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2006-971-Minutes for Meeting September 27,2006 Recorded 10/5/2006COUNTY NANCYUBLANKENSHIP,F000NTY CLERKDS 4J ~446'91l COMMISSIONERS' JOURNAL 10/05/2006 03:07;55 PM II111)1111111111111111111 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page G ❑ Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora MINUTES OF ADMINISTRATIVE WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, SEPTEMBER 27, 2006 Commissioners' Conference Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Dennis R. Luke, Bev Clarno and Michael M. Daly. Also present were County Administrator Dave Kanner; and, for part of the meeting, Susan Ross, Teresa Rozic and Anna Johnson, Commissioners' Office; Tom Blust and George Kolb, Road Department; Steve Jorgensen and Catherine Morrow, Community Development; Mark Pilliod, Legal Counsel; Capt. Marc Mills and Trisch Clark, Sheriff's Office; Lee Smith and Darwin Thurston, La Pine Industrial Group; Nick Lelack and George Endicott, City of Redmond; Ed Moore, Oregon Department of Transportation; and Sharon Miller, Neighbor Impact. Also present was media representative Keith Chu of The Bulletin. The meeting began at 1: 30 p.m. 1. Update on COCAAN Sharon Miller gave a presentation on the history of COCAAN, which now has been renamed to Neighbor Impact, in view of the level and types of work performed by this non-profit agency. She provided an overview of the history, programs, mission and strategic plan of the organization. The main purpose of the name change is to provide visibility and an image that ties into services they provide. 2. Economic Development Grant Requests. "Shop with a Cop" Program - Commissioner Luke $2,000; $4,000 from the grant fund account Sisters Country Historical Society - Old Library Building - Commissioners Luke and Clarno, $500 each Minutes of Administrative Work Session Wednesday, September 27, 2006 Page 1 of 4 Pages Blissful Acres Rescue Reserve Shelter - Capital Purchase. Capt. Mills advised that this non-profit group recently helped the Sheriff's Office and the Humane Society of Redmond with a big animal abuse case, and rescues and fosters larger animals. The Commissioners asked Ms. Ross to contact them and get a letter of reference from the Humane Society of Redmond. 3. Consideration of Approval of Law Library After Hours Access Policy. The group discussed this proposed policy, making a few adjustments. CLARNO: Move approval, with the changes as discussed. DALY: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. 4. Discussion of 19th Street (Redmond) Extension Project. Commissioner Daly explained the reason for meeting about this project. He said it needs to move forward and wanted to bring it to everyone's attention so it will progress in a timely fashion. Pronghorn Resort, the Redmond Airport and the Fair & Expo Center would like to see this project completed, as it will ease traffic issues. George Endicott added that there are definitely fire and public safety aspects to consider. Other involved parties are the Bureau of Land Management and the Oregon National Guard. Referring to oversized maps, the group discussed where the road would be placed, what properties it might affect, and the various requirements to be able to move forward. A NEPA study is needed and it will cost between $50,000 - $100,000. Funding would also be needed for staffing at Community Development. Discussed at length were ways to fund the project. The general consensus was that the longer the project languishes, the more it will cost, since the price of materials and labor will continue to climb. As it is, there are considerations regarding purchasing land and environmental issues. ODOT feels that an expressway is the best option. The City of Redmond would prefer an interchange at Quarry, not Yew Avenue. Minutes of Administrative Work Session Wednesday, September 27, 2006 Page 2 of 4 Pages The Commissioners asked that staff from the various agencies meet to discuss this issue at length and report back to the Commissioners within two weeks with some recommendations on how to proceed. 5. Other Items. At this time most of the attendees left the meeting and the Board went into executive session. After executive session, the Board took action. Under ORS 192.660(1)(e), real property negotiations. CLARNO: Move that staff continue negotiations on the Silvan/Vulcan proposed purchase of La Pine Industrial Park property, as discussed in executive session. DALY: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. CLARNO: Move that staff be authorized to communicate with the heirs of the Juniper Street, La Pine property that the Board will not consider the heirs' proposal to buy back the property, which was foreclosed in 1999. DALY: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. Under ORS 192.660(2)(b), a personnel issue. The Board upheld the decision to terminate Mr. Sutherland, who had not requested a hearing before the Board although he had the opportunity. The decision is based on only the record in this case. Under ORS 192.660(1)(h), pending or threatened litigation Regarding the Somers issue: Minutes of Administrative Work Session Wednesday, September 27, 2006 Page 3 of 4 Pages CLARNO: Move that legal counsel proceed as discussed in executive session. DALY: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. Under ORS 192.660(1)(d), labor negotiations CLARNO: Move that legal counsel proceed as discussed in executive session. DALY: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. Being no further discussion, the meeting adjourned at 4:15 p.m. DATED this 27th Day of September 2006 for the Deschutes County Board of Commissioners. .4 ins R. Luke, Chai ATTEST: ` ~ ~ „C11J~ Recording Secretary Bev Clarno, Vice Chair cliael M. Daly, C¢mmissioner Minutes of Administrative Work Session Page 4 of 4 Pages Wednesday, September 27, 2006 1 ❑~C Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, SEPTEMBER 27, 2006 1. Update on COCAAN - Sharon Miller 2. Economic Development Grant Fund Requests - Susan Ross • Shop with a Cop Program - Sheriff's Office • Sisters Country Historical Society - Old Library Building • Blissful Acres Rescue Reserve Shelter - Capital Purchase 3. Consideration of Approval of Law Library After Hours Access Policy 4. Discussion of 19th Street Extension Project - Mike Daly 5. Other Items Executive Session, called under ORS 192.660(1)(e), real property negotiations (noticed for 1:30 p.m.) - Susan Ross Executive Session, called under ORS 192.660(1)(h), pending or threatened litigation (noticed for 1:30 p.m.) - Chris Bell Executive Session, called under ORS 192.660(2)(b), a personnel issue (noticed for 1:30 p.m.) - MarkAmberg Please note: Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information.