2006-782-Resolution No. 2006-104 Recorded 8/1/2006YEVIE M DESCHUTES COUNTY OFFICIAL RECORDS
NANCY BLANKENSHIP, COUNTY CLERK lid YU Q`
COMMISSIONERS' JOURNAL
LEGAL COUNSEL 08/01/2006 04:10:09 PM
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200 —782
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BEFORE THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT
A Resolution Authorizing the Operating Fund to
Borrow from the Reserves Fund, Providing for * RESOLUTION NO. 2006-104
Repayment and Directing the District's Finance
Director to Make Appropriate Entries.
WHEREAS, it is necessary that the Operating Fund (Fund 715) borrow $300,000 for operations until
revenues from taxes are received; and
WHEREAS, the Reserves Fund (Fund 716) has sufficient resources to make a loan to the Operating
Fund (Fund 715); now therefore,
BE IT RESOLVED BY THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT as
follows:
Section 1. The Sunriver Service District Finance Director is hereby authorized to transfer funds, the
aggregate not to exceed THREE HUNDRED THOUSAND DOLLARS ($300,000) from the Reserves Fund
(Fund 716) to the Operating Fund (Fund 715).
2007. Section 2. Said loan (principal & interest) is to be repaid to the Reserves Funds no later than June 30,
Section 3. Interest shall accrue at the annual earnings rate based on the District's actual earning rate and
will be paid with the repayment.
Section 2. That the Finance Director is hereby directed to make such entries in the records of the
District for the fiscal year 2006-2007 as are necessary to reflect these transactions
c%
DATED this �day of 52006.
THE DESCHUTES COUNTY BOARD OF
COMMISSION , CONVENED AS THE GOVERNING
BODY OF.UNRIVER SERVICE DISTRICT
LUKE,
ATTEST: BEV CLARNO, Commissio
C EL LY, C issioner
Recording Secretary
61)
SUNRIVIER SERVICE DISTRICT
PO Box 2108 Sunriver, OR 97707
MINUTES OF BOARD REGULAR MEETING
SUNRIVER SERVICE DISTRICT BOARD OF DIRECTORS
4:00 pm Thursday July 6, 2006
SROA Board Room
57455 Abbot Drive, Sunriver 97707
-qto ned theme n
Roll call- Present were Directors Seator, Braemer, Gunn, Setzer and Bolin.
Public input- none
1. Approval of the minutes of June 8, 2006 regular meeting.
BOLIN: Move approval.
GUNN: Second.
VOTE: BOLIN:
Yes.
BRAEMER:
Yes.
GUNN:
Yes.
SETZER:
Yes.
SEATOR:
Chair votes yes.
2. Approval of the minutes of June 9, 2006 special meeting.
GUNN: Move approval.
SETZER: Second.
VOTE: BOLIN:
Yes.
-BRAEMER
—Yes.
GUNN,
Yes.
SETZER:
Yes.
SEATOR:
Chair votes yes.
3. Financial Report- May 2006 -Director Gunn summarized these reports.
Regular Board Meeting July 6, 2006 DRAFT
P
4. Motion to accept Financial Report-
BOLIN: Move approval.
SETZER: Second.
BRAEMER:
VOTE: BOLIN:
Yes.
BRAEMER:
Yes.
GUNN:
Yes.
SETZER:
Yes.
SEATOR:
Chair votes yes
5. Before the Board the motion to approve $ 16,340.36 accounts payable.
___ ._.. - --_:
Bryant, Loviien & Jarvis 1.483.50
$ 16,340.36
GUNN: Move approval.
SETZER: Second.
VOTE: BOLIN:
Yes.
BRAEMER:
Yes.
GUNN:
Yes.
SETZER:
Yes.
SEATOR:
Chair votes yes
6. Motion to approve repair of stairs at the fire station.
First a motion to rescind motion #8 from Regular Board Meeting of June 8, 2006.
SETZER: Move approval.
BRAEMER: Second.
BRAEMER:
VOTE: BOLIN:
Yes.
BRAEMER:
Yes.
GUNN:
Yes.
SETZER:
Yes.
SEATOR:
Chair votes yes.
Second motion to approve Floor D6cor to repair stairs for $ 7095.84.
First for the amendment, then for the motion.
7. Motion to approve amendment to Vehicle Maintenance Agreement.
BOLIN: Move approval.
SETZER: Second.
VOTE: BOLIN:
Yes.
BRAEMER:
Yes.
GUNN:
Yes.
SETZER:
Yes.
SEATOR:
Chair votes yes.
Regular Board Meeting July 6, 2006 DRAFT 2
8. Motion to approve amendment to Administration Agreement.
SETZER: Move approval.
GUNN: Second,
BRAEMER:
VOTE: BOLIN:
Yes.
BRAEMER:
Yes.
GUNN:
Yes.
SETZER:
Yes.
SEATOR:
Chair votes yes
9. Motion to approve amendment to Accounting Agreement.
-SETZE-Rn Move.approv.al..---. ......
BOLIN: Second.
BRAEMER:
VOTE: BOLIN:
Yes.
BRAEMER:
Yes.
GUNN:
Yes.
SETZER:
Yes.
SEATOR:
Chair votes yes
10. Motion to approve the Ambulance Billing Agreement.
GUNN: Move approval.
SETZER: Second.
VOTE: BOLIN:
Yes.
BRAEMER:
Yes.
GUNN:
Yes.
SETZER:
Yes.
SEATOR:
Chair votes yes
11. Motion to approve SDAO annual dues of $1,940.
BRAEMER: Move approval,
--SE17ER:--S,econd—.
VOTE: BOLIN:
Yes.
BRAEMER:
Yes.
GUNN:
Yes.
SETZER:
Yes.
SEATOR:
Chair votes yes
Regular Board Meeting July 6, 2006 DRAFT 3
12. Motion to approve change to SSD Employee Handbook.
Amend the motion to read under the Gifts heading g50 or under.
SETZER: Move approval.
BRAEMER: Second.
VOTE: BOLIN:
Yes.
BRAEMER:
Yes.
GUNN:
Yes.
SETZER:
Yes.
SEATOR:
Chair votes yes.
First for the amendment,
then for the motion.
13. Motion to approve monthly rent payments of $$902.02 for the Police Station and
$4059.12 for the Fire Station for fiscal year 200612007.
GUNN: Move approval.
BOLIN: Second.
VOTE: BOLIN:
Yes.
BRAEMER:
Yes.
GUNN:
Yes.
SETZER:
Yes.
SEATOR:
Chair votes yes.
14. Motion to request Governing Body approval to borrow up to $300,000 from capital
asset account (Fund 716) to finance Operating Fund (Fund 715) until Fiscal Year.
2006-2007 tax proceeds became "available and that Fund 716 funds shall be repaid
with accrued interest not latter than June 30, 2007.
SETZER: Move approval.
GUNN: Second.
VOTE: BOLIN:
Yes.
BRAEMER:
Yes.
GUNN:
Yes.
�— --—SE-T-ZER-
Y -es. - — - -
SEATOR:
Chair votes yes.
15. Discussion performance evaluations for Chief's.
Director Gunn requested an Executive Session to receive input from Board members
for the Chiefs evaluations. Director Seator will confirm with legal counsel to make
certain we can convene in Executive Session for this purpose. A time & date will be
announced.
16. Discussion Fire department rescue boat.
After discussion the board raised a number of questions which the Fire Chief was
asked to research and get back to the Board. One suggestion was to propose this
project for consideration during next year's budgetary process.
Regular Board Meeting July 6, 2006 DRAFT 4
17. Update South Century roundabout.
There is a safety concern relative to the proposed crosswalks. All are encouraged
to attend the public meeting. The District will be writing to the County to express
their concerns about public safety, traffic flow and movement of emergency vehicles
especially fire trucks through the roundabout. Letters from the Police and Fire Chief
will be included with the District's letter
18. Capital reserve study update.
Director Gunn presented the attached handout & explained the DRAFT study.
19. Chiefs' reports -
Director Gunn requested the fire department contact the Citizens Patrol in May or
- - Jure for=help with :parking .of. cars -for the 0 of.J.uly picnic.:
Director Braemer asked what the depth of water would be in this area if the Wickiup
Dam failed.
20. Other Business -
Police Chief Kennedy presented a letter from Officer Scheresky requesting approval
for his, son to accept a standard poodle dog from Dan and Doreen Rutherford
Motion to make an exception to the current SSD employee handbook and approve
Officer Scheresky's son Alex accepting the standard poodle from the Rutherford's as
a therapy dog. The motion was amended to stipulate that should the Scheresky's
decide, for any reason, they do not want to keep the dog it should be returned to the
Rutherford's. If the Rutherford's do not want to take the dog back, any proceeds from
the sale of the dog should be returned to the Rutherford's. Officer Scheresky's letter
is attached.
It is noted the donation is not intended to influence official conduct in any manner.
BOLIN: Move approval.
SETZER: Second.
VOTE: BOLIN:
Yes.
BRAEMER:
Yes.
GUNN:
Yes.
- —_— _ ----------SET7Z-E-R-.
---Y-es. --
SEATOR:
Chair votes yes.
First for the amendment, then for the motion.
The meeting was adjourned at 5:52 PM.
Board Chairman, Doug Seator
Recording Secretary, Theresa Hall
Regular Board Meeting July 6, 2006 DRAFT 5
6
Sunriver Service District Managing Board Motion
Motion that the Governing Body be requested to approve borrowing up to
$300,000 from Reserve Fund (Fund 716) to finance Operating Fund (Fund
715) until Fiscal Year 2006-2007 tax proceeds become available and that
Fund 716 fiends shall be repaid with accrued interest no later that June 30,
- - 2007 .:.. .: -_. .... -