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2006-929-Minutes for Meeting September 13,2006 Recorded 9/19/2006FICIAL DESCHUTESBLANKENSHIPCOUNTY CLERKDS CJ 2006.929 COMMISSIONERS' JOURNAL 0911912006 04;32;34 PM IIIIIIIII IIIIIIIIIIIIIIII III III 2006-B2B Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book and Page or as Fee Number Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora MINUTES OF ADMINISTRATIVE WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, SEPTEMBER 13, 2006 Commissioners' Conference Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Dennis R. Luke, Bev Clarno and Michael M. Daly. Also present were County Administrator Dave Kanner; and, for part of the meeting, Susan Ross, Judith Ure and Anna Johnson, Commissioners' Office. Also present was media representative Laura Moss of The Bulletin. No other citizens were present. The meeting began at 1: 30 p. m. 1. Project and Property Management Update. Susan Ross stated that she has learned a competitive process will be needed to sell the Hammond property. It will be included in the January 11 real property auction. In the meantime, it will be winterized. The Oregon State Police "hot sheet" has been received, in which they are seeking RFP's for a site for an OSP office in Bend. The deadline is September 28. The process itself will take several months. The La Pine Industrial Group held a public information meeting regarding the possible purchase of property for the Vulcan Power project. Only one person voiced opposition. Legal Counsel has suggested that the County hold a right of first refusal when the property is sold. This issue will be addressed at a future date. minuies or Actmimstrative Work Session Wednesday, September 13, 2006 Page 1 of 3 Pages 2. Economic Development Grant Requests. • ARTS Discovery at Sisters Middle School (Caldera) - Commissioners Clarno and Luke, $500 each • Redmond Flags Program (Rotary Club) - cleaning of flags - Commissioners Clarno and Luke, $700 each (Commissioner Daly is a member of the Rotary Club of Redmond and did not vote) • Redmond Youth Football - Commissioner Luke, $1,000; Commissioners Daly and Clarno, $1,250 each • High Desert ESD (Ed-Med Conference) - Commissioners Clarno and Luke, $500 each • Sisters Chamber Visitors Center - Commissioner Luke and Clarno, $500 each 3. Discussion of Policies to be Rescinded. The group went over a list of policies that Mr. Kanner has reviewed with Legal Council, and it was determined that these particular policies should be rescinded, since they: • May no longer be needed; • Are already in State statute; • Have to do with contracting procedures and aren't policies; • Should be considered personnel rules; • Should be rewritten; • Are procedures and not policies; or • Should be in County Code. The Board agreed with the changes as submitted, so Mr. Kanner will proceed with having them rescinded. 4. Other Items. Judith Ure asked for approval of the submission of a grant application for $5,000 for the mental health court. If received, this grant would be managed by existing personnel in the Mental Health Department. CLARNO: Move approval. DALY: Second. Minutes of Administrative Work Session Wednesday, September 13, 2006 Page 2 of 3 Pages VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. The Board was advised that the Summit High School principal may be interested in having the Board hold a regular meeting at the school. An appropriate date will be determined. Commissioner Luke stressed that he misses having the regular department updates, and wants to be sure the Board is kept updated regarding key changes in the departments. He said that recently Community Development changed septic permit requirements, and also changed the permitting process, and he was not aware of these changes until someone asked him about them. Mr. Kanner stated he will keep the Board informed, if the departments share the information with him in a timely manner. Mr. Kanner stated that Bill Linden will be visiting in a few weeks, but as far as he knows this meeting will be between just the two of them. However, he will ask department heads to start compiling their lists of legislative priorities to present to Mr. Linden. Being no further discussion, the meeting adjourned at 2:45 p.m. DATED this 13th Day of September 2006 for the Deschutes County Board of Commissioners. Luke ATTEST: Recording Secretary Bev CVarno, Vice Chair dam' 4~ Michael M. Daly, Co71 ssioner Minutes of Administrative Work Session Wednesday, September 13, 2006 Page 3 of 3 Pages gG ~ w A& AA Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, SEPTEMBER 13, 2006 1. Project & Property Management Update - Susan Ross 2. Economic Development Grant Requests - Susan Ross • ARTS Discovery at Sisters Middle School (Caldera) • Redmond Youth Football High Desert ESD (Ed-Med Conference) Sisters Chamber Visitors Center 3. Discussion of Policies to be Rescinded 4. Other Items Please note: Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. EXHIBIT A Policy No. Title P-1983-001 Amendments to Agenda Non ber (Filed 41181,A) Legal Documents, Deeds and Contracts o number (Filed 6/20/84) Financial Review of Contracts, Deeds, Proposals and Other Documents P-1985-006 Employment Physical Examinations P-1985-007 Acceptance of Road Dedications P-1985-008 Start Work Order P-1986-010 Employment Applications P-1986-011 Extension of Merit Review Increases P-1986-012 Vacation Accrual Procedures P-1986-017 Vehicle Insurance Claims P-1986-018 Damage to County Vehicles (Accidents) 86-01-13 Expense Account Procedures and Policies P-1986-025 Ex Parte Contact During Step III of the Grievance Procedure P-1986-027 Use of Public Right of Way for Race or Event P-1987-032 Policy for Responding to Complaints Regarding Violation of County Code and Other Laws and Regulations by County P-1988-040 Consent Agenda P-1988-041 Sale of Real Property Through a Real Estate Agent 89-01. Safe Operation of County Vehicles 89-02 Maintenance of County Vehicles P-1990-045 Mission Statements and Goals Policy P-1994-055 Capital Expenditures Policy P-1997-061 Computer Usage Policy for Deschutes County P-1997-062 Grievance Procedures for Complaints of Alleged Discrimination Based on Disability P-1998-068 Media Relations Policy P-1998-070 Duties and Responsibilities of the Employee Benefits Advisory Committee P-1999-073 General Office Supply Purchasing Policy P-2000-080 Legal Services for the 9-1-1 Service District P-2000-081 Policy Regarding Payroll Deadlines u ~ yr Ke r Order No. 2006-136 (9/20/06) EXHIBIT A