2006-768-Order No. 2006-118 Recorded 7/26/2006REVIEWED
LEGAL COUNSEL
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order Amending the Emergency Jail Management Plan for
Inmates Confined at the Deschutes County Adult Jail.
ORDER NO. 2006-118
WHEREAS, on January 7, 2002, the Deschutes County Board of Commissioners implemented an Emergency Jail
Management Plan to control the inmate population of the Deschutes County Adult Jail as provided for under the provisions
of ORS 169.042, 169.044 and 169.046.
WHEREAS, on September 24, 2003 the Emergency Jail Management Plan was amended due to the closing of the
Regional Work Center; and
WHEREAS, the implementation of the Deschutes County Family Drug Court on August 1, 2006 requires that the
Deschutes County Adult Jail Policy and Procedure on the Forced Releases, formerly entitled Matrix Release (Exhibit B) be
amended so that individuals serving time for a drug court sanction be included under the Matrix Ineligible category.
WHEREAS, the corrections staff has consulted with the Sheriff, District Attorney, County Counsel, the courts and
local Chiefs of Police concerning recommended changes to the jail management plan; and,
WHEREAS, the Board of Commissioners has received and considered information from the Sheriff and Jail
Command Staff concerning the Emergency Jail Management and changes necessary to effectively manage the work center
and adult jail capacity and release criteria, including risk assessment for inmates considered for release or transitional leave;
now therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, HEREBY ORDAINS
as follows:
Section 1. That the Emergency Jail Management plan adopted by the Deschutes County Board of Commissioners
on January 17, 2002 and amended on September 24, 2003 be amended as set out Exhibit A and Exhibit B, attached hereto
and by this reference incorporated herein, and be implemented immediately as an emergency measure to manage the
number of inmates in the Deschutes Adult Jail.
DATED this y of 2006.
BOARD OF COUNTY COMMISSIONERS FOR DESCHUTES
COUNTY, OREGON
/z
R. L
ATTEST: BEV'C ARNO, Vice (
Recording Secretary NIAEL M. DALY,
1- ORDER NO. 2006-118 (07/12/06)
F:\L.EGAL\B000 ORDERs\2006 ORDERMORDER 2006-118 AMENDING 2003-097.DOC
COUNTY
NANCYUBLANKENSHIP,F000NTY CLERKDS OJ 7006'168
COMMISSIONERS' JOURNAL
2006-7118
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EXHIBIT A
Deschutes County Adult Jail
Emergency Capacity Management Plan
Step 1 All sentenced prisoners lodged the Deschutes County Adult Jail (hereinafter referred
to as "the facility") will be reviewed in accordance with the Matrix Release (see Step
3) to determine the risk factor to the community.
Step 2 When a housing area within the facility reaches capacity or when the jail reaches 228
inmates, the facility will be at budgeted capacity. When the jail reach capacity,
Corrections is authorized by the Sheriff to give notice, per ORS 169.046, to all police
agencies in the county to make maximum use of citations in lieu of custody, and to
begin the process outlined in Step 3.
Step 3 Inmates considered by Corrections as having the lowest risk to the community who
meet the criteria setout under the "Forced Releases," Deschutes County Adult Jail
Policy and Procedure #CD-7-1, shall be evaluated for Transitional Leave or early
release and appropriate actions taken.
Step 4 Corrections will send a list of inmates meeting criteria described in Step 3 via E-mail
or FAX to the criminal justice partners the day before their release.
Step 5 Inmates released on Transitional Leave or with other conditions will be given written
notice of the action taken and their responsibilities per the release agreement.
Page I of 1 - Exhibit A
F:\Legal\B000 Orders\2006 Orders\Ord 2006-118 Exh A - Amending 2003-097.doc
DESCHUTES C UNTY U T CD-7-1
Les Stiles, Sheri , Jail Operations
Approved by: July 12, 2006
FORCED RELEASES
POLICY.
It is the policy of the Deschutes County Adult Jail (DCAJ) and Work Center (WC) to release
inmates with the lowest matrix score to maintain population control and assure community
safety. Forced release will be applied to both pre-trial and sentenced inmates.
PURPOSE.
The purpose of this policy is to ensure jail population does not exceed the facility's bed space
capacity when all other forms of release are exhausted.
OREGON JAIL STANDARDS:
• OJS D 02.02.01, Policies and Procedures Required
REFERENCES:
• ORS 169.042, Maximum Facility Population; Recommendation
• ORS 169.044, Action on Recommendation
• ORS 169.046, Notice of County Jail Population Emergency; Action to be Taken;
Notification of Release of Inmates Likely
DEFINITIONS.
Base Matrix Number. Inmate release score for pre-trial detainees, and for sentenced inmates
before the time served percent calculation.
Early Release. Release of sentenced inmates for time served and release of pre-trial detainees
on conditional release.
Escape Risk. Inmate arrested for Escape I; inmate arrested for Escape II from a maximum or
medium security institution; inmate has an institutional violation for possessing escape tools or
attempting to escape from a medium or maximum-security institution. Severity of charge or
combination of charges leads staff to believe inmate may attempt to escape.
Exceptional Danger Hold. The Sheriff, Undersheriff, Captain or Facility Lieutenant shall
determine whether an inmate shall be placed on an exceptional danger hold based on information
Supersedes: 1.090 - CD-7-1 (09-22-03)
Review Date: July 2008
Total Pages: 7 1
DCAJ CD-7-1 July 12. 2006
received by staff that raises a substantial likelihood that the inmate will either fail to appear at a
subsequent hearing or endanger the physical safety of themselves or another. Information may
be in the form of statements made by the inmate to corrections staff, or police officers, or relayed
to staff by parole and probation officers or prosecuting attorneys. An inmate's disciplinary
action or behavior during incarceration may be considered.
Final Matrix Number. Inmate release score for pretrial detainees, and for sentenced inmates
after calculation for time served. Final matrix number determines priority for early release.
Ineligible Inmates. Those inmates not eligible for forced release.
Matrix Calculation Screen. Information entered into the computer by the staff to determine
innate matrix scores.
Matrix List. Numerical list of all inmates by the final matrix number that are lodged in the
DCAJ or WC both pre-trial and sentenced inmates.
PROCEDURES.
SECTION A: FA CILITY CAPA CITY
A-1. The capacity of the DCAJ is two hundred and twenty-eight (228) and is broken down as
follows:
a. Capacity for inmates in the secured area of the facility is one hundred and forty (140)
in housing areas 200, 300, 400, 500, 600, 700, 800, 900, 1000, and 1100. Each
security cell in units 500, 700, 900, and 1100 can house two inmates. Security cells
in unit 300 are single occupant cells.
b. Capacity for inmates in the secured area of the facility is twelve (12) in housing area
100. Each security cell in unit 100 can house two inmates.
c. Capacity for inmates in the minimum-security area of the facility is sixty (60) in
housing areas 1400, 1500, and 1600.
d. Capacity for inmates in the minimum-security area of the facility is sixteen (16) in
housing areas 1200 and 1300.
A-2. The capacity of the WC is ninety (90) inmates and is broken down as follows:
a. Capacity for male inmates is seventy-two (72) in dorms 1, 2, and 3.
b. Capacity for female inmates is eighteen (18) in dorms 4 and 5.
SECTION B: MATRIX COMPUTATION
B-1. When a housing area or the total jail population reaches capacity, or within twenty-four
hours will reach capacity, the Sheriff, Undersheriff, Captain or Facility Lieutenant shall
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DCAJ CD-7-1 July 12. 2006
authorize the early release of inmates in both the DCAJ and WC based on their matrix
score. The number of inmates released will be determined by the shift supervisor in order
to achieve or maintain capacity.
B-2. Shift supervisors will be responsible to input the required data, maintain accurate records
and update information as required. When an inmate is lodged in a housing unit at the
DCAJ, the Matrix Calculation Screen in the Jail Information Management System (DIMS)
will be completed to determine the base matrix number assigned to the inmate.
B-3. Matrix scores will be assigned by using the formula in the Matrix Calculation Screen.
B-4. Matrix scores will be recomputed whenever any of the following occurs:
a. Criminal charges are added, reduced, or dismissed.
b. The inmate becomes assaultive, disruptive, unstable, unpredictable or an escape risk.
c. The inmate exhibits psychological problems.
d. Staff becomes aware of any information (Computerized Criminal History (CCH),
alias names, etc), which was unknown when the original matrix score was assigned.
e. Inmate receives a local or state sentence.
f. Percentage of time inmate served on sentence changes.
g. The ineligible factor changes.
B-5. The matrix score will be updated as follows:
a. On the last page of the matrix computation, left click the mouse. This will bring up a
new matrix page.
b. In the date field, hold down the shift key and hit the quotation mark key. This will
forward the CCH score from the prior page and enter the current date.
c. Complete the appropriate fields, including the reason for rescoring the matrix.
d. All charges the inmate is held on, or is sentenced on, will be entered in the charge
field with the highest-ranking charge entered first. Charges that are time-served will
not be scored.
e. Sentenced inmates will have the percent-served calculated in the served field by using
the F5 key.
f. Enter comments, if any, and file the computation.
SECTION C. MATRIX INELIGIBLES
C-1. Inmates in this category will not be included when considering matrix releases until they
no longer have a condition requiring ineligibility and are removed from this category.
Ineligible inmates may still be released by posting bail, if the ineligible charge(s) is a
bailable offense. Ineligible inmates will be reviewed daily for accuracy. Reasons for
inclusion in this category include, but are not limited to, those factors set out in the
matrix calculation system as stated below:
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DCAJ CD-7-1 July 12, 2006
a. Inmates whose ability to comprehend is obstructed by the influence of alcohol and/or
drugs. In these instances, release calculation will be conducted when the inmate is
able to comprehend.
b. Inmates who are pending a disciplinary hearing or adjudication will be reviewed on a
case-by-case basis. Inmates pending a disciplinary hearing for violent and/or
multiple violations may be designated as ineligible until the hearing or adjudication
has taken place.
c. Inmates sanctioned to disciplinary segregation will be ineligible for the duration of
the disciplinary segregation.
d. Inmates charged with or serving a sentence for direct contempt of court will be
ineligible for early release.
e. Inmates held in DCAJ and WC under contract with other agencies (including state
inmates) will be ineligible for release.
f. Inmates initially arrested on a parole violation will be scored as ineligible. If the
parole board sanctions the inmate, or parole revoked, the inmate will remain
ineligible for their entire sentence.
g. If the parole officer sanctions the inmate, the ineligible designator will be dropped,
except for Family Drug Court sanctions.
h. If the inmate receives a sanction designating "Family Drug Court" they will remain
ineligible for their Drug Court sanction sentence.
i. Inmates charged with Violation of Restraining Order (VRO) will be scored as
ineligible. The ineligible designator will be removed when the inmate is sentenced on
the charge or the VRO is dropped.
j. Inmates' charges with Violation of a Release Agreement (VRA) will be scored as
ineligible. The ineligible designator will be removed when the inmate is sentenced on
the charge, or the VRA is dropped.
k. When the Sheriff determines an inmate, Undersheriff, Captain or Facility Lieutenant
to be an exceptional danger (as defined under definitions - exceptional danger hold),
the inmate will remain ineligible for their entire incarceration or until the inmate no
longer meets the criteria for exceptional danger hold.
1. When an inmate is on a release for domestic violence and is rearrested for domestic
violence involving the same victim, the inmate will be ineligible for release their
entire incarceration.
in. Fugitive inmates pending extradition, or who were extradited to Oregon, federal
holds, state and federal rental bed inmates, Immigration and Naturalization Service
(ICE), in-transit holds or inmates pending transport to the state hospital for evaluation
will be scored as ineligible. If an extradited immate is sentenced locally, the ineligible
designator will be removed.
n. Inmates with no bail or inmates with a high bail, as determined by the courts with the
intent of keeping the inmate in custody, will be scored as ineligible as long as the
high bail or no bail is in effect.
o. Inmates held in DCAJ as material witnesses will be scored ineligible until the Court
determines the inmate is no longer a material witness.
p. Inmates sentenced to the Department of Corrections (DOC) will be ineligible for the
duration of their stay.
4
DCAJ CD-7-1 Julv 12, 2006
q. Inmates charged with Ballot Measure 11 (BM 11) offenses are not eligible for release
until sentenced to the custody of DCAJ, or charges reduced or dropped. BM 11
offenses are:
• Arson 1 - 164.325, where the offense represented a threat of serious physical
injury
• Assault 1 - 163.185
• Assault 2 - 163.175
• Att/Solicit Aggravated Murder - 163.095
• Attempted Murder - 161.405 - 163.115
• Kidnapping 1 - 163.235
• Kidnapping 2 - 163.225
• Manslaughter 1 - 163.118
• Manslaughter 2 - 163.125
• Murder - 163.115
• Rape 1 - 163.375
• Rape 2 - 163.365
• Robbery 1 - 164.415
• Robbery 2 - 164.405
• Sexual Abuse 1 - 163.427
• Sexual Penetration 1 - 163.411
• Sexual Penetration 2 - 163.408
• Sodomy 1 - 163.405
• Sodomy 2 - 163.395
• Use Child Display Sexual Act - 163.670
• Prostitution Compelling - 167.017
SECTIOND: MATRIX SCORING
D-1. The base matrix number will be factored as follows:
a. Highest ranking charge. Most serious offense charged. Score will be computed
in designated matrix screen field.
b. Additional charges. Each additional offense charged will be documented and
added to the screen following the highest charge.
c. Prior criminal record (juvenile and adult). The inmate's prior criminal
convictions will be documented on the matrix screen.
1) Previously convicted of BM 11 crime or statutory counterpart in Oregon
or any other state.
2) Previously convicted of felony escape.
3) Previously convicted of any person felony in Oregon or any other state,
other than aggravated murder, murder, or BM 11 crimes.
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DCAJ CD-7-1 July 12, 2006
4) Previously convicted of any property felony or felony drug charge in
Oregon or any state.
5) Previously convicted of misdemeanor crimes or convicted of felony
Driving While Suspended/Revoked (DWS/DWR) in Oregon or any
state.
6) Previous parole or probation violations (does not require a convicted
disposition).
d. Time served. Inmates sentenced to the DCAJ will receive points based on the
percentage of time served on the sentence. The points will be added to the base
matrix number to determine the final matrix number for sentences inmates.
Time Served
0% - 25%
26% - 50%
51% - 75%
76% - 100%
Pending
Points
15 points
10 points
5 points
0 points
0 points
SECTION E: RELEASE PROCEDURES
E-1. Forced releases will be considered only after other release options have been eliminated.
These options include normal recognizance releases as outlined in Release Policy No.
CD-5-6; releases after security or bail has been posted; and releases approved by the State
Court Release Officer.
E-2. Inmates arrested on charges for another Oregon jurisdiction, without Deschutes County
charges shall be released to the jurisdiction for which the hold/detainer is lodged. The
jurisdiction(s) for which the hold/detainer has been lodged shall immediately be
contacted and arrangements shall be made for the innate to be transferred to such
jurisdiction.
E-3. Shift supervisors will compute the matrix scores and print the Inmate Matrix Report
daily. The Inmate Matrix Report will be maintained at the shift supervisor's workstation.
Any person assigned a matrix score following completion of the Inmate Matrix Report
will be added to the list.
E-4. If capacity is reached in the male housing units in either the jail or the work center, the
male with the lowest final matrix score will be released first. If capacity is reached in the
female housing units in either the jail or work center, the female with the lowest final
matrix score will be released. All same sex inmates with the same lowest final matrix
score will be released.
6
DCAJ CD-7-1 July 12, 2006
E-5. Pre-trial inmates released as a result of matrix will be processed using a Court Release
Order and Agreement form. On the release screen in the JIMS system, the release should
be clearly noted as a matrix release. The authorizing shift supervisor shall also be listed
at the bottom of the recognizance form. The booking deputy will assure the correct court
date and inmate's signature is on the Release Order and Agreement.
E-6. Eligible sentenced inmates will be considered for matrix release if their final matrix score
is the lowest. Sentenced inmates released by matrix shall be considered to have
completed their sentence.
E-7. The Inmate Matrix Report will be provided to the Sheriff, District Attorney's Office, and
State Release Officer each working day. The District Attorney may request in writing a
24-hour postponement on the release of any inmate on the Inmate Matrix Report. The
request shall be date stamped when received by DCAJ. Inmates with a 24-hour
postponement will not be considered for release during that 24-hour period. If the
District Attorney files new charges within the 24-hour period, the inmate's matrix score
will be recomputed. If new charges have not been filed, the 24-hour postponement will be
dropped, and the inmate will be released according to the policy.
E-S. Each working weekday, the Sheriff, Undersheriff, Captain, State Release Officer will be
given a list of the inmates released due to overcrowding.
E-9. Inmates may appeal their matrix score when they believe it to be inaccurate by filing an
inmate grievance in accordance with Inmate Grievances Policy No. CD-6-I5.
FORMS USED:
Release Order and Agreement (JIMS)
Matrix Computation Form No. 110
Classification Charge List
7
DESCHUTES COUNTY ADULT JAIL
Inmate Name
(Last, First, MI)
MATRIX COMPUTATION FORM 110
Booking #
Date
Check all that apply. An inmate with any one of these conditions is not eligible for matrix release. Designate the inmate as
ineligible for matrix release. Calculate this inmate's score if there are any changes in court or charge status that would remove
the inmate from this section.
❑ Any Ballot Measure 11 (BM 11) crime ❑ Exceptional Danger Hold. Danger to themselves or another, dangerous
❑ Parole violation circumstances, or stalking. List danger.
❑ On release for domestic violence and (Written documentation required)
now arrested for: ❑ Fugitive, extradited, INS Hold, DOC Hold, or non-releasable hold from
o Crime against same person another agency
o Violation of restraining order ❑ No bail or extremely higher than normal bail amount. Judge raised bail to
extremely high amount.
o Violation of release agreement ❑ protective Custody/Witness/Sentenced DOC
❑ Family Drug Court Sanction Sentence
❑ Check box if any ineligibility factors apply and then designate the inmate ineligible for release on the Matrix
List.
Score
❑ Contempt of Court
31
❑ Class A Felony
31
Score
❑ Class C Felony - Violent
31
o Contempt of Court
15.5
❑ Probation Violation - New Charges
21
❑ Class A Felony
15.5
❑ Class B Felony - Non-violent
21
❑ Class C Felony - Violent
15.5
❑ Class A Misdemeanor -Violent
21
❑ Class B Felony - Non-violent
10.5
❑ Class C Felony - Non-violent
14
❑ Class A Misdemeanor -Violent
10.5
❑ Probation Hearing Pending -
❑ Class C Felony - Non-violent
7
No new charges.
14
❑ Probation Violation
7
❑ Probation Sanction - No new charges,
❑ Class A Misdemeanor - Non-violent
4.5
greater than 31 days
9
❑ Class B Misdemeanor - Non- vi
olent
3.5
❑ Class A Misdemeanor - Non-violent
9
❑ Class C Misdemeanor
3.5
❑ Class B Misdemeanor - Non- violent
7
❑ Class C Misdemeanor
7
❑ Probation Sanction - No new charges,
less than 31 days
7
Total
Total
SECTION 4. PRIOR CRIMINAL RECORD
(JUVENILE
AN
D ADULT)
Points
Score
a. Previously convicted of BM 11 crime or statutory counterpart in Oregon or any other state.
❑1 ❑2 ❑3 ❑4 ❑5 ❑6 ❑7 ❑8 ❑9
❑10
10 each
b. Previously convicted of felony escape. ❑ 1 ❑ 2 ❑
3 ❑ 4 ❑
5 ❑ 6 ❑ 7 ❑ 8 ❑ 9 ❑ 10
10 each
c. Previously convicted of any person felony in Oregon or any other state, other than aggravated murder, murder, or
Ballot Measure 11 crimes. ❑ 1 ❑ 2 ❑ 3 ❑ 4
❑ 5 ❑ 6
❑ 7 ❑ 8 ❑ 9 ❑ 10
7 each
d. Previously convicted of any property felony or felony d
rug charge in Oregon or any state.
❑1 ❑2 ❑3 ❑4 ❑5 ❑6 ❑7 ❑8
❑9 ❑10
❑11 ❑12 ❑13 ❑14 ❑15
5 each
Matrix Computation Form No. 110 (07-12-06)
Page 1 of 2
e. Number of convicted Misdemeanor or Felony DWS ❑ 1 ❑ 2 ❑ 3 ❑ 4 ❑ 5
f, Parole or probation violation ❑ 1 ❑ 2 ❑ 3 ❑ 4 ❑ 5 ❑ 6 ❑ 7 ❑ 8
Includes sanctions for no new charges
5 each
3 each
arrest
ORIGINAL MATRIX SCORE
(Total of Sections Z 3 & 4)
SECTION ADDITIONAL POINTS FOR TIME SERVED Points Score
a. 0% to 25% Time Served 15
b. 26% to 50% Time Served
c. 51 % to 75% Time Served
d. 76% to 100% Time Served
e. Pending
Scored by:
Date:
Comments:
a. Criminal charges are added, reduced, or dismissed.
b. Inmate is assaultive, disruptive, unstable,
unpredictable or an escape risk.
c. Inmate exhibits psychological problems.
d. Staff becomes aware of information (CCH, alias names, etc.),
which was unknown when the original matrix score was assigned.
10
5
0
0
Total Section 5:
Original Matrix Score:
e. Inmate receives local or state sentence.
f. Percentage of time inmate served.
g. District Attorney Request
Matrix Computation Form No. 110 (11-02-01) Page 2 of 2
Reason Follow-up Original Final Matrix
(Reference above reasons) Date Reviewed By Date Matrix Score Score