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2006-984-Minutes for Meeting October 16,2006 Recorded 10/30/2006FICIAL NANCYDESCHUBLANKENSHIPTES COUNTY CLERKDS CJ 1006098 COMMISSIONERS' JOURNAL 10/30/2006 01;21;51 PM IIIIIIIIIII)IIIIIIIIIIIII III III 2006-6 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page , \A, U'V tSL' G O~ { Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, OCTOBER 16, 2006 Present were Commissioners Dennis R. Luke and Bev Clarno; Commissioner Michael M. Daly was out of the office. Also present were Dave Kanner, County Administrator; Susan Ross, Judith Ure, Teresa Rozic and Anna Johnson, Commissioners' Office; Realtor Steve Scott, and media representative Keith Chu of The Bulletin. No other citizens were present. The meeting began at 1: 30 p.m. 1. United Way Presentation. This will be addressed at a future date. 2. Economic Development Grant Requests. It was decided that the Blissful Acres grant would be handled through the Humane Society of Redmond. Commissioner Daly granted $1,000, and Commissioners Luke and Clarno granted $500 each. 3. Discussion of Daniel Road Dedication. Teresa Rozic explained that the property in question is located off Eagle Road near Neff Road, and is a separate tax lot, shown as a public road. It is within the city limits and provides access to several lots. Hickman Williams would like to purchase the property, which would be brought to city standards and then dedicated as a public road. The applicant will cover any costs. LUKE: Move approval. CLARNO: Second. VOTE: CLARNO: LUKE Aye. Chair votes yes. Minutes of Administrative Work Session Wednesday, October 4, 2006 Page 1 of 4 Pages 4. Discussion of Collins Revocable License. This item was addressed under executive session. 5. Update regarding Transit Planning Project. Judith Ure gave an overview of local transit planning projects now being addressed. This particular project, regarding special transportation funding, relates to funds received from the state that the County disburses to groups that provide transportation for seniors and the disabled. The process is changing, especially in regard to the makeup of the STF committee. Many of the members are providers and receive funds. The number of members will be reduced to five, and those who are receiving funds will be replaced by others who utilize the services. The State is requiring a coordinated plan to decide funding in the future, based on services, gaps in services, and how the funding is used. The plan is required by the first of the year. There is a local Deschutes County transportation group, as well as community action agencies, Chambers of Commerce, the cities and others. Ms. Ure proposed that the work done by these groups be used to put together the plan. The Central Oregon Intergovernmental Council and COACT will help with this proj ect. The Board authorized Ms. Ure to proceed with the necessary changes and work on the plan. 6. Approval of Contracts: Knott Landfill Cell Project & Facilities Project. After a brief discussion, action was taken on two contracts. LUKE: Move approval. CLARNO: Second. VOTE: CLARNO: LUKE: Aye. Chair votes yes. Minutes of Administrative Work Session Wednesday, October 4, 2006 Page 2 of 4 Pages 7. Update of Commissioners' Schedules; Meeting Details. Commissioner Clarno gave an overview of the work being done by the Jail Alternatives Committee. One of the biggest problems is the lack of adequate housing. Input has been received from the business community and various agencies, and some employers may help with the housing issue. She will be reporting to LPSCC at the November 6 meeting. Commissioner Clarno stated that LPSCC is discussing whether to take a stand on various Measures to come before the voters. Commissioner Luke said that Grandma's House has undergone a major remodel. A tour of Highway 97 from Lava Butte to Sunriver is planned. Funds should be forthcoming for an improved, divided highway in that area. Options are being reviewed for the Wickiup Junction railroad crossing. Some have suggested that it may be more cost effective to move the railroad tracks instead of building a major overpass. Commissioner Luke added that one of the Bend City Council members, Chris Telfer, has proposed that the railroad running through town be moved east; she believes there could be a cost savings since developing railroad crossings in town will be very expensive. At this time, the group went into executive session under ORS 192.660(2)(h), litigation; ORS 192.660(2)(e), real property negotiations; and ORS 192.660(2) (d), labor negotiations. 8. Other Items. After executive session, the Board took the following actions. CLARNO: Move that the County Administrator and Legal Counsel work with others to purchase the properties discussed during executive session. LUKE: Second. Minutes of Administrative Work Session Wednesday, October 4, 2006 Page 3 of 4 Pages VOTE: CLARNO: LUKE Aye. Chair votes yes. CLARNO: Move that the County Administrator and staff negotiate a license regarding Collins, as discussed during executive session. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. CLARNO: Regarding a property owner's offer to share a well, move that the offer be denied and that the County proceed, per Legal Counsel's advice, with capping the wellhead. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. Being no further discussion, the meeting adjourned at 3:30 p.m. DATED this 16th Day of October 2006 for t e eschutes County Board of Commissioners. D is R. Luke, air Bev Cl rno, Vice Chair ATT 6&tiut- EST: ~ Recording Secretary Michael M. Daly, Commissioner Minutes of Administrative Work Session Wednesday, October 4, 2006 Page 4 of 4 Pages G s o { Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, OCTOBER 16, 2006 1. United Way Presentation 2. Economic Development Grant Requests - Susan Ross 3. Discussion of Daniel Road Dedication - Susan Ross, Teresa Rozic 4. Discussion of Collins Revocable License - Susan Ross, Teresa Rozic 5. Update regarding Transit Planning Project -Judith Ure 6. Approval of Contracts: Knott Landfill Cell & Facilities Projects 7. Update of Commissioners' Schedules; Meeting Details 8. Other Items Executive Session, called under ORS 192.660(1)(e), real property negotiations - Susan Ross PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to: ORS 192.660(2)(e), real property negotiations ORS 192.660(2)(h), pending or threatened litigation ORS 192.660(2)(b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information.