2006-973-Minutes for Meeting September 25,2006 Recorded 10/11/2006COUNTY OFFICIAL P
NANCYUBLANKENSHIP, COUNTY CLERKDS vd 2006.973
COMMISSIONERS' JOURNAL
IN
10111/2006
04;58;01
PM
2006-8
73
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
If this instrument is being re-recorded, please complete the following
statement, in accordance with ORS 205.244:
Re-recorded to correct [give reason]
previously recorded in Book and Page
or as Fee Number
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
MINUTES OF ADMINISTRATIVE WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, SEPTEMBER 25, 2006
Commissioners' Conference Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke, Bev Clarno and Michael M. Daly.
Also present were County Administrator Dave Kanner; and, for part of the
meeting, Susan Ross, Anna Johnson and David Givans, Commissioners' Office;
Marty Wynne and Cheryl Circle, Finance Department; Laurie Craghead, Legal
Counsel; and Keith Chu of The Bulletin. No other citizens were present.
The meeting began at 1: 33 p.m.
1. Finance/Tax Department Update.
Marty Wynne gave an overview of the state of the County's finances. He noted
that rates are dropping and it is projected the economy is going to be less
vigorous in the near future. However, the County's budget and reserve
numbers are solid.
He will project the general fund amount once tax dollars start coming in; he
expects 70-80% before the end of the year. Tax revenue is anticipated at or
higher than budgeted.
Medical costs (benefits) are up, but there is $10 million in reserves at this time.
The Fair and Expo Center are doing better than expected, and the annual fair
was very successful. The RV park project shows a final estimated projected
shortage of $392,000 from the engineer's estimate. Bids will come in early
October.
The landfill development project estimates are high due to delays and the rising
cost of materials and labor.
Minutes of Administrative Work Session Monday, September 25, 2006
Page 1 of 4 Pages
2. United Way Presentation.
This item will be addressed at a later date.
3. La Pine Incorporation PAC Economic Development Grant Request.
Susan Ross stated that when the Commissioners granted $40,000 to the PAC,
some was allowed for office expenses, but most went to the attorneys helping
the PAC with the incorporation issue. $6,987 in contributions was raised, with
half from the County. The law firm feels that they were supposed to receive an
additional $3,425; they are absorbing approximately $10,000 in costs.
DALY: Move approval of payment of the additional $3,425.
CLARNO: Second.
VOTE: DALY
CLARNO
LUKE:
Yes.
Aye.
Chair votes yes.
4. Discussion of Doc Licensing.
Dave Kanner said that citizen Bill Patterson was injured by a dog inside the city
limits; the dog was neither licensed nor leashed. He feels the County should go
after the dog's owner because the dog was not licensed, although licensing
would not have preventing the attack.
Mr. Kanner stated that a very small percentage of dogs are licensed; the primary
reason for licensing the dogs is that it forces the owner to have the dog
vaccinated for rabies. Although rabies is not the big problem it is in other parts
of the country, it does exist and could occur.
The trend is that population is growing in the area, but licensing is stagnant and
revenue is flat. There is a budget of $126,000 in the general fund for animal
control. He met with the directors of the two local humane societies to find out
what they will do to address this issue. They said they don't want to, and are
not legally able to, do enforcement. He asked them for ideas on how to increase
licensing. They receive $4 of each $10 fee, and everything over $10.
Some ideas were increasing the availability of the point of sale to include
veterinarian offices and pet supply stores. They would be able to keep a small
fee. They would be required to see proof of the rabies vaccination, however.
Minutes of Administrative Work Session Monday, September 25, 2006
Page 2 of 4 Pages
Laurie Craghead said that another problem is that dogs that have been
impounded for various reasons are often released without licensing.
Cheryl Circle will check with other counties to learn how they deal with
collecting and disbursing these funds.
5. Discussion of Law Library After Hours Access.
A policy regarding use of the law library after hours has been drafted. It is
currently open to the public between 11 a.m. and 4 p.m. but attorneys have
access during other times as well.
An application fee would be charged, and a verification process would take
place to make sure the attorney is in good standing. Cards issued to out of area
attorneys would deactivate after six months.
Attorneys can have their assistants use the card key with the understanding that
they are responsible for any problem arising from the use of their key.
Commissioner Luke suggested that the law library be named after Harry
English, who worked as the law librarian for many years.
6. Discussion of Process for Reformatting/Renumbering Administrative
Policies
Mr. Kanner went over the list of policies that are not changing but that need to
be reformatted to be consistent with others. They will receive policy numbers
under the new system.
7. Other Items.
Susan Ross asked that the Board approve a 30 foot road dedication document
for Barbara Gravelle, as previously discussed.
DALY: Move approval.
CLARNO: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
Minutes of Administrative Work Session Monday, September 25, 2006
Page 3 of 4 Pages
Ms. Ross presented closing documents on the State Farm building purchase.
The Sheriff's Office will be using the building for its CODE team.
Being no further discussion, the meeting adjourned at 3: 00 p.m.
DATED this 25th Day of September 2006 for the Deschutes County
Board of Commissioners.
ATTEST:
&V.t~- - SA-k~
Recording Secretary
Vennis R. Luke, C air
(4Bevlarno, Vice Chair
M'chael M. Daly Commissioner
Minutes of Administrative Work Session
Page 4 of 4 Pages
Monday, September 25, 2006
U'EcSL,
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.desehutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, SEPTEMBER 25, 2006
1. Finance/Tax Department Update - Marty Wynne
2. Communications Update - Anna Johnson
United Way Presentation
3. La Pine Incorporation PAC Economic Development Grant Request
4. Discussion of Dog Licensing
5. Discussion of Law Library After Hours Access - Proposed Policy
6. Discussion of Process for Reformatting/Renumbering Administrative Policies
7. Other Items
Please note: Meeting dates, times and discussion items are subject to change. All meetings are
conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless
otherwise indicated. If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
September 25, 2006
(1) Monthly Investment Report
(2) August Financial Data
(3) FY 2006-07 Property Tax Projections vs. Adopted Budget
preliminary data until Tax Roll is completed
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Memorandum
Date: September 18, 2006
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find August 2006 financial reports for the following funds: General
(001), Community Justice - Juvenile (230), Sheriff's (255), Health (259), Mental
Health (275), Community Development (295), Road (325), Community Justice -
Adult (355), Commission on Children & Families (370-399), Solid Waste (610),
Health Benefits Trust Fund (675) and 9-1-1 (705).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
GENERALFUND
Statement of Financial Operating Data
Two Months Ended August 31, 2006
RESOURCES:
Beg. Net Working Capital
Revenues
Property Taxes
Gen. Rev. - excl. Taxes
Assessor
County Clerk
BOPTA
Board of County Comm.
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Assessor
County Clerk
BOPTA
BOCC
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Non-Departmental
Contingency
Transfers Out
TOTAL REQUIREMENTS
Appropriation Transfers
NET (Resources - Requirements)
Year to Date
Year to Date
Revised
Year End
$
Revised Bud
Actual Variance FY % Coll. %
Budget
Projection
Variance
Variance
$ 6,215,445 $ 6,736,259 $ 520,814 100% 108% $ 6,215,445 $ 6,736,259 $ 520,814 8%
2,858,333
122,360
(2,735,973)
17%
1%
17,150,000
17,150,000
0%
366,033
508,840
142,807
17%
23%
2,196,196
2,196,196
-
0%
182,388
226,203
43,815
17%
21%
1,094,328
1,094,328
-
0%
372,326
419,179
46,853
17%
19%
2,233,958
2,233,958
-
0%
2,988
4,425
1,437
17%
25%
17,925
17,925
-
0%
33
17
(16)
17%
9%
200
200
-
0%
39,188
12,201
(26,987)
17%
5%
235,126
235,126
-
0%
41,825
63,705
21,880
17%
25%
250,950
250,950
-
0%
12,000
17,357
5,357
17%
24%
72,000
72,000
-
0%
9,865
9,450
(415)
17%
16%
59,191
59,191
-
0%
333
334
1
17%
17%
2,000
2,000
-
0%
3,885,312
1,384,071
(2,501,241)
17%
6%
23,311,874
23,311,874
-
0%
10,100,757
8,120,330
(1,980,427)
17%
28%
29,527,319
30,048,133
520,814
2%
Exp.
577,315
530,234
47,081
17%
15%
3,463,890
3,463,890
-
0%
237,522
177,297
60,225
17%
12%
1,425,129
1,425,129
-
0%
11,606
6,903
4,703
17%
10%
69,638
69,638
-
0%
102,147
88,452
13,695
17%
14%
612,880
612,880
-
0%
676,146
630,209
45,937
17%
16% `
4,056,876
4,056,876
-
0%
126,479
107,135
19,344
17%
14%
758,871
758,871
-
0%
46,983
30,773
16,210
17%
11%
281,897
281,897
-
0%
26,755
29,022
(2,267)
17%
18% -
160,532
160,532
-
0%
14,544
13,865
679
17%
16%
87,265
87,265
-
0%
151,766
152,006
(240)
17%
17%
910,595
910,595
-
0%
621,025
-
621,025
17%
n/a a)
3,726,151
-
3,726,151
100%
2,592,288
1,765,896
826,392
17%
11%
15,553,724
11,827,573
3,726,151
24%
2,154,766
1,879,069
275,697
17%
15%
12,928,595
12,928,595
-
0%
4,747,054
3,644,965
1,102,089
17%
13%
28,482,319
24,756,168
3,726,151
13%
5,353,703
4,475,365
(878,338)
1,045,000
5,291,965
4,246,965
" Unappropriated ending fund balance.
a) The Contingency in the Adopted Budget was $3,657,731. The increase of $68,420 is due to the elimination of a transfer out to the Health
Department for the cost of a Public Health Nurse 11 (1.00 FTE).
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Two Months Ended August 31, 2006
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 364,451
$ 591,907
$ 227,456
100%
n/a
$ 364,451
$ 591,907
$ 227,456
Revenues
Federal Grants
2,250
-
(2,250)
17%
0%
`a)
13,498
13,498
-
SB #1065-Court Assess.
7,000
6,539
(461)
17%
16%
42,000
42,000
-
Discovery Fee
500
705
205
17%
24%
3,000
3,000
-
Food Subsidy
6,333
3,307
(3,026)
17%
9%
b)
38,000
38,000
-
Juvenile Crime Prevention
52,635
-
(52,635)
17%
0%
a)
315,808
315,808
-
Inmate/Prisoner Housing
11,667
14,833
3,166
17%
21%
70,000
70,000
-
Inmate Commissary Fees
467
-
(467)
17%
0%
a)
2,800
2,800
-
Contract Payments
110,785
2,551
(108,234)
17%
0%' b)c)
664,712
664,712
-
Miscellaneous
83
-
(83)
17%
0%
500
500
-
MIP Diversion Fees
333
1,240
907
17%
62%
2,000
5,000
3,000
Interest on Investments
2,500
5,851
3,351
17%
39%
15,000
18,500
3,500
Leases
5,986
5,882
(104)
17%
16%
35,914
35,914
-
Leve17
20,973
-
(20,973)
17%
0%
a)
125,839
125,839
-
Total Revenues
221,512
40,908
(180,604)
17%
3%'
1,329,071
1,335,571
6,500
Transfers In-General Fund
935,545
935,545
-
17%
17%
5,613,267
5,613,267
-
TOTAL RESOURCES
1,521,508
1,568,360
46,852
17%
21%
7,306,789
7,540,745
233,956
REQUIREMENTS:
Exp.
Expenditures
Community Justice-Juvenile
Personal Services
410,634
370,672
39,962
17%
15%
2,463,806
2,463,806
-
Materials and Services
286,123
190,620
95,503
17%
11%
1,716,736
1,716,736
-
Capital Outlay
17
-
17
17%
0%
100
100
-
Juvenile Resource Center
Personal Services
458,636
432,984
25,652
17%
16%-
2,751,815
2,751,815
-
Materials and Services
36,343
25,544
10,799
17%
12%
218,055
218,055
-
Capital Outlay
17
17
17%
0%
100
100
-
Contingency
26,030
-
26,030
17%
n/a
156,177
-
156,177
TOTAL REQUIREMENTS
1,217,800
1,019,820
197,980
17%
14%
7,306,789
7,150,612
156,177
NET (Resources - Requirements)
303,708
548,540
244,832
-
390,133
390,133
a) Payments are received quarterly.
b) Billing is generated in succeeding month. Payments are generally received 3-6 weeks after billing.
c) BRS billing for July of $52,607 outstanding and August billing to be completed. CEOJJC billed quarterly.
SHERIFF Rev Detail
Statement of Financial Operating Data
Two Months Ended August 31, 2006
Year to Date
I
I Revised
Year End
Budget
Actual
Variance
FY%
Coll %
Budget
Projecti
on
Variance
RESOURCES:
-
Beg. Net Working Capital
$ 2,177,260
$ 2,211,462
$ 34,202
100%
102%
$ 2,177,260
$ 2,211,462
$ 34,202
Revenues
Tax Revenues - Current
2,460,001
-
(2,460,001)
17%
0%
14,760,006
14,760,006
-
Tax Revenues - Prior
57,500
99,621
42,121
17%
29%
345,000
345,000
-
Federal Grants
6,878
20,540
13,662
17%
50%
41,270
41,270
-
Federal Law Enforcemt Grnt
-
10
10
17%
#DIV/0!
-
10
10
U.S. Forest Service
12,000
48,000
36,000
17%
67%'
72,000
72,000
-
State Grant
20,120
19,104
(1,016)
17%
16%
120,718
120,718
-
SB #1065-Court Assess.
7,083
6,539
(544)
17%
15%
42,500
42,500
-
Marine Board Lic. Fee
16,491
-
(16,491)
17%
0%
98,944
98,944
-
Narcotic Task Force Grt.
17
27,500
27,483
17%
27500% a)
100
110,000
109,900
Transp. of State Wards
833
2,241
1,408
17%
45%
5,000
5,000
-
SB 1145
280,434
424,972
144,538
17%
25%
1,682,606
1,682,606
-
City of Sisters
62,422
62,421
(1)
17%
17%
374,529
374,529
-
Security & Traffic Reimb
14,000
50,719
36,719
17%
60% b)
84,000
84,000
-
Seat Belt Program
1,000
1,200
200
17%
20%
6,000
6,000
-
Inmate Commissary Fees
8,333
14,935
6,602
17%
30%
50,000
50,000
-
Soc Sec Incentive-Fed
500
400
(100)
17%
13%
3,000
3,000
-
Miscellaneous
2,000
3,424
1,424
17%
29%
12,000
12,000
-
Medical Services Reimb
2,800
3,909
1,109
17%
23%`
16,800
16,800
-
Restitution
167
-
(167)
17%
0%
1,000
1,000
-
Sheriff Fees
24,500
34,907
10,407
17%
24%
147,000
147,000
-
Court Fines and Fees
25,000
11,711
(13,289)
17%
8%
150,000
150,000
-
Impound Fees
13,333
8,300
(5,033)
17%
10%
80,000
80,000
-
Interest
16,667
15,024
(1,643)
17%
15%
100,000
100,000
-
Interest on Unsegregated
1,333
183
(1,150)
17%
2%
8,000
8,000
-
Rentals
-
7,294
7,294
17%
n/a c)
-
21,882
21,882
Interfund Contract
68,428
34,209
(34,219)
17%
8% d)
410,568
360,568
(50,000)
Sale of Eqp & Material
167
46
(121)
17%
n/a
1,000
1,000
-
Total Revenues
3,102,007
897,209
(2,204,798)
17%
5%
18,612,041
18,693,833
81,792
Transfers In
451,747
371,161
(80586)
17%
14%
2,710,483
2,710,483
-
TOTAL RESOURCES
5,731,014
3,479,832
(2,251,182)
17%
15%
23,499,784
23,615,778
115,994
REQUIREMENTS:
Exp.
EXPENDITURES & TRANSFERS
Sheriffs Division
302,857
301,056
1,801
17%
17%
1,817,139
1,817,139
-
Automotive/Communications
190,932
119,112
71,820
17%
10%
1,145,591
1,145,591
-
Investigations/Evidence
300,752
251,674
49,078
17%
14%
1,804,509
1,804,509
-
Patrol/Civil/Comm Supp
1,252,516
1,137,713
114,803
17%
15%
7,515,095
7,515,095
-
Records
97,231
77,265
19,966
17%
13%
583,385
583,385
-
Adult Jail
1,231,715
1,088,600
143,115
17%
15%
7,390,287
7,390,287
-
Transport/Court Security
34,286
31,050
3,236
17%
15%
205,713
205,713
-
Emergency Services
21,052
18,912
2,140
17%
15%
126,313
126,313
-
Special Services Division
86,519
89,880
(3,361)
17%
17%
519,115
519,115
-
Training Division
27,800
48,642
(20,842)
17%
29%
166,798
166,798
-
Contingency
337,640
-
337,640
17%
n/a
2,025,839
-
2,025,839
Transfers Out
33,333
-
33,333
17%
0%
200,000
200,000
-
TOTAL REQUIREMENTS
3,916,633
3,163,904
752,729
17%
13%:
23,499,784
21,473,945
2,025,839
NET(Resources - Requirements)
1,814,381
315,928
(1,498453)
-
2,141,833
2,141,833
SHERIFF Exp Detail
Statement of Financial Operating Data
Two Months E
nded August 31, 2006
Year to Date
Revised
Year End
Budget
Actual
Variance
FY % C
oll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 2,177,260
$ 2,211,462
$ 34,202
100%
102%
" $ 2,177,260
$ 2,211,462
$ 34,202
Total Revenues
3,102,007
897,209
(2,204,798)
17%
5%
18,612,041
18,693,833
81,792
Transfers In
451,747
371,161
(80,586)
17%
14%
2,710,483
2,710,483
-
TOTAL RESOURCES
5,731,014
3,479,832
(2,251,182)
17%
15%
23,499,784
23,615,778
115,994
REQUIREMENTS:
Exp.
Sheriffs Services
Personnel
176,338
174,131
2,207
17%
16%
1,058,026
1,058,026
-
Materials & Services
120,586
122,971
(2,385)
17%
17%
723,517
723,517
-
Capital Outlay
1,979
-
1,979
17%
0%
11,875
11,875
-
Total Sheriffs Services
298,903
297,102
1,801
1,793,418
1,793,418
-
Automotive/Communications
Personnel
41,545
39,727
1,818
17%
16%
249,267
249,267
-
Materials & Services
149,371
79,385
69,986
17%
9%
896,224
896,224
-
Capital Outlay
17
-
17
17%
0%
100
100
-
Total Automotive/Communications
190,933
119,112
71,821
1,145,591
1,145,591
-
Investigations/Evidence
Personnel
257,242
234,751
22,491
17%
15%
1,543,451
1,543,451
-
Materials & Services
37,610
16,923
20,687
17%
7%
225,658
225,658
-
Capital Outlay
5,900
-
5,900
17%
0%
35,400
35,400
-
Totallnvestigations/Evidence
300,752
251,674
49,078
1,804,509
1,804,509
-
Patrol/Civil/Comm Support
Personnel
1,123,116
1,076,379
46,737
17%
16%'
6,738,693
6,738,693
-
Materials & Services
88,400
61,334
27,066
17%
12%
530,402
530,402
-
Capital Outlay
41,000
-
41,000
17%
0%
246,000
246,000
-
Total Patrol/Civil/Comm Supp
1,252,516
1,137,713
114,803
7,515,095
7,515,095
-
Records
Personnel
89,233
71,473
17,760
17%
13%
535,397
535,397
-
Materials & Services
7,581
5,792
1,789
17%
13%
45,488
45,488
-
Capital Outlay
-
-
-
17%
0%
2,500
2,500
-
Total Records
96,814
77,265
19,549
583,385
583,385
-
Adult Jail
Personnel
992,580
928,975
63,605
17%
16%
5,955,481
5,955,481
-
Materials & Services
226,018
146,280
79,738
17%
11%
1,356,106
1,356,106
-
Capital Outlay
13,117
13,346
(229)
17%
17%
78,700
78,700
-
Total Adult Jail
1,231,715
1,088,601
143,114
7,390,287
7,390,287
-
Transport/Court Security
Personnel
31,278
30,284
994
17%
16%
187,665
187,665
-
Materials & Services
2,991
766
2,225
17%
4%
17,948
17,948
-
Capital Outlay
17
-
17
17%
0%
100
100
-
Total Transport/Court Security
34,286
31,050
3,236
205,713
205,713
-
Emergency Services
Personnel
17,799
17,474
325
17%
16%
106,795
106,795
-
Materials & Services
3,236
1,438
1,798
17%
7%
19,418
19,418
-
Capital Outlay
17
-
17
17%
0%
100
100
-
Total Emergency Services
21,035
18,912
2,123
126,313
126,313
-
Soecial Services
Personnel
71,122
79,388
(8,266)
17%
19%
426,733
426,733
-
Materials & Services
11,714
8,602
3,112
17%
12%
70,282
70,282
-
Capital Outlay
3,683
1,889
1,794
17%
9%
22,100
22,100
-
Total Special Services
86,519
89,879
(3,360)
519,115
519,115
-
Training
Personnel
19,871
45,724
(25,853)
17%
38%
119,223
119,223
-
Materials & Services
7,913
2,918
4,995
17%
6%
47,475
47,475
-
Capital Outlay
17
-
17
17%
0%
100
100
Total Training
27,801
48,642
(20,841)
166,798
166,798
-
Non-Departmental
Materials & Services
3,954
3,954
-
17%
17%
23,721
23,721
-
Transfers Out
200,000
-
200,000
17%
0%
200,000
200,000
-
Contingency
337,640
-
337,640
17%
n/a
2,025,839
-
2,025,839
Total Non-Departmental
541,594
3,954
537,640
2,249,560
223,721
2,025,839
Total Requirements
4,082,885
3,163,904
918,981
23,499,784
21,473,945
2,025,839
NET(Resources - Requirements)
1,648,129
315,928
(1,332,201)
-
2,141,833
2,141,833
Sheriff Notes
Statement of Financial Operating Data
Two Months Ended August 31, 2006
a) The Sheriffs Office has received confirmation the Byrne Grant will be continued for FY 2006-07
in the amount of $110,000.
b) Reimbursement received from USFS for August fire patrol overtime for the Black Crater Fire
($20,178) and the Lake George Fire ($27,706).
c) The FBI office has not relocated. Projections adjusted to assume rent through December 2006.
d) Title III funding has been reduced by $50,000.
HEALTH
Statement of Financial Operating Data
Two Months Ended August 31, 2006
RESOURCES:
Beg. Net Working Capital
Revenues
Medicare Reimbursement
State Grant
Child Dev & Rehab Center
State Miscellaneous
STARS Foundation
OMAP
Family Planning Exp Proj
Grants
School Districts
Contract Payments/ESD
Miscellaneous
Patient Insurance Fees
Health Dept/Patient Fees
Vital Records-Birth
Vital Records-Death
Interest on Investments
Donations
Interfund Contract
Interfund Grant
Total Revenues
Transfers In-Reserve Fund
Transfers In-General Fund
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Year to Date Revised Year End
Budget Actual Variance FY I. Coll. % Budget Projection Variance
$1,300,000 $ 1,337,663 $ 37,663 100% 103% $1,300,000 $1,337,663 $ 37,663
-
51
51
17% n/a
-
51
51
264,970
241,776
(23,194)
17%
15%
1,589,820
1,589,820
-
5,405
-
(5,405)
17%
0%
32,428
32,428
-
25,830
16,624
(9,206)
17%
11%
154,982
154,982
-
900
-
(900)
17%
0%
5,400
-
(5,400)
27,883
34,950
7,067
17%
21%'
167,300
167,300
-
70,833
91,207
20,374
17%
21%
425,000
425,000
-
-
4,750
4,750
17%
n/a'
-
4,750
4,750
2,521
433
(2,088)
17%
3%
15,123
15,123
-
8,500
-
(8,500)
17%
0%
51,000
51,000
-
83
-
(83)
17%
0% "
500
500
-
8,525
7,740
(785)
17%
15%'
51,150
51,150
-
25,258
24,357
(901)
17%
16%
151,550
151,550
-
6,667
6,360
(307)
17%
16%'
40,000
40,000
-
15,000
16,185
1,185
17%
18%
90,000
90,000
-
8,333
7,451
(882)
17%
15%
50,000
50,000
-
1,967
1,943
(24)
17%
16%
11,800
11,800
-
17,900
9,033
(8,867)
17%
8%
107,401
107,401
-
-
3,000
3,000
17%
n/a
-
3,000
3,000
490,575
465,860
(24,715)
17%
16%
2,943,454
2,945,855
2,401
17
-
(17)
17%
0%
100
-
(100)
401,685
401,685
-
17%
17%:
2,410,109
2,410,109
-
2,192,277
2,205,208
12,948
17%
33%.
6,653,663
6,693,627
39,964
Exp.
677,881
612,054
65,827
17%
15%
4,067,288
3,917,288
150,000
231,634
197,890
33,744
17%
14%,.
1,389,804
1,389,804
-
4,083
-
4,083
17%
0%.
24,500
-
24,500
500,000
500,000
-
17%
77%
650,000
650,000
-
87,012
-
87,012
17%
n/a
522,071
-
522,071
1,500,610
1,309,944
190,666
17%
20%
6,653,663
5,957,092
696,571
691,667
895,264
203,614
-
736,535
736,535
MENTAL HEALTH
Statement of Financial Operating Data
Two Months Ended August 31, 2006
RESOURCES:
Beg. Net Working Capital
Revenues
Marriage Licenses
Divorce Filing Fees
State Grants
State Miscellaneous
Title 19
Liquor Revenue
ABHA Client Support Funds
School Districts
Mental Health Jail Comp
Contract Payments
Miscellaneous
Patient Insurance Fees
Patient Fees
Interest on Investments
Rentals
Donation
Interfund Contract
Administrative Fee
Total Revenues
Year to Date Revised Year End
Bud et Actual Variance FY % Coll. % E Budget Proiection Variance
$ 3,059,533 $ 3,357,701 $ 298,168 100%
917
1,640
723
17%
22,500
26,411
3,911
17%
1,435,374
1,037,107
(398,267)
17%
59,606
33,366
(26,240)
17%
38,737
24,363
(14,374)
17%
14,333
11,492
(2,841)
17%
5,000
5,000
-
17%
11,667
390
(11,277)
17%
1,200
1,200
-
17%
4,000
1,053
(2,947)
17%
10,083
2,959
(7,124)
17%
43,238
31,232
(12,006)
17%
13,853
4,541
(9,312)
17%
18,333
29,087
10,754
17%
3,333
2,000
(1,333)
17%
333
-
(333)
17%
-
1,040
1,040
17%
370,834
370,834
-
17%
2,053,341 1,583,715 (469,626) 17%
Transfers In-General Fund
230,608
230,608
- 17%
Transfers In-Other
43,033
24,529
(18 504) 17%
TOTAL RESOURCES
5,386,515
5,196,553
(189,962) 17%
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
1,135,663
1,062,285 73,378
17%
16%
1,371,193
843,318 527,875
17%
10% a
833
- 833
17%
0%
25,000
- 25,000
17%
0%
304,214
- 304,214
17%
n/a
110% $ 3,059,533 $ 3,357,701 $ 298,168
30%
5,500
5,500
-
20%
135,000
151,900
16,900
12%
a)
8,612,242
8,325,514
(286,728)
9%,
b)
357,634
357,634
-
10%
'
232,422
290,075
57,653
13%
86,000
91,668
5,668
17%
30,000
30,000
-
1%
C)
70,000
70,000
-
17%'
7,200
7,200
-
n/a
24,000
1,053
(22,947)
5%
b)
60,500
91,137
30,637
12%
259,428
259,068
(360)
5%
83,117
27,939
(55,178)
26%
d)
110,000
122,194
12,194
10%
20,000
16,500
(3,500)
0%
2,000
3,403
1,403
n/a
-
1,040
1,040
17%
2,225,003
2,611,955
386,952
13%
12,320,046
12,463,780
143,734
17%
1,383,648
1,273,022
(110,626)
10%
258,195
551,430
293,235
31% 17,021,422 17,645,933 624,511
Exp.
2,836,903 1,905,603 931,300 17% 11%
2,549,612 3,290,950 741,338
6,813,976 6,813,976 -
8,227,160 8,227,160 -
5,000 5,000 -
150,000 150,000 -
1,825,286 - 1,825,286
17,021,422 15,196,136 1,825,286
- 2,449,797 2,449,797
(a) Automated payment system (Express) caused payment delays in August. This resulted in an approximate $400,000 revenue and
expenditure variance. Express payment delay should be resolved in September.
(b) The 30-45 day time lag from billing to payment receipt from State is more obvious this time of year when comparing FY% column to
Coll% column.
(c) Revenue will be received from schools beginning in October.
(d) Cash balance expected to.decline over the course of the fiscal year. It was anticipated interest earnings would exceed budgeted
interest in the early part of 2006/07.
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Two Months Ended August 31, 2006
RESOURCES:
Beg. Net Working Capital
Revenues
Admin-Operations
Admin-GIS
Admin-Code Enforcement
Building Safety
Electrical
Contract Services
Env Health-On Site Prog
Env Health-Lic Facilities
Env Health - Drinking H2O
EPA Grant
Planning-Current
Planning-Long Range
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Proiection Variance
$ 1,063,210 $ 1,989,301 926,091 100%
18,542
34,544
16,002
17%
2,017
922
(1,095)
17%
68,294
86,722
18,428
17%
410,917
527,969
117,052
17%
104,375
124,098
19,723
17%
217,268
87,737
(129,531)
17%
165,317
156,261
(9,056)
17%
87,621
43,618
(44,003)
17%
9,500
7,000
(2,500)
17%
49,513
-
(49,513)
17%
220,813
217,434
(3,379)
17%
123,596
101,656
(21,940)
17%
Total Revenues 1,477,773 1,387,961 (89,812) 17%
Trans In-CDD Reserve 17 - (17) 17%
Trans In-CDD Bldg/Elec 33 - (33) 17%
TOTAL RESOURCES 2,541,033 3,377,262 836,229 17%
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin-Operations Division
541,606
338,866
202,740
Admin-GIS Division
28,381
22,106
6,275
Admin-Code Enforcement
39,467
31,644
7,823
Building Safety Division
179,607
277,167
(97,560)
Electrical Division
65,955
63,508
2,447
Contract Services
127,402
115,340
12,062
Env Health-On Site Pgm
90,998
75,095
15,903
Env Health-Lic Facilities
70,086
67,149
2,937
Env Health-Grant Division
59,943
64
59,879
Env Health - Drinking H2O
10,204
9,674
530
EPA Grant
36,973
25,341
11,632
Planning-Current Division
190,454
171,423
19,031
Planning-Long Range Div
105,970
74,787
31,183
Contingency
107,978
-
107,978
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
n/a $1,063,210 $1,989,301 926,091
31%
'a) `
111,250
111,250 -
8%
b);
12,100
12,100 -
21%
'c);
409,765
409,765 -
21%
< c)
2,465,500
2,465,500 -
20%
'c) j
626,250
626,250 -
7%
d)
1,303,605
1,303,605 -
16%
991,900
991,900 -
8%
e)
525,725
525,725 -
12%
57,000
57,000 -
0%`
f)
297,078
297,078 -
16%
1,324,875
1,324,875 -
14%
741,575
741,575 -
16% 8,866,623 8,866,623
0% _
100
-
(100)
0%
200
-
(200)
34% -
9,930,133
10,855,924
925,791
Exp.
10%
3,249,633
3,249,633
-
13%
170,285
170,285
-
13%
236,800
236,800
-
26% g)
1,077,642
1,077,642
-
16%
395,729
395,729
-
15%
764,409
764,409
-
14%
545,990
545,990
-
16%
420,516
420,516
-
0%-
359,660
359,660
-
16%
61,223
61,223
-
11%
221,840
221,840
-
15%
1,142,723
1,142,723
-
12% -
635,817
635,817
-
n/a
647.866
-
647,866
TOTAL REQUIREMENTS 1,655,024 1,272,164 382,860 17% 13%:
NET (Resources - Requirements) 886,009 2,105,098 1,219,089
9,930,133 9,282,267 647,866
1,573,657 11573,657
a) The increased revenue is due to higher than anticipated carryover fund balance.
b) GIS revenue is for contracted outside customer work, and is based on the volume of requests.
c) Revenue is seasonal, the volume being higher during the warmer months.
d) Revenue lags a month behind based on invoice and payment timing.
e) Revenue is received primarily in January and February after annual license renewals are mailed.
f) Revenue is received after reimbursement requests are made to the federal government--usually 2-3 months behind expense.
g) Expenses for the automated inspection request system included in the year to date.
ROAD
Statement of Financial Operating Data
Two Months Ended August 31, 2006
RESOURCES:
Beg. Net Working Capital
Revenues
System Development Ch
Forest Receipts
State Grant
Motor Vehicle Revenue
City of Bend
City of Redmond
City of Sisters
Miscellaneous
Road Vacations
Interest on Investments
Donations
Interfund Contract
Equipment Repairs
Vehicle Repairs
LID Construction
Vegetation Management
Inter-fund: Forester
Sale of Eqp & Material
Sale of Public Lands
Total Revenues
Trans In-Road Imp Res
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
Year to Date Year End
Budget Actual Variance FY % Coll. % -Budget Projection Variance
$4,643,357 $ 5,171,895 $ 528,538 100%
11,167
-
(11,167)
17%
514,167
-
(514,167)
17%
56,667
-
(56,667)
17%
1,316,667
1,280,132
(36,535)
17%
29,167
-
(29,167)
17%
70,833
-
(70,833)
17%
8,333
-
(8,333)
17%
8,333
13,511
5,178
17%
333
-
(333)
17%
25,000
42,318
17,318
17%
400
-
(400)
17%
125,000
-
(125,000)
17%
44,167
-
(44,167)
17%
16,667
-
(16,667)
17%
25,000
-
(25,000)
17%
14,167
-
(14,167)
17%
7,500
-
(7,500)
17%
91,667
210
(91,457)
17%
83
-
(83)
17%
2,365,318
1,336,171
(1,029,147)
17%
1,078 - (1,078) 17%
7,009,753 6,508,066 (501,687) 17%
902,068
895,596 6,472
17%
1,322,663
429,128 893,535
17%
612,500
379,738 232,762
17%
150,000
- 150,000
17%
153,057
- 153,057
17%
3,140,288 1,704,462 1,435,826 17%
111% $ 4,643,357 $ 5,171,895 $ 528,538
0%
67,000
67,000 -
0%
3,085,000
3,085,000 -
0%
340,000
340,000 -
16%
7,900,000
7,900,000 -
0%
175,000
175,000 -
0%
425,000
425,000 -
0%
50,000
50,000 -
27%
50,000
50,000 -
0%
2,000
2,000 -
28%
150,000
150,000 -
0%
2,400
2,400 -
0%
750,000
750,000 -
0%
265,000
265,000 -
0%
100,000
100,000 -
0%
150,000
150,000 -
0%
85,000
85,000 -
0%
45,000
45,000 -
0%
550,000
550,000 -
0%
500
500 -
9%
14,191,900
14,191,900 -
0%
6,467
6,467 -
37%
18,841,724
19,370,262 528,538
Exp.
17%
5,412,405
5,412,405 -
5%
7,935,977
7,935,977 -
10%
3,675,000
3,675,000 -
0%
900,000
900,000 -
n/a - :
918,342
- 918,342
9%
18.841.724
17.923.382 918.342
NET (Resources - Requirements) 3,869,465 4,803,604 934,139
1,446,880 1,446,880
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Two Months Ended August 31, 2006
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
State Miscellaneous
Probation Work Crew Fees
Alcohol and Drug Treatment
Miscellaneous
Electronic Monitoring Fee
Probation Superv. Fees
Sex Offender Treatment Fees
Day Reporting Fees
Misdemeanor Probation Fees
Interest on Investments
Leases
Rentals
Total Revenues
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 350,000 $ 342,288 $ (7,712) 100%
342,753
519,410
176,657
17%
2,218
2,709
491
17%
5,667
6,252
585
17%
162
75
(87)
17%
967
445
(522)
17%
25,000
15,489
(9,511)
17%
36,667
28,014
(8,653)
17%
500
-
(500)
17%
55
15
(40)
17%
-
20
20
17%
3,333
5,503
2,170
17%
1,000
150
(850)
17%
47
150
103
17%
418,369
578,232
159,863
17%
Transfers In-General Fund
121,332
121,332
- 17%
Transfers In-Video Lotter
16,667
16,667
- 17%
TOTAL RESOURCES
906,368
1,058,519
152,151 17%
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
396,821
382,017 14,804
17%
16%
98,055
82,350 15,705
17%
14%
17
- 17
17%
0%
19,807
- 19,807
17%
0%
98% $ 350,000 $ 342,288 $ (7,712)
25% a)
2,056,519
2,056,519 -
20%
13,306
13,306 -
18%
34,000
34,000 -
8%
970
970 -
8%
5,800
5,800 -
10%
150,000
150,000 -
13% "
220,000
220,000 -
0% :
3,000
3,000 -
5%
330
330 -
n/a
-
20 20
28%
20,000
20,000 -
3%
6,000
6,000 -
54%
280
280 -
23%
2,510,205
2,510,225 20
53%
227,990
227,990 -
17%
100,000
100,000 -
33%
3,188,195
3,180,503 (7,692)
Exp.
514,700 464,367 50,333 17% 15%
391,668 594,152 101,818
2,380,927
2,380,927
-
588,329
588,329
-
100
-
(100)
118,839
-
(118,839)
3,088,195
2,969,256
(118,939)
100,000
211,247
111,247
a) Quarterly payment received in August.
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
Two Months Ended August 31, 2006
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
Title IV - Family Sup/Pres
HealthyStart Medicaid
Child Care Block Grant
Level 7 Services
Juvenile Crime Prevention
State Prevention Funds
HealthyStart /R-S-G
OCCF Grant
Miscellaneous
Court Fines & Fees
Interest on Investments
Grants-Private
Total Revenues
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 571,056 $ 630,729 $ 59,673 100%
45,825
-
(45,825)
6,934
-
(6,934)
29,167
-
(29,167)
9,450
-
(9,450)
36,696
-
(36,696)
70,261
-
(70,261)
31,250
25,000
(6,250)
47,616
-
(47,616)
54,391
-
(54,391)
1,833
-
(1,833)
-
4,063
4,063
2,500
5,321
2,821
2,000
-
(2,000)
337,923
34,384
(303,539)
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
17%
Trans from General Fund
56,395
55,062 (1,333)
17%
Trans from Other
28,350
- (28,350)
17%
Total Transfers In
84,745
55,062 (29,683)
17%
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
993,724 720,175 (273,549) 17%
83,430
72,366 11,064
17%
364,607
81,757 282,850
17%
833
- 833
17%
68,973
- 68,973
17%
517,843 154,123 363,720 17%
NET (Resources - Requirements) 475,881 566,052 90,171
110%
$ 571,056
$ 630,729 $ 59,673
0%
274,951
274,951 -
0%
41,602
41,602 -
0%
175,000
175,000 -
0%
56,699
56,699 -
0%
220,176
220,176 -
0%
421,565
421,565 -
13%
187,500
187,500 -
0%
285,694
285,694 -
0%
326,345
326,345 -
0%
11,000
11,000 -
n/a
-
4,063 4,063
35%
15,000
15,000 -
0%
12,000
12,000 -
2,027,532
2,031,595 4,063
16%
338,369
338,369 -
0%
170,100
170,100 -
11%
508,469
508,469 -
23%
3,107,057
3,170,793
63,736
Exp.
14%°
500,577
500,577
-
4%..
2,187,640
2,187,640
-
0%
5,000
5,000
-
n/a
413,840
-
413,840
5%
3,107,057
2,693,217
413,840
-
477,576
477,576
SOLID WASTE
Statement of Financial Operating Data
Two Months Ended August 31, 2006
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
Miscellaneous
Franchise 3% Fees
Commercial Disp. Fees
Private Disposal Fees
Franchise Disposal Fees
Yard Debris
Special Waste
Interest
Sale of Equip & Material
Total Revenues
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$1,018,342 $ 1,571,953 $ 553,611 100% 154% $1,018,342 $ 1,571,953 $ 553,611
-
20,000
20,000
17%
4,667
5,409
742
17%
26,667
-
(26,667)
17%
185,400
253,219
67,819
17%
326,167
423,747
97,580
17%
731,643
820,659
89,016
17%
9,442
14,526
5,084
17%
5,000
3,993
(1,007)
17%
13,333
17,257
3,924
17%
4,333
4,111
(222)
17%
1,306,652
1,562,921
256,269
17%
Trans In-Code Abatement 20,000 20,000 - 17%
TOTAL RESOURCES 2,344,994 3,154,874 809,880 17%
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
263,650
257,142 6,508
623,255
292,933 330,322
61,527
- 61,527
45,458
- 45,458
400,000
- 400,000
85,820
- 85,820
n/a' a)!
-
20,000 20,000
19%
28,000
28,000 -
0% b);
160,000
160,000 -
23%
1,112,400
1,112,400 -
22%'
1,957,000
1,957,000 -
19%
4,389,860
4,389,860 -
26% c)
56,650
56,650 -
13%
30,000
30,000 -
22%
80,000
80,000 -
16%
26,000
26,000 -
20%
7,839,910
7,859,910 20,000
100%
20,000
20,000 -
36%
8,878,252
9,451,863 573,611
Exp.
17%
17%
17%
17%
17%
17%
TOTAL REQUIREMENTS 1,479,710 550,075 929,635 17%
NET (Resources - Requirements) 865,284 2,604,799 1,739,515
16%
1,581,897
1,581,897 -
8%, d),
3,739,527
3,739,527 -
0%
369,159
369,159 -
0% e):
272,750
272,750 -
0%
2,400,000
2,400,000 -
n/a
514,919
- 514,919
6%
8,878,252
8,363,333 514,919
1,088,530 1,088, 530
a) Grant funds were expected in FY 05-06 but not paid until 06-07.
b) Fees are due April 15, 2007.
c) Receipts are seasonal - should slow down in the winter.
d) Some large ticket items are remitted in one annual payment causing a variance between the M&S percentages.
e) Large ticket items paid throughout the year cause a discrepancy in the Capital Outlay YTD percentages.
Health Benefits Trust
A Statement of Financial Operating Data
Two Months Ended August 31, 2006
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES
Beg. Net Working Capital
$ 6,800,000
$7,163,864
$ 363,864
100%
105%
$6,800,000
$ 7,163,864
$ 363,864
Revenues:
Internal Premium Charges
1,700,000
1,760,485
60,485
17%
17%
10,200,000
10,200,000
-
P/T Emp - Add'I Prem
30,000
22,244
(7,756)
17%
12%
180,000
180,000
-
Employee Prem Contribution
58,833
52,045
(6,788)
17%
15%
353,000
353,000
-
COIC
119,167
122,784
3,617
17%
17%
715,000
715,000
-
Retiree / COBRA Co-Pay
66,667
91,825
25,158
17%
23%
400,000
400,000
-
Medical Services Reimb
-
52,287
52,287
17%
n/a
-
52,287
52,287
Interest
41,667
54,690
13,023
17%
22%
250,000
250,000
-
Total Revenues
2,016,333
2,156,360
140,027
17%
18%
12,098,000
12,150,287
52,287
TOTAL RESOURCES
8,816,333
9,320,224
503,890
92%
49%
18,898,000
19,314,151
416,151
REQUIREMENTS
Exp. %
Expenditures:
Personal Services
22,430
16,795
5,635
17%
12%
134,582
134,582
-
Materials & Services
Conferences and Seminars
500
-
500
17%
0%
3,000
3,000
-
Claims Paid-Medical/Rx
1,495,287
1,423,519
71,769
17%
16% a)
8,971,725
9,253,549
(281,824)
Claims Paid-Dental/Vision
215,741
155,854
59,887
17%
12% a)
1,294,448
1,013,052
281,396
Refunds
-
(7,331)
7,331
17%
n/a
-
(7,331)
7,331
Insurance Expense
65,000
51,652
13,348
17%
13%
390,000
390,000
-
State Assessments
6,667
20,782
(14,115)
17%
52%-
40,000
40,000
-
Administration Fee
40,000
38,051
1,949
17%
16%
240,000
240,000
-
PPO Fee
5,833
5,208
625
17%
15%
35,000
35,000
-
Printing
2,000
-
2,000
17%
0%
12,000
12,000
-
Program Expense/Supplies
1,833
-
1,833
17%
0%
11,000
11,000
-
Other
2,900
6,325
(3,425)
17%
36%
17,400
17,400
-
Total Materials & Services
1,835,762
1,694,060
141,702
17%
15%
11,014,573
11,007,671
6,902
Capital Outlay
-
-
-
17%
0%
100
-
100
Contingency
1,291,458
-
1,291,458
17%
0%
7,748,745
-
7,748,745
TOTAL REQUIREMENTS
3,149,650
1,710,855
1,438,795
17%
9%
18,898,000
11,142,253
7,755,747
NET (Resources - Requirements)
5,666,683
7,609,369
1,942,685
-
8,171,898
8,171,898
a) Projection based on annualizing 8 weeks of claims paid
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Two Months Ended August 31, 2006
Year to Date Year End
Budget Actual Variance % of FY % Coll. Budget Projection Variance
RESOURCES:
Beg. Net Working Capital
$1,800,000
$2,281,476
$ 481,476
Revenues
Property Taxes - Current
566,667
-
(566,667)
Property Taxes - Prior
10,500
22,082
11,582
State Reimbursement
3,500
4,254
754
Telephone User Tax
102,500
-
(102,500)
Data Network Reimb.
5,500
-
(5,500)
Jefferson County
6,833
4,271
(2,562)
User Fee
3,988
2,156
(1,832)
Contract Payments
11,882
-
(11,882)
Miscellaneous
1,000
850
(150)
Interest
8,333
16,099
7,766
Interest on Unsegregated Tax
333
42
(291)
Total Revenues
721,036
49,754
(671,282)
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
2,521,036 2,331,230 (189,806)
539,805
448,866 90,939
121,525
81,950 39,575
45,333
- 45,333
21,667
- 21,667
292,705
- 292,705
TOTAL REQUIREMENTS
1,021,035 530,816 490,219
NET (Resources - Requirements) 1,500,001 1,800,414 300,413
a) First quarter State 9-1-1- telephone tax payment occurs in October.
b) Billing for data network reimbursement distributed in September
100% 127% $1,800,000 $2,281,476 $ 481,476
17%
0%
3,400,000
3,400,000
-
17%
35%
63,000
63,000
-
17%
20%
21,000
21,000
-
17%
0% a)
615,000
615,000
-
17%
0% b)
33,000
33,000
-
17%
10%
41,000
41,000
-
17%
9%
23,925
23,925
-
17%
0%
71,289
71,289
-
17%
14%
6,000
6,000
-
17%
32%
50,000
50,000
-
17%
2%
2,000
2,000
-
17%
1%
4,326,214
4,326,214
-
17%
38% `
6,126,214
6,607,690
481,476
Exp.
17%
14%
3,238,832
3,238,832
-
17%
11%
729,152
729,152
-
17%
0%
272,000
272,000
-
17%
0%
130,000
130,000
-
17%
n/a
1,756,230
-
1,756,230
17%
9%
6,126,214
4,369,984
1,756,230
-
2,237,706
2,237,706
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Deschutes County - Fair and Expo Center
YTD-Budget Basis
Statement of Financial Operating Data
Two Months Ended August 31, 2006
RESOURCES:
Beg. Net Working Capital
Receipts:
Events
Telephone Fees - Events
Parking Fees
Storage
RV / Camping
Horse Stall Rental
Concession % - Food
Vending Machines
Interfund Contract
Rights (Signage, etc.)
Grants
Miscellaneous
Interest
Total Receipts
Transfer from General Fund
Transfer from Park Fund
Transfer from Annual County Fair
Total Transfers
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Budget Actual Variance FY % Coll. % Budget Projection
Variance
$ 169,300 $ 230,614 $ 61,314 100% 136% $ 169,300 $ 230,614 $ 61,314
105,000
51,211
(53,789)
17°/
-
-
-
17°/
-
-
-
17°/
-
-
-
17°/
-
261
261
17°/
8,000
9,325
1,325
17°/
13,000
24,968
11,968
17°/
-
-
-
17%
-
-
17%
6,000
15,000
9,000
17%
5,058
5,059
1
17%
832
772
(60)
17%
1,250
2,568
1,318
17%
139,140
109,164
(29,976)
17%
17%
17%
17%
- - - 17%
308,440 339,778 31,338 17%
138,466 140,712 (2,246) 17%
121,056 69,583 51,473 17%
- - 17%
5,976 (5,976) 17%
- - 17%
- 17%
259,522 216,271 43,251 17%
48,918 123,507 74,589
ccrued Revenue
Current Month Events
Prior Months
15,942 I
13,973
Total Accounts Receivable 29,915 1
nts Receivable):
8%
625,000
538,957
(86,043)
0% "
5,000
5,000
-
0%
15,000
15,000
-
0%
55,000
55,000
-
0%
140,000
140,135
135
17%
55,000
47,000
(8,000)
9%
275,000
275,744
744
0% _
2,000
2,000
-
0%
40,000
35,000
(5,000)
16%
95,000
104,000
9,000
17%
30,355
32,826
2,471
15%
5,000
4,802
(198)
34% '
7,500
7,647
147
8%
1,349,855
1,263,111
(86,744)
0%
300,000
300,000
-
0%.>
85,000
85,000
0%
219,000
219,000
-
0%; '
604,000
604,000
°
°
°
°
°
°
°
-
16% 2,123,155 2,097,725 (25,430)
Exp. %
17%
830,872
759,939 70,933
10%
726,617
666,112 60,505
0%
242,708
242,708 -
15%
40,000
40,000 -
0% "
135,000
135,000 -
n/a
147,958
- 147,958
10% 2,123,155 1,843,759 279,396
253,966 253,966
Deposits Received for Future Events:
2006:
September
7,090
October
16,248
November
10,640
2007
16,647
2008 and Beyond
97,332
TOTAL
147,957
Deschutes County Fair and Expo Center
Statement of Financial Operating Data
August 2006
Year to Date
Budget
Actual
Variance
FY %
Coll. %
RESOURCES:
Beg. Net Working Capital
$ -
$ -
$ -
100%
0%
Receipts:
Events
42,000
32,254
(9,746)
17%
5%
Telephone Fees - Events
-
-
-
17%
0%
Parking Fees
-
-
-
17%
0%
Storage
-
-
-
17%
0%
RV / Camping
-
126
126
17%
0%
Horse Stall Rental
8,000
9,325
1,325
17%
n/a
Concession % - Food
4,000
11,224
7,224
17%
4%
Vending Machines
-
-
-
17%
0%
Interfund Contract
-
-
-
17%
0%
Rights (Signage, etc.)
-
-
17%
0%
Grants
2,529
2,530
1
17%
8%
Miscellaneous
416
138
(278)
17%
3%
Interest
625
1,171
546
17%
16%
Total Receipts
57,570
56,768
(802)
17%
4%
Transfer from General Fund
-
-
17%
0%
Transfer from Annual County Fair
-
-
-
17%
0%
Total Transfers
-
-
-
17%
0%
TOTAL RESOURCES
57,570
56,768
(802)
17%
3%
REQUIREMENTS:
Exp.
Expenditures:
Personal Services
69,233
73,179
(3,946)
17%
9%
Materials and Services
60,528
33,277
27,251
17%
5%
Debt Service
-
-
-
17%
0%
Capital Outlay
-
5,976
(5,976)
17%
15%
Transfers Out
-
-
-
17%
0%
Contingency
-
-
-
17%
n/a
TOTAL REQUIREMENTS
129,761
112,432
17,329
17%
5%
NET (Resources - Requirements)
(72,191)
(55,664)
16,527
Deschutes County
Fair and Expo Center
Accounts Receivable
August 31, 2006
Current Month
Christian Business Meeting 900
AG Meeting 1,408
Department of Interior 1,179
Pee Wee Rodeo 1,455
Food & Beverage (estimate) 11,000
Total Current Month 15,942
Prior Months:
July, 2006
National Rifle Association 11,648
April, 2006
NW Expo & Trade show 2,325
Total Prior Months 13,973
Total Accrued Revenue as of July 31, 2006 29,915
MEMORANDUM
To: Board of County Commissioners, County Administrator and Finance Director
From: Teri Maerki
RE: RV Park
Date: September 11, 2006
Attached is the report on the RV park reflecting activity through August 31, 2006.
Copy:
Mark Pilliod
Dan Despotopulos
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MEMORANDUM
To: Marty Wynne and Timm Schimke
From: Jeanine Faria
RE: Solid Waste North Area Development
Date: September 11, 2006
Attached is the report for Fund 616 - Solid Waste North Area Development through August 31, 2006.
The budget for the project is based on amounts budgeted since the inception of the Fund and
accounts for the resources currently available in the Fund. The commitments and contracts are based
on information contained in the "Notice of Intent to Award Contract" and on other information provided by
Timm Schimke on September 11, 2006. A contingency in the amount of $600,000 has been added
to the project. The report shows that an additional $5.4 million in resources will be needed to
complete the project.
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TOTAL REVENUE COLLECTED
DOG LICENSING FEES
CITY OF
'FISCAL YEAR CITY OF BEND COUNTY TOTAL . - i X~LIM t REDR
2005-06
$66,825
$14,131
$61,077
$142,033
2004-05
$69,778
$12,707
$69,415
$151,900
2003-04
$61,220
$12,662
$63,918
$137,800
2002-03
$50,165
$10,822
$56,958
$117,944
2001-02
$51,116
$11,183
$60,891
$123,190
2000-01
$48,947
$11,021
$64,689
$124,657
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BOARDING FEE HISTORY
FISCAL YEAR
DOG LICENSES
ISSUED
CENTRAL ORE
HUMANE SOCIETY
REDMOND HUMANE
SOCIETY
2000-01
11,444
$1,301.15 per month
* $1,091.80 per month
2001-02
11,550
$14.50 per day
$1,360 per month
2002-03
11,073
$14.79 per day
$1,387.20 per month
2003-04
11,121
$20.00 per day
$20.00 per day
2004-05
12,118
$20.00 per day
+ CPI-U prior June
$20 per day
+ CPI-U prior June
2005-06
11,290
$20.00 per day
+ CPI-U prior June
$20 per day
+ CPI-U prior June
2006-07
$24.00 per day (dogs)
$6.50 per day (cats) 1
$24.00 per day (dogs)
$6.50 per day (cats)
Effective January 26, 1998 BHS & RHS receive $4 of each license issued or prorated tags proportionately.
* RHS no contract for 2000-01 paid same rate as 1999-00.
City of Bend and Redmond receive 75% of fee after HS $4 deduction for animals located inside city limits.
Effective July 1, 2003 BHS & RHS receive additional $2 of each license issued or prorated tags proportionately
Fees increased effective July 1, 2003 to $12 & $27.
Boarding fee is paid for a maximum of five days for each dog impounded. If a legal holiday or Sunday extends
the five-day impoundment, County will pay the boarding fee for each animal held over the holidays or weekends.
County pays for additional boarding days if the dog or cat is held by a judicial or administrative order at a higher rate.
Effective July 1, 2006 county pays a boarding fee of $6.50 per day per cat for a maximum of five days for each
cat impounded by a County Authorized Representative.
Effective July 1, 2006 County pays a boarding fee of $6.50 per day on small animals & $24 per day on large
animals impounded by a County Authorized Representative.
Deschutes County Administrative Policy No.
Effective Date:
LAW LIBRARY AFTER HOURS ACCESS
STATEMENT OF POLICY
It is the policy of Deschutes County to allow attorneys who are licensed and in good
standing with the Oregon State Bar or the State in which they practice to have access to
the County Law Library at times other than the posted weekday access ("after hours
access").
APPLICABILITY
This policy applies to all attorneys desiring after hours access to the Deschutes County
Law Library.
POLICY AND PROCEDURES
The following procedures shall be followed in providing Deschutes County Law Library
after hours access:
1. A person desiring after hours across shall submit to the Law Librarian written proof,
on a form approved by the Law Librarian and the Deschutes County Legal Counsel, that
the person is an attorney, licensed to practice in the State of Oregon and in good standing
with the Oregon State Bar. Such form is subject to amendment without notice.
2. The Law Librarian shall verify the information submitted by the person desiring after
hours access.
3. Upon verification of Applicant's information, the Law Librarian shall issue an
electronic key that will unlock the Law Library doors to the attorney upon payment to the
Law Library of an electronic key fee as set forth in the Deschutes County fee schedule.
4. The electronic key shall be deactivated after six (6) months of non-use for all
attorneys whose principal office and residence are not in Deschutes, Crook, or Jeffereson
counties. The electronic key may be reactivated only upon the submittal of a new
application and fee.
5. The Law Librarian shall keep a record of all persons to whom an electronic key has
been issued.
6. The attorney to whom an electronic key is issued shall notify the Law Librarian of
any change in address, phone number or bar standing. Failure to do so may result in the
deactivation of the electronic key that may be reactivated only upon submission of a new
application and fee.
Policy # GA-
Page I
7. The county may charge a fee for the initial issuance or, if necessary, re-issuance of a
key. The fee shall be established by the Board of Commissioners as part of the annual
adoption of the County fee schedule.
8. If, an attorney allows another person to use the electronic key or permits someone
else to enter the building/library while using the electronic key, that attorney will be
liable for any damages or actions that resulted from another person's entry and the
electronic key shall be deactivated.
9. No weapons are allowed. No person except a peace officer shall possess in this
facility a firearm or weapon (weapon as defined on ORS 161.016 and 166.240). Persons
and property may be subject to search to enforce compliance with this rule.
10. If the attorney loses the electronic key issued to that attorney, the attorney must
submit a new application and fee in order to be issued a new electronic key.
11. Removal, destruction or defacement of library materials, furniture or 'equipment is
prohibited and will result in the deactiviation of the attorney's electronic key.`
12. Smoking anywhere in the building is prohibited.
13. All users must sign an acknowledgement and agreement to adhere to this policy.
Approved by the Deschutes County Board of Commissioners
Dave Kanner
County Administrator
Policy # GA- Page 2