2006-937-Minutes for Meeting February 13,2006 Recorded 9/27/2006DESCHUTES COUNTY OFFICIAL RECORDS
NANCY BLANKENSHIP, COUNTY CLERK V 2006-937
COMMISSIONERS' JOURNAL
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2006-93
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, FEBRUARY 13, 2006
Commissioners' Conference Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Michael M. Daly and, Bev Clarno. Commissioner
Luke was absent. Also present were Mike Maier, County Administrator; Anna
Johnson and David Givans, Commissioners' Office; and Dan Peddycord, Health
Department. No media representatives or other citizens were present.
The meeting began at 1:30p.m.
1. Discussion of Commission on Children & Families' By-laws.
Commissioner Luke had requested changes to the By -Laws draft and Mike
Maier went over the changes this morning with Hillary. Where "Board" is
mentioned (in referring to CC&F Commission Board) replace with
"Commission" to lesson confusion when talking about Board of Commissioners
in the document.
CLARNO: Move approval of the Commission on Children& Families' By -
Laws as amended and subject to legal review.
DALY: Second.
VOTE: DALY
CLARNO:
Yes.
Vice Chair votes Aye.
Hillary Saraceno asked the Board if the Commission Mission & Vision
Statement could be amended into the By -Laws if approved as written by the
Commission.
Minutes of Administrative Liaison Monday, Februaryl3, 2006
Page I of 5 Pages
CLARNO: Move approval to incorporate the Mission & Vision Statement into
the By -Laws, subject to Commission approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Vice Chair votes Aye.
2. Discussion on Community Forest Authority.
Commissioner Clarno asked that this item be discussed at a later meeting after
she hears back from Brad Chalfant.
Anna Johnson said they are in the process of receiving applications. Mr. Maier
said the Board would make appointments and asked her to set it up with Brad
Chalfant. There are four members yet to be appointed with Commissioner Luke
being the fifth member.
3. Economic Development Grant Requests:
Commissioner Clarno readdressed the grant request from the Boys and Girls
Club. She said she would give them $2,000.00 but they would have to raise the
rest of the funds before payment was made. A letter will be sent out stating that
once confirmation of other funds is received, the money would be distributed.
4. Other Items.
Commissioner Daly asked if there were any appointments made to the Hospital
Authority Board. Mr. Maier said he did not know.
Ms. Johnson asked about the staffing for Home Rule Charter. Mr. Maier said
that once the Board gets it going they will not provide the staffing. He said that
Mark Pilliod would be primary counsel and Laurie Kendall would be his staff
person.
Minutes of Administrative Liaison Monday, February13, 2006
Page 2 of 5 Pages
Commissioner Clamo asked about the towing of 9 vehicles off of County
property and if the contracts needed Board approval. After discussion it was
decided that Mike Maier could sign for the towing contracts.
Dan Peddycord discussed doing some minor restructuring at the Health
Department. They have been unsuccessful in finding a replacement for Tamara
Weaver's position. The Hay group evaluated the level of responsibility of the
front Business Office Manager's position. The business office is separate from
the fTont office. They are going out for the 3 rd recruitment and the position will
be a down graded position. Instead of having a business office and a front
office they are looking at just having a business office. He would like a half
time billing person to go to .6 FTE.
He said Vikki Shaw is doing accounting and is being trained to move up to a
more responsible position in the billing office to an accounting technician. She
does not have enough experience to move all the way up to the Business
Manager's position.
The Prevention Coordinator needs to be full time. Would like .7 FTE and at
budget time change that to .8 FTE. If that position is moved to .7 FTE, the
department is still under spending. The on call budget would transfer out to
Prevention Coordinator budget.
Mr. Maier said for the communicable disease person, wait and do that during
the regular budget process. Mr. Peddycord said he would prepare for next
budget.
Mr. Peddycord said they have had a lot of turnover in the ftont office. He will
spend some time looking into that and doing some long term planning. Due to
the bilingual culture, the management team has to go bilingual as well.
CLARNO: Move approval to increase Prevention Coordinator position from.5
FTE to .7 FTE.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Vice Chair votes Aye.
Minutes of Administrative Liaison Monday, February13, 2006
Page 3 of 5 Pages
CLARNO: Move approval to restructure Vikki Shaw's position.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Vice Chair votes Aye.
Dan thanked the Board of having David Givans come out to the Department for
an audit review. He spent a lot of time with the Department.
The group reviewed the Deschutes County 2006 (FY 2007) Federal Agenda for
appropriation requests. It was requested that they pick the top five requests.
After reviewing the project categories the group decided the top five would be:
Drug Court Creation Project, I 91h Street Extension at Deschutes Junction
Project, Family Access Network (FAN), Central Oregon At -Risk Girls
Program, and Safe and Successful Kids.
Commissioner Clarno said that in the last LPSCC meeting the three providers
for substance abuse counseling have been informed when it comes time to
select a new provider; an RFP would have to be done. The three providers are
Serenity, Best Care and Pfifer. Depending on the successes, they will be able to
process more people. For most of the people who are getting children taken
away, this program does not include foster care. She felt that in the long run the
program will save money. She said Judith Ure is working on a grant for the
program. It was felt that all three providers have done good work for us.
Commissioner Clarno said US Bank wanted us to be aware of a problem in the
County Clerks Office regarding documents. If someone goes to the Deschutes
County Dial system looking up documents, almost all documents contain Social
Security numbers. They were concerned with identity theft. It was suggested
that a possibility would be to make it where they need a code to get into the
records.
Minutes of Administrative Liaison Monday, February13, 2006
Page 4 of 5 Pages
Mr. Maier said to schedule Nancy Blankenship, the Clerk, to come and talk to
the group as soon as she can get on an agenda.
Being no further items brought before the group, the meeting adjourned at
2:40p.m.
DATED this 13 Ih Day of February 2006 for the Deschutes County Board
of Commissioners.
ATTEST:
Z
"Recording S'ecritary
Minutes of Administrative Liaison
Page 5 of 5 Pages
aja,,�A
. s R. Luke, Chair
"s R,
Bev lamo, Vice Cha
MicWael A U�ai�, Co-i-
Ossioner
Monday, February13, 2006
1:30-1:45
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
ADMINISTRATIVE LIAISON AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, FEBRUARY 13,2006
Consideration of Signature of Commission on Children & Families' By -Laws —
Hillary Saraceno
L-45-2:00
2. Discussion regarding Community Forest Authority — Bev Clarno
2:00— 2:15
3. Economic Development Grant Request(s):
0 Readdress Boys & Girls Club — Bev Clarno
2:15— 3:00
4. Other Items