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2006-878-Minutes for Meeting February 22,2006 Recorded 9/5/2006NANCYUBLANKENSHIP, COUNTY CLERKDS COUNTY OFFICIAL P COMMISSIONERS' JOURNAL p9/05/2006 02:37;24 PM 111111111 loll 11111111111 will oil 2MG-818 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page G tam C :3 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, FEBRUARY 22, 2006 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St.., Bend Present were Commissioners Dennis R. Luke and Bev Clarno; and, for a portion of the meeting by conference call (for item #19), Commissioner Michael M. Daly. Also present were Mike Maier, County Administrator; Laurie Craghead and Mark Pilliod, Legal Counsel; Dan Despotopulos and Kathy Herringer, Fair & Expo Center; Susan Ross and Judith Ure, Commissioners' Office; George Kolb and Michael Barta, Road Department; Sue Brewster and Rebecca Hallin, Sheriff's Office; Tom Anderson, Catherine Morrow, Paul Blikstad, Kevin Harrison, Will Groves, Steve Jorgensen and Ed Pecoraro, Community Development; media representatives Lily Raff, Christopher Stollar and Chris Barker of the Bulletin, and Barney Lerten of News Channel 21, and twenty other citizens. Chair Luke opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. At Commissioner Luke's request, Christopher Stollar of Eugene was introduced by Lily Raff of the Bulletin; he is a new reporter handling mostly southern Deschutes County. None other was offered. 2. Before the Board was the Reading and Consideration of Adoption of a Proclamation Declaring February 27 through March 5 Peace Corps Week in Deschutes County. Chair Luke read the Proclamation to the audience, and observed that he has known several individuals who served in the Peace Corps over the years. Minutes of Board of Commissioners' Meeting Wednesday, February 22, 2006 Page 1 of 13 Pages CLARNO: Move adoption of the Proclamation. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 3. Before the Board was Consideration of Chair Signature of a Notice of Intent to Award Contract for the Sagebrush Arena Cover. Dan Despotopulos gave an overview of the bidding process. (A copy of the information is attached as Exhibit B.) He said that most of the small contractors did not bid, contrary to hearsay. The apparent low bid amount is somewhat over the original estimate. CLARNO: Move Chair signature of the notice of intent to award letter. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 4. Before the Board was Consideration of Chair Signature of a Notice of Intent to Award Letter for Public Works Improvement in La Pine Industrial Park. Susan Ross explained that Moore Excavation is the low bidder on the work to be done. The cost was estimated at $1.2 million, but the bid is lower than the estimate in this case. CLARNO: Move Chair signature of the notice of intent to award letter. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 5. Before the Board was Consideration of Signature of Document No. 2006- 075, Deed of Dedication and Acceptance of the Deed of Dedication for Pam Lane located in Wickiup Junction, La Pine. Minutes of Board of Commissioners' Meeting Wednesday, February 22, 2006 Page 2 of 13 Pages George Kolb gave an overview of the item. The property is County-owned and the property needs to be dedicated so that another property owner will have access in order to be able to build. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 6. Before the Board was Consideration of Signature of Document No. 2006- 076, Acceptance of Deed for Pam Lane located in Wickiup Junction, La Pine. George Kolb said that this property was dedicated in 1978 but the deed was never formally accepted by the County. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 7. Before the Board was Consideration of Signature of Resolution No. 2006- 017, Initiating proceedings for the Choctaw Road L.I.D. Mike Barta, a new employee of the Road Department, gave a brief overview of the Resolution. He said this forms the Local Improvement District, which starts the process; a vote of the property owners will follow. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 8. Before the Board was Consideration of Signature of Document No. 2006- 072, Service Agreement for Impound and Abandoned Vehicle Tows. Rebecca Hallin and Sue Brewster explained the document. Minutes of Board of Commissioners' Meeting Wednesday, February 22, 2006 Page 3 of 13 Pages CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 9. Before the Board was Consideration of Signature of Order No. 2006-035, Changing the Name of a Portion of NW Parkey Drive to NW Rainbow Road. Ed Pecoraro said that this road is located in the Deschutes County portion of Crooked River Ranch, and will make the road name consistent. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO LUKE: Aye. Chair votes yes. 10. Before the Board was Consideration of Signature of Document No. 2006- 073, Agreement between Oregon Department of Transportation (ODOT) and Deschutes County concerning Special Transportation Fund (STF) Formula Grant Distribution. Judith Ure stated that this agreement allows the County to distribute special transportation funds that provide services to handicapped and senior citizens. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 11. Before the Board was Consideration of Signature of Resolution No. 2006- 018, Transferring Appropriations within the Deschutes County Sheriff's Office Fund (Computer Software). CLARNO: Move approval. LUKE: Second. Minutes of Board of Commissioners' Meeting Wednesday, February 22, 2006 Page 4 of 13 Pages VOTE: CLARNO: Aye. LUKE: Chair votes yes. 12. Before the Board was Consideration of Signature of Order No. 2006-051, Accepting Petition and Setting Date for Public Hearing for the Black Butte Ranch Association Annexation into Black Butte Ranch Service District. Laurie Craghead stated that this is a one property annexation into the District. This sets the hearing for March 22. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 13. Before the Board was Consideration of Signature of Order No. 2006-052, Accepting Petition and Setting Date for Public Hearing for the Pensco Trust Company Annexation into Deschutes County Rural Fire Protection District #2. Laurie Craghead explained that this is a single property annexation into the District. This sets the hearing for March 22. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 14. Before the Board was a Public Hearing and Consideration of Approval of Resolution No. 2006-010, Adopting a Local System Development Charge (SDC) for Traffic Signals in La Pine. Chair Luke read the opening statement for the public hearing. (A copy is attached as Exhibit C.) Regarding bias, prejudgment or personal interest, the Commissioners had none to disclose. No challenges were offered by the public. Minutes of Board of Commissioners' Meeting Wednesday, February 22, 2006 Page 5 of 13 Pages Steve Jorgensen referred to an oversized map of the area affected and explained the reasons for the SDC. He said he has not received any written statements from the building industry or local Realtors, and no opposition was voiced by the La Pine Chamber of Commerce. The media has covered this issue as well. The proposal is to examine a population-based method to determine growth and the rate for the need for signals. It has been determined that one will be needed at Huntington Road at Burgess Road, one at 1St Street at Huntington, 1 st Street at Highway 97, and Finley Butte Road at Highway 97. Funding has come from the Senior Center, the School District and various businesses, including those in the La Pine Industrial Park, that impact traffic in the area. He hopes that ODOT will also contribute to the signals needed at Highway 97. The difference between this SDC and SDC's the cities impose is that this SDC is area-specific and will retire after the signals have been installed. The entities paying the SDC in this case will know exactly where the funds are going. Laurie Craghead added that statute does provide for regional SDC's, but the capital improvement plan is just focusing on these specific improvements. Commissioner Clarno said the media asked how the users were determined. Mr. Jorgensen replied that there are few that fall in the boundaries and they would be highly impacted. Using a population base, and a reasonable distribution of the trips through the intersections, the impact is spread out over a larger area and the costs will be paid sooner. The benefit is to all of the people in the area who use the intersections. Chair Luke opened the public hearing at this time. Rose Alsbury, the new Executive Director of the La Pine Chamber of Commerce, said that some questions have come to them from the public about the issue. There is good support for the stop lights, but not everyone seems to be informed about SDC's. She thought the process was being handled too quickly. She also asked if the formula and cost covers the rerouting of Morrison. She added that she doesn't understand why the SDC's are now being implemented when they weren't previously implemented in other parts of the County, and asked why there aren't SDC's in place for other areas of the County. Minutes of Board of Commissioners' Meeting Wednesday, February 22, 2006 Page 6 of 13 Pages Commissioner Luke said that there has to be a project list submitted and the SDC's are determined from that. It is a very complex situation, and the cities have gone through a lot of work to establish SDC's. In most instances the County doesn't have the infrastructure concerns that the cities do, other than roads. SDC's have been discussed at various times, and it was decided they were needed in this case because there is no enough funding available to improve these intersections. Commissioner Luke stated that he wouldn't mind leaving the hearing open for a while so that articles can be written for the Newberry Eagle and other local publications, in order to reach any citizens who are not involved in the Chamber of Commerce or other groups, or who don't read the Bulletin. Commissioner Clarno agreed. Steve Jorgensen said that he received one call from someone who wasn't necessarily opposed to the SDC's, but wanted the stop signs placed in another location. The Morrison Road intersection is being evaluated. To do a County- wide evaluation would be a long process, but if the Commissioners so direct, it can be addressed. He added that La Pine is one of the fastest growing areas of the County and the signals are needed because of the density of the area, which is different than other parts of the County. Andy High of the Central Oregon Builders' Association said they recognize the need and will not oppose the SDC's. He stated that they appreciate the methodology being kept fairly simple, and the fact there is a sunset date for the SDC's. Being no further testimony offered, Chair Luke left the record open until 5:00 p.m. on Friday, March 10 for the submission of written testimony, and the issue will be addressed again by the Board on Wednesday, March 22. 15. Before the Board was a Public Hearing on Ordinances No. 2006-004 and 2006-005, Adopting Requirements for Traffic Impact Studies for Certain Land Use Applications. Chair Luke read the opening statement for this Ordinance. (A copy is attached as Exhibit D.) Regarding bias, prejudgment or personal interest, the Commissioners had none to disclose. No challenges were offered by the public. Minutes of Board of Commissioners' Meeting Wednesday, February 22, 2006 Page 7 of 13 Pages Steve Jorgensen said that this issue has been discussed various times over the years, and often the documents of other jurisdictions have been referenced. This is an awkward process and therefore a document has been drafted for Deschutes County. He said there have been some changes to the Ordinances so the hearing should probably be continued. Commissioner Luke stated these are the same types of requirements used by the State and others. Chair Luke opened the public hearing at this time. No testimony was offered. Laurie Craghead added that the changes do not affect the substance of the Ordinances, and a week should be adequate time for this work to be completed. Chair Luke continued the hearing to the Board meeting on March 1. Copies of the opening statement were distributed to the audience. Neither Commissioner had Commissioners Chair Luke asked if anyone in the audience wished to bring up any challenges to the Commissioners' qualifications to hear the Measure 37 claims before them today. No one responded 16. Before the Board was a Hearing on Order No. 2006-008, a Measure 37 Claim, File No. M37-05-62 (Claimant: Lantz). Tom Anderson explained that the property, located at 1827 Smith Rock Way, is approximately 66 acres, consisting of two parcels on either side of the road. The property is zoned EFU, and the claimant wishes to subdivide it into smaller parcels of two to eight acres each. The amount of damages claim is $1.5 million. The property was originally acquired by the father of the claimant in 1911, and was passed on to the applicant in January 1969. It has been in continuous ownership since then. The Order would establish a review date of January 1969 for any land use regulations. Chair Luke opened the hearing. There was no testimony offered for or against the application, so the hearing was closed. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. Minutes of Board of Commissioners' Meeting Wednesday, February 22, 2006 Page 8 of 13 Pages 17. Before the Board was a Hearing on Order No. 2006-038, a Measure 37 Claim, File No. M37-05-67 (Claimant: Sellers). Tom Anderson said that this claim is from Dick and Helen Sellers of 64061 N Highway 97. They own approximately 9.5 acres zoned MUA-10 that is located north of Bend near Bowery Lane. The claimants wish to subdivide the property into five residential lots. The amount of damages claimed is $270,000. They acquired the property in March 1965, and in 2004 it was transferred into a revocable trust, which doesn't change the ownership string. The date of review regarding land use regulations would be 1965. Chair Luke opened the hearing. Michael McGee, an attorney representing the Sellers, had nothing to add and accepted the Order as written on behalf of the Sellers. No other testimony was offered, so the hearing was closed. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 18. Before the Board was Discussion and a Possible Decision on Applications by 4-11 Equipment for a Plan Amendment/Zone Change from EFU to Surface Mining in Millican. Commissioner Luke stated that because Commissioner Daly could not be present today and wanted it delayed for a week. Laurie Craghead said there is no problem voiced by the applicant's attorney in delaying the decision. A decision will be listed on the Wednesday, March 1 Board meeting agenda. Commissioner Luke said that in the last public hearing an issue was brought up regarding lighting. He said that if it is improved, he wanted CDD to think about how to reduce the impact from lighting at the site. He knows there needs to be lighting for safety and security, but would appreciate a possible condition of approval that would minimize the impacts of lighting. Minutes of Board of Commissioners' Meeting Wednesday, February 22, 2006 Page 9 of 13 Pages 19. Before the Board was Discussion and a Possible Decision of an Appeal of the Hearings Officer's Decision Denying an Accessory Structure on a Parcel in the Forest Use (F-1) Zone, File No. A-05-12, (Applicant: Dieter Mees). Commissioner Daly joined the meeting via conference call at this time. Will Groves and Laurie Craghead came before the Board. Commissioner Luke read a statement to the audience. (A copy is attached as Exhibit E.) Commissioner Daly said that he concurs with Commissioner Luke's statement. Commissioner Clarno also agreed. CLARNO: Move to direct staff to work with applicant's attorney to draft a decision based on the Board's decision, and that the applicant's attorney will extend the 150-day deadline. DALY: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. 20. Before the Board was Consideration of Signature of Letters Appointing Dan Rife and Reappointing Dennis Luke and Kyle Gorman to the Board of the Upper Deschutes Watershed Council through February 28, 2009. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 21. Before the Board was Consideration of Signature of Letters Appointing members of the Deschutes County Budget Committee to the 9-1-1 Executive Committee Budget Committee: Lee Smith, through December 31, 2006; Larry Kimmel, through December 31, 2007; and Lauri Miller, through December 31, 2008. CLARNO: Move approval. LUKE: Second. Minutes of Board of Commissioners' Meeting Wednesday, February 22, 2006 Page 10 of 13 Pages VOTE: CLARNO: Aye. LUKE: Chair votes yes. 22. Before the Board was Consideration of Chair Signature of an Oregon Liquor Control License Application for Tumalo Tavern. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 23. Before the Board was Consideration of Approval of Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $11,172.71 (for two weeks). CLARNO: Move approval, subject to review. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 24. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District in the Amount of $7,207.54 (for two weeks). CLARNO: Move approval, subject to review. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. Minutes of Board of Commissioners' Meeting Wednesday, February 22, 2006 Page 11 of 13 Pages RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 25. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $886,539.21 (for two weeks). CLARNO: Move approval, subject to review. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 26. Before the Board were Additions to the Agenda. A. Before the Board was Consideration of Chair Signature of an Oregon Liquor Control License Application for the Sugar Pine Cafe, La Pine. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. B. Before the Board was Consideration of Signature of Document No. 2006- 057, a Services Agreement for Evidence Towing for the Sheriffs Office. Sue Brewster explained that this agreement covers only evidence towing services within the Sheriff's Office area. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. Being no further discussion, the meeting adjourned at 11:20 a.m. Minutes of Board of Commissioners' Meeting Wednesday, February 22, 2006 Page 12 of 13 Pages DATED this 22°d Day of February 2006 for the Deschutes County Board of Commissioners. enn's R. Luke, Chair D. ATTEST: (f r Recording Secretary Attachments Exhibit A: Sign-in sheet (1 page) Bev Clafrno, Vice Chair Michael M. Daly, mmissioner Exhibit B: Documents regarding the Sagebrush Arena cover bid process (1 page) Exhibit C: Opening statement regarding a proposed system development charge in La Pine (1 page) Exhibit D: Preliminary statement regarding Ordinances 2006-004 and 2006-006 regarding traffic impact studies (1 page) Exhibit E: Commissioner Luke's statement regarding the Dieter Mees appeal (1 page) Minutes of Board of Commissioners' Meeting Wednesday, February 22, 2006 Page 13 of 13 Pages N LLO I- C.. 00 C_ ~i ~y L r+ O w C 7 N N A v n. THE SIMPLE SHEET There were two(2) bids received for the Sagebrush Arena Cover: 1. Kirby Nagelhout Construction Company of Bend, Or. 2. Colamette Construction Company of Sherwood, Or. Kirby Nagelhout Construction Company was the low bidder. Bids: Kirby Nagelhout Building A - $590,244.60 B - $114,085.89 C - $61,971.83 Total - $766,302.32 Colamette Construction Building A - $686,473.00 B - $147,737.00 C -included in above Total - $834,210.00 Kirby Nagelhout's overall bid was $67,907.68 less than Colamette Construction Exhibit Page J of PRELIMINARY STATEMENT FOR A PUBLIC HEARING BEFORE THE DESCHUTES BOARD OF COUNTY COMMISSIONERS This is a public hearing on Resolution 2006-010 to adopt a transportation system development charge (SDC) methodology and rate. The SDC will only be applicable to new development and will contribute towards the installation cost of four (4) future traffic signals in the La Pine area. The Board will hear oral testimony, receive written testimony, and consider the testimony submitted at this hearing. The hearing is also being taped. The Board may make a decision on this matter today, continue the public hearing to a date certain, or leave the written record open for a specified period of time. The hearing will be conducted in the following order. The staff will give a repot on this issue. We will then open the hearing to all present and ask people to present testimony at one of the tables or at the podium. You can also provide the Board with a copy of written testimony. Questions to and from the chair may be entertained at any time at the chair's discretion. Cross-examination of people testifying will not be allowed. However, if any person wishes ask a question of another person during that person's testimony, please direct your question to the chair after being recognized. The Chair is free to decide whether or not to ask such questions of the person testifying. Prior to the commencement of the hearing, any party may challenge the qualifications of any Board for bias, prejudgment or personal interest. This challenge must be documented with specific reasons supported by facts. Should any Board member be challenged, the member may disqualify him or herself, withdraw from the hearing or make a statement on the record of their capacity to hear and decide this issue. At this time, do any members of the Board need to set forth any information that may be perceived as bias, prejudgment, or personal interest? I will accept any challenges from the public now. (Hearing none, I will open the public hearing). STAFF REPORT CADocuments and Settings\13onnie8\Locai Settings\Temporary Internet Files\OLK38\SDC Opening Statement Legislative.doc Exhibit Page of % PRELIMINARY STATEMENT FOR A LEGISLATIVE PUBLIC HEARINGS BEFORE THE DESCHUTES BOARD OF COUNTY COMMISSIONERS This is a public hearing on Ordinances 2006-004 and 2006-005. The County file number is TA 05-06. This is an amendment to DCC Section 17.16, "Approval of Subdivision Tentative Plans and Master Development Plans", (adding Section 17.16.115) and also amending DCC Section 18.124, "Site Plan Review"; to provide a policy for the requirement of Traffic Impact Studies. The Board will hear oral testimony, receive written testimony, and consider the testimony submitted at this hearing. The hearing is also being taped. The Board may make a decision on this matter today, continue the public hearing to a date certain, or leave the written record open for a specified period of time. The hearing will be conducted in the following order. The staff will give a report on this issue. We will then open the hearing to all present and ask people to present testimony at one of the tables or at the podium. You can also provide the Board with a copy of written testimony. Questions to and from the chair may be entertained at any time at the chair's discretion. Cross-examination of people testifying will not be allowed. However, if any person wishes ask a question of another person during that person's testimony, please direct your question to the chair after being recognized. The Chair is free to decide whether or not to ask such questions of the person testifying. Prior to the commencement of the hearing, any party may challenge the qualifications of any Board for bias, prejudgment or personal interest. This challenge must be documented with specific reasons supported by facts. Should any Board member be challenged, the member may disqualify him or herself, withdraw from the hearing or make a statement on the record of their capacity to hear and decide this issue. At this time, do any members of the Board need to set forth any information that may be perceived as bias, prejudgment, or personal interest? I will accept any challenges from the public now. (Hearing none, I will open the public hearing). STAFF REPORT CADocuments and Settings\BonnieB\Local Settings\Temporary Internet Files\OLK38\TIS Opening Statement Legislative.doc Exhibit 1 > Page of 1 DIETER MEES I find that the forest equipment storage structure that is before us is a use allowed outright subject only to the County's fire siting standards. Deschutes County Code 18.36.020 allows for accessory uses to forest operations or forest practices. The applicant has a forest plan in place that has been approved by the Oregon Department of Forestry demonstrating that actual forest operations and practices are taking place on the subject property. Since the storage shed will house equipment used for those forest operations and practices and for forest fire suppression and the forest plan is in place for the subject property, the storage shed is an accessory use to those forest operations and practices described in the plan. Opponents have argued that only temporary on-site structures that are auxiliary to a particular forest operation are structures allowed outright in the F-1 zone. Granted, the storage shed will be permanent when the Code and statutes specifically allow the temporary auxiliary structures. The County Code's definition in 18.04.030 of "auxiliary," however, appears to contemplate a commercial forest operation whereby an area of forest is planted and cleared at harvest time. The proposed use is different because the forest plan indicates that the forest operation will be ongoing maintenance and improvement of the property for forestry. Thus, the structure is an accessory use to the forest operations but could qualify as a temporary on-site structure necessitating a more solid construction because of the ongoing nature of the particular forest practice on this property. In light of this finding, I propose the storage shed be determined to be an accessory use and a temporary on-site use on the condition that the shed be removed at the conclusion of the forest operation requiring its use as outlined in the forest plan. Exhibit Page j of 1