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2006-826-Minutes for Meeting August 07,2006 Recorded 8/22/2006COUNTY NANCYUBLANKENSHIP,F000NTY CLERKS COMMISSIONERS' JOURNAL 08/22/2006 01:27:13 PM IIIIIIIII IIIIIIIIIIIIIIIII III III 2008-825 Do not remove this page from original document. Deschutes County Clerk Certificate Page t { If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book and Page or as Fee Number Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF ADMINISTRATIVE LIAISON DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, AUGUST 7, 2006 Commissioners' Conference Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Dennis R. Luke, Bev Clarno and Michael M. Daly. Also present were County Administrator Dave Kanner; Anna Johnson, David Givans, Teresa Rozic and Susan Ross, Commissioners' Office; and media representative Keith Chu of The Bulletin. No other citizens were present. The meeting began at 1: 30 p. m. 1. Communications Update. Anna Johnson said the annual fair went well, with very good attendance. She is currently working on other projects. 2. Project & Property Update. Susan Ross explained that Bethlehem Inn needs a new location, something permanent so they do not have to keep moving. They are raising funds for materials and volunteers would build the structure; however, they need the land. There are several locations that might be considered. One is the Cascade Avenue area in Redmond. Another is the Hammond house on Deer Valley Road. Both are problematic, however; Redmond is too distant from Bend, and the other is in a residential area. Dave Kanner suggested that property located in the fringe area of industrial zoning is best, and asked if there is a potential to swap property with a private party. Minutes of Administrative Liaison Monday, August 7, 2006 Page 1 of 4 Pages Commissioner Luke stated that this should be the responsibility of all local government entities, not just the County, but the cities do not seem willing to help. Commissioner Clarno agreed. There was discussion on the large acreage adjacent to the Road Department as well. Ms. Ross asked about the land near Juvenile Community Justice; however, the Board wants to keep this land available for expansion of law enforcement facilities. Dave Kanner directed Susan Ross to work with Denny Maloney and the City to investigate block grant funds and possible locations. 3. Discussion of Economic Development Grant Requests. Habitat for Humanity is looking at purchasing ten acres for a subdivision, and has asked for a grant of $2,050. The Commissioners agreed to split the amount. The Children's' Vision Foundation has asked for funding for vision testing. Commissioner Luke said that he feels this should be the responsibility of the Bend-La Pine School District. Commissioners Daly and Clarno each granted $1,000. Commissioner Luke granted $1,500 towards Leadership Bend. 4. Report on County Property near Crestridge Estates Subdivision. Teresa Rozic gave an overview of the issue, which involves a complaint from an adjacent property owner who claims that all-terrain vehicles are causing damage to County land. She said that she spent hours on the property, and noted that there is no public access in the immediate vicinity, although there is a well-established dirt road on the property. She followed the ATV tracks but saw little damage. The property appears to be used by local residents on foot or on horseback. Minutes of Administrative Liaison Monday, August 7, 2006 Page 2 of 4 Pages She said the Bureau of Land Management is closing off adjacent properties to the public because of problems. However, there does not seem to be the same type of problem with the County-owned property. Dave Kanner suggested that a County policy be instituted to address these types of issues so that there will be an established process when the next complaint is received regarding County lands. He said he will respond to the complainant, and directed Susan Ross and Teresa Rozic to check the policies of other counties to find out how they address this type of situation. 5. Review of Certain County Policies. Dave Kanner stated that there are several policies that he feels the Board should rescind immediately, as they are either outdated, conflict with each other or conflict with law. Legal Counsel agrees. He then wants to revamp the other policies, changing the format and combining those that should be combined and renumbering them all. In regard to Personnel Rules, he wants to see a basic framework and a standardized format. He has drafted a food and refreshments policy, which allows food and beverages to be provided by the County only under specific circumstances. He feels that the County should not provide food and beverages to County employees. Commissioner Luke stated that this is a major change to a long- term tradition, and he would like more discussion on this item first. 6. Review of Agenda Items (for the Wednesday, August 9 Business Meeting). None were addressed. 7. Other Items. In regard to noticing Board meetings, Mr. Kanner explained that a meeting need not be noticed unless the Board members are talking with each other and deliberating an issue. Minutes of Administrative Liaison Monday, August 7, 2006 Page 3 of 4 Pages Regarding the upcoming Commissioner/Department Head meeting, he would like the Commissioners to excuse themselves shortly after the meeting begins so he can talk freely with the department heads. He also directed staff to invite only department heads or their designees, and not supervisors or managers. Being no further items brought before the group, the meeting adjourned at 3:25 p.m. DATED this 7t" Day of August 2006 for the Deschutes County Board of Commissioners. ATTEST: IXMMj-I Gkm-' L' Recording Secretary D s R. Luke, Chair J Bev C arno, Vice Chair is ael M. Daly, C?'Imissioner Minutes of Administrative Liaison Page 4 of 4 Pages Monday, August 7, 2006 Y~ U1t"s Q 10G Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, AUGUST 7, 2006 1. Communications Update - Anna Johnson 2. Project & Property Management Update - Susan Ross 3. Economic Development Grant Requests - Susan Ross 4. Report on County Property near Crestridge Estates Subdivision 5. Review of Certain County Policies 6. Review of Agenda Items (for the Wednesday, August 9 Business Meeting) 7. Other Items Please note: Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information.