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2006-990-Minutes for Meeting September 20,2006 Recorded 11/1/2006COUNTY OFFICIAL NANCYUBLANKENSHIP, COUNTY CLERKDS V 2006-990 COMMISSIONERS' JOURNAL 11/41/2046 11;51;20 AM IIIIIIIII IIIIIIIIIIIII IIIIIIIII 2006-9B0 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.om MINUTES OF ADMINISTRATIVE WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, SEPTEMBER 20, 2006 Commissioners' Conference Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Dennis R. Luke, Bev Clarno and Michael M. Daly. Also present were County Administrator Dave Kanner; and, for part of the meeting, Susan Ross and Judith Ure, Commissioners' Office; Tom Anderson, Catherine Morrow, Barbara Rich, and Dan Haldeman, Community Development; Scott Johnson, Mental Health Department; Chris Bell and Mark Amberg, Legal Counsel; Renee Warner, Building Services; and Charles Hemingway with Deschutes Family Recovery, Inc. Also present was media representative Keith Chu of The Bulletin. No other citizens were present. The meeting began at 1: 30 p.m. 1. Economic Development Grant Requests. ■ Deschutes Family Recovery, Inc. - Partnering for Families - $3,000.00 off the top. ■ High Desert 4-H Challenge Course - Life & Leadership Skills - Commissioner Luke, $4,000.00; Commissioners Clarno and Daly, $1,000.00 each ■ Central Cascade Lines, Inc. - South Deschutes County/Northern Klamath Employment - Commissioner Clarno, $500.00; Commissioner Daly, $1,000.00; Commissioner Luke will give money once start up funds are raised. ■ Bend Community Radio - Equipment Upgrade - Commissioner Clarno, $500.00 Minutes of Administrative Work Session Wednesday, September 20, 2006 Page 1 of 6 Pages 2. Discussion of Mental Health Court/State Funding. Scott Johnson gave the group a brief summary of Mental Health Court. He stated that due to being short on staff, they are closing new admissions into the court services for 30 days. After 30 days it will be re-evaluated. There has been no funding for the program for 3 years and the Crisis Team has been handling the program. He wanted to discuss going out to the E-Board for funding with the Commissioners. Once staffed/funded the program would get going in full. The group discussed various funding options such as E-Board and possibly going through Bill Linden to have him look for Department of Justice money. Commissioner Luke stated the E-Board distributes money that is already funded. Mr. Johnson said 4 counties in Oregon have drug court and the Legislature will have discussions on it this next session. The group felt that it would be appropriate for Mr. Johnson to go through Mr. Linden. Mr. Johnson mentioned he was more worried about the Bridge Program as funds for that program will end in December. Federal funds to the program ended in September. Commissioner Luke said the Bridge Program is Federally funded. If the Federal funds are gone, we do not go further with County funds. 3. Update on South County Septic System Project. Tom Anderson gave the group an update on where they are with the new septic system rules. Not all septic systems will be affected, only the new sites. Installers are booked through the new season and local rules in place by then would not affect anyone today. Commissioner Daly said that he received a complaint about the mailing. Mr. Anderson stated that they did not send out the half sheet mailing that some residents have received. They did post the new guidelines at CDD offices and with septic companies/installers. Mr. Anderson stated the new guidelines do affect real estate sales and marketing. They met with a group of about 50 people in South County. They had a lot of questions but by the end of the meeting everyone understood. Mr. Anderson said after Commissioner Daly received his call he wrote a separate letter to all South County realtors to call him with any questions. As of today, Minutes of Administrative Work Session Wednesday, September 20, 2006 Page 2 of 6 Pages he has not heard from anyone. He has also been meeting with the Realtors Association. Commissioner Luke asked what the process for the new rule is. Mr. Anderson passed out a copy of the new rules to the group (see attached marked as Exhibit A.) Barbara Rich went over the handout. She said that they did find out that conventional systems do pollute the ground water. Commissioner Luke asked if a little pollution was ok. Ms. Rich said yes, it was, and that some areas are more capable of dealing with pollution than other areas. Some of this is because of density, location of the aquifer, and the river. Commissioner Luke asked what the cost difference was. Ms. Rich said no pollution was $12,000 - 14,000 dollars per system and some pollution was $8,000 -10,000 dollars per system. Catherine Morrow said all new houses would have the highest level, only existing houses would have the lower level. Ms. Rich said she has feed back from the Technical Advisory Committee and they have had a series of public meetings, both formal and informal. The Web page is up and running, notifications have gone to the Newberry Eagle, and flyers will be mailed out with this years tax bills. Mr. Anderson said the new rules do not affect the City as they are sewered. Ms. Rich said they need to complete the local rules and hopefully meet with the Planning Commission in November. They hope to have a work session with the Board in December and adopt the new rules in January. They also have to work with DEQ. Mr. Anderson said the City does not require them to hook up to the sewer. CDD requires it within 300 feet and as the systems within that footage fail, no repair permits are given. 4. Update on Home Occupation Ordinance. Mr. Anderson said they have a work plan to work on Home Occupation this year. Commissioner Luke said the last appeal was withdrawn. Mr. Anderson said that they gave up and sold their business (Capasso.) Minutes of Administrative Work Session Wednesday, September 20, 2006 Page 3 of 6 Pages Commissioner Luke said that issues raised could be used for the ordinance. Ms. Morrow said that is on the work plan. Christy Maciel is assigned to that and they will do a notice in the upcoming tax statements. Mark Amberg, Chris Bell and Renee Warner joined the meeting. 5. Other Items. Commissioner Luke said he received a Planning Commission memo on recycling. Ms. Morrow said at CDD they separate bottles and cans and thought that the custodian put them out for curb recycling. They later found out that they were not being recycled and that some of the Departments do their own recycling. Mr. Anderson said maybe need to do something Countywide. Renee Warner said it is each Departments responsibility to set up their own system as the crew does not go through the garbage. She said if the Department sets up curbside cans, her staff will take out the recyclables to the can. Dave Kanner said maybe something can be worked out. Ms. Morrow said they would like to have a discussion on 19th Street. She asked if they could meet on it next Wednesday afternoon. Mr. Kanner said yes. At 2:30 p.m. most of the attendees left the meeting and the Board went into executive session. After executive session, the Board took action on two items under ORS 192.660 (1) (h), pending or threatened litigation. CLARNO: Move that staff be authorized to file a lawsuit against Amber Pack in order to enforce a code violation. DALY: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. minuies of Administrative Work Session Wednesday, September 20, 2006 Page 4 of 6 Pages CLARNO: Move approval for petition to foreclose against Tonya Nail property. DALY: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. Mr. Anderson mentioned an item of interest to the Board. He said that the State approved the Johnson land use action, the first rural subdivision under Measure 37. This is a Crook County decision and once built upon and vested, the lots can be sold. Mr. Kanner said that he had some several items to discuss: 1. Law Library Advisory Committee - drafted a new policy as to who keys will be issued to at the new location. The policy will go to the Board on Monday and there will also be an increase in the fee. Commissioner Luke said needed a better system to track who/when using keys. 2. Rather than Admin emails to the Board, he would like to set up regular weekly meetings with each Commissioner on Monday mornings, if there are no Land Use Meetings that morning. The meetings would begin October 91" 3. Existing Policy regarding recording of documents. Anything the Board signs is permanently recorded in the Commissioners Journal. There are a lot of contracts and the Clerks Office is getting behind. A possibility is to have a Board Order for everything. The Order would be recorded but not the contract. The contract would be kept and archived. Commissioner Luke asked if this would be retro. Mr. Kanner said he would find out. 4. Need to cancel the October 2nd Work Session or let someone else run it. Commissioner Clarno said to cancel it. Minutes of Administrative Work Session Wednesday, September 20, 2006 Page 5 of 6 Pages Being no further discussion, the meeting adjourned at 3: 00 p.m. DATED this 20th Day of September 2006 for the Deschutes County Board of Commissioners. Luke, ATTEST: AR e c o r d i nnnSecretary Bev Cldmo, Vice Chair Mic ael M. Daly Commissioner Attachment: Exhibit A: Local Rule for South Deschutes County (Septic Systems) Minutes of Administrative Work Session Wednesday, September 20, 2006 Page 6 of 6 Pages Local Rule for South Deschutes County Update - September 2006 We now know: ■ Conventional onsite systems are contaminating the groundwater (OAR 340-071- 0130(1)) to the extent that drinking water quality will decline if no action taken ■ Innovative onsite systems can protect the groundwater and maintain the natural hydrologic cycle ■ Sewers (learning from OWWII) can take a long time to expand or create and onsite systems can be installed now. ■ Consultant report estimated that sewers would cost about $20,000 (1999 ■ Onsite system costs range from about $5,000 to $20,000 What we have accomplished: • We have modeled the region to show that we don't have to do the maximum treatment in all areas ■ We have established the first part of a financial incentive program to help homeowners upgrade their systems ■ We have begun our public outreach about the need for a local rule o Technical Advisory Committee o Public meetings (informal and formal) o Updates monthly in the Newberry Eagle o Web page o Brochures o Posters o More coming ■ Additional public participation activities planned: o Formal public meetings & hearing(s) o Presentations and meetings with local organizations including realtors, installers, homeowner associations, etc. o Direct mailing to property owners by end of October (tax bill insert) o Continue monthly updates in Newberry Eagle Estimated Local Rule adoption timeline: ■ Continued meetings with local organizations through October • Facilitated rule development process with Oregon DEQ through fall ■ Informational meeting with Planning Commission in November (in La Pine) ■ Work session with Board of County Commissioners in December ■ Public hearing on rule adoption January 2007 a ~r gG Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, SEPTEMBER 20, 2006 Economic Development Grant Requests - Susan Ross • High Desert 4-H Challenge Course - Life & Leadership Skills • Deschutes Family Recovery, Inc. - Partnering for Families • Central Cascade Lines, Inc. - South Deschutes County/Northern Klamath County Shuttle Service to Improve Citizen Access to Services & Employment Bend Community Radio - Equipment Upgrade 2. Discussion of Mental Health Court/State Funding - Scott Johnson 3. Update on South County Septic System Project - Tom Anderson 4. Update on Home Occupation Ordinance - Tom Anderson 5. Other Items Executive Session, called under ORS 192.660(1)(h), pending or threatened litigation (noticed for 1:30 p.m.) Please note: Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information.