2006-645-Order No. 2006-097 Recorded 6/28/2006EVA
L
L GAL SEL
D
ESCHUTES COUNTY OFFICIAL RECORDS
NANCY BLANKENSHIP
COMMISSIONERS' JOURNALNTY CLERK U 20060645
111111111 IIII II I111I ~i~ 1111 06/28/2006 10:39:13 AM
2004=645
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order Transferring Cash Among Various
Funds as Budgeted in the Deschutes County
Budget for the Fiscal Year 2005-06 and
Directing Entries.
* ORDER NO. 2006-097
WHEREAS, it is necessary to make cash transfers as budgeted; now therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON,
HEREBY ORDERS as follows:
Section 1. That the Deschutes County Finance Director transfers cash as follows:
Transfer
Amount
FROM: 001-4500-491.96-05 General Fund, Non-Departmental, Transfer to Community
Justice - Juvenile Fund $430,192.50
TO: 230-0000-391.11-00 Community Justice - Juvenile Fund, Transfer from
General Fund, Non-Departmental $430,192.50
FROM: 001-4500-491.96-07 General Fund, Non-Departmental, Transfer to Commission
On Children & Families $ 24,566.68
TO: 370-0000-391.11-00 Commission on Children & Families, Transfer from
General Fund, Non-Departmental $ 24,566.68
FROM: 001-4500-491.96-11 General Fund, Non-Departmental, Transfer to Health Fund $183,215.39
TO: 259-0000-391.11-00 Health Fund, Transfer from General Fund,
Non-Departmental $183,215.39
FROM: 001-4500-491.96-12 General Fund, Non-Departmental, Transfer to Mental
Health Fund $92,918.50
TO: 275-0000-391.11-00 Mental Health Fund, Transfer from General Fund, Non-
Departmental $92,918.50
PAGE 1 OF 6- ORDER No. 2006-097 (6/26/06)
FROM: 001-4500-491.96-33 General Fund, Non-Departmental, Transfer to Healthy Start
Prenatal Fund
$5,484.11
TO: 260-0000-391.11-00
Healthy Start Prenatal Fund, Transfer from General Fund,
Non-Departmental
$5,484.11
FROM: 001-4500-491.96-64
General Fund, Non-Departmental, Transfer to
Mental Health Fund (Add'1 Over Base Amount)
$8,333.36
TO: 275-0000-391.61-00
Mental Health Fund (Add'l Over Base Amount), Transfer
from General Fund, Non-Departmental
$8,333.36
FROM: 160-9400-491.96-04
Transient Room Tax Fund, Transfer to Sheriff's Law
Enforcement Fund
$170,833.33
TO: 255-0000-391.13-00
Sheriff's Law Enforcement Fund, Transfer from
Transient Room Tax Fund
$1.70,833.33
FROM: 001-4500-491.96-35
General Fund, Non-Departmental, Transfer to
Dog Control Fund
$10,661.50
TO: 350-0000-391.11-00
Dog Control Fund, Transfer from General Fund,
Non-Departmental
$10,661.50
FROM: 270-2200-491.96-12
ABHA Fund, Transfer to Mental Health Fund
$36,702.50
TO: 275-0000-391.50-00
Mental Health Fund, Transfer from AB1 A Fund
$36,702.50
FROM: 280-2200-491.96-12
OHP-CDO Fund, Transfer to Mental Health Fund
$4,166.64
TO: 275-0000-391.25-00
Mental Health Fund, Transfer from OHP-CDO Fund
$4,166.64
FROM: 001-4500-491.96-32
General Fund, Non-Departmental, Transfer to
Building Services Fund
$17,196.25
TO: 620-0000-391.11-00
Building Services Fund, Transfer from General Fund,
Non-Departmental
$17,196.25
FROM: 001-4500-491.96-37
General Fund, Non-Departmental, Transfer to
Victims' Assistance
$29,000.00
TO: 212-0000-391.11-00
Victims' Assistance, Transfer from General Fund,
Non-Departmental
$29,000.00
FROM: 001-4500-491.96-38
General Fund, Non-Departmental, Transfer to
Information Technology
$12,618.50
TO: 660-0000-391.11-00
Information Technology, Transfer from
General Fund, Non-Departmental
$12,618.50
PAGE 2 OF 6- ORDER No. 2006-097 (6/26/06)
FROM: 001-4500-491.96-48 General Fund, Non-Departmental, Transfer to
Fair & Expo Center Fund
$75,000.00
TO: 618-0000-391.11-00
Fair & Expo Center Fund, Transfer from General
Fund, Non-Departmental
$75,000.00
FROM: 001-4500-491.96-65
General Fund, Non-Departmental, Transfer to
Commission on Children & Families (Other) Fund
$31,250.00
TO: 370-0000-391.61-00
Commission on Children & Families (Other) Fund,
Transfer from General Fund, Non-Departmental
$31,250.00
FROM: 001-4500-491.96-66
General Fund, Non-Departmental, Transfer to
Juvenile (Other) Fund
$27,000.00
TO: 230-0000-391.61-00
Juvenile (Other) Fund, Transfer from General Fund,
Non-Departmental
$27,000.00
FROM: 165-0800-491.96-07
Video Lottery Fund, Transfer to Commission on
Children & Families Fund
$40,475.00
TO: 370-0000-391.50-00
Commission on Children & Families Fund, Transfer
From Video Lottery Fund
$40,475.00
FROM: 165-0800-491.96-12
Video Lottery Fund, Transfer to Mental Health Fund
$ 5,250.00
TO: 275-0000-391.50-00
Mental Health Fund, Transfer from Video Lottery Fund
$ 5,250.00
FROM: 208-1100-491.96-37
Liquor Enforcement Fund, Transfer to
Victims' Assistance Fund
$19,500.00
TO: 212-0000-391.20-00
Victims' Assistance Fund, Transfer from
Liquor Enforcement Fund
$19,500.00
FROM: 255-3400-491.96-05
Sheriff s Office Fund, Transfer to Community
Justice Juvenile Fund
$ 7,500.00
TO: 230-0000-391.21-00
Community Justice Juvenile Fund, Transfer from
Sheriff's Office Fund
$ 7,500.00
FROM: 259-2000-491.96-06
Health Department Fund, Transfer to Project
Development Fund
$37,500.00
TO: 1.40-0000-391.49-00
Project Development Fund, Transfer from
Health Department Fund
$37,500.00
PAGE 3 of 6- ORDER No. 2006-097 (6/26/06)
FROM: 275-2200-491.96-06 Mental Health Fund, Transfer to
Project Development Fund
$37,500.00
TO: 140-0000-391.24-00
Project Development Fund, Transfer from
Mental Health Fund
$37,500.00
FROM: 305-0900-491.96-01
GIS Dedicated Fund, Transfer to Assessor's
Office Fund
$41,321.50
TO: 001-0200-391.42-00
Assessor's Office Fund, Transfer from GIS
Dedicated Fund
$41,321.50
FROM: 140-0800-491.96-32
Project Development Fund, Transfer to
Building Services Fund
$ 3,581.00
TO: 620-0000-391.37-00
Building Services Fund, Transfer from
Project Development Fund
$ 3,581.00
FROM: 142-0800-491.96-32
General County Projects, Transfer to
Building Services Fund
$ 4,500.00
TO: 620-0000-391.59-00
Building Services Fund, Transfer from
General County Projects Fund
$ 4,500.00
FROM: 001-4500-491.96-04
General Fund, Non-Departmental, Transfer
To Sheriff's Law Enforcement Fund
$435,000.00
TO: 255-0000-391.11-00
Sheriff's Law Enforcement Fund, Transfer from
General Fund, Non-Departmental
$435,000.00
FROM: 130-0800-491.96-48
Park Acquisition and Development Fund, Transfer
To Fair & Expo Center Fund
$85,000.00
TO: 618-0000-391.01-30
Fair & Expo Center Fund, Transfer from Park
Acquisition & Development Fund
$85,000.00
FROM.: 001-4500-491.96-10
General Fund, Non-Departmental, Transfer
To Admin Services Fund
$15,000.00
TO: 625-0000-391.11-00
Admin Services Fund, Transfer from General
Fund, Non-Departmental
$15,000.00
FROM: 142-0800-491.96-10
General County Projects Fund, Transfer
To La Pine Bldg. Purchase/Remodel Fund
$8,270.00
TO: 451-0000-391.50-00
La Pine Bldg. Purchase/Remodel Fund, Transfer
from General County Projects Fund
$8,270.00
PAGE 4 OF 6- ORDER No. 2006-097 (6/26/06)
FROM: 276-2200-491..96-12 Acute Care Services Fund, Transfer
To Mental Health Fund
TO: 275-0000-391.50-00
Mental Health Fund, Transfer from
Acute Care Services Fund
FROM.: 130-0800-491.96-10
Park Acquisition and Development Fund, Transfer
To Fair & Expo Construction Fund
TO: 685-0000-391.01-30
Fair & Expo Construction Fund, Transfer from
Park Acquisition & Development Fund
FROM: 142-0800-491.96-10
General County Projects Fund, Transfer
To La Pine Senior Center Fund
TO: 127-0000-391.50-00
La Pine Senior Center Fund, Transfer from
General County Projects Fund
FROM: 295-3601-491.96-19
Community Development Fund, Transfer
To CDD Reserve Fund
TO: 300-0000-391.27-00
CDD Reserve Fund, Transfer from
Community Development Fund
FROM: 610-6200-491.96-27
Solid Waste Fund, Transfer to Landfill Postclosure
Fund
TO: 612-0000-391.35-00
Landfill Postclosure Fund, Transfer from Solid
Waste Fund
FROM: 610-6200-491.96-28
Solid Waste Fund, Transfer to Solid Waste Equipment
Reserve Fund
TO: 614-0000-391.35-00
Solid Waste Equipment Reserve Fund, Transfer
from Solid Waste Fund
FROM.: 610-6200-491.96-29
Solid Waste Fund, Transfer to Solid Waste Captital
Projects Fund
TO: 613-0000-391.35-00
Solid Waste Capital Projects Fund, Transfer
from Solid Waste Fund
FROM: 610-6200-491.96-30
Solid Waste Fund, Transfer to Landfill
Closure Fund
TO: 611-0000-391.35-00
Landfill Closure Fund, Transfer
from Solid Waste Fund
$70,000.00
$70,000.00
$120,230.00
$120,230.00
$84,300.00
$84,300.00
$125,000.00
$125,000.00
$50,000.00
$50,000.00
$25,000.00
$25,000.00
$175,000.00
$175,000.00
$175,000.00
$175,000.00
PAGE 5 OF 6- ORDER No. 2006-097 (6/26/06)
FROM: 610-6200-491.96-62 Solid Waste Fund, Transfer to SW N Area
Development Fund $175,000.00
TO: 616-0000-391.35-00
SW N Area Development Fund, Transfer
from Solid Waste Fund
$175,000.00
Section 2. That the Deschutes County Finance Director makes the appropriate accounting entries to
reflect the cash transfers as set out herein.
DATED this Xth day of June, 2006.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ATTEST:
ecording Secretary
PAGE 6 of 6- ORDER No. 2006-097 (6/26/06)
MICHAEL M. DALY, rissioner
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F
adi Hasse
From: Marty Wynne
Sent: Thursday, June 01, 2006 8:42 AM
To: Judi Hasse
Subject: FW: Appropriation Transfer -Fund 130
Judi,
We need to process a resolution for the Board to approve. Thank you.
Marty
-----Original Message-----
From: Jeanine Faria
Sent: Wednesday, May 31, 2006 10:00 AM
To: Marty Wynne
Subject: Appropriation;Transfer - Fund 130
The County entered into a contract, in the amount of $120,230.00, with David Evans and
Associates, Inc. for design services for the RV Park at the Fair & Expo Center. It was
agreed that the resources for this phase of the project would be provided by the Park
Acquisition & Development Fund.
As the expenditures for the RV Park will be accounted for in the Fair & Expo Construction
Fund (Fund 685), it will be necessary to transfer cash from Fund 130 to Fund 685. To do
this, a transfer of appropriation will be required, as follows:
From: 130-0800-452-93.40 Capital Outlay - Special Construction Projects $120,230
To: 130-0800-491.96-10 Transfers Out - Miscellaneous $120,230
The appropriation in 130-0800-452.93-40 is $492,000.
it will be $317,1770.
After this appropriation transfer,
1
rage 1 of 1
Judi Hasse
From: Susan Ross
Sent: Thursday, May 18, 2006 4:03 PM
To: Marty Wynne
Cc: Jeanine Faria; Judi Hasse
Subject: Transfer of Appropriation
Marty, I will need to request to appropriation transfers. The first one is a transfer from general county projects
fund, capital outlay, to the transfer out line of the same fund so that we can transfer cash for the completion of the
South County/La Pine building project. The Board has authorized the transfer of additional cash.
FROM: 442-0800-419-9210 General County Projects, Building Remodel $40,000
TO: 442-0800-491-9610 General County Projects, Transfers Out
r
The second transfer is from the general county projects fund, material and services, to the transfer out line of the
same fund to allow for cash transfer to the La Pine Senior Center construction fund. The Board authorized up to
$100,000 cash transfer, however, the project is nearly complete and we did not need this full amount.
FROM: 442-0800-419-4320 General County Projects, Repairs & Maintenance $60,000
TO: 442-0800-491-9610 General County Projects, Transfers Out
4~
Please let me know if you have any questions.
Susan Ross
Deschutes County Property & Facilities Director
549-383-6793
549-385-3205 fax
5/22/2006
Judi Hasse
To: Greg Canfield
Subject: RE: Fund 276 transfer to Fund 275 for 2005-06
-----Original Message-----
From: Greg Canfield
Sent: Monday, May 22, 2006 4:53 PM
To: Marty Wynne
Cc: Judi Hasse; Loretta Gertsch; Scott Johnson; Lori Hill
Subject: Fund 276 transfer to Fund 275 for 2005-06
Thank you,
Greg
Hi Marty,
Mental Health would like to request an appropriation transfer from Contingency
(276-2200-501.97-01) to Transfer Out (276-2200-491.96-12), and from
Contingency(275-2200-501.97-01) to 2 expenditure budget lines as set forth in attached
document for Fund 275 (Note 2 tabs on spreadsheet, one each for Fund's 275 & 276)
We were uncertain as to the amount of actual expenditures in a couple of categories when
preparing our 2005/06 budget for-Fund 276, especially since 2005/06 would be the first
full year of using fund 276. We' did however appropriate sufficient funds in contingency
to cover unknown costs, or costs 'coming in potentially higher than anticipated. At this
time additional funds are needed from Fund 276 to cover hospital, transportation and other
crisis costs, which have thus far been spent out of Fund 275.
Please let me know if you have questions and if I will be needed at the Commissioner
meeting to explain the need for the appropriation transfer.
Thank you,
Greg Canfield
Original Message-----
From: Lori Hill
Sent: Wednesday, May 03, 2006 4:42 PM
To: Greg Canfield
Subject: Fund 276 transfer for 2005-06
Greg
I spoke with Scott about the amount of money to transfer from fund 276 to MACCA. Please
transfer $30,000 for this fiscal year. This is to cover payments we have made for
hospital, transportation and other crisis costs. This is in addition to the transfer for
the cost of Carol's position.
Thanks
Lori
1
Judi Hasse
From: Jeanine Faria
Sent: Tuesday, June 06, 2006 5:18 PM
To: Greg Canfield
Cc: Judi Hasse
Subject: Transfer from fund 276 to 275
A Transfer from Fund 276 to Fund 275 was approved in the supplemental budget on April 12,
2006. This transfer has not yet been made, but it is on the schedule of transfers to be
made in June, 2006.
Jeanine
Judi Hasse
From:
Debbie Parret
Sent:
Wednesday, June 14, 2006 8:59 AM
To:
Marty Wynne
Cc:
Judi Hasse; Timm Schimke
Subject:
Quarterly Transfers.doc
Attachments: Quarterly Transfers.doc
Quarterly
-ansfers.doc (27 KB.
i Marty,
Here's my final budgeted fund transfers for FY 05-06!
Debbie
MEMO
TO: Marty Wynne, Finance
CC: Judy Hasse, Finance;
Timm Schimke, Solid Waste Director
FROM: Debbie Parret, Accounting Tech
DATE: June 8, 2006
SUBJECT: Fund Transfers
Please transfer the following funds accordingly:
FROM
TO
AMOUNT
610-6200-491.96-27
612-0000-391.35-00
$ 50,000.00
610-6200-491.96-28
614-0000-391.35-00
$ 25,000.00
610-6200-491.96-29
613-0000-391.35-00
$175,000.00
610-6200-491.96-30
611-0000-391.35-00
$175,000.00
610-6200-491.96-62
616-0000-391.35-00
$175,000.00
If you have any questions, please do not hesitate to call me. Thanks!
Judi Hasse
From:
Tom Anderson
Sent:
Wednesday, June 21, 2006 4:51 PM
To:
Marty Wynne
Cc:
Judi Hasse
Subject:
Request for Transfer
Marty/Judi, please transfer the remaining $125,000 in unspent budget appropriation from
295-3601-491-96-19 to 300-0000-391-27-00. Thank you.
Tom Anderson
Director
Deschutes County Community Development
117 NW Lafayette Avenue
Bend, OR. 97701
541/385-1704
541/385-1764 (fax)
Tom-Anderson@co.deschutes.or.us
Page 1 of 1
Judi Hasse
To: Judi Hasse
Subject: FW:
From: Susan Ross
Sent: Wednesday, June 21, 2006 7:07 PM
To: Judi Hasse
Subject:
Is there any way I can amend the fund 127 request to increase the transfer of appropriation by $5,000? The price
I was waiting on came in $5,000 higher than expected. That will make the total transfer $25,000. Of that, I will
need a cash transfer of exactly $84,300.
Susan Ross
Deschutes County Property & Facilities Director
541-383-6713
541-385-3205 fax
6/22/2006
Page 1 of 1
Judi Hasse
From: Susan Ross
Sent: Thursday, June 22, 2006 10:37 AM
To: Judi Hasse; Jeanine Faria; Marty Wynne
Attachments: Approp trans out 001-4500.xis; Approp transfer 001-4500.x1s; Approp trans 142.x1s
Here's amended appropriations.
In addition, the cash transfer for fund 451 needs to be $8,270. 1 gave you the incorrect number yesterday.
Thanks.
Susan Ross
Deschutes County Property & Facilities Director
541-383-6713
541-385-3205 fax
6/22/2006