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2006-1011-Minutes for Meeting October 04,2006 Recorded 11/14/2006FICIAL NANCYDESCHUBLANKENSHIVTES COUNTY CLERKS vu 200SE1011 COMMISSIONERS' JOURNAL 1111412006 04;32;57 PM 1111111111111111111111111111111111 2006-1011 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page il'[c5t, &U ~A Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, OCTOBER 4, 2006 Present were Commissioners Dennis R. Luke, Michael M. Daly and Bev Clarno. Also present were Dave Kanner, County Administrator; Susan Ross and Anna Johnson, Commissioners' Office; Timm Schimke, Solid Waste Department; Peter Gutowsky, Community Development Department; Sheriff Les Stiles; Peter Gutowsky, Tom Anderson and Barbara Rich, Community Development; and media representative Anthony Dimaano of The Bulletin. No other citizens were present. The meeting began at 1: 30 p. m. 1. Solid Waste Update. Discussion took place regarding the land, known as the Stevens Tract, owned by the Department of State Lands located north of Knott Landfill. The State is in the process of master planning the uses of the land. The County wants to make sure the uses are compatible to the landfill, and wants to see affordable housing included in the mix of uses. At this point, the Board felt no major changes to the plan needed to be made, since the plan is in its beginning phases. Mr. Schimke said that the landfill is experiencing a 25% increase in waste, and capacity is quickly shrinking. Closure of the landfill could happen as early at 2025, so the County needs to start tying up property east of town for a new landfill, unless some other accommodation can be made. There will always be a transfer station at the current site. In regard to mobile homes that can no longer be utilized, there is a company that will recycle them but time is needed to do so and a staging area is necessary. Approximately 70% of the structure can be recycled. At this point, the mobile homes are just added to the waste stream. Minutes of Administrative Work Session Wednesday, October 4, 2006 Page 1 of 5 Pages The company would like to utilize about three acres at the landfill for staging purposes. The Commissioners voiced concern about having mobile homes in various stages of demolition at the landfill, since the neighbors would likely voice opposition even though the recycling process should be a permitted function. Mr. Schimke will check further. The last rendering plant in the area is closing, and local farmers and others are concerned since there will be no place for them to haul animal carcasses. Crook County will accept them for a while, but not permanently. Commissioner Luke said that Warm Springs may open a plant since it is easier to site this type of use on their land. Knott Landfill has greenhouse gas emission credits built up since little greenhouse gas is produced, and what there might be is flared off. A company has asked to put together an offering of the credits to areas where the greenhouse gas emission credits are needed, and the County would receive payment for these credits. Mr. Schimke will work with Dave Kanner to develop an agreement and application. 2. Discussion of EPA Capacity Building Grant. Tom Anderson presented a grant application for a program that unites local organizations that are concerned about local watershed and groundwater monitoring. Peter Gutowsky added that there are fifteen local and regional partners that are doing similar work, and these efforts could be combined. This grant would help with outreach and the creation of a master watershed database. This would coincide with the conclusion in June 2007 of two EPA grants. It is a competitive process, but fits the scope of what needs to be coordinated. The County would take a leadership role to maximum limited resources and continue momentum. There are no new personnel and no ongoing costs involved; the County would provide in-kind expertise. The grant can be for up to $500,000, with $375,000 from the EPA and $125 from the County, in-kind. The other partners can provide in-kind contributions as well. CLARNO: Move signature of the application and a letter of support. DALY: Second. Minutes of Administrative Work Session Wednesday, October 4, 2006 Page 2 of 5 Pages VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. 3. Economic Development Grant Fund Requests: Blissful Acres Rescue Reserve Shelter - Capital Purchase: The group discussed the work this organization does in conjunction with the Humane Society of Redmond. A letter of support from the HSR has been submitted. The group primarily works with larger animals. Commissioner Daly asked if the grant could be routed through the HSR; Ms. Ross will find out. Christmas with the Trail Band: All three Commissioners granted $500 each towards this event. 4. Sheriffs Office Update. Sheriff Stiles and the group discussed the State's proposal to build a facility for its State Police and crime lab. He understands that they will want a single-story structure because of the needs of the HVAC system. Susan Ross said that the award for the project should be forthcoming within about a month. For a variety of reasons, the number of patrol officers is down 30%, and this means the school resource officers were temporarily removed from the schools. His department will be short of personnel for a year, as four new deputies an done other to come can't be on their own for a year, and some of them have to attend the basic academy while others attend Sheriff's Office trailing. He pointed out that he feels the levy in the cities will pass, but the rural levy is a big question at this time. 5. Other Items. Susan Ross stated that the Health Department would like to have "sharps" drop boxes for used needles available downtown and at the Health building. Risk Management will need to sign off on this. Commissioner Day asked for an update on the needle exchange program. Minutes of Administrative Work Session Wednesday, October 4, 2006 Page 3 of 5 Pages The "drop dead" date for Parole and Probation, and the Bethlehem Inn, to move from the former work center is March 15, if the Sheriff's levy passes. Commissioner Luke pointed out that the Sheriff wants a lot of money from them for changes he will need to make to use it as a work center again. However, very little was done to the building and the changes he wants are upgrades that were not already in place. Susan Ross is going to check on the placement of portable units on County property across the street, and to what services, such as water and sewer, are available for modulars. Commissioner Daly reported that at AOC he learned of a company called Solberg Adams that analyzes phone and cellular bills and advises agencies on how they can save money. They work strictly on commission, and have been endorsed by AOC. Susan Ross will contact them to find out more. Susan Ross asked about the County using the "green" power program. The cost is about 10% more than traditional power. The City, Park & Recreation District and Central Oregon Community College are all signed up. Commissioner Luke said that he feels this is not a good use of public funds. A discussion took place regarding the County's traditional holiday party. Ms. Ross stated that attendance is declining and there is a cost to the County. Dave Kanner suggested that departments have their own parties, and allow two hours during the workday for a potluck party of some kind. Commissioner Luke said that he thinks the employees like meeting and interacting with other employees at the holiday party. This issue will be discussed at the regular Board/Department Heads meeting. At this time, the group went into executive session under ORS 192.660(2)(h) to discuss a litigation issue. After executive session, the Board took the following actions. DALY: Move that the Foley claim be paid as discussed in executive session. CLARNO: Second. Minutes of Administrative Work Session Wednesday, October 4, 2006 Page 4 of 5 Pages VOTE DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. DALY: Move that the Sutherland grievance be denied and the decision to terminate be upheld. CLARNO: Second. VOTE DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. DALY: Regarding the Central Electric Cooperative Measure 37 issue, move that staff proceed as instructed. LUKE: Second. VOTE DALY: Yes. CLARNO: Abstain. LUKE: Chair votes yes. Being no further discussion, the meeting adjourned at 3:45 p.m. DATED this 4th Day of October 2006 for the Deschutes County Board of Commissioners. Bev Vice Chair gx&,*-'~i ATTEST: is ael M. Daly, ommissioner q~z~" 6fia4--- Recording Secretary Minutes of Administrative Work Session Wednesday, October 4, 2006 Page 5 of 5 Pages G { Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, OCTOBER 4, 2006 1. Solid Waste Update - Timm Schimke 2. Discussion of EPA Capacity Building Grant - Peter Gutowsky 3. Economic Development Grant Fund Requests - Susan Ross Blissful Acres Rescue Reserve Shelter - Capital Purchase 4. Sheriff's Office Update - Les Stiles 5. Other Items Executive Session - Litigation - Chris Bell PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to: ORS 192.660(1)(e), real property negotiations ORS 192.660(1)(h), pending or threatened litigation ORS 192.660(2)(b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information.