2006-985-Minutes for Meeting October 23,2006 Recorded 10/30/2006COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKOS CJ ZOOD'9DJ
COMMISSIONERS' JOURNAL
111111111 MIN 10/30/2006 02:23:04 PM
08-08
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Deschutes County Clerk
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, OCTOBER 23, 2006
Commissioners' Hearing Room - Administration Building
1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke and Bev Clarno; Commissioner
Michael M. Daly was out of the office. Also present were Dave Kanner, County
Administrator; Becky Wanless, Parole & Probation Department; Larry Blanton,
Sheriff's Office; Debbie Fields, Health Department; Tammy Baney, Commission
on Children & Families' Board; Dan Despotopulos, Fair & Expo Center; Tom
Anderson and George Read, Community Development Department; Mark Pilliod,
Legal Department; media representatives Barney Lerten of News Channel 21 and
Keith Chu of The Bulletin; and five other citizens.
Chair Luke opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of Signature of Document No. 2006-
509, an Intergovernmental Agreement with the Bend Police Department to
Allow Parole & Probation Officers to Use the Bend Firing Range for
Training Purposes.
Dave Kanner explained the item. The Sheriff's shooting range.will be used for
Parole & Probation at a later date; in the meantime they will utilize the City's
range.
CLARNO: Move approval.
LUKE: Second.
Minutes of Board of Commissioners' Business Meeting Monday, October 23, 2006
Page 1 of 8 Pages
VOTE: CLARNO: Aye.
LUKE: Chair votes yes.
3. Before the Board was Consideration of Signature of Document No. 2006-
522, an Intergovernmental Agreement with the U. S. Forest Service
regarding Sheriffs Law Enforcement Services on Deschutes National
Forest Land.
Larry Blanton stated that this agreement is in regard of the Sheriff's Office to
provide law enforcement services on Forest Service land.
CLARNO: Move approval.
LUKE: Second.
VOTE: CLARNO: Aye.
LUKE: Chair votes yes.
4. Before the Board was Consideration of Chair Signature of Document No.
2006-536, a Grant Award from the Department of Justice, Office on
Violence Against Women, for the Continued Operation of Mary's Place.
Mr. Kanner said that this grant is in the amount of $349,000, and will provide
ongoing services at Mary's Place.
CLARNO: Move approval.
LUKE: Second.
VOTE: CLARNO: Aye.
LUKE: Chair votes yes.
5. Before the Board was Consideration of Signature of Document No. 2006-
541, an Intergovernmental Agreement with Oregon Health & Science
University regarding CACOON Nursing Services.
Debbie Fields presented the item, which continues a program that has been in
place for many years. Her current caseload is about 70 children.
CLARNO: Move approval.
LUKE: Second.
Minutes of Board of Commissioners' Business Meeting Monday, October 23, 2006
1 Page 2 of 8 Pages
VOTE: CLARNO
LUKE:
Aye.
Chair votes yes.
6. Before the Board was Consideration of Chair Signature of Document No.
2006-544, a Notice of Intent to Award Contract Letter regarding the
Construction of an RV Park at the Fair/Expo Center.
Dan Despotopulos explained that the State allocates revenue to entities based on
the number of RV campsites; once this RV park is operational, there will be
additional funding from the State in the approximate amount of $55,000 to
$60,000 per year.
He said he is meeting with the apparent successful bidder on Wednesday,
October 25 at 10:00 a.m. to discuss ways to reduce some of the costs.
He added that the only RV park in Redmond is now closed, and two in Bend are
closing as well, so this will be almost the only RV park in the area.
CLARNO: Move approval of Chair signature of the intent to award letter.
LUKE: Second.
VOTE: CLARNO: Aye.
LUKE: Chair votes yes.
7. Before the Board was Consideration of Signature of Order No. 2006-153,
Declaring an Exemption from Selection Procedure for Limited Real Estate
Services and Authorizing a Contract with Steve Scott, Realtor.
Dave Kanner said that Steve Scott has been working on the acquisition of
certain properties on behalf of the County at no fee for some time; it is now
important to retain him to negotiate on those properties. Also, an RFP will soon
go out for general real estate services contract for agent of record.
Commissioner Luke stated that the RFP process was conducted in the past and
no one applied for it. This particular issue is complicated enough that the
expertise of Mr. Scott is needed.
CLARNO: Move approval.
LUKE: Second.
Minutes of Board of Commissioners' Business Meeting Monday, October 23, 2006
Page 3 of 8 Pages
VOTE: CLARNO: Aye.
LUKE: Chair votes yes.
8. Before the Board was a Hearing and Consideration of Signature of Order
No. 2006-146, regarding a Measure 37 Claim (Claimant: Schilling).
Chair Luke disclosed that he has known Mr. Schilling for several decades, and
he is a friend.
Tom Anderson said that the property is locates off Bear Creek Road, east of
Torkelson Road, and consists of 32 acres zoned EFU. The claimant wishes to
subdivide the land into 33 residential lots ranging from Y2 acre to 1.3 acres. The
amount of damage claimed is $2.5 million. The land was acquired in August,
1956, and land use contract places their interest on this date. It was acquired
pre-zoning. There are 18 acres of water rights.
The date of review would be August, 1956. A correction to the order is needed
at the bottom of page 1, where an incorrect name was listed.
Bruce White, attorney for the claimant, asked if there have been any comments
in writing against the claim. Mr. Pilliod stated that none have been received by
the County.
No further testimony, for or against, was offered. Chair Luke closed the
hearing.
CLARNO: Move approval.
LUKE: Second.
VOTE: CLARNO: Aye.
LUKE: Chair votes yes.
9. Before the Board was a Hearing and Consideration of Signature of Order
No. 2006-147, regarding a Measure 37 Claim (Claimant: Wallace).
Tom Anderson said that this claim involves two parcels zoned MUA-10,
located off Bear Creek Road. The lots are west of the Schilling's parcels near
Torkelson Road. The total is 26 acres, partitioned in 2001. The claimant
wishes to subdivide the land into twelve parcels of 1.4 to 3.2 acres each. The
value of the claim is noted at $1.5 million. The property has ten acres of water
rights.
Minutes of Board of Commissioners' Business Meeting Monday, October 23, 2006
Page 4 of 8 Pages
The claimant said they acquired the property in 1956; however, documents
show an acquisition date of 1963. Both dates are pre-zoning so the date does
not matter in this case. The review date will be set at April 1963.
An incorrect date is shown on page 2; this will be corrected.
Bruce White asked if the County has received any comments on this action; Mr.
Pilliod indicated nothing has come in.
CLARNO: Move approval.
LUKE: Second.
VOTE: CLARNO: Aye.
LUKE: Chair votes yes.
10. Before the Board was a Hearing and Consideration of Signature of Order
No. 2006-109, regarding a Measure 37 Claim (Claimant: Goodwin).
Mr. Pilliod explained that there are some issues with the claim material and the
attorney for the claimant wishes to postpone the hearing. No date is established
so it will be renoticed when appropriate.
CLARNO: Move that this matter be continued at the request of the claimant,
until such time that the claimant desires to proceed.
LUKE: Second.
VOTE: CLARNO: Aye.
LUKE: Chair votes yes.
Before the Board was the Consent Agenda.
CLARNO: Move approval of the Consent Agenda.
LUKE: Second.
VOTE: CLARNO: Aye.
LUKE: Chair votes yes.
11. Signature of Resolution No. 2006-130, Transferring Appropriations within the
Deschutes County Community Development Department Fund.
Minutes of Board of Commissioners' Business Meeting Monday, October 23, 2006
Page 5 of 8 Pages
12. Signature of a Letter Reappointing Dr. Mary Jeanne Kuhar to the Public Health
Advisory Board, through August 31, 2008.
13. Signature of Appointment Letters for Members of the Board of Directors of Fall
River Estates Special Road District:
Don Mercer - reappointment through December 31, 2008
Mick McMicken and Brian Russell - correcting term dates through
December 31, 2007
Neal Ehlen and Sid McClung - correcting term dates through December 31,
2006
14. Signature of Appointment Letters for Members of the Board of Directors of
Forest View Special Road District:
• Henry Kelley - reappointment through December 31, 2008
• Fred Huft - correcting term date to December 31, 2006
Clyde Preston - correcting term date to December 31, 2007
15. Signature of Letters to Members of the Deschutes River Mitigation and
Enhancement Committee:
Brad Houslet, appointment through February 28, 2007
• Bob Jackson and Patrick Griffiths, correcting term date to February 28, 2007
• Scott McCaulou, correcting term date to February 28, 2008
• Steve Johnson, Jeremy Griffin and Peter Gutowsky, appointment as ex
officio members
Thanking Max Johnson for his service on the Committee
16. Signature of Letters to Members of the Spring River Special Road District Board:
Kathy Glading, reappointment through June 30, 2009
David Wilkins, correcting term date to end June 30, 2008
17. Signature of a Letter Appointing Ben Leber to the Deschutes County Bicycle and
Pedestrian Advisory Committee through June 30, 2009
18. Signature of a Letter Thanking Jani Sutherland and Steve Jorgensen for their
Past Work on the Bicycle and Pedestrian Advisory Committee
Minutes of Board of Commissioners' Business Meeting Monday, October 23, 2006
Page 6 of 8 Pages
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
19. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$27,124.97 (for two weeks).
CLARNO: Move approval, subject to review.
LUKE: Second.
VOTE: CLARNO: Aye.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
20. Before the Board was Consideration of Approval of Weekly Accounts Payable
Vouchers for the Extension/4-11 County Service District in the Amount of
$14,469.40 (for two weeks).
CLARNO: Move approval.
LUKE: Second.
VOTE: CLARNO: Aye.
LUKE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
21. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $1,789,897.24
(for two weeks).
CLARNO: Move approval, subject to review.
LUKE: Second.
VOTE: CLARNO: Aye.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Monday, October 23, 2006
Page 7 of 8 Pages
22
Before the Board was Consideration of Approval of an Economic
Development Grant:
Blissful Acres Rescue Reserve, through Humane Society of Redmond, for
shelter materials for large animals - $500 each, Commissioners Clarno and
Luke; $1,000, Commissioner Daly. Commissioner Luke explained that the
funds will be used for portable corrals.
CLARNO: Move approval.
LUKE: Second.
VOTE: CLARNO: Aye.
LUKE: Chair votes yes.
23
Before the Board were Additions to the Agenda.
None were offered.
Being no further items to come before the Board, Chair Luke adjourned the
meeting at 10:35 a. m.
DATED this 23rd Day of October 2006 for the Deschutes County
Board of Commissioners.
ATTEST:
Nu~u-e, &,tLA--
Recording Secretary
R. Luke, `Chair
- Sew` -
Michael M. Daly, Commissioner
Minutes of Board of Commissioners' Business Meeting Monday, October 23, 2006
Page 8 of 8 Pages
0-T Es o
4j -A
❑ Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, OCTOBER 23, 2006
Commissioners' Hearing Room - Administration Building
1300 NW Wall St., Bend
CITIZEN INPUT
This is the time provided for individuals wishing to address the Board regarding issues that
are not already on the agenda. Visitors who wish to speak should sign up prior to the
beginning of the meeting on the sign-up sheet provided. Please use the microphone and also
state your name and address at the time the Board calls on you to speak.
2. CONSIDERATION of Signature of Document No. 2006-509, an
Intergovernmental Agreement with the Bend Police Department to Allow
Parole & Probation Officers to Use the Bend Firing Range for Training
Purposes - Becky Wanless, Parole & Probation Department
3. CONSIDERATION of Signature of Document No. 2006-522, an
Intergovernmental Agreement with the U. S. Forest Service regarding Sheriff's
Law Enforcement Services on Deschutes National Forest Land - Larry Blanton
or Jim Ross, Sheriff's Office
4. CONSIDERATION of Chair Signature of Document No. 2006-536, a Grant
Award from the Department of Justice, Office on Violence Against Women, for
the Continued Operation of Mary's Place - Diane Treadway, Commission on
Children & Families
5. CONSIDERATION of Signature of Document No. 2006-541, an
Intergovernmental Agreement with Oregon Health & Science University
regarding CACOON Nursing Services - Dan Peddycord, Health Department
Board of Commissioners' Business Meeting Agenda Monday, October 23, 2006
Page 1 of 7 Pages
6. CONSIDERATION of Chair Signature of Document No. 2006-544, a Notice
of Intent to Award Contract Letter regarding the Construction of an RV Park at
the Fair/Expo Center - Dan Despotopulos, Fair & Expo Center
7. CONSIDERATION of Signature of Order No. 2006-153, Declaring an
Exemption from Selection Procedure for Limited Real Estate Services and
Authorizing a Contract with Steve Scott, Realtor - Dave Kanner, County
Administrator
8. A HEARING and Consideration of Signature of Order No. 2006-146,
regarding a Measure 37 Claim (Claimant: Schilling) - Tom Anderson,
Community Development; Mark Pilliod, Legal Counsel
9. A HEARING and Consideration of Signature of Order No. 2006-147,
regarding a Measure 37 Claim (Claimant: Wallace) - Tom Anderson,
Community Development; Mark Pilliod, Legal Counsel
10. A HEARING and Consideration of Signature of Order No. 2006-109,
regarding a Measure 37 Claim (Claimant: Goodwin) - Tom Anderson,
Community Development; Mark Pilliod, Legal Counsel
CONSENT AGENDA
11. SIGNATURE of Resolution No. 2006-130, Transferring Appropriations within
the Deschutes County Community Development Department Fund - Marty
Wynne, Finance Department
12. SIGNATURE of a Letter Reappointing Dr. Mary Jeanne Kuhar to the Public
Health Advisory Board, through August 31, 2008
13. SIGNATURE of Appointment Letters for Members of the Board of Directors
of Fall River Estates Special Road District:
Don Mercer - reappointment through December 31, 2008
Mick McMicken and Brian Russell - correcting term dates through
December 31, 2007
Neal Ehlen and Sid McClung - correcting term dates through December 31,
2006
Board of Commissioners' Business Meeting Agenda Monday, October 23, 2006
Page 2 of 7 Pages
14. SIGNATURE of Appointment Letters for Members of the Board of Directors
of Forest View Special Road District:
• Henry Kelley - reappointment through December 31, 2008
• Fred Huft - correcting term date to December 31, 2006
• Clyde Preston - correcting term date to December 31, 2007
15. SIGNATURE of Letters to Members of the Deschutes River Mitigation and
Enhancement Committee:
• Brad Houslet, appointment through February 28, 2007
• Bob Jackson and Patrick Griffiths, correcting term date to February 28, 2007
• Scott McCaulou, correcting term date to February 28, 2008
• Steve Johnson, Jeremy Griffin and Peter Gutowsky, appointment as ex
officio members
Thanking Max Johnson for his service on the Committee
16. SIGNATURE of Letters to Members of the Spring River Special Road District
Board:
• Kathy Glading, reappointment through June 30, 2009
• David Wilkins, correcting term date to end June 30, 2008
17. SIGNATURE of a Letter Appointing Ben Leber to the Deschutes County
Bicycle and Pedestrian Advisory Committee through June 30, 2009
18. SIGNATURE of a Letter Thanking Jani Sutherland and Steve Jorgensen for
their Past Work on the Bicycle and Pedestrian Advisory Committee
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
19. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District for Two Weeks.
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
20. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the
Extension/4-H County Service District for Two Weeks.
Board of Commissioners' Business Meeting Agenda Monday, October 23, 2006
Page 3 of 7 Pages
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
21. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County for Two Weeks.
22. CONSIDERATION of Approval of Economic Development Grant:
Blissful Acres Rescue Reserve, through Humane Society of Redmond, for
shelter materials for large animals - $500 each, Commissioners Clarno and
Luke; $1,000, Commissioner Daly
23. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have
questions regarding a meeting, please call 388-6572)
Monday, October 23, 2006
10:00 a.m. Board Business Meeting for the Week
1:30 p.m. Administrative Work Session
Wednesday, October 25, 2006
10:00 a.m. Brief meeting regarding a Property Annexation into Rural Fire Protection District #2
Monday, October 30, 2006
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session
Board of Commissioners' Business Meeting Agenda Monday, October 23, 2006
Page 4 of 7 Pages
Tuesday, October 31, 2006
8:00 a.m. Annual Meeting with Sunriver Service District Board Members
Wednesday, November 1, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, November 2, 2006
7:00 a.m. Regular Meeting with the Redmond City Council, at the Fire Hall
Monday, November 6, 2006
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, November 8, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, November 9, 2006
12:00 noon Regular meeting of the Audit Committee
3:00 p.m. Regular meeting of the Fair Board, at the Fair/Expo Center
November 13 - 17, 2006
Association of Oregon Counties Conference
Monday, November 20, 2006
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session
Board of Commissioners' Business Meeting Agenda Monday, October 23, 2006
Page 5 of 7 Pages
Wednesday, November 22, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, November 27, 2006
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session
Wednesday, November 29, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, December 4, 2006
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session
3:30 p.m. Local Public Safety Coordinating Council (LPSCC) Meeting
Wednesday, December 6, 2006
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, December 11, 2006
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session
Wednesday, December 13, 2006
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, December 18, 2006
12:00 noon Regular Meeting of Department Heads and Commissioners
1:30 p.m. Administrative Work Session
Board of Commissioners' Business Meeting Agenda Monday, October 23, 2006
Page 6 of 7 Pages
Tuesday, December 19, 206
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
1:30 p.m. Administrative Work Session
Monday, December 25, 2006
Most County offices will be closed to observe Christmas.
Wednesday, December 27, 2006
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, January 1, 2007
Most County offices will be closed to observe New Years Day.
Wednesday, January 3, 2007
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Monday, October 23, 2006
Page 7 of 7 Pages