2006-770-Minutes for Meeting July 24,2006 Recorded 7/26/2006COUNTY
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COMMISSIONERS' JOURNAL 0712612406 43;42;!2 PM
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2006-770
DESCHUTES COUNTY CLERK
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❑ { Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JULY 249 2006
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke, Bev Clarno and Michael M. Daly.
Also present were Dave Kanner, County Administrator; Mark Pilliod, Legal
Counsel; Ronda Connor, Personnel; David Givans and Susan Ross,
Commissioners' Office; Tom Blust and Dennis Morris, Road Department; Ken
Harms, Risk Management; Timm Schimke, Solid Waste Department; Sue Brewster,
Sheriff's Office; Tom Anderson, Community Development; media representatives
Chris Stollar and Keith Chu of The Bulletin and Barney Lerten and Brittney
Hopper of News Channel 21; and six other citizens.
Chair Luke opened the meeting at 10: 00 a. m.
1. Before the Board were Adjustments to the Agenda.
None were offered.
2. Before the Board was Citizen Input.
None was offered.
3. Before the Board was Discussion and Consideration of Approval of
Employee Benefit Plan Changes as Recommended by EBAC.
Ronda Connor said that the health benefits year renews on August 1, and
various changes are recommended.
Minutes of Board of Commissioners' Work Session Monday, July 24, 2006
Page 1 of 13 Pages
Changes include increasing the stop loss from $125,000 to 150,000, saving
$71,000 based on an average year. (She gave an explanation of stop loss) This
will also increase the amount in reserves, which is recommended by the Internal
Auditor.
The dental allowance would be increased from $1,500 to $2,000; this will
increase cost to the plan of about $100,000. Timm Schimke stated that it had
been at $1,500 for many years, and $2,000 is more in line with what is
happening today.
Ms. Connor then discussed the issue of getting skin lesions removed before they
become a bigger, much more expensive problem. It was decided that this
should be covered at no deductible. The additional cost to the plan could be
$120,000.
Other items included covering charges when an item or service is not on the
preferred provider list. Most providers are on the preferred provider list, so the
cost should be minimal.
Coverage for vision testing and sleep disorder benefits was also discussed, as
well as the addition of dental implants up to $2,000. Addition of the health
impacts program, modifying $44,000, range of services, voluntary: access to
on-line program, self-diagnosis, Wellness program was to be $70,000 as
requested. DL: allows individual employees to take charge of their own health.
Health reminders: notify employees of routine repeat exams, personal
assistance to help people through the process for specific issues.
Commissioners Luke and Daly disclosed that they are personally affected by
the plan; Commissioner Clarno is not.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
4. Before the Board was Discussion and Consideration of Signature of
Resolution No. 2006-102, Designating the Fair RV Park as a County Park.
Minutes of Board of Commissioners' Work Session Monday, July 24, 2006
Page 2 of 13 Pages
Susan Ross said this is an area on the southwest corner of the fairgrounds
property. The area has to be designated an official county park by the City and
County before improvements can begin. She will meet with the City Council
soon so they can approve a similar resolution.
Commissioner Clarno asked if there are special requirements since this is a
County park. Mark Pilliod stated that the County can designate property for
park purposes. Since this is a permanent arrangement and not just seasonal
camping, he contacted the State Park & Recreation Office and it appears the
County can use these funds for the creation and operation of the RV park. It is
possible that a similar approval may be required from the Fair Board. The
County can regulate how the park is to be used, and the Fair Board will help to
develop those uses.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
5. Before the Board was a Public Hearing regarding the Completion of the La
Pine Senior Center.
Susan Ross explained that the rules for grant funding require a public hearing
after the project is completed. The cost totaled about $2 million, including the
donated land.
Chair Luke opened the public hearing. Being no testimony offered, he closed
the hearing.
6. Before the Board was Discussion and Consideration of Signature of
Document No. 2006-371, a Mutual Aid Agreement between Deschutes
County and the Counties of Crook, Douglas, Grant, Harney, Jefferson,
Klamath, Lake, Lane and Wheeler.
Mark Pilliod explained that there is a question about who is responsible for
injuries to borrowed employees; he feels each entity should be responsible for
its own employees.
Minutes of Board of Commissioners' Work Session Monday, July 24, 2006
Page 3 of 13 Pages
He suggested that this matter be reviewed further and addressed at a future date.
This item will be addressed at a future date.
7. Before the Board was Discussion and Consideration of Signature of
Documents No. 2006-372 and 2006-373, Agreements relating to the
Establishment and Operation of the Deschutes County Family Drug Court.
Dave Kanner said there are some concerns about this agreement relating to a
refund of grant funds under certain circumstances, even funds that have already
been expended. Mr. Pilliod is in contact with the State to come up with more
reasonable language. The Court is ready to begin and the agreement needs to
be in place as soon as possible.
This item will be addressed at the Wednesday, July 26 Board meeting.
8. Before the Board was Discussion and Consideration of Signature of
Resolution No. 2006-101, Adopting the Deschutes County Five-Year
Capital Improvement Program.
Tom Blust gave an overview of the document. The first year, FY 2006-07 has
already been adopted in the new budget; the other years are projected based on
ODOT forecasts of gas tax and other revenue, and anticipated federal forest
receipts that lately have been greatly reduced.
Dave Kanner asked for an explanation of why the document shows system
development charges in the footnote when the County does not charge them.
Tom Blust replied that they listed the projects that would be eligible if the
County had SDC's. You can't use SDC's for maintenance or preservation, but
you can if capacity is being expanded and the change benefits the County
system.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, July 24, 2006
Page 4 of 13 Pages
9. Before the Board was Discussion and Consideration of Signature of
Acceptance of a Road Dedication Deed for a Right of Way (Tax Lot 203)
for Improvements of South Century Drive.
Mr. Blust said this has to do with improvements of a small portion of the road,
and the County is required to obtain rights of way.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
10. Before the Board was Discussion and Consideration of Signature of
Acceptance of a Road Dedication Deed for a Right of Way (Tax Lot 202)
for Improvements of South Century Drive.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
11. Before the Board was Discussion and Consideration of Chair Signature of
an Intent to Award for an Employment Firm to Supply Temporary,
Seasonal Employees to the Road Department.
Dennis Morris explained that an RFP was issued and four bids were submitted;
two were considered, and Express Personnel came in at the highest ranking in
scoring in seven categories. The cost to the County is also rated, and Express
Personnel was the lowest. A budget of $250,000 per year has been adopted.
The contact is for one year with two one-year extensions allowed.
DALY: Move approval.
CLARNO: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, July 24, 2006
Page 5 of 13 Pages
Commissioner Luke asked when a notice of intent to award needs to come
before the Board. Mark Pilliod said that it is an issue if the amount of the
contract is over a certain amount. If it is already budgeted, the Board does not
have to approve it; it can be reviewed and approved by the County
Administrator. If the cost is less than $150,000, a notice of intent to award
notification is not required.
Commissioner Luke likes the idea of these items coming before the Board. He
would like to discuss this issue further. Mr. Kanner recommended that the
County contract with all qualified providers, with the various departments
obtaining services as needed based on the department. Mr. Pilliod added that
this essentially would mean having various companies on a no-cost retainer.
Commissioner Clarno stated she would like to see the County Administrator
handle as many contractors as possible so they don't have to come before the
Board.
12. Before the Board was Discussion and Consideration of Chair Signature of
Document No. 2006-361, an Intergovernmental Agreement for Fiscal Year
2006-07 Boating Safety and Law Enforcement Services.
Sue Brewster said this is the annual contract for these services. The portion of
the Deschutes River located within the City of Bend has been excluded.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
13. Before the Board was Discussion and Consideration of Signature of Order
No. 2006-118, Amending the Emergency Jail Management Plan for the
Adult Jail.
This change to the matrix was requested by the Drug Court.
CLARNO: Move approval.
DALY: Second.
Minutes of Board of Commissioners' Work Session Monday, July 24, 2006
Page 6 of 13 Pages
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
14. Before the Board was Discussion and Consideration of Signature of Document
No. 2006-350, a Real Property Lease for the Sisters Sheriff Substation.
This a two-year contract, adding $183 per month cost. The average cost is
about $1.00 per square foot, and the County pays about $.80 per square foot.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
15. Before the Board was Discussion of a Public Hearing and Consideration of
First and Second Readings and Adoption, by Emergency, of Ordinance No.
2006-024, Amending Title 14 to Allow for a Fee Increase for Private
Property Claims.
Tom Anderson said that the Measure 37 fee should be increased to cover actual
cost; and change to the ordinance would connect it to the fee schedule.
Community Development and Legal Counsel have been tracking staff time and
realized that the actual cost is much higher than originally anticipated.
Mark Pilliod explained that a two-year limitation was established with the
Measure 37 rules, but the two-year limitation is tied to specific filings and some
filings could end up taking several years to complete. The statute of limitations
in this instance does not have a lot of standing.
Commissioner Daly stated that he will likely vote against this ordinance as he
feels the majority of Measure 37 claims have been filed and doesn't think it is
necessary for the small amount of money it would cost. Commissioner Luke
stated he feels it in unfair for the department to be subsidizing this expense with
funds for other services.
This item is scheduled to be addressed at the Wednesday, July 26 Board
meeting.
Minutes of Board of Commissioners' Work Session Monday, July 24, 2006
Page 7 of 13 Pages
16. Before the Board was Discussion and Consideration of Signature of Order
No. 2006-122, Accepting Withdrawal of a Land Use Application (J Bar J
Youth Services).
Mark Pilliod said that the appeal had been continued at LUBA and the parties
have agreed not to pursue the appeal further.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
17. Before the Board was Consideration of Signature of Order No. 2006-120,
Correcting a Map regarding the Brizee Annexation into Deschutes County
Rural Fire Protection District No. 2.
Tom Fay, Manager of the District said this corrects the map so it fully agrees
with the legal description.
DALY: Move approval.
CLARNO: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
18. Before the Board was Consideration of Signature of Order No. 2006-119,
Accepting Petition and Setting a Date for a Public Hearing regarding the
Sparrow Annexation into Deschutes County Rural Fire Protection District
No. 2.
Tom Fay said this is a single parcel; the District agrees it should be annexed.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, July 24, 2006
Page 8 of 13 Pages
19. Before the Board was Discussion and Consideration of Signature of
Resolution No. 2006-098, Transferring Appropriations within the County
General Fund and the Health Department Fund.
Commissioner Daly stated he disagrees with this change.
CLARNO: Move approval.
LUKE: Second.
VOTE: DALY: No. (Split vote.)
CLARNO: Aye.
LUKE: Chair votes yes.
20. Before the Board was Discussion and Consideration of Signature of
Resolution No. 2006-099, Creating a Change Fund for the Annual County
Fair.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY:
CLARNO
LUKE:
Yes.
Aye.
Chair votes yes.
21. Before the Board was Discussion and Consideration of Signature of
Resolution No. 2006-100, Creating a Change Fund for the Juvenile
Community Justice Department.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
22. Before the Board was Discussion and Consideration of Signature of Order
No. 2006-108, the Monthly Cash Transfer Order.
CLARNO: Move approval.
DALY: Second.
Minutes of Board of Commissioners' Work Session Monday, July 24, 2006
Page 9 of 13 Pages
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE BLACK BUTTE
RANCH COUNTY SERVICE DISTRICT
23. Before the Board was Discussion and Consideration of Signature of a
Letter Appointing Randal Garcia to the Black Butte Ranch County Service
District Budget Committee, through June 30, 2009.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
24. Before the Board was Discussion regarding Fairgrounds Concession Issues.
Commissioner Daly said everyone has seen his memo and a packet of letters
from people and groups concerned about the situation at the Fairgrounds in
relation to concession services. (Copies are attached as Exhibit A) He realizes
this is a Fair Board problem, but the County is providing funding to the
Fairgrounds and has a duty to investigate the situation. The County has an
investigator on staff and he would like to see this issue reviewed.
Commissioner Clarno said she understands his concerns, but that in her opinion
this is micromanaging and feels the County Administrator should handle it.
Commissioner Luke stated that state regulations say that the Fair Board needs
to manage its business and the County should stay out of it. He added that he
had received a letter in support of the concession provider. This should be an
item of discussion at a joint meeting with the Fair Board.
Minutes of Board of Commissioners' Work Session Monday, July 24, 2006
Page 10 of 13 Pages
Commissioner Clarno explained that the County gives a lot of money to various
departments, and that this situation should be handled by the County
Administrator. The Fair Board manages the Fairgrounds, and it is their job to
oversee its operation. She added that after fifteen years in government, she is
still confused on how things are added to the Board agenda. She asked what
would happen if the County goes to five Commissioners and they all want an
issue on the agenda. She feels it is out of control.
Commissioner Luke stated that if agenda items come in after the Thursday
deadline, the Chair can decide to add them.
Commissioner Daly asked if they are questioning whether a Commissioner
should be allowed to put things on the agenda.
Commissioner Clarno replied she thinks the process needs to be clarified, and
that some items should be discussed administratively or handled by the County
Administrator.
Dave Kanner said that handling agenda items is on his list of things to clarify.
He would agree that if a Commissioner has an item to be discussed, there
should be some way to get it on the agenda. He would like to discuss this at the
administrative meeting. He added that he is repeatedly surprised by some of the
items on the agenda and agrees that the process needs to be clarified. He said
that a Board work session should be used to discuss items, and appropriate
action would be then taken on Wednesday.
Commissioner Luke said that the Board added work sessions in 1999, and
typically items would be placed on the Wednesday consent agenda. However,
sometimes everything can be addressed on Monday and the Wednesday
meeting can be canceled.
Mr. Kanner stated that there is value in having a regular meeting date and time,
even if there is a light agenda. This gives an opportunity for the public to
address the Board.
Commissioner Daly said that he is perfectly happy to have the process adjusted,
but does not want this specific issue to be brushed under the rug like it has been
during the past four years. If the letters are any indication, this problem affects
thousands of people. Since the Board meeting is a public venue, it should be
addressed and not ignored just because two Commissioners don't want to talk
about it.
Minutes of Board of Commissioners' Work Session Monday, July 24, 2006
Page 11 of 13 Pages
Commissioner Clarno clarified that she was talking about using an appropriate
process, and didn't say she didn't want to talk about it.
Commissioner Luke said that some groups have been allowed to bring in
outside food if they want. He added that Dan Despotopulos can share
evaluation forms with the Board. If there is a Fair Board, they are the
managers. The Commissioners can replace them if it is justified.
Mr. Kanner stated that the Fair Board gave Mr. Despotopulos very specific
directions and actions to take, and he is systematically doing so. It is prudent to
let this play out first. In terms of an investigation beyond just speaking with the
Fair Board and the manager and gathering information from them, it would be a
very time-consuming process that he does not want to begin unless the Board
directs him to do so.
Commissioner Daly asked whether the Fair Board gave direction at a public
meeting. He was at the last Fair Board meeting and at that time they only gave
Mr. Despotopulos instructions to write them a letter advising what he is going
to do.
Mr. Kanner stated that the Commissioners can appoint and replace the Fair
Board members, but contracting for the Fairgrounds is the exclusive purview of
the Fair Board.
Commissioner Clarno reiterated that what happens with concessions at the
Fairgrounds is the responsibility of the Fair Board, and the Commissioners
can't change it. She stated she would like to discuss this at the next meeting
with the manager, and review copies of their survey documents as well.
Mr. Kanner stated there is a joint meeting of the Commissioners and Fair Board
scheduled for September 14. He will make sure it is on the agenda.
25. ADDITIONS TO THE AGENDA
Before the Board was Consideration of County Administrator Signature of
Document No. 2006-374, a Services Agreement with BestCare Treatment
Services regarding Family Drug Court.
Dave Kanner said he has not yet had an opportunity to review the contract.
This item will be addressed at the Wednesday, July 26 Board meeting.
Minutes of Board of Commissioners' Work Session Monday, July 24, 2006
Page 12 of 13 Pages
Being no further items to come before the Board, Chair Luke adjourned
the meeting at 11:40 a. m.
DATED this 24th Day of July 2006 for th eschutes County Board of
Commissioners.
ATTEST:
c nn
Yll
Recording Secretary
Dehni R. Luke, Chair
Bev Clarno, Vice Chair
Mic ael M. Dal , Co issioner
Minutes of Board of Commissioners' Work Session Monday, July 24, 2006
Page 13 of 13 Pages
AN OPEN LETTER TO
MY FELLOW DESCHUTES COUNTY COMMISSIONERS
FAIRGROUNDS CONCESSIONS COMPLAINTS
July 20, 2006
Fellow Commissioners,
On July 13, 2006, I received a letter in my mailbox at the office from The Oregon
State Chapter P.E.O. Sisterhood. I believe all of you received the same letter.
This letter details incidents related to the food provided by the Fairgrounds
concessions contractor, Premier Services Inc., at a recent convention held at the
Fairgrounds. The letter, written and signed by the president of the organization
and two other ladies, details dinners being served cold, salads wilted and without
dressing which were possibly left over from the luncheon, loud music and noise
coming from the kitchen area so much so the attendees could not hear the program,
bartenders without enough training to be serving mixed drinks, and not enough of
them. One noted comment in the letter was, "The sessions, the rooms, and the
operations were wonderful the food and beverage services deplorable."
After receiving the letter, I telephoned one of the authors, Mrs. Margaret Schinkel,
and discussed the incidents with her. She was very concerned that we would have
such a wonderful facility and such deplorable food service. She went on to detail
the amount of money her organization paid the fairgrounds for the food service.
The total cost for two lunches and two dinners was $44,254.00. On top of that,
there was an 18 percent service charge added that totaled nearly $9,000.00. They
paid approximately $53,000.00 for the food service and were very disappointed.
The final dinner was priced at $34.95 per person and they served 695 people that
evening.
There was a Fair Board meeting that same afternoon, and I asked Mrs. Schinkel if
she would mind coming to the meeting in the event some of the Fair Board
members had some questions. There were only three Fair Board members in
attendance - Lee Smith, John Levitt, and Chair Frank Deggendorfer. Jim Diegel
and David Bishop were absent. Mrs. Schinkel was given the floor and she went
over the issues detailed in the letter. She added that her organization had heard
about the bad concessions issues at the Fairgrounds even before they booked their
event.
At the conclusion of her testimony, I related a bad experience my wife had with the
concessions during the dog show this past week. We have since received a letter
from Mrs. Jacqueline Koski detailing her concerns, which were nearly identical to
the concerns I related to the Fair Board. Her letter is attached.
The meeting went on as before when these complaints came up, with Dan
Despotopulos making excuses for the food service contractor, and the Fair Board
members eventually deciding to send Premier a letter asking them what they were
going to do about this issue. There was no discussion about the possible
termination of the contract. I was very blunt with the Fair Board members, telling
them that I thought it was going to take someone slapping them along side of the
head to get their attention that there is a problem here, and it has been ongoing for
years. A local businessman approached me today who happened to be at the
dinner at the fairgrounds, and experienced this incident first hand. He told me that
there is an old saying in business, "If a customer has a bad experience, he will tell
10 people about it. If he has a good experience, he will tell three people about it."
There were 695 persons at the last dinner so it is easy to do the math and figure out
the bad press the Fairgrounds will receive over this latest incident.
It is time to have a serious discussion about what we are going to do about the
concessions contractor at the Fairgrounds. I want to remind you all that the
contract was extended for another 10 years over my very loud and vocal objection,
was kept secret from me when the contract was signed, and I only found out about
it when I asked Mike Maier about it one day and he told me it had been approved
by Commissioner Luke, Commissioner DeWolf and the Fair Board.. This was
done even though we had received numerous complaints over the years about this
company prior to the extension of the contract.
By hiring this outside contractor, local vendors have been for the most part shut out
from selling their wares at the Fairgrounds, and those very few who are given the
opportunity to come in for special events are charged 40% of their gross for the
privilege. The outside contractor pays about 10% less than the local people whose
taxes are going to pay for the Fairgrounds.
There are 140,000 residents in Deschutes County and not a one of them has a right
to sell a hot dog at the Deschutes County Fairgrounds. This needs to change, and I
ask for your support to send a letter to the Fair Board asking them to terminate the
current contract with Premier Services. In my opinion, the Fairgrounds needs to
hire a Food and Beverage Manager and take over the responsibility for the large
events and dinners held at the Fairgrounds.
The other concessions around the Fairgrounds at the different barns could be given
to local vendors by creating a list of interested vendors and pulling from that list on
a rotating basis. It would be patterned similar to the non-preference list used by
police agencies when they are dispatching wreckers to vehicles that need towing.
Anyone who knows about the concessions business will tell you that we are giving
away the most profitable part of the business. This latest complaint should be the
last straw; it involved hundreds of people and gave our Fairgrounds a real black
eye. We need to ask the Fair Board to take immediate and decisive action to see
that this does not happen again.
Since the letter from the from the P.E.O. Sisterhood group came in, I have received
additional letters from concerned groups. The most significant was from the Bend
Chamber of Commerce, which states in substance that they had a very bad
experience in March of 2005 when they had their annual dinner at the Fairgrounds.
They will not host another dinner at the Fairgrounds as long as C&D, AKA
Premier Services are the ones who are doing the food service. They attached a
letter that was sent to the Fairgrounds on March 14, 2005 detailing their concerns
about their experiences. These letters are attached.
A letter from the Rocky Mountain Elk Foundation was also received, detailing
their bad experiences at the Fairgrounds with their annual dinners. (See attached.)
I have also heard from the Mt. Bachelor Kennel Club who will be sending in a
letter about their concerns. I will provide it when it comes in.
In summary, these letters raise a large red flag as to problems at our Fairgrounds. I
have been very loud and vocal for years about these problems and nothing has
been done. As Commissioners, we vote every year to give the Fairgrounds
$300,000.00 in General Fund money - this year $400,000.00 - and we have a duty
and obligation to investigate the situation before any more General Fund money is
given to them.
Mike Daly
Deschutes County Commissioner
F pgp,r OREGON STATE CHAPTER P.E.O. SISTERHOOD
s
July 5, 2006
OEr cEIW
Dan Despotopulos, Director U U J U L 1 3 2006
Director Deschutes County Fairgrounds and Expo Center
3800 S. Airport Way _
Redmond, OR 97756 BOARD Of COMMISSIONEhS
Dear Mr. Despotopulos,
From June 22 - 24, 2006, Oregon State Chapter of P.E.O. held its annual State
Convention at your facility. 678 women from Oregon, Washington, Missouri,
Connecticut and Colorado were in attendance. There were many, many compliments
regarding the wonderful facility we have in Deschutes County. The location, abundance
of space, attractive, functional buildings and support of the staff were fantastic.
However, one problem stood out above all - the food and beverage service. We had
understood that the Thursday luncheon would be buffet but our contract stated Friday
luncheon would be a plated meal. That was not the case. Lunches were very slow due
to a shortage of buffet tables. It took over an hour for women to go through the buffet
line and find a seat on both days.
During one of our business sessions loud music could be heard coming from the kitchen
area.
We had two sit down dinner meals. One of the dinners took over an hour to serve. One
half of the guests and members were through eating before the other half had been
served. When the food arrived, it was cold or under-cooked. The second meal was a
bit better however the food was still cold. During the speakers' presentations, the noise
coming from the kitchen area was so disruptive that a guest went into the kitchen to ask
the help to please be quiet, it was impossible to hear the program. That guest had to
return a second time and was treated very rudely. Also, that same evening, a guest
complained about salads arriving without dressing and looking a bit wilted... she was told
"oh, it is probably salad left over from lunch!" The cost of the food service at your facility
is not inexpensive, in fact, it borders on "pricey" - the service received should at least
be comparable to the price! At Thursday dinner there were only three bars. Our
contract states four stations on both nights. On each night, the lines were so long,
guests were waiting up to a half hour to be served only to arrive at the bar and find the
bartender did not know how to mix a Bloody Mary or Gin & Tonic. Those in attendance
were not people who drink a lot but who do enjoy a social drink prior to dinner. Four
service stations should be more than ample to serve a group of this sizel As for
beverage service during the day, the staff had to be reminded repeatedly that we were
out of items and replenishment was needed.
Needless to say, there were many comments regarding the above. Our convention
committee worked with your facility for over two years prior to the arrival of the guests.
Your staff was well aware of our needs and desires. The sessions, the rooms, and the
<9
operations were wonderful the food and beverage services deplorable! We feel the
18% service charge amounting to almost $9,000. O was outrageous considering the
extremely poor service we received. It is too late fit this point to correct that problem but
we want you to be aware there is a problem so others will not experience a similar fate
by using your facility. We are concerned. We have heard from other groups they have
had similar experiences at your facility. We are proud of our Fairgrounds and Expo
Center and we want it to be the best it can be and continue to have people want to
return! SOMETHING needs to be done to correct the food and beverage problems.
We would appreciate a response from you regarding these issues at your earliest
convenience.
Very t" ly yours,
fs President
Ph II' axwell Prom i 9
Y
Or on State Chapter 2006 P.E.O. Convention
1221 S.E. 3nd Street
P ' eville, OR 977 ~~y~,u~r.~-r
~M'a a Deanna Pimentell
r9
Co-Chairmen of Convention
cc: Michael Manley, Operations Supervisor
Roxie Thorton Todoroff, Fair & Expo Sales & Marketing Manager
Michael Valoppi, Head Chef, Premier Services
Mike Schiel, President, DCFA
Dennis Luke, Deschutes County Commissioner
v Clamo, Deschutes County Commissioner
Milt Daly, Deschutes County Commissioner
July 19, 2006
Leland Smith - Deschutes County Fair Board
Deschutes County Commissioners:
Dennis Luke
Bev Clarno
Mike Daly
Subject:
Catering, Alcohol Beverage and Food Concession Contract
Deschutes County Fair and Expo Center
3800 Airport Way
Redmond, Oregon
The Central Oregon Chapter of the Rocky Mountain Elk Foundation makes it known to the
Deschutes County Fair Board and the Deschutes County Commissioners request for the
Deschutes County Fair Board to terminate, in part, the existing Catering, Alcohol Beverage and
Food Concession Contract between the Deschutes County Fair Board and C and D Event
Management.
Referring to Clause 20 of the existing License Agreement, Termination by the Center: The
Center, by written notice to Licensee, may revoke the License in whole or in part, at anytime i£
(a) Licensee is in default of the terms of this License and does not cure such default
within five (5) calendar days after notice of default.
(b) Licensee fails to conduct its food and beverage service pursuant to the terms and
conditions set forth is (in) this License and applicable rules and regulations.
(c) Licensee, after receipt of written notice from the Center specifying the manner
in which, Licensee has failed to comply with this License or with any other rule,
regulation, or other condition referred to herein and fails to cure or correct such failure
within the period of time specified in a written notice.
The Rocky Mountain Elk Foundation has held their annual Big Game Banquet at the Deschutes
County Fair and Expo center since April of 2003. Previously, since 1987, our Big Game
Banquets were held at the Oregon National Guard Armory in Bend, Oregon and various other
locations. As our attendee number grew we were forced to find a larger facility, with no choice
except the Deschutes County Fair and Expo Center. Using the National Guard Armory and other
facilities prior, we contracted with local caterers to provide our meal and alcoholic beverage
service. The meals provided were of exception quality and a selling point for our banquet. C and
D Event Management have been unable to provide a decent meal in our tenure with the
Deschutes County Fair and Expo Center. We have addressed the issue with the fairgrounds
manager each year and have been guaranteed the meal issue would be resolved, however, the
meals have progressively deteriorated to a point we can no longer, in good faith, trust the service
we will receive. As an example in 2003 six members of the chapter committee were invited to
the fairgrounds to be served a sample meal of our banquet meal choice. The sample met our
request; at the banquet the same meal was not served. The caterer's response was they had to
substitute due to availability of some food items. 2005 chicken was served that was undercooked
and the servers prompted the guest not to eat it. In 2006 prime rib was served that was so rare the
meat was floating in blood on the plates. We do meet with the caterer prior to our event and go
over the menu with them. Each year our chapter representatives meet with the fairgrounds
manager and request action be taken. The fairgrounds manager assures us action will be taken
and C and D Management will provide meals that meet the terms of their contract. In 2005 our
V-P
meal and beverage service was so inadequate the fairgrounds remedy was to allow the Rocky
Mountain Elk Foundation the use of the facility in 2006 for our Big Game Banquet at no charge.
As customers of the Deschutes County Fair and Expo center with the need of Catering and
Alcohol Beverage service we are put in a difficult position. We do not have a contract with the
Catering and Alcohol Beverage service, only with the Fair and Expo center. We have to depend
on the fairgrounds manager to remedy any noncompliance. We would like to offer the following
proposal:
! Terminate, in part, the Catering and Alcohol Beverage contract with C and D Event
Management. If contractor is in good standing with the Food Concession Service, retain that
portion of the contract.
! Deschutes County Fair Board writes a Request for Proposal to provide Catering and Alcoholic
Beverage services at the Deschutes County Fair and Expo Center. Five to seven caterers would
be selected and awarded agreements with the Deschutes County Fair Board. Persons renting
banquet or event space at the fairgrounds would have the option of contracting catering and
Alcoholic Beverage service from one or more caterers under agreement with the Fair Board.
These agreements should be performance based with the option of extending by calendar year
with a total of 3 option years. A variety of caterers, types of food offered, should be considered.
If C and D Event Management bids on this RFP and is awarded an agreement they would then
become one of the caterers customers could select for their event.
By awarding performance base agreements to several caterers and allowing the customer to
select and contract with caterer the customer is more likely to be provided a quality meal. The
contract the customer enters into with caterer would give specific direction to caterer as to type
of meal, number of meals, time service is to begin and expectation of customer. If caterer can not
meet request the customer would have the option of contracting with a different caterer under
agreement or adjusting their requirements. Customers should be required to file a performance
evaluation within a given time to the Board of Directors. These evaluations would be basis for
extension of agreement with the Fair and Expo Center.
The Deschutes County Fair and Expo Center is supported by the residents of Deschutes County
with the expectation conventions, banquets, etc. will add to the economy of our community and
provide the county a place to hold large or small activities and events. We, the customers, have
the responsibility of managing our event but have limited ability to assure our event will be
successful if a meal is served. Working together we can make the Deschutes County Fair and
Expo Center a model or we can leave the door open for private enterprise to take over.
Respectfully,
o6 Stewart
Bob Stewart - Chairman Central Oregon Chapter Rocky Mountain Elk Foundation
541-420-0748 or 541-385-7851
Rocky Mountain Elk Foundation Committee
Sandy- 51ergel
Sandy Mergel Contract Representative 541-420-6893
f
Mike Dalv
From: Jacqueline Koski fiackielar)ineor(cDmsn.coml
Sent: Wednesdav. Julv 19, 2006 12:25 PM
To- Rnnrd
Subiect: Attention Countv Commissioner Dalv
Page 1 of 2
Dear Mr. Daly, on the news the other day I saw your piece about the
fairgrounds food service. I would like to add my opinion. I didn't know
that there was anyone to complain to. I thought the complaints would
fall on deaf ears.
For the past several years since the fairgrounds took over the task of
providing the food service it has been very, very bad. They say it was to
keep quality control over the food served there. Well, the quality is poor
and they pretty much want to "control" what people can and can't eat.
In the past when events could choose their own food venders the choice
of food varied and the quality was there or the vender was never invited
back again.
This year I attended the dog show as I do every year and
was extremely disappointed at the food provided. Who wants to eat "stir
fry" on a hot day for lunch at a dog show? Or Nacho's with hot
seasoned cheese? That's what they had to offer. Bottled water that
was too expensive. Sanitation was also questionable. And the help?? One
couldn't even run the espresso machine so I had to go without.
Most older people can't eat that spicy food never mind want to on a hot
day. Kids don't want that stuff either. Most people would like a variety.
Hamburgers. hot dogs, cold sandwich French fries ect. and not priced so
that a family can't afford it. They have to leave and go to McDonolds!
They did a little ice cream. When I asked why they didn't have the snow
cone man there they said "this venue is so small that it wouldn't pay to
have it". Snow cones???? It's almost all profit. It was 90 degrees! They
could have sold hundreds. It's not a small venue. There are lots of
exhibitors and spectators. It's just that people are not going to buy that
kind of food if that's all that's offered. It was just awful.
They want to discourage food brought in then they should have decent
food to offer. And if people want to bring their own food that should be
ok too.
I think that as a voter and a resident of Deschutes County that "our"
fairgrounds should be given back to us.
It's our fairgrounds not "theirs". It belongs to all of us the voters and
the residents. We voted for it.
Another complaint is the cost to hold an event at the fairgrounds, it's
almost impossible for small groups or clubs to be able to afford it. It's as
if they want only "big business" to utilize it. It seems like they are trying
to discourage small groups or clubs. They simply can't afford these
7/19/2006
Paae 2 of 2
exorbitant usage fees. It's our tax dollars that pav for this not the "out
of county" or "out off state" bin business. Thev do play a big part in
keeping the fairgrounds afloat. But when we voted "for" the fairgrounds
it was so that WE the people here in Deschutes County could use it too.
Our fairgrounds is Americana, it goes back to out roots. County fair,
music concerts, rodeos ect. Please don't let that be taken over by big
business. Think of the locals and make it affordable for evervone to use.
Thank you for vour time. Sincerely, Jacqueline Koski
7i] 9i?nnc)
Bend Chamber
Business Leader
Since 1926
July 19, 2006
Mike Daly, Commissioner
Deschutes County
1300 NW Wall Street
Bend, OR 97701
Dear Mike,
This letter is to advise you that the Bend Chamber of Commerce has no plans to host any
major events requiring food or beverage service at the Deschutes County Fairgrounds.
Following the deplorable service we received during our March, 2005 Annual Dinner
event we determined it was far from our best interest to attempt hosting another Annual
Recognition Dinner there if we were going to have to work with C&D concession
company again.
I've attached a copy of our letter sent to the Fairgrounds following this 2005 event and
hope the details included will provide you with the information needed to make the
appropriate changes. The Bend Chamber would like to see this grand facility brought
back into a more positive atmosphere
Sincerely,
ike Schmidt
President & CEO
777 N.W. Wall Street • Bend, Oregon 97701
1-800-905-BEND (2363) • 541.382.3221 • 541.385.9929 fax
www.bendchamber.org
f r
4i BEND
CHAMBER
March 14, 2005
Roxia Thornton
Deschutes Fair & Expo
3800 SW Airport Way
Redmond, OR 97756
Dear Roxia,
Thank you for all your help prior to and during our big Annual Dinner event on Saturday,
March 12.
Overall the evening was a success but there are several key items that I'd like to bring to
your attention - mostly having to do with the catering and service. My sole purpose here
is to provide credible feedback to give you the opportunity to make changes and
improvements for future events.
Bar Service:
• Guests were disappointed to be using plastic cups in place of glassware.
• Staffing of the reception bars was a major concern. The slow service at the bars
set the stage for the rest of the evening. Time was a factor to our program, which
unfortunately was delayed by 30 minutes as unhappy guests were forced to wait
3045 minutes in line to obtain bar service.
• The three bartenders had no assistants to help them (i.e. bar-back).
• One of your bartenders did not have a wine opener and had to borrow one from a
guest. The wine bottles weren't pre-opened causing further delay.
• The process of only taking cash, not accepting credit card charges, came as a big
surprise to everyone and resulted in numerous additional complaints. The fact that
the bartender was also the cashier seemed to add to the slowness, as they didn't
appear to be comfortable with the equipment.
Dinner Service:
• Dinner service was 20 minutes late. 7:30 pm was our target and service didn't
begin until 7:50 pm because we. were forced to delay the first act 20 minutes until
the majority of our guests were seated. This delay being caused by the slow bar
service.
• Poorly trained dinner staff. Several times during my meetings and conversations
with Chef Scott and Harvey, I stressed the importance of using service staff that
were trained, professional and in sufficient quantity to serve our nearly 500 guests
in a reasonable timeframe.
• Not enough dinner staff. We had discussed several servers being responsible for
just 5 tables. This method was not used and staff was found to be serving people
and tables randomly.
777 N.W. Wall Street • Bend, Oregon 97701
1-800-905-BEND (2363) • 541.382.3221 • 541.385.9929 fax
www.bendchamber.org
~v
• Multiple entrees did in fact cause a problem, despite assurances to the contrary.
Dinner staff served the men first (because they had ordered the entree that
happened to be on the tray at hand) and the women were forced to wait and even
flag down a server to receive the entree they had ordered.
• Servers were trying to serve from the large trays without using jack-stands. This
caused more than one guest to have juices from the dinner plates dribbled across
their clothing.
Dinner
• Serving the prime rib without horseradish caused many guests to complain, as it is
normally a standard accompaniment.
• Cold food was the chief complaint followed closely by the raw salmon complaint.
Dessert:
• Unstructured delivery. We didn't know when the servers were finished serving
the desserts. Servers were found confused, wandering through the tables looking
for someone to serve.
Roxia, I hope you understand my reason for being so frank. Is there any chance that the
Bend Chamber can use the South and Middle Sister facilities, including the kitchen, and
bring in our own caterers and service staff? I think this might be the only way we would
be able to rebook this event next year.
Your facilities can be dressed up to be marvelous (however, there are substantial costs
associated with ambient lighting and room decor) and you currently provide the only
venue where we can accommodate the number of people that want to attend our Annual
Dinner.
I look forward to hearing from you.
Sincerely,
Gayle Najera
Vice President Programs & Events
Mt. Bachelor Kennel Club
PO Box 6811 Bend, OR 97708
July 19, 2006
Dan Despotopulos, Fair & Expo Director
Deschutes County Fairgrounds & Expo Center
3800 S.W. Airport Way
Redmond, OR 97756
Dear Mr. Despotopulos,
The Mt. Bachelor Kennel Club has been holding our Annual AKC Dog Shows at your facilities for many years.
The new fairgrounds are wonderful and our members, exhibitors and spectators have all expressed how
beautiful the grounds and facilities are.
Since the fairgrounds moved to the present location, the only negative issue we have been facing year after year
is the food service that we have been required to use. We have stated our displeasure with the on site
concessions every year in our Post Show Surveys, unfortunately this has still not been resolved. The catering
for our club's lunches has been adequate but it is the vendors that are the problem. There isn't enough variety
of food offered, the workers are extremely unprofessional and rude at times and the service is slow. We also are
prohibited from having our own personal barbeques' potlucks, and get-togethers after the show at our motor
homes and camp spots when the vendors are not even open. There has to be some means of addressing this that
will help make our shows and all the different events held there even better. This would only help the Fair &
Expo Center in the long run.
We have always been willing to do all we can to work with the Deschutes Fairgrounds & Expo Center and have
found the staff responsive to our needs to help put on successful events. We hope you will be able to work with
us to finally resolve the food/concessions problems to make our show and every other event an even more
enjoyable experience for everyone.
Sincerely,
Mt. Bachelor Kennel Club
The following are some concerns and complaints Mt Bachelor Kennel Club has had for the past 4 years while holding
our show at the Deschutes County Fairgrounds. Our main concern is the attitude, service, rudeness, and
u n professionalism of the employees working in the vendor food booths. The food is poor. The first year at the new
fairgrounds we had outside vendors and the food provided was excellent and the service professional.
MBKC was told we didn't have enough business to provide hamburgers, hotdogs, etc or a larger variety of food so we
had a limited choice to pick from this year to provide food for the public, exhibitors and spectators. Last year they did
offer hamburgers and they were either burned, raw and so bad that the majority were thrown away or fed to the dogs.
Our hospitality chairperson who is in charge of organizing and working with the fairgrounds vendor has had 20 to 30
complaints each year about the "horrible" quality of the food and the unprofessional attitude of the food workers. As a
result this year and last we picked up hundreds of McDonald's bags that people were willing to drive away from the
fairgrounds to purchase.
Mt. Bachelor Kennel Club is provided with a menu to choose from for our catered lunches and the food with that was
better this year than in previous years. We felt the food was good for the price we paid. The service with these
lunches was on time and the food was hot and/or cold as necessary.
Some specific examples are as follows:
Donna Smith, MBKC treasurer, said the Expresso vendor did not know how to make lattes or other expresso drinks,
the coffees were undrinkable. The service was very slow and unprofessional.
Rick and Nadean Murray, Hospitality Chairperson, said Sunday morning the Expresso booth was 45 minutes late in
opening and
the employees were unable to make coffee, unable to run the cash register, and did not have a clue how to make
expressos. They were mumbling and the Murray's felt the employees were either suffering from hangovers or on
drugs.
Edward H Burns, attorney, 52 yrs old from Portland, OR. phone 503-706-5710
Ordered 2 large ice teas from the vendor who responded "we don't have any", he responded "you don't have
any ice tea?" "no, we don't have any cups", he then asked for iced tea in the smaller cups they had, "we don't have
a price on smaller ice tea so I can't do that", by then he was getting upset and said he'd pay for ice tea in the
smaller cups at the posted price for the large size. Again they couldn't do that - so he asked if he got a large cup
out of the garbage and rinsed it out would she fill it up as it was very hot and he needed something to drink? The
vendor responded "they don't pay me enough to put up with shit like you". The manager came out and asked if there
was a problem and Mr Burns explained and the response was "well, there's nothing I can do about it."
According to Mr Burns many people in line behind him had listened and then all walked away without buying.
He also said if this had been his first experience at a show of this kind he would not have come back because of
the food vendors.
We have been chastised over the past several years and were told we could not have potlucks at our campsites in the
evening. The food vendors are not open after mid-afternoon. If we were to have any food on the fairgrounds, except
in our own RV, it was to be purchased from the fairgrounds. We were also told we could not go to town to pick up food
and bring it in.
Mt Bachelor Kennel Club's main concern is the ongoing problem of a lack of professionalism, rudeness, not opening
on time, employees of the vendors not knowing how to do their jobs, and poor quality of food. These issues have
been addressed many times at post-show meetings with Roxia Thornton Todoroff and on the written evaluations we
turn in each year. There has been no change in the services provided by the vendors. Many exhibitors and spectators
do not wish to return as the food is such an issue and there are no restuarants within a reasonable distance. Time
and scheduling is a concern with dog show exhibitors because classes start exactly on time so waiting in lines for 20 to
40 minutes is not acceptable.
We enjoy the the physical grounds and maintenance of the grounds but the vendor service is not acceptable and we
hope there can be a resolution to this ongoing problem.
Connie Shown
MBKC Board Of Directors
July 21, 2006
4
Customer Name: Nadine Murray
65960 61st. Street
Bend, OR 97701
Description: Catering Charges
Cutoff Date:
Booking # 1834
l~104
Deschutes Fair &Expo Center
r~ 3800 SW Airport Way
`71 Redmond, Oregon 97756
Event Name: Mt. Bachelor Kennet Club
Event Status:
Date Description
Quanity
6/30/2006 Sox Lunches
25
7/1/2006 Orange Juice
40
Donuts
v 1 doz
Coffee
3 gal
Muffins
1 doz
Danish
1 doz
Lunch Mongol
in 85
7/2/2006 Danish
1 doz
Muffins
1 doz
Donuts
1 doz
Coffee
3 gal
Orange Juice
(Above)
Taco Bar
85
18% Service Charge
Ice
T•d
Please Make Checks Payable to
Mail to:
Thank : You -
EVENT INVOICE
Catering For:
Invoice No: 10721
Invoice Date: 7-6-2006
Due Date: 7-62006
Price
$8.50
$2.25
$11.25
$13.50
$12.25
$14.50
$ 7.00
$14.50
$12.25
$11.25
$13.50
$ 7.00
Sub Total:
23 $ 3.00
TOTAL:
Total
$212.50
$ 90.00
$ 11.25
$ 40.50
$ 12.25
$ 14.50
$595.00
$ 14.50
$ 12.25
$ 11.25
$ 40.50
595.00
$1,649.50
$ 296.91
69.00
$2,015.41
Premier Services Group
3800 SW Airport Way
Redmond, Oregon 97756
Attn: Roxia Thornton Todoroff
Your Business is Appreciated
E96T'EGS'T+19
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, JULY 24, 2006
Commissioners' Hearing Room - Administration Building
1300 NW Wall St., Bend
1. ADJUSTMENTS TO THE AGENDA
Items to be added to or removed from the agenda, those that need to be delayed, etc.
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board regarding issues that
are not already on the agenda. Visitors who wish to speak should sign up prior to the
beginning of the meeting on the sign-up sheet provided. Please use the microphone and also
state your name and address at the time the Board calls on you to speak.
3. DISCUSSION and Consideration of Approval of Employee Benefit Plan
Changes as Recommended by EBAC - Ronda Connor, Personnel
4. DISCUSSION and Consideration of Signature of Resolution No. 2006-102,
Designating the Fair RV Park as a County Park - Susan Ross, Commissioners'
Office
5. A PUBLIC HEARING regarding the Completion of the La Pine Senior Center
- Susan Ross, Commissioners' Office
6. DISCUSSION and Consideration of Signature of Document No. 2006- 371,
a Mutual Aid Agreement between Deschutes County and the Counties of
Crook, Douglas, Grant, Harney, Jefferson, Klamath, Lake, Lane and Wheeler -
Dan Peddycord, Health Department
Board of Commissioners' Work Session Agenda Monday, July 24, 2006
Page 1 of 8 Pages
7. DISCUSSION and Consideration of Signature of Documents No. 2006-372
and 2006-373, Agreements relating to the Establishment and Operation of the
Deschutes County Family Drug Court - Scott Johnson, Mental Health
Department
8. DISCUSSION and Consideration of Signature of Resolution No. 2006-101,
Adopting the Deschutes County Five-Year Capital Improvement Program -
Tom Blust, Road Department
9. DISCUSSION and Consideration of Signature of Acceptance of a Road
Dedication Deed for a Right of Way (Tax Lot 203) for Improvements of South
Century Drive - Tom Blust, Road Department
10. DISCUSSION and Consideration of Signature of Acceptance of a Road
Dedication Deed for a Right of Way (Tax Lot 202) for Improvements of South
Century Drive - Tom Blust, Road Department
11. DISCUSSION and Consideration of Chair Signature of an Intent to Award
for an Employment Firm to Supply Temporary, Seasonal Employees to the
Road Department -Dennis Morris, Road Department
12. DISCUSSION and Consideration of Chair Signature of Document No.
2006-361, an Intergovernmental Agreement for Fiscal Year 2006-07 Boating
Safety and Law Enforcement Services - Sue Brewster, Sheriff's Office
13. DISCUSSION and Consideration of Signature of Order No. 2006-118,
Amending the Emergency Jail Management Plan for the Adult Jail - Sue
Brewster, Sheriff's Office
14. DISCUSSION and Consideration of Signature of Document No. 2006-350, a
Real Property Lease for the Sisters Sheriff Substation - Sue Brewster, Sheriff's
Office
15. DISCUSSION of a Public Hearing (Scheduled for Wednesday, July 28), and
Consideration of First and Second Readings and Adoption, by Emergency, of
Ordinance No. 2006-024, Amending Title 14 to Allow for a Fee Increase for
Private Property Claims - Tom Anderson, Community Development Department
Board of Commissioners' Work Session Agenda Monday, July 24, 2006
Page 2 of 8 Pages
16. DISCUSSION and Consideration of Signature of Order No. 2006-122,
Accepting Withdrawal of a Land Use Application Q Bar J Youth Services) -
Laurie Craghead, Legal Counsel
17. CONSIDERATION of Signature of Order No. 2006-120, Correcting a Map
regarding the Brizee Annexation into Deschutes County Rural Fire Protection
District No. 2 - Laurie Craghead, Legal Counsel
18. CONSIDERATION of Signature of Order No. 2006-119, Accepting Petition
and Setting a Date for a Public Hearing regarding the Sparrow Annexation into
Deschutes County Rural Fire Protection District No. 2 - Laurie Craghead,
Legal Counsel
19. DISCUSSION and Consideration of Signature of Resolution No. 2006-098,
Transferring Appropriations within the County General Fund and the Health
Department Fund - Marty Wynne, Finance Department
20. DISCUSSION and Consideration of Signature of Resolution No. 2006-099,
Creating a Change Fund for the Annual County Fair - Marty Wynne, Finance
Department
21. DISCUSSION and Consideration of Signature of Resolution No. 2006-100,
Creating a Change Fund for the Juvenile Community Justice Department -
Marty Wynne, Finance Department
22. DISCUSSION and Consideration of Signature of Order No. 2006-108, the
Monthly Cash Transfer Order - Marty Wynne, Finance Department
CONVENED AS THE GOVERNING BODY OF THE BLACK BUTTE
RANCH COUNTY SERVICE DISTRICT
23. DISCUSSION and Consideration of Signature of a Letter Appointing Randal
Garcia to the Black Butte Ranch County Service District Budget Committee,
through June 30, 2009
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
24. DISCUSSION regarding Fairgrounds Concession Issues - Commissioner Daly
Board of Commissioners' Work Session Agenda Monday, July 24, 2006
Page 3 of 8 Pages
25. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have
questions regarding a meeting, please call 388-6572.)
Monday, July 24, 2006
9:00 a.m. Regularly Scheduled Meeting with the District Attorney
10:00 a.m. Board of Commissioners' Work Session
12:00 noon City Club Luncheon Meeting, at St. Charles Medical Center
1:30 p.m. Administrative Liaison
3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice
Tuesday, July 25, 2006
7:00 a.m. Meeting of Home Rule Charter Committee
Wednesday 26, 2006
10:00 a.m. Board of Commissioners' Meeting
1:45 p.m. Regularly Scheduled Meeting with Parole & Probation
3:45 p.m. Regularly Scheduled Meeting with the Sheriff
Monday, July 31, 2006
9:00 a.m. Regular Meeting with the Director of Tax & Finance
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:30 p.m. Regularly Scheduled Meeting with the Director of Information Technology
Board of Commissioners' Work Session Agenda Monday, July 24, 2006
Page 4 of 8 Pages
Tuesday, August 1, 2006
7:00 a.m. Meeting of Home Rule Charter Committee
Wednesday, August 2, 2006
10:00 a.m. Board of Commissioners' Meeting
Monday, August 7, 2006
9:00 a.m. Board of Commissioners' Work Session - in La Pine, at the South County Services
Center
1:30 p.m. Administrative Liaison
3:30 p.m. Local Public Safety Coordinating Council (LPSCC) Regular Meeting
Tuesday, August 8, 2006
1:30 p.m. Review of Title III Applications with Director of Road Department
Wednesday. August 9, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist, at Road
1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department, at Road
2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste, at Solid Waste
2:45 p.m. Regularly Scheduled Meeting with the Director of the Health Department, at Health
3:30 p.m. Regularly Scheduled Meeting with the Director of Mental Health, at Mental Health
Thursday, August 10, 2006
3:00 p.m. Regularly Scheduled Meeting of the Fair Board, at the Fair & Expo Office
Monday, August 14, 2006
12 noon Regular Meeting of Board and Department Heads
1:30 p.m. Administrative Liaison
3:30 p.m. Regularly Scheduled Meeting with the Director of Community Development
Board of Commissioners' Work Session Agenda Monday, July 24, 2006
Page 5 of 8 Pages
Tuesday, August 15, 2006
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
3:00 p.m. Regularly Scheduled Meeting with the Director of the Fair & Expo Center
Wednesday, August 16, 2006
6:00 p.m. Public Hearing on Redmond Urban Growth Boundary Amendments
Monday, August 21, 2006
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
Wednesday, August 23, 2006
9:00 a.m. Regularly Scheduled Update with the Director of Finance/Tax
10:00 a.m. Board of Commissioners' Meeting
1:45 p.m. Regularly Scheduled Meeting with the Director of Parole & Probation, at P & P
2:45 p.m. Regularly Schedule Meeting with the Director of Juvenile Community Justice, at Juvenile
3:45 p.m. Regularly Scheduled Meeting with the Sheriff, at the Sheriffs Office
Monday, August 28, 2006
10:00 a.m. Board Work Session
1:30 p.m. Administrative Liaison
3:30 p.m. Regularly Scheduled Meeting with the Commission on Children & Families
Wednesday. August 30, 2006
10:00 a.m. Board of Commissioners' Meeting
Monday, September 4, 2006
Most County offices will be closed in observance of Labor Day.
Tuesday, September 5, 2006
1:30 p.m. Administrative Liaison
Board of Commissioners' Work Session Agenda Monday, July 24, 2006
Page 6 of 8 Pages
Wednesday, September 6, 2006
10:00 a.m. Board of Commissioners' Meeting for the Week
5:00 p.m. Meeting with Bend City Council
Monday, September 11, 2006
10:00 a.m. Board Work Session
1:30 p.m. Administrative Liaison
Tuesday, September 12, 2006
2:30 p.m. Regularly Scheduled Meeting with the Director of Community Development
Wednesday, September 13, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist
1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department
2:15 p.m. Regularly Scheduled Meeting with the Director of the Solid Waste Department
3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department
4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department
Thursday, September 14, 2006
11:00 a.m. Regular Meeting of the Audit Committee
Monday, September 18, 2006
1:30 p.m. Administrative Liaison
Tuesday, September 19, 2006
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
3:00 p.m. Regularly Scheduled Meeting with the Director of the Fair & Expo Center
Board of Commissioners' Work Session Agenda Monday, July 24, 2006
Page 7 of 8 Pages
Monday, September 25, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Commission on Children & Families
3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice
Wednesday, September 27, 2006
9:00 a.m. Regularly Scheduled Update with the Director of Finance/Tax
10:00 a.m. Board of Commissioners' Meeting
1:45 p.m. Regularly Scheduled Meeting with Parole & Probation
3:45 p.m. Regularly Scheduled Meeting with the Sheriff
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Work Session Agenda Monday, July 24, 2006
Page 8 of 8 Pages
E
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
ADDITION TO THE AGENDA
BOARD OF COMMISSIONERS' MEETING
MONDAY, JULY 249 2006
CONSIDERATION of County Administrator Signature of Document No.
2006-374, a Services Agreement with BestCare Treatment Services regarding
Family Drug Court - Scott Johnson, Mental Health Department