2006-879-Minutes for Meeting August 23,2006 Recorded 9/5/2006NANCYUBLANKECOUNTY NSHIP~PCOUNTY CLERKDS ~J 20-819
COMMISSIONERS' JOURNAL
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, AUGUST 23, 2006
Commissioners' Hearing Room - Administration Building
1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke, Bev Clarno and Michael M. Daly.
Also present were County Administrator Dave Kanner; Laurie Craghead, Legal
Counsel; George Kolb, Road Department; Susan Ross, Commissioners' Office;
Catherine Morrow, Community Development Department; media representatives
Barney Lerten of News Channel 21 and Keith Chu of The Bulletin; and three other
citizens.
Chair Luke opened the meeting at 10: 00 a.m.
The Commissioners commented on their visit to the Black Crater wildfire site
yesterday, and how well the various agencies are coordinating their work.
1. Before the Board was Consideration of Citizen Input.
None was offered.
2. Before the Board was Consideration of Signature of Document No. 2006-
383, an Amendment to a Promissory Note, Allowing a One-year Extension
for the Repayment of a Loan (Alyce Hatch Center).
Susan Ross gave a brief overview of the document. The Alyce Hatch Center
had some unexpected maintenance problems and are asking for an extension of
the loan payoff.
CLARNO: Move approval.
DALY: Second
Minutes of Board of Commissioners' Business Meeting Wednesday, August 23, 2006
Page 1 of 7 Pages
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair vote yes.
3. Before the Board was Consideration of Signature of Document No. 2006-
413, an Amendment to an Intergovernmental Agreement with the State
regarding Funding for Pandemic Influenza Planning.
Dave Kanner said that a footnote was omitted from a pervious amendment, and
it has been added in the form of Amendment # 10.
CLARNO: Move approval.
DALY: Second
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair vote yes.
4. Before the Board was Consideration of Signature of Document No. 2006-
414, a Funding Amendment to a Services Agreement with Sage View
regarding Secure Residential Care.
Kathy Hirschmann came before the Board. Dave Kanner explained that this
agreement extends services through July 2008, and adjusts funding levels now
that it is known what the usage of the facility has been since services began.
CLARNO: Move approval.
DALY: Second
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair vote yes.
5. Before the Board was Consideration of Signature of Document No. 2006-
417, an Intergovernmental Agreement with the State of Oregon regarding
Federal Surface Transportation Program Funding.
Minutes of Board of Commissioners' Business Meeting Wednesday, August 23, 2006
Page 2 of 7 Pages
George Kolb explained the item to the Board. The County gets 94 cents per
dollar, but the dollars can only be used for federal roads. This funding includes
projects such as the interchange at Sunriver.
CLARNO: Move approval.
DALY: Second
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair vote yes.
6. Before the Board was Consideration of County Administrator Signature of
Document No. 2006-418, a Notice of Intent to Award Contract for the
Construction of Choctaw I and Choctaw II Local Improvement District
Roads.
George Kolb stated that this is being published as appropriate. The cost is
higher than the original estimate due to the increasing cost of asphalt and fuel.
CLARNO: Move approval.
DALY: Second
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair vote yes.
7. Before the Board was a Public Hearing, and Consideration of First and
Second Readings and Adoption, by Emergency, of Ordinance No. 2006-
017, Amending Title 18 to Extend the Sunset Date for Guest Ranches, in
Order to Be Consistent with State Statute.
This item was previously addressed.
8. Consideration of First and Second Readings and Adoption, by Emergency,
of Ordinance No. 2006-018, Amending the Redmond Area Comprehensive
Land Use Plan.
Catherine Morrow gave an overview of the item, and stated that a public
hearing is not required at this point.
Minutes of board of Commissioners' Business Meeting Wednesday, August 23, 2006
Page 3 of 7 Pages
Commissioner Luke commented that the City of Redmond has done an
excellent job on their work.
George Endicott of the Redmond City Council said that the City is on target for
its amendments. The adoption would occur in 30 days, which is the same time
frame when the City's ordinances would go into place.
CLARNO: Move first and second readings of Ordinance No. 2006-018, by
title only, declaring an emergency.
DALY: Second
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair vote yes.
Chair Luke then conducted the first and second readings of the Ordinance by
title only.
DALY: Move approval.
CLARNO: Second
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair vote yes.
9. Consideration of First and Second Readings and Adoption, by Emergency,
of Ordinance No. 2006-019, Amending Redmond Urban Growth Area
Zoning.
CLARNO: Move first and second readings of Ordinance No. 2006-019, by
title only, declaring an emergency.
DALY: Second
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair vote yes.
Chair Luke then conducted the first and second readings of the Ordinance by
title only.
DALY: Move approval.
CLARNO: Second
Minutes of Board of Commissioners' Business Meeting Wednesday, August 23, 2006
Page 4 of 7 Pages
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair vote yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
10. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$11,730.96 (two weeks).
DALY: Move approval, subject to review.
CLARNO: Second
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair vote yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
11. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $2,561.70 (two weeks).
DALY: Move approval, subject to review.
CLARNO: Second
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair vote yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $1,590,640.30
(two weeks).
Minutes of Board of Commissioners' Business Meeting Wednesday, August 23, 2006
Page 5 of 7 Pages
DALY: Move approval, subject to review.
CLARNO: Second
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair vote yes.
13. Before the Board was Consideration of Approval of Economic
Development Grant Requests:
Central Oregon Transportation Conference - $426 (Commissioner Luke)
Bend Spay & Neuter Project, Capital Projects - $6,100 ($3,600 -
Commissioner Daly; $500 - Commissioner Luke; $2,000 - Commissioner
Clarno)
The Commissioners commended the work of the Bend Spay & Neuter Project,
who recently reached the 5,000 surgery since becoming a non-profit
organization in 2005, and complimented the dedicated volunteers and staff of
the organization.
Fair & Expo Center, Small User Group Subsidy - $5,000 (Commissioner
Daly)
Fair & Expo Center, County Fair Shuttle Service - $5,000 ($2,500 each,
Commissioners Luke and Clarno). Commissioner Daly suggested that in the
future this service should be more widely advertised.
CLARNO: Move approval.
DALY: Second
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair vote yes.
14. ADDITIONS TO THE AGENDA
Before the Board was Consideration of Chair Signature of an Oregon
Liquor Control License Application for Cafe Sintra, Sunriver.
CLARNO: Move approval.
DALY: Second
Minutes of Board of Commissioners' Business Meeting Wednesday, August 23, 2006
Page 6 of 7 Pages
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair vote yes.
Being no further items to come before the Board, Chair Luke adjourned the
meeting at 10:40 a. m.
DATED this 23rd Day of August 2006 for th eschutes County
Board of Commissioners.
/lb-e*~nis R. Luke, Chair
Bev Clarno, Vice Chair
ATTEST:
1'M. Daly, 9`ommissioner
&A~A- -
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, August 23, 2006
Page 7 of 7 Pages
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, AUGUST 23, 2006
Commissioners' Hearing Room - Administration Building
1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board regarding issues that
are not already on the agenda. Visitors who wish to speak should sign up prior to the
beginning of the meeting on the sign-up sheet provided. Please use the microphone and also
state your name and address at the time the Board calls on you to speak.
2. CONSIDERATION of Signature of Document No. 2006-383, an Amendment
to a Promissory Note, Allowing a One-year Extension for the Repayment of a
Loan (Alyce Hatch Center) - Susan Ross, Commissioners' Office
3. CONSIDERATION of Signature of Document No. 2006-413, an Amendment
to an Intergovernmental Agreement with the State regarding Funding for
Pandemic Influenza Planning - Dan Peddycord, Health Department
4. CONSIDERATION of Signature of Document No. 2006-414, a Funding
Amendment to a Services Agreement with Sage View regarding Secure
Residential Care - Scott Johnson, Mental Health Department
5. CONSIDERATION of Signature of Document No. 2006-417, an
Intergovernmental Agreement with the State of Oregon regarding Federal
Surface Transportation Program Funding - George Kolb, Road Department
6. CONSIDERATION of Signature of Document No. 2006-418, a Notice of
Intent to Award Contract for the Construction of Choctaw I and Choctaw II
Local Improvement District Roads - George Kolb, Road Department
Board of Commissioners' Business Meeting Agenda Wednesday, August 23, 2006
Page 1 of 5 Pages
7. A PUBLIC HEARING, and Consideration of First and Second Readings
and Adoption, by Emergency, of Ordinance No. 2006-017, Amending Title 18
to Extend the Sunset Date for Guest Ranches, in Order to Be Consistent with
State Statute - Christy Maciel, Community Development Department
8. A PUBLIC HEARING, and Consideration of First and Second Readings
and Adoption, by Emergency, of Ordinance No. 2006-018, Amending the
Redmond Area Comprehensive Land Use Plan - Catherine Morrow,
Community Development Department
9. A PUBLIC HEARING, and Consideration of First and Second Readings
and Adoption, by Emergency, of Ordinance No. 2006-019, Amending
Redmond Urban Growth Area Zoning (Also Attached: Minutes of July 11
Meeting and Written Citizen Input) - Catherine Morrow, Community
Development Department
10. CONSIDERATION of Whether to Hear an Appeal of the Hearings Officer's
Denial of a Minor Partition and the Establishment of a Dwelling (Applicant:
Todd Taylor; Appellant: Central Oregon Land Watch) - Catharine White,
Community Development Department
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District in the Amount of $2,203.27.
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District in the Amount of $513.65.
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County in the Amount of $521,777.45.
Board of Commissioners' Business Meeting Agenda Wednesday, August 23, 2006
Page 2 of 5 Pages
14. CONSIDERATION of Approval of Economic Development Grant Requests.
15. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have
questions regarding a meeting, please call 388-6572.)
Monday, August 21, 2006
1:30 p.m. Administrative Work Session
Wednesday, August 23, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session
Monday, August 28, 2006
1:30 p.m. Administrative Work Session
Wednesday, August 30, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session
Board of Commissioners' Business Meeting Agenda Wednesday, August 23, 2006
Page 3 of 5 Pages
Monday, September 4 2006
Most County offices will be closed to observe Labor Day.
Wednesday, September 6, 2006
10:00 a.m. Board of Commissioners' Meeting for the Week
1:30 p.m. Administrative Work Session
5:00 p.m. Meeting with Bend City Council
Monday, September 11, 2006
1:30 p.m. Administrative Work Session
Wednesday, September 13, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session
Thursday, September 14, 2006
7:00 a.m. Regular Meeting with the Redmond City Council
11:00 a.m. Regular Meeting of the Audit Committee
Monday, September 18, 2006
1:30 p.m. Administrative Work Session
Tuesday, September 19, 2006
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
Monday, September 25, 2006
9:00 a.m. Meeting with Bill Linden regarding Legislative Issues/Lobbying
1:30 p.m. Administrative Work Session
Board of Commissioners' Business Meeting Agenda Wednesday, August 23, 2006
Page 4 of 5 Pages
Wednesday, September 27, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, August 23, 2006
Page 5 of 5 Pages