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2006-1008-Minutes for Meeting November 06,2006 Recorded 11/14/2006COUNTY OFFICIAL NANCYUBLANKENSHIP, COUNTY CLERKDS ~d ~~06.1408 COMMISSIONERS' JOURNAL II 1111111111IIIIIII 11/14/2006 04.32.57 PM II IIII II III 2 08-1008 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page X0_1 ES G w -A { Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, NOVEMBER 6, 2006 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Dennis R. Luke and Michael M. Daly; Commissioner Bev Clarno was out of the office. Also present were Dave Kanner, County Administrator; Muriel Delaverge-Brown, Health Department; Tom Anderson and Catherine Morrow, Community Development Department; Mark Pilliod, Legal Counsel; Keith Chu of The Bulletin; and eight other citizens. Chair Luke opened the meeting at 10: 00 a.m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was Consideration of Signature of Document No. 2006- 556, an Intergovernmental Grant Agreement with Oregon State Parks providing All-Terrain Vehicles for Sheriff Patrol Services. Sue Brewster said that this is the second year the Sheriff's Office has been handling the patrol of State lands, and the State provides the ATV's used for this service. 3. Before the Board was Consideration of a Request for Approval of Comp Time Bank Limit Exception. Becky Wanless explained the item, which would allow compensatory time for a P & P Officer to exceed the allowed amount of 80 hours. This person came from the District Attorney's Office with a lot of hours and due to weeks of required training, is now up to 112 hours of comp time. Minutes of Board of Commissioners' Business Meeting Monday, November 6, 2006 Page 1 of 6 Pages Dave Kanner stated that department heads should more carefully monitor employee comp time. DALY: Move approval. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. 4. Before the Board was Consideration of Signature of Document No. 2006- 557, an Intergovernmental Agreement with the State of Oregon regarding Breast and Cervical Cancer Screening Exams. Muriel Delaverge-Brown gave an overview of the item. The County used to oversee the program for seven counties, but the State has taken over administration of the program. DALY: Move approval. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. 5. Before the Board was a Hearing and Consideration of Signature of Order No. 2006-156, a Measure 37 Claim (Claimant: Abbey). Tom Anderson said the property is located near Ice and 43rd in Terrebonne, and consists of 69 acres zoned EFU. The claimant wants to partition to allow a farm dwelling on a parcel. Ownership history is complicated. The claimants originally acquired 160 acres in 1987; there were three previous partitions of the 160 acres. One was divided into three pieces. The desire is to reformulate the 69-acre parcel and the 4-acre parcel to allow a farm dwelling on one of the new pieces. The partitions are already technically done. The order establishes a review date of July 1987 for future land use applications. Steve Abbey stated that they are okay with the order, but that the address on the order is incorrect. He added that he doesn't understand some of the terminology. Minutes of Board of Commissioners' Business Meeting Monday, November 6, 2006 Page 2 of 6 Pages Commissioner Luke pointed out that it is not a land use hearing, but a hearing to establish when Mr. Abbey first had a property right. He went on to explain the basics of the process. Ms. Abbey asked if they have to wait for the State to answer their application before applying for a land use change. Mr. Anderson replied that from a practical standpoint, the State decision is needed first. DALY: Move approval. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. 6. Before the Board was a Hearing and Consideration of Signature of Order No. 2006-157, a Measure 37 Claim (Claimant: Bolken). Tom Anderson said that the property is located at 9721 N Highway 97, just north of Terrebonne, off the west side of the highway. It is approximately 32 acres zoned EFU. The owner wishes to subdivide it into six lots of five or more acres each. The claimed value is $1,180,607. The original appliation shows an acquisition date of 1977; supplemental information shows a purchase contract in June 1971. The date for review would be considered June 1971. Olaf and Janice Bolken testified that they are okay with the order, but had a question as to whether they would need to wait for the State to make its decision before proceeding. No other testimony, for or against, was offered. Commissioner Daly disclosed that he has known Mr. Bolken as a friend for years. DALY: Move approval. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. 7. Before the Board was a Hearing and Consideration of Signature of Order No. 2006-158, a Measure 37 Claim (Claimant: Nulton). Minutes of Board of Commissioners' Business Meeting Monday, November 6, 2006 Page 3 of 6 Pages Mark Pilliod said that the attorney representing the Nultons has indicated a waiver may not been needed. He asked that this item be delayed until November 20. DALY: Move postponement for two weeks, at the request of the applicant. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. 8. Before the Board were Deliberations and Consideration of First Reading of Ordinance No. 2006-033, Amending and Adding Bicycle Parking and Bike Commuter Requirements. Commissioner Luke stated that a work session will be held on this item at a future date. CONSENT AGENDA ITEMS DALY: Move approval of the Consent Agenda. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. 9. Signature of Resolution No. 2006-134, Transferring Appropriations within the Deschutes County Sheriffs Office Fund. 10. Signature of Resolution No. 2006-135, Transferring Appropriations within the Deschutes County Health Department Fund. Dave Kanner explained that this is a new position to handle accounts payable for the Health Department. If the outstanding collectibles could be cut even in half, it is cost-effective. 11. Signature of Resolution No. 2006-136, Appropriating New Grand Funds within the Deschutes County Health Department Fund. Minutes of Board of Commissioners' Business Meeting Monday, November 6, 2006 Page 4 of 6 Pages CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $1,196.12. DALY: Move approval, subject to review. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 13. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District in the Amount of $145.00. DALY: Move approval, subject to review. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 14. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,046,049.62. DALY: Move approval, subject to review. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. 15. ADDITIONS TO THE AGENDA Minutes of Board of Commissioners' Business Meeting Monday, November 6, 2006 Page 5 of 6 Pages A. Before the Board was Consideration of Signature of Document No. 2006- 554, an Intergovernmental Agreement with Portland State University to Facilitate an On-site Rule Consensus Process Assessment for Deschutes County and the Department of Environmental Quality. DALY: Move approval, subject to review. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. Tom Anderson said he thought this would be a service agreement, but it is in fact considered an intergovernmental agreement. Grant funds will be used for expenses. B. Before the Board was Consideration of Chair Signature of an Oregon Liquor Control License Application for High Desert Traders LLC (Smokin' Coyote, La Pine). DALY: Move Chair signature. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. Being no further items to come before the Board, Chair Luke adjourned the meeting at 10:35 a. m. DATED this 6th Day of November 2006 for the Deschutes County Board of Commissioners. ATTEST: Recording Secretary III-5e, Ae- Dennis R. Luke, air ,~Sz - d Bev Clarno, Vice Chair c ael M. Daly ommissioner Minutes of Board of Commissioners' Business Meeting Monday, November 6, 2006 Page 6 of 6 Pages I.LS~ E G~ ❑ Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BUSINESS MEETING AGENDA - FOR THE WEEK DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, NOVEMBER 6, 2006 Commissioners' Hearing Room - Administration Building 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board regarding issues that are not already on the agenda. Visitors who wish to speak should sign up prior to the beginning of the meeting on the sign-up sheet provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. 2. CONSIDERATION of Signature of Document No. 2006-556, an Intergovernmental Grant Agreement with Oregon State Parks providing All- Terrain Vehicles for Sheriff Patrol Services - Sue Brewster, Sheriff's Office 3. CONSIDERATION of a Request for Approval of Comp Time Bank Limit Exception - Becky Wanless, Adult Parole & Probation Department 4. CONSIDERATION of Signature of Document No. 2006-557, an Intergovernmental Agreement with the State of Oregon regarding Breast and Cervical Cancer Screening Exams - Dan Peddycord, Health Department 5. A HEARING and Consideration of Signature of Order No. 2006-156, a Measure 37 Claim (Claimant: Abbey) - Mark Pilliod, Legal Counsel; Tom Anderson, Community Development Department 6. A HEARING and Consideration of Signature of Order No. 2006-157, a Measure 37 Claim (Claimant: Bolken) - Mark Pilliod, Legal Counsel; Tom Anderson, Community Development Department 7. A HEARING and Consideration of Signature of Order No. 2006-158, a Measure 37 Claim (Claimant: Nulton) - Mark Pilliod, Legal Counsel; Tom Anderson, Community Development Department Board of Commissioners' Business Meeting Agenda Monday, November 6, 2006 Page 1 of 7 Pages 8. DELIBERATIONS and Consideration of First Reading of Ordinance No. 2006-033, Amending and Adding Bicycle Parking and Bike Commuter Requirements - Catherine Morrow, Community Development Department CONSENT AGENDA ITEMS 9. CONSIDERATION of Signature of Resolution No. 2006-134, Transferring Appropriations within the Deschutes County Sheriff's Office Fund - Marty Wynne, Finance Department 10. CONSIDERATION of Signature of Resolution No. 2006-135, Transferring Appropriations within the Deschutes County Health Department Fund - Marty Wynne, Finance Department 11. CONSIDERATION of Signature of Resolution No. 2006-136, Appropriating New Grand Funds within the Deschutes County Health Department Fund - Marty Wynne, Finance Department CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District. CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District. RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County. 15. ADDITIONS TO THE AGENDA Board of Commissioners' Business Meeting Agenda Monday, November 6, 2006 Page 2 of 7 Pages Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indie'ated. If you have questions regarding a meeting, please call 388-6572) Monday, November 6, 2006 10:00 a.m. Board Business Meeting for the Week 1:30 p.m. Administrative Work Session 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, November 8, 2006 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, November 9, 2006 3:00 p.m. Regular meeting of the Fair Board, at the Fair/Expo Center Friday, November 10, 2006 Most County offices will be closed to observe Veterans' Day. November 13 -17, 2006 Association of Oregon Counties Conference Monday, November 20, 2006 10:00 a.m. Board Meeting for the Week 1:30 p.m. Administrative Work Session Board of Commissioners' Business Meeting Agenda Monday, November 6, 2006 Page 3 of 7 Pages Tuesday, November 21, 2006 10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee Thursday, November 23, 2006 Most County offices will be closed to observe Thanksgiving. Friday, November 24, 2006 Most County offices will be closed (unpaid holiday). Monday, November 27, 2006 10:00 a.m. Board Land Use Meeting 1:30 p.m. Administrative Work Session Wednesday, November 29, 2006 10:00 a.m. Board of Commissioners' Meeting 12:00 noon Regular meeting of the Audit Committee 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, December 4, 2006 10:00 a.m. Board Land Use Meeting 1:30 p.m. Administrative Work Session 3:30 p.m. Local Public Safety Coordinating Council (LPSCC) Meeting 5:30 p.m. Joint Meeting of Planning Commission and Board of Commissioners regarding Destination Resorts Wednesday, December 6, 2006 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, December 11, 2006 10:00 a.m. Board Meeting for the Week 1:30 p.m. Administrative Work Session Board of Commissioners' Business Meeting Agenda Monday, November 6, 2006 Page 4 of 7 Pages Wednesday, December 13, 2006 10:30 a.m. Youth Challenge Graduation 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, December 14, 2006 3:00 p.m. Regular meeting of the Fair Board, at the Fair/Expo Center Monday, December 18, 2006 12:00 noon Regular Meeting of Department Heads and Commissioners 1:30 p.m. Administrative Work Session Tuesday, December 19, 2006 10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee Wednesday, December 20, 2006 1:30 p.m. Administrative Work Session Monday, December 25, 2006 Most County offices will be closed to observe Christmas. Monday, January 1, 2007 Most County offices will be closed to observe New Years Day. Tuesday, January 2, 2007 8:00 a.m. Swearing-in of New County Commissioner Wednesday, January 3, 2007 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, November 6, 2006 Page 5 of 7 Pages Monday, January 8, 2007 10:00 a.m. Board Land Use Meeting 1:30 p.m. Administrative Work Session 3:30 p.m. Local Public Safety Coordinating Council (LPSCC) Meeting Wednesday, January 10, 2007 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, January 15, 2007 Most County offices will be closed to observe Martin Luther King, Jr. Day Tuesday, January 16, 2007 10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee Wednesday, January 17, 2007 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, January 22, 2007 10:00 a.m. Board Land Use Meeting 1:30 p.m. Administrative Work Session Wednesday, January 24, 2007 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, January 29, 2007 10:00 a.m. Board Land Use Meeting 1:30 p.m. Administrative Work Session Board of Commissioners' Business Meeting Agenda Monday, November 6, 2006 Page 6 of 7 Pages Wednesday, January 31, 2007 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, February 5, 2007 10:00 a.m. Board Land Use Meeting 1:30 p.m. Administrative Work Session 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Monday, November 6, 2006 Page 7 of 7 Pages