'540 0513112006 03;34;25 PM BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON An Ordinance Amending Title 22, of the Deschutes County Code, making technical changes. ORDINANCE NO. 2006 -010 WHEREAS, the Deschutes County Planning Division has proposed a Text Amendment to Title 22, County Development Procedures, to make minor changes that will correct errors, omissions, inconsistencies, and clarify awkward text; and WHEREAS, the Deschutes County Planning Commission held a duly noticed pubic hearing on February 9, 2006, and recommended to the Board the proposed changes to Title 22 as described in Exhibits "A" through "B." WHEREAS, the Board of County Commissioners held duly noticed public hearing on May 10, 2206; now, therefore, THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ORDAINS as follows: Section 1. AMENDMENT. DCC 22.24., Land Use Action Hearings, is amended to read as described in Exhibit "A," attached hereto and by this reference incorporated herein, with new language underlined and language to be deleted in stfiketlfeugh. Section 2. AMENDMENT. DCC 22.30, Reconsideration, is amended to read as described in Exhibit "B," attached hereto and by this reference incorporated herein, with new language underlined and language to be deleted in strfkethreugh. PAGE l OF 2 - ORDINANCE NO. 2006-010 (05/10/2006) Section 3. FINDINGS. The board adopts the staff report adopted as Exhibit `B" to Ordinance 2006- 006, and incorporated herein by this reference, as its findings to support this Ordinance. r DATED thisJ/'day of �" '2006. BOARD OF COUNTY COMMISSIONERS OF DESCHUTJ��COUNTY, OREGON R. LUKE, CHAIR BE XLARNO, VICE CHAIR MICHAEL M. DALY, COMMISSIONER Date of I" Reading: � day of , 2006. / yr Date of 2 "d Reading: e ( 'day of , 2006. Record of Adoption Vote Commissioner Yes No Abstained Excused Dennis R. Luke Bev Clarno ✓ Michael M. Daly Effective date: 'day of ! , 2006. ATTEST: Recording Secretary PAGE 2 OF 2 - ORDINANCE NO. 2006-010 (05/10/2006) APPENDIX "A" Chapter 22.24. LAND USE ACTION HEARINGS 22.24.010. Filing of staff report for hearing. 22.24.020. Hearings Body. 22.24.030. Notice of hearing or administrative action. 22.24.040. Contents of notice. 22.24.050. Burden of proof. 22.24.060. Nature of evidence. 22.24.070. Limitation on oral presentations. 22.24.080. Standing. 22.24.090. Record. 22.24.100. Disclosure of ex parte contacts. 22.24.105. Disclosure of personal knowledge. 22.24.110. Challenge for bias, prejudgment of personal interest. 22.24.120. Hearings procedure. 22.24.125. Setting the hearing. 22.24.130. Close of the record. 22.24.140. Continuances or record extensions. 22.24.150. Objections to jurisdiction, procedure, notice or qualifications. 22.24.160. Reopening the record. 22.24.010. Filing of staff report for hearing. A. At the time an application that in the judgment of the Planning director requires a hearing is deemed complete, a hearing date shall be set. B. A staff report shall be completed seven days prior to hearing. If the report is not completed by such time, the hearing shall be held as scheduled, but any party may at the hearing or in writing prior to the hearing request a continuance of the hearing to a date that is at least seven days after the date the initial staff report is complete. Pursuant to DCC 22.24.140(A)(3), grant of a continuance under these circumstances shall be discretionary. D. Oral or written modifications and additions to the staff report shall be allowed prior to or at the hearing. (Ord. 96 -071 § 1D, 1996; Ord. 95 -045 § 11, 1995; Ord. 90 -007 § 1, 1990) 22.24.020. Hearings Body. A. The following shall serve as the hearings body: 1. Hearings Officer. 2. Planning Commission, as specified by DCC 22.24.020(C). 3. Board of County Commissioners, except where an applicable joint management agreement within an acknowledged urban growth boundary specifies a city governing body as the final appeals body. B. The Hearings Body order shall be as set forth in DCC 22.24.020(A), except that the Board may call up an administrative decision for review without the necessity of an application going before the Hearings Officer. C. Where the Hearings Officer declines to hear a matter on the grounds of a conflict of interest, the Planning Commission shall substitute for the hearings officer. In the Redmond Urban Area, the initial Hearings Body for a quasi-judicial plan amendment or zone change may at the discretion of the Planning Director be either the Planning Commission or the Hearings Officer. Additionally, in the Redmond Urban Area, the initial Hearings Body for Declaratory Rulings and revocations of land use approvals may, at the discretion of the Planning Director, be the Hearings Officer, the Redmond Urban Area Planning Commission or the Redmond City Council. (Ord. 2001 -045 § 1, 2001; Ord. 2000 -003 § 1, 2000; Ord. 99 -031 § 5, 1999; Ord. 98 -019 § 3, 1998; Ord. 96 -071 § 1D, 1996; Ord. 95 -045 § 11A, 1995; Ord. 90 -007 § 1, 1990) 22.24.030. Notice of hearing or C. A copy of the staff report shall be mailed to administrative action. the applicant, shall be made available to such A. Individual Mailed Notice. other persons who request a copy and shall be 1. Except as otherwise provided for herein, filed with the Hearings Body. notice of a land use application shall be Page 1 of 7 — EXHIBIT "A" TO ORDINANCE 2006 -010 (05/10/2006) APPENDIX "A" mailed at least 20 days prior to the g. Any neighborhood or community hearing for those matters set for hearing, organization formally recognized by or within 10 days after receipt of an the board under criteria established application for those matters to be by the Board whose boundaries processed administratively with notice. include the site. Written notice shall be sent by mail to the h. At the discretion of the applicant, the following persons: County also shall provide notice to a. The applicant. the Department of Land b. Owners of record of property as Conservation and Development. shown on the most recent property 2. Notwithstanding DCC 22.24.030(A)(1) tax assessment roll of property (b)(1), all owners of property within 250 located: feet of property that is the subject of a 1. Within 100 feet of the property plan amendment application or zone that is the subject of the notice change application shall receive notice. where any part of the subject 3. The failure of a property owner to property is within an urban receive mailed notice shall not invalidate growth boundary; any land use approval if the Planning 2. Within 250 feet of the property Division can show by affidavit that such that is the subject of the notice notice was given. where the subject property is 4. For structures proposed to exceed 30 feet outside an urban growth in height that are located outside of an boundary and not within a farm urban growth boundary, the area for or forest zone, except where describing persons entitled to notice greater notice is required under under DCC 22.24.030(A)(1)(b) shall DCC 22.24.030(A)(4) for expand outward by a distance equal to structures proposed to exceed 30 the distance of the initial notice area feet in height; or boundary for every 30 foot height 3. Within 750 feet of the property increment or portion thereof. that is the subject of the notice B. Posted Notice. where the subject property is 1. Notice of a land use action application within a farm or forest zone, except where greater notice is for which prior notice procedures are required under DCC chosen shall be posted on the subject 22.24.030(A)(4) for structures property for at least 10 continuous days proposed to exceed 30 feet in prior to any date set for receipt of height. comments. Such notice shall, where c. For a solar access or solar shade practicable, be visible from any adjacent exception application, only those public way. owners of record identified in the 2. Posted notice of an application for a application as being burdened by the utility facility line approval shall be by approval of such an application. posting the proposed route at intervals of d. The owner of a public use airport if not less than one -half mile. The notice the airport is located within 10,000 shall be posted as close as practicable to, feet of the subject property. and be visible from, any public way in e. The tenants of a mobile home park the vicinity of the proposed route. when the application is for the 3. Notice of a solar access application shall rezoning of any part or all of a be posted as near as practicable to each mobile home park. lot identified in the application. f. The Planning Commission. C. Published Notice. In addition to notice by mail and posting, notice of an initial hearing Page 2 of 7 — EXHIBIT "A" TO ORDINANCE 2006 -010 (05/10/2006) APPENDIX "A" shall be published in a newspaper of general circulation in the County at least 20 days prior to the hearing. D. Media Notice. Copies of the notice of hearing shall be transmitted to other newspapers published in Deschutes County. (Ord. 99 -031 § 6, 1999; Ord. 96 -071 § ID, 1996; Ord. 95 -071 § 1, 1995; Ord. 95 -045 § 12, 1995; Ord. 91 -013 § 7 -8, 1991; Ord. 90 -007 § 1, 1990) 22.24.040. Contents of notice. A. All mailed notices of a land use action hearing shall: 1. Describe the nature of the applicant's request and the nature of the proposed uses that could be authorized. 2. List the criteria from the zoning ordinance and the plan applicable to the application at issue. 3. Set forth the street address or easily understood geographical reference to the subject property. 4. State the date, time and location of any hearing or date by which written comments must be received. 5. State that any person may comment in writing and include a general explanation of the requirements for submission of testimony and the procedures for conduct of testimony, including, but not limited to, a party's right to request a continuance or to have the record held open. 6. If a hearing is to be held, state that any interested person may appear. 7. State that failure to raise an issue in person at a hearing or in writing precludes appeal by that person to the Land Use Board of Appeals (LUBA), and that failure to provide statements or evidence sufficient to afford the decision -maker an opportunity to respond to the issue precludes appeal to LUBA based on that issue. 8. State the name of a county representative to contact and the telephone number where additional information may be obtained. 9. State that a copy of the application, all documents and evidence submitted by or on behalf of the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost. 10. State that a copy of the staff report will be available for inspection at no cost at least seven days prior to the hearing and will be provided at reasonable cost. 11. All mailed notices shall contain the following statement: NOTICE TO MORTGAGEE, LIENHOLDER, VENDOR OR SELLER: ORS CHAPTER 215 REQUIRES THAT IF YOU RECEIVE THIS NOTICE, IT MUST PROMPTLY BE FORWARDED TO THE PURCHASER, B. All mailed and published notices for hearings shall contain a statement that recipients may request a copy of the staff report. C. All mailed and published notices concerning applications necessitating an exception to one of the statewide land use planning goals shall state that a goal exception is proposed and shall summarize the issues in an understandable manner. (Ord. 96 -071 § ID, 1996; Ord. 95 -045 § 13, 1995; Ord. 90 -007 § 1, 1990) 22.24.050. Burden of proof. Throughout all local land use proceedings, the burden of proof rests on the applicant. (Ord. 95 -045 § 14, 1995; Ord. 90 -007 § 1, 1990) 22.24.060. Nature of evidence. All relevant evidence shall be received. (Ord. 90 -007 § 1, 1990) 22.24.070. Limitation on oral presentations. The Hearings Body may set reasonable time limits on oral testimony. (Ord. 90 -007 § 1, 1990) 22.24.080. Standing. A. Any interested person may appear and be heard in a land use action hearing, except that in appeals heard on the record, a person must have participated in a previous hearing on the subject application. Page 3 of 7 — EXHIBIT "A" TO ORDINANCE 2006 -010 (05/10/2006) APPENDIX "A" B. Any person appearing on the record at a hearing (including appeals) or presenting written evidence in conjunction with an administrative action or hearing shall have standing and shall be a party. A person whose participation consists only of signing a petition becomes a party only if his or her signature is legible and his or her address is clearly written on the petition. C. Additionally, any owner of property to be burdened by a solar access permit shall be considered a party at every stage of the solar access permit decision process. (Ord. 96 -071 § 1D, 1996; Ord. 95 -045 § 15, 1995; Ord. 90 -007 § 1, 1990) 22.24.090. Record. A. A retie -tape record of the hearing shall be made. B. All exhibits presented shall be marked to show the identity of the person offering the exhibit. C. Exhibits shall be numbered in the order presented in two categories, proponents and opponents, and shall be dated. D. When exhibits are introduced, the proponent or opponent exhibit number or letter shall be read into the record. (Ord. 05 -051 § 1, 2005; Ord. 90 -007 § 1, 1990) 22.24.100. Disclosure of ex parte contacts. Prior to making a decision, the Hearings Body or any member thereof shall not communicate directly or indirectly with any party or his representative in connection with any issue involved in a pending hearing except upon notice and opportunity for all parties to participate. Should such communication - whether written or oral - occur, the Hearings Body member shall: A. Publicly announce for the record the substance of such communication; and B. Announce the parties' right to rebut the substance of the ex parte communication during the hearing. Communication between County staff and the Hearings Body shall not be considered to be an ex parte contact. (Ord. 90 -007 § 1, 1990) 22.24.105. Disclosure of personal knowledge. A. If the Hearings Body or any member thereof uses personal knowledge acquired outside of the hearing process in rendering a decision, the Hearings Body or member thereof shall state the substance of that knowledge on the record and allow all parties the opportunity to rebut such statement on the record. B. For the purposes of DCC 22.24.105, a site visit by the Hearings Body shall be deemed to fall within this rule. After the site visit has concluded, the Hearings Body must disclose its observations and conclusions gained from the site visit in order to allow for rebuttal by the parties. (Ord. 95 -045 § 16, 1995) 22.24.110. Challenge for bias, prejudgment or personal interest. Prior to or at the commencement of a hearing, any party may challenge the qualification of the Hearings Body, or a member thereof, for bias, prejudgment or personal interest. The challenge shall be made on the record and be documented with specific reasons supported by facts. Should qualifications be challenged, the Hearings Body or the member shall disqualify itself, withdraw or make a statement on the record of its capacity to hear. A planning commission member with a conflict identified under ORS 215.035 or 215.244 must disqualify him or herself after disclosure. (Ord. 90 -007 § 1, 1990) 22.24.120. Hearings procedure. A hearing shall be conducted as follows: A. The Hearings Body shall explain the purpose of the hearing and announce the order of proceedings, including reasonable time limits on presentations by parties. B. A statement by the Hearings Body regarding pre- hearing contacts, bias, prejudice or personal interest shall be made. Page 4 of 7 — EXHIBIT "A" TO ORDINANCE 2006 -010 (05/10/2006) APPENDIX "A" C. Any facts received, noticed or recognized outside of the hearing shall be stated for the record. D. Challenges to the Hearings Body's qualifications to hear the matter shall be stated and challenges entertained. E. The Hearings Body shall list applicable substantive criteria, explain that testimony and evidence must be directed toward that criteria or other criteria in the comprehensive plan or land use regulations that the person believes to apply to the decision, and that failure to address an issue with sufficient specificity to afford the decision -maker and the parties an opportunity to respond precludes appeal to LUBA based on that issue. F. Order of presentation: 1. Open the hearing. 2. Staff report. 3. Proponents' presentation. 4. Opponents' presentation. 5. Proponents' rebuttal. 6. Opponents' rebuttal may be allowed at the Hearings Body's discretion. 7. Staff comment. 8. Questions from or to the chair may be entertained at any time at the Hearings Body's discretion. 9. Close the hearing. G. The record shall be available for public review at the hearing. H. A form of preliminary statement incorporating the provisions of DCC 22.24.120 is set forth as Appendix A to DCC Title 22 for use by the Board of County Commissioners. (Ord. 90 -007 § 1, 1990) 22.24.125. Setting the hearing. A. After an application is deemed accepted a hearing date shall be set. A hearing date may be changed by the County staff, or the Hearings Body up until the time notice of the hearing is mailed. Once the notice of hearing is mailed any changes in the hearing date shall be processed as a continuance in accordance with DCC 22.24.140. B. If an applicant requests that a hearing date be changed, such request shall be granted only if the applicant agrees that the extended time period for the hearing shall not count against the 150 -day time limit set forth in DCC 22.20.040. (Ord. 99 -031 § 7, 1999; Ord. 96 -071 § 1 D, 1996; Ord. 95 -045 § 17, 1995) 22.24.130. Close of the record. A. Except as set forth herein, the record shall be closed to further testimony or submission of further argument or evidence at the end of the presentations before the Hearings Body. B. If the hearing is continued or the record is held open under DCC 22.24.140, further evidence or testimony shall be taken only in accordance with the provisions of DCC 22.24.140. C. Otherwise, further testimony or evidence will be allowed only if the record is reopened under DCC 22.24.160. D. An applicant shall be allowed, unless waived, to submit final written arguments in support of its application after the record in the initial hearing has closed within such time limits as the Hearings Body shall set. The Hearings Body shall allow applicant at least seven days to submit its argument, which time shall be counted against the 150 -day clock. (Ord. 2006 -010 § 9, 2006; Ord. 99 -031 § 8, 1999; Ord. 96 -071 § ID, 1996; Ord. 95 -045 § 19, 1995; Ord. 90 -007 § 1, 1990) 22.24.140. Continuances or record extensions. A. Grounds. 1. Prior to the date set for an initial hearing, an applicant shall receive a continuance upon any request. If a continuance request is made after the published or mailed notice has been provided by the County, the Hearings Body shall take evidence at the scheduled hearing date Page 5 of 7 — EXHIBIT "A" TO ORDINANCE 2006 -010 (05/10/2006) APPENDIX "A" from any party wishing to testify at that time after notifying those present of the continuance. Any party is entitled to a continuance of the initial evidentiary hearing or to have the record left open in such a proceeding in the following instances: a. Where additional documents or evidence are submitted by any party; or b. Upon a party's request made prior to the close of the hearing for time to present additional evidence or testimony. For the purposes of DCC 22.24.140(A)(2), "additional documents or evidence" shall mean documents or evidence containing new facts or analysis that are submitted after notice of the hearing. 3. The grant of a continuance or record extension in any other circumstance shall be at the discretion of the Hearings Body. B. Except for continuance requests made under DCC 22.24.140(A)(1), the choice between granting a continuance or leaving the record open shall be at the discretion of the Hearings Body. After a choice has been made between leaving the record open and granting a continuance, the hearing shall be governed thereafter by the provisions that relate to the path chosen. C. Continuances. 1. If the Hearings Body grants a continuance of the hearing, the hearing shall be continued to a date, time and place certain at least seven days from the date of the initial hearing. 2. An opportunity shall be provided at the continued hearing for persons to rebut new evidence and testimony received at the continued hearing. 3. If new written evidence is submitted at the continued initial hearing, any person may request prior to the conclusion of the continued hearing that the record be left open for at least seven days to allow submittal of additional written evidence or testimony. Such additional written evidence or testimony shall be limited to evidence or testimony that rebuts the new written evidence or testimony. 4. If the hearing is other than an initial hearing, anv continuances. are at the discretion of the, hems body..., D. Leaving record open. If at the conclusion of the_.inittiial hearing the Hearings Body leaves the record open for additional written evidence or testimony, the record shall be left open for at least 14 additional days, allowing at least the first seven days for submittal of new written evidence or testimony and at least seven additional days for response to the evidence received while the record was held open. Written evidence or testimony submitted during the period the record is held open shall be limited to evidence or testimony that rebuts previously submitted evidence or testimony. E. A continuance or record extension granted under DCC 22.24.140 shall be subject to the 150 -day time limit unless the continuance or extension is requested or otherwise agreed to by the applicant. When the record is left open or a continuance is granted after a request by an applicant, the time period during which the 150 -day clock is suspended shall include the time period made available to the applicant and any time period given to parties to respond to the applicant's submittal. (Ord. 99 -031 § 9, 1999; Ord. 96 -071 § 1 D, 1996; Ord. 95 -045 § 18, 1995; Ord. 91 -013 § 9, 1991; Ord. 90 -007 § 1, 1990) 22.24.150. Objections to jurisdiction, procedure, notice or qualifications. Any objections not raised prior to the close of oral testimony are waived. Parties alleging procedural error shall have the burden of proof at LUBA as to whether the error occurred and whether the error has prejudiced the party's substantial rights. (Ord. 95 -045 § 20, 1995; Ord. 90 -007 § 1, 1990) Page 6 of 7 — EXHIBIT "A" TO ORDINANCE 2006 -010 (05/10/2006) APPENDIX "A" 22.24.160. Reopening the record. A. The Hearings Body may at its discretion reopen the record, either upon request or on its own initiative. The Hearings Body shall not reopen the record at the request of an applicant unless the applicant has agreed in writing to an extension or a waiver of the 150 -day time limit. B. Procedures. 1. Except as otherwise provided for in DCC 22.24.160, the manner of testimony (whether oral or written) and time limits for testimony to be offered upon reopening of the record shall be at the discretion at the Hearings Body. 2. The Hearings Body shall give written notice to the parties that the record is being reopened, stating the reason for reopening the record and how parties can respond. The parties shall be allowed to raise new issues that relate to the new evidence, testimony or criteria for decision- making that apply to the matter at issue. (Ord. 99 -031 § 10, 1999; Ord. 96 -071 § ID, 1996; Ord. 95 -045 § 21, 1995) Page 7 of 7 — EXHIBIT "A" TO ORDINANCE 2006 -010 (05/10/2006) APPENDIX `B" Chapter 22.30. RECONSIDERATION Hearings Officer shall determine whether the request for reconsideration has merit. 22.30.010. Reconsideration. 22.30.020. Procedure. 22.30.030. Limitation on reconsideration. 22.30.010. Reconsideration. A. An applicant may request that the Hearing Officer's decision be reconsidered as set forth herein. A request for reconsideration shall be accompanied by a fee established by the County and by applicant's written consent that the 150 -day time clock will not run during the period of the reconsideration. B. Grounds for reconsideration are limited to the following instances where an alleged error substantially affects the rights of the applicant: 1. Correction of an error in a condition established by the Hearing Officer where the condition is not supported by the record or is not supported by law; 2. Correction of errors that are technical or clerical in nature. (Ord. 99 -031 § 13, 1999; Ord. 96 -071 § IF, 1996; Ord. 95 -045 § 27 and 28, 1995) 22.30.020. Procedure. A. A request for reconsideration shall be filed with the Planning Director within 4-812 days of the date the decision was mailed. The request shall identify the alleged error in the Hearings Officer's decision and shall specify how the applicant would be adversely affected if the alleged error were to remain uncorrected. B. Upon receipt of a request for reconsideration, the Planning Director shall forward the request for reconsideration to the Hearings Officer and notify the other parties to the proceeding of the request and allow for a 10 -day comment period on the request. At the end of the comment period, the C. The Hearings Officer shall modify the decision upon a determination that the request has merit and the alleged error substantially affects the applicant. Notice of the modification shall be sent to all parties to the proceeding. If the Hearings Officer determines that no modification is warranted, a determination shall issue to that effect. D. Filing a request for a reconsideration shall not be a precondition for appealing a decision. E. Filing a request for reconsideration stays the deadline for any party to file an appeal of the Hearings Officer's decision. 1_. _The stay ofthc appeal period for the original hearings_ Officer's decision for all parties to the proceeding s r�aoneffee —ends upon mailing of a modification or upon mailing a determination that a modification is not warranted. 2. If an opponent files an appeal and an applicant has requested reconsideration, the opponent's appeal shall be stayed„ and not processed pending disposition of the request for modification. 3. If the original I- learings Officer's decision is not modified__,._. UpOn reconsideration, the_M nest's appeal will be processed in accordance with the procedures set forth in DCC 22.32. 4. If the on final Ileari s_Officer's decision is modified _.._ ..................._upon reconsideration, the opponent appellant must, within 12 days of the mailing of the modified decision, file in writing a statement fleti atee# as to whether the opponent/appel]ant desires to proceed on the appeal previously filed or to amend the appeal_ tc_,_incl.ude an__appeal.... of the modified portions of the decision or the appeal shall be considered withdrawn If the opponent / appellant ._states.,_an_._intention. PAGE 1 OF 2 — EXHIBIT `B" TO ORDINANCE NO. 2006 -010 (05/10/2006) APPENDIX `B" to appeal the modified_ portions of the decision the basis for the modified appeal..,., sh_a11. tie prc�yided,in accordance with DCC 22.32.020. 5. if the original Hearings Officer's decision is modified, the applicant may ppeal the modified decision in accordance with DCC 22.32.020 within 1.2 days of the mailing of the modified decision:, (Ord 2005 -010 § 2, 2006; Ord. 99 -031 § 14, 1999; Ord. 95 -045 § 27 and 29, 1995) 22.30.030. Limitation on reconsideration. No decision shall be reconsidered more than once. (Ord. 95 -045 § 27 and 30, 1995) PAGE 2 OF 2 — EXHIBIT "B" TO ORDINANCE NO. 2006-010 (05/10/2006)