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2006-993-Minutes for Meeting October 04,2006 Recorded 11/2/2006DESCHUTES COUNTY CLERK DS CJ 006-993 NANCY COMMISSIONERS' JOURNAL 11/02/2006 01:45;45 PM II BII IIIIIIIIIIIII III III B Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page , Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.oriz MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, OCTOBER 4, 2006 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Dennis R. Luke, Michael M. Daly and Bev Clarno. Also present were Dave Kanner, County Administrator; Nancy Blankenship, County Clerk; Timm Schimke, Solid Waste Department; Sue Brewster, Sheriff's Office; Anna Johnson, Commissioners' Officer; Mark Pilliod, Legal Counsel; Ruth Jenkin, Parole & Probation Department; media representative Barney Lerten of News Channel 21; and four other citizens. Chair Luke opened the meeting at 10:00 a. m. 1. Before the Board was Citizen Input. Andrea Blum said the County publication that came out in newspapers recently encouraging people to vote was very well done. None other was offered. 2. Before the Board was Consideration of Signature of Order No. 2006-142, Appointing Members to the Board of Property Tax Appeals, through June 30, 2007. Nancy Blankenship said that the four applicants would like to continue their work. They are well trained on the process. CLARNO: Move approval. DALY: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, October 4, 2006 Page 1 of 7 Pages 3. Before the Board was Consideration of Signature of Documents No. 2006- 364, 365, 366, 367 and 369, Intergovernmental Agreements with the Police Departments of Bend and Redmond, Bend Public Works, Black Butte Ranch County Service District, and Sunriver Service District regarding the Use of the Sheriffs Office Communication System. Sue Brewster stated that each agency has a different amount indicated. The agreements are retroactive to July 1, 2006. Mike Kennedy, Chief of Police for Sunriver Service District, added that the amount can change depending on the number of radios used. CLARNO: Move approval. DALY: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. 4. Before the Board was Consideration of Chair Signature of Document No. 2006-489, a Notice of Intent to Award Contract Letter for the Construction of Cell 4 at Knott Landfill. Timm Schimke gave an overview of the bid process. The bid came in slightly under the engineer's update. He said the winning bid was from a company, Del Hur Industries, which has previously done cell construction at the landfill. Commissioner Daly said that there are glaring bids in the cost for excavation, and asked if the rock would be moved to another area. Mr. Schimke stated that it will remain on site for fill purposes, and that he is confident they can do it for the bid amount. Dave Kanner said there is a scrivener's error regarding one of the amounts; Mr. Schimke will correct it before the letters are distributed. CLARNO: Move approval of Chair signature. DALY: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, October 4, 2006 Page 2 of 7 Pages 5. Before the Board was Consideration of Signature of Document No. 2006- 483, an Intergovernmental Agreement with the Oregon Department of Environmental Quality Accepting a Grant for Public Education Programs. Mr. Schimke explained that there is a current contract with ReSource to provide public education. DEQ is interested in the project and wanted to do a more in- depth analysis of how the program is working. Any funds received would be passed on to ReSource. This process helps the County meet its required recycling goals. CLARNO: Move approval. DALY: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. 6. Before the Board was Consideration of Signature of Document No. 2006- 481, an Intergovernmental Agreement with the U. S. Department of Agriculture regarding Wildlife/Bird Control Services at Knott Landfill. Mr. Schimke stated that there has been a starling bird control project in place for a number of years. Poison is used to control the birds at and around the landfills. Over the years this has increased in scope; it does not only include bird control work but the control of rodents and other animals. At least half of the time spent is on public education. CLARNO: Move approval. DALY: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 7. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $6,541.20. Minutes of Board of Commissioners' Business Meeting Wednesday, October 4, 2006 Page 3 of 7 Pages CLARNO: Move approval, subject to review. DALY: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 8. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District in the Amount of $2,821.75. CLARNO: Move approval, subject to review. DALY: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 9. Before the Board was Consideration of Signature of Document No. 2006- 366, an Intergovernmental Agreements with the Police Department of the Black Butte Ranch County Service District regarding the Use of the Sheriffs Office Communication System. DALY: Move approval, subject to review. CLARNO: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, October 4, 2006 Page 4 of 7 Pages CONVENED AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 10. Before the Board was Consideration of Signature of Document No. 2006- 364, an Intergovernmental Agreement with the Police Department of the Sunriver Service District regarding the Use of the Sheriffs Office Communication System. DALY: Move approval, subject to review. CLARNO: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 11. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,210,361.14. DALY: Move approval, subject to review. CLARNO: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. 12. Before the Board was Consideration of Approval of Economic Development Grants: • "Shop with a Cop" Program - Sheriff's Office - $2,000 from Commissioner Luke; $4,000 from Grant Fund • Sisters Country Historical Society - Restoration Project - $500 each from Commissioners Luke and Clarno CLARNO: Move approval, subject to review. DALY: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, October 4, 2006 Page 5 of 7 Pages 13. ADDITION TO THE AGENDA Notice of Intent to Award Contract for Food Services for the Jail and Detention, and Commissary Services for the Jail. Mark Pilliod said that there was a question regarding these documents earlier in the week, and the item was removed from the agenda. He has reviewed the documents with Sue Brewster and his concerns can be addressed before the final contract is signed. This won't affect the essence of the agreement. Sue Brewster said that the issues are not material to the award of the RFP. The process has been underway for over a year. Juvenile Community Justice meals are a part of this document as well, as are staff meals. Dave Kanner deferred to Legal Counsel as to whether the Board should take action. He understands that the bid documents become the binding contract, and it was on that basis that he voiced concerns about the documents. He would be comfortable with approving a notice of intent to award contract letter with the understanding that his concerns will be addressed in the actual contract. Mark Pilliod said that because of the dollar amount, the contract would need to be signed by the Board but additional Board action would not be necessary. Mr. Kanner stated that he prefers if the contract would come before the Board in this case. CLARNO: Move approval, with the final contract to come before the Board. DALY: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. Being no further items to come before the Board, Chair Luke adjourned the meeting at 11:20 a. m. Minutes of Board of Commissioners' Business Meeting Wednesday, October 4, 2006 Page 6 of 7 Pages DATED this 4th Day of October 2006 for the Board of Commissioners. R. L utes County Bev Clarno, Vice Chair r ATTEST: Michael . Daly, ommissioner g&w4A;-, 4aitx-.- Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, October 4, 2006 Page 7 of 7 Pages 02 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.oriz BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, OCTOBER 4, 2006 Commissioners' Hearing Room - Administration Building 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board regarding issues that are not already on the agenda. Visitors who wish to speak should sign up prior to the beginning of the meeting on the sign-up sheet provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. 2. CONSIDERATION of Signature of Order No. 2006-142, Appointing Members to the Board of Property Tax Appeals, through June 30, 2007 - Nancy Blankenship, County Clerk 3. CONSIDERATION of Signature of Documents No. 2006-364, 365, 366, 367 and 369, Intergovernmental Agreements with the Police Departments of Bend and Redmond, Bend Public Works, Black Butte Ranch County Service District, and Sunriver Service District regarding the Use of the Sheriff's Office Communication System - Sue Brewster, Sheriff's Office 4. CONSIDERATION of Chair Signature of Document No. 2006-489, a Notice of Intent to Award Contract Letter for the Construction of Cell 4 at Knott Landfill - Timm Schimke, Solid Waste Department 5. CONSIDERATION of Signature of Document No. 2006-483, an Intergovernmental Agreement with the Oregon Department of Environmental Quality Accepting a Grant for Public Education Programs - Timm Schimke, Solid Waste Department Board of Commissioners' Business Meeting Agenda Wednesday, October 4, 2006 Page 1 of 6 Pages 6. CONSIDERATION of Signature of Document No. 2006-481, an Intergovernmental Agreement with the U. S. Department of Agriculture regarding Wildlife/Bird Control Services at Knott Landfill - Timm Sehimke, Solid Waste Department CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 7. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $65541.20. CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $2,821.75. RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,210,361.14. 10. CONSIDERATION of Approval of Economic Development Grants: • "Shop with a Cop" Program - Sheriff's Office - $2,000 from Commissioner Luke; $4,000 from Grant Fund • Sisters Country Historical Society - Restoration Project - $500 each from Commissioners Luke and Clarno 11. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. tsoara oz uommissioners' Business Meeting Agenda Wednesday, October 4, 2006 Page 2 of 6 Pages FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Monday, October 2, 2006 3:30 p.m. Local Public Safety Coordinating Council (LPSCC) Meeting Wednesday, October 4, 2006 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session Thursday, October 5, 2006 8:00 a.m. Regular Meeting with the City of Sisters, in Sisters Monday, October 9, 2006 10:00 a.m. Board Land Use Meeting 1:30 p.m. Administrative Work Session Tuesday, October 10, 2006 12:00 noon Historical Society Center Luncheon Wednesday, October 11, 2006 10:00 a.m. Board of Commissioners' Meeting at Summit High School 11:30 a.m. Commissioners to Meet with Students in Government/Civics Classes, Summit High School 1:30 p.m. Administrative Work Session Thursday, October 12, 2006 5:30 p.m. Joint Meeting of Fair Board and Board of Commissioners (at the County) Monday, October 16, 2006 12:00 noon Regular Meeting of Department Heads and Commissioners 1:30 p.m. Administrative Work Session Board of Commissioners' Business Meeting Agenda Wednesday, October 4, 2006 Page 3 of 6 Pages Tuesday, October 17, 2006 10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee Wednesday, October 18, 2006 1:30 p.m. Administrative Work Session Monday, October 23, 2006 10:00 a.m. Board Land Use Meeting 1:30 p.m. Administrative Work Session Wednesday, October 25, 2006 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session Monday, October 30, 2006 10:00 a.m. Board Land Use Meeting 1:30 p.m. Administrative Work Session Wednesday, November 1, 2006 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session Thursday, November 2, 2006 7:00 a.m. Regular Meeting with the Redmond City Council, at the Fire Hall Monday, November 6, 2006 10:00 a.m. Board Land Use Meeting 1:30 p.m. Administrative Work Session Wednesday, November 8, 2006 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session Board of Commissioners' Business Meeting Agenda Wednesday, October 4, 2006 Page 4 of 6 Pages Monday, November 20, 2006 10:00 a.m. Board Land Use Meeting 1:30 p.m. Administrative Work Session Wednesday, November 22, 2006 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session Monday, November 27, 2006 10:00 a.m. Board Land Use Meeting 1:30 p.m. Administrative Work Session Wednesday, November 29, 2006 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session Monday, December 4, 2006 10:00 a.m. Board Land Use Meeting 1:30 p.m. Administrative Work Session 3:30 p.m. Local Public Safety Coordinating Council (LPSCC) Meeting Wednesday, December 6, 2006 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session Monday, December 11, 2006 10:00 a.m. Board Land Use Meeting 1:30 p.m. Administrative Work Session Wednesday, December 13, 2006 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session Board of Commissioners' Business Meeting Agenda Wednesday, October 4, 2006 Page 5 of 6 Pages Monday, December 18, 2006 12:00 noon Regular Meeting of Department Heads and Commissioners 1:30 p.m. Administrative Work Session Tuesday, December 19, 206 10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee 1:30 p.m. Administrative Work Session Monday, December 25, 2006 Most County offices will be closed to observe Christmas. Wednesday, December 27, 2006 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session Monday, January 1, 2007 Most County offices will be closed to observe New Years Day. Wednesday, January 3, 2007 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, October 4, 2006 Page 6 of 6 Pages