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2006-833-Minutes for Meeting July 17,2006 Recorded 8/22/2006COUNTY NANCYUBLANKENSHIP,FCOUNTY CLERKDS yd iQ~6'8~Y COMMISSIONERS' JOURNAL IIIIIIIIIII III III 48122/2406 01;27;49 PM 2006-833 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page , !l1~~ ~'h -"0 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF ADMINISTRATIVE LIAISON DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, JULY 179 2006 Commissioners' Conference Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Dennis R. Luke, Bev Clarno and Michael M. Daly. Also present were County Administrator Dave Kanner; Susan Ross, Commissioners' Office; Chris Bell, Legal Counsel; Mike Viegas, Risk Management; and media representative Chris Stollar of The Bulletin. No other citizens were present. The meeting began at 1: 30 p. m. 1. Communications Update. None was offered. 2. Project & Property Update. No discussion took place. 3. Discussion of Lottery Grant Requests. Redmond Economic Development, Inc. (previously REDAP) has requested funding for leadership training. The Board asked that they come to a meeting to make a presentation. Each Commissioner granted $1,000 towards Central Oregon Visitors' Association - Governor's Conference on Tourism. Minutes of Administrative Liaison Monday, July 17, 2006 Page 1 of 3 Pages DAFC Spirit Girls' Soccer Team has requested grant funding so they can attend the national tournament. Commissioner Luke granted $1,000, Commissioner Clarno granted $500 and Commissioner Daly granted $600. Regarding a request for grants funds for the La Pine incorporation process, Dave Kanner stated that he understands the Board is concerned about funding being used as intended, but he feels it is the County's responsibility to help get this issue on the ballot. A lengthy discussion followed. Commissioner Luke stated that he feels the funds should go directly to the attorney handling the legal work. Commissioner Clarno said that this should be their final request. LUKE: Move that a maximum of $40,000 total be granted for legal services only, subject to review by the Board. CLARNO: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. 4. Acceptance of a Certificate of Trustee's Deed. Chris Bell gave an overview of the issue, which involves a property foreclosed upon by the County. The property will be vacant by the weekend. Commissioner Luke said he wants to be sure the contractors who worked on the roof and the HVAC system are paid, and that the previous owner receive the $30,000 homestead exemption. Chris Bell said that it is likely the County is not liable for these costs. CLARNO: Move acceptance of the trustee's deed. DALY: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. Minutes of Administrative Liaison Monday, July 17, 2006 Page 2 of 3 Pages 5. Discussion of Tort Liability Limits. Mike Viegas gave an overview of concerns regarding tort liability limits. Per a ruling on Clark v. OHSU, tort liability limits do not apply to an individual employee, which means the County would have to indemnify the employee and take on the liability. Chris Bell observed that this does not apply to decisions made by the Board, nor to employment cases or worker's compensation cases. 6. Discussion of Affordable Housing. Dave Kanner indicated that Andy Anderson of the City of Bend would like to schedule a joint meeting of the Board and the City Council to address this issue. Commissioner Clarno stated that it would be good to know which entity owns what land, and who would manage the project. This item will be discussed further next week. 7. Other Items. None were discussed. Being no further items brought before the group, the meeting adjourned at 3:35 p.m. DATED this 17th Day of July 2006 for the Desc tes County Board of Commissioners. Luke, Chair Bev Clarno, Vice Chair ATTEST: Michael M. Daly, Co missioner Recording Secretary Minutes of Administrative Liaison Monday, July 17, 2006 Page 3 of 3 Pages G too c { Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org ADMINISTRATIVE LIAISON AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, JULY 17, 2006 1:30- 1:45 1. Communications Update - Anna Johnson 1:45- 2:00 2. Project & Property Update - Susan Ross 3. Lottery Grant Requests: ■ Redmond Economic Development, Inc. - Leadership Training ■ Central Oregon Visitors' Association - Governor's Conference on Tourism ■ DAFC Spirit Girls Soccer Team - National Tournament Attendance 2:00-2:30 4. Acceptance of a Certificate of a Trustee's Deed on Foreclosed Property - Chris Bell 5. Discussion of Tort Liability Limits 6. Discussion of Affordable Housing - Tax Exemption 7. Other Items 2-30-3-00 Executive Session, called under ORS 192.660(1)(h), pending or threatened litigation, and ORS 192.660(1)(d), labor negotiations - Mark Amberg District considers tax exemption Affordable housing developer asks Bend schools for 20-year waiver By Monique Balas The Bulletin Representatives of a local af- fordable housing project ap- pealed to a skeptical Bend-La Pine School Board to exempt it from paying its share of property taxes for a proposed senior hous- ing project. John Gilbert, a partner at Pa- cific Crest Affordable Housing, District Continued from C1 If the district agrees to the ex- emption, it would help Pacific Crest's prospects for getting fed- eral low-income housing tax credits, upon which they say their project is dependent. Their tax credit application is due Aug. 4. Oregon law allows local tax- ing authorities to exempt proper- ty taxes for qualifying affordable housing projects for a period of two decades. Qualifying projects can be en- tirely exempt from praying prop- erty taxes if more than 50 percent of the local taxing districts - in this case, the city of Bend and the Bend-La Pine School District - agree to exempt them from pay- ing property taxes. If the city and the school dis- trict exempt Pacific Crest from paying property taxes, the de- veloper would be free from pay- ing any property taxes for 20 years. The city of Bend has not yet decided whether it will ex- empt Pacific Crest from paying its share of property taxes to the city. bout 31 percent of each De- schutes County tax dollar goes to the school district. If the pro- posed project was not exempted and project manager Rima Wil- son want to build a second af- fordable housing complex for se- niors, which would be located in NorthWest Crossing. They told the board at its Tuesday meeting the school district tax abatement would significantly improve their chances for completing the pro- ject. See District /C7 from paying property taxes, the district would likely get about $400 a year in taxes after the state reallocates money. The abatement "lowers operat- ing expenses, which means we can lower rent," Gilbert said. He said the abatement would allow Pacific Crest to offer monthly rents of $382 to $492 for a one-bedroom apartment and about $456 to $588 for a two-bed- room apartment. He said those rates are about 30 to 35 percent below market price. If they pro- ceed with the project as planned, Gilbert said they hope to break ground in May 2007 and open doors in summer 2008 for the 53- unit apartment complex. In 2004, the district passed a similar resolution to abate taxes for Mountain Laurel Lodge, scheduled to open this year. . But this time, the school board posed questions and discussed how an abatement could benefit Bend-La Pine students. Because they would be losing about $8,000 for the total 20-year abatement period, some board members questioned whether it would be a wise use of district money. "The last thing the school dis- trict wants to do is subsidize a de- veloper, no matter how good the intentions," said Nori Juba, a board member at large. "I don't see anything that says this is go- ing to help our kids." Gilbert fielded board questions by discussing the project's values to the community. Board member Scott Reynolds asked how many such projects exist within the state. Cumula- tively, that could mean a lot of dollars taken away from school districts throughout the state of Oregon. The board asked Gilbert to an- swer its questions and come back to them to discuss the matter fur- ther. In other business, the board saw an informational video re- garding the district's $119 million bond measure that will be shown on COTV and KFXO. The board will vote to put the bond on the Nov. 8 ballot at its Aug. 8 meet- ing. The board is still seeking appli- cations for its Zone 2 vacancy, which serves Bend's east side. The vacancy opened when board member Brian Gatley resigned June 14. No one has yet applied for the spot. The appointed can- didate would serve through May 2007. Monique Balas can be reached at 617-7831 or at mbalas@bendbulle tire. com. Wednesday, July 12, 2006 • THE BULLETIN Page 1 of 1 Connie Thomas From: Rima Wilson [rimawilson@bendbroadband.com] Sent: Wednesday, July 12, 2006 12:46 PM To: Connie Thomas Subject: request for letter of support Attachments: NWX project summary.doc Hello Connie, As I explained on the phone, Pacific Crest Affordable Housing is applying for funding through Oregon Housing and Community Services for the development of an affordable housing project for low income seniors. We are requesting a letter of support for the project from one of the County Commissioners, or from the entire Board, to include in our funding application. I'm attaching a project summary that provides more information on the project. If the Board (or one of the Commissioners) is willing to write a letter, I will also send you a memo that details to whom the letter should be addressed, where it should be sent, key points to address, etc. Thanks very much for your consideration. Best regards, Rima Wilson Project Manager Pacific Crest Affordable Housing / Mountain Laurel Lodge 541-390-4037 www.mountainiourellodge.com 7/12/2006 DISCOVERY PARK LODGE Senior Affordable Housing in Northwest Crossing Proposed by Pacific Crest Affordable Housing Project Summary Discovery Park Lodge, Pacific Crest Affordable Housing's proposed senior affordable housing project in Northwest Crossing, will play a significant role in addressing Bend's critical need for more affordable housing, and will serve one of the community's most vulnerable populations, lower income seniors. Funding for the project is being sought through Oregon Housing and Community Services' Consolidated Funding Cycle, and will likely include Low Income Housing Tax Credits, HOME funds, Housing Trust Fund dollars, Weatherization funds, and other funds. The project will contain 53 one- and two-bedroom rental apartment units and will be restricted to residents who are 55 years old or older. To qualify to live in the building, residents will be required to have a household income equal to or below 60% of the Median Family Income. Two rent levels will be established based on two income levels - one rent level for households at or below 60% of the Median Family Income and another rent level for households at or below 50% of the Median Family Income. Monthly rents will be calculated to be affordable to households in these income brackets (in fact, our rents will be affordable to households with incomes at or below 49% and 39% of Median Family Income), and in order to comply with the funding requirements, will not be allowed to exceed the maximum rents published each year by the Oregon Department of Housing and Community Services. One-hundred percent of the project will remain affordable, as described above, for a period of 60 years. During this period, the income restrictions will remain in place and rents will remain significantly below market rents. Like Mountain Laurel Lodge, Pacific Crest Affordable Housing's other senior affordable project, Discovery Park Lodge will include several attractive and inviting common areas, including a community room, a fitness room and computer areas with free internet access. We will establish partnerships with local providers of senior services to ensure that our residents have access to a variety of services, from meal service and case management to light housekeeping and transportation assistance. We will also endeavor to arrange for additional benefits to our residents in partnership with local businesses, agencies and educational institutions. With spectacular views, recreational opportunities, and access to a variety of businesses and services, the project's location is ideal for a senior residential development. In addition, locating the project in Northwest Crossing, one of the Bend's higher end areas, will serve to foster the community's acceptance of publicly funded residential projects and to enhance the residents' sense of dignity and pride in their home environment.