2006-1012-Minutes for Meeting November 01,2006 Recorded 11/14/2006NANCYUBLANKECOUNTY OFFICIAL NSHIP, COUNTY CLERKDS CJ 1006.1011
COMMISSIONERS' JOURNAL
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, NOVEMBER 1, 2006
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke, Michael M. Daly and Bev Clarno.
Also present were Dave Kanner, County Administrator; David Givans and Teresa
Rozic, Commissioners' Office; Ed Pecoraro, Community Development
Department; Laurie Craghead, Legal Counsel; Mike Maier, former County
Administrator; media representatives Barney Lerten of News Channel 21 and
Keith Chu of The Bulletin; and six other citizens.
Chair Luke opened the meeting at 10: 00 a. m.
1. CITIZEN INPUT
Jim Hendricks, Director of the Community Development Department for the
City of Redmond, wanted to publicly recognize the County's Community
Development Department - in particular Peter Gutowsky and Catherine
Morrow - for their help in developing the Redmond urban growth boundary.
The City was nominated for the Professional Achievement and Planning
Award, and received a plaque, and he feels County staff should be recognized
for their part in this process. Peter and Catherine then were given certificates.
Chair Luke noted that the City did an excellent job with this project.
2. Before the Board was the Reading of a Proclamation, Declaring the
County's Support of the Efforts of Central Oregon Veterans Outreach to
Address the Housing and Social Services Needs of Homeless and At-Risk
Veterans.
Minutes of Board of Commissioners' Business Meeting Wednesday, November 1, 2006
Page 1 of 7 Pages
Stu Steinberg, Rob Bryce and Anne Philiben came before the Board. Mr.
Steinberg indicated that for a long time it has difficult for veterans to get the
services they need. They are all Vietnam veterans. The VA has been
somewhat helpful with programs, but COVO's focus is with the homeless, since
there are no programs for homeless and at-risk vets.
They will soon be opening the doors for a veteran run and funded transitional
housing facility. There will be five veterans to start, and each will have a
specific program to help them over a one to two year period to bring back them
back into society.
The VA does have grant programs and they will apply for them, but support of
the cities and county is needed. They hope to eventually have a one-stop
veterans' resource center. VA centers are overwhelmed now due to new
veterans returning from Iraq and other locations. The hope is to build a
veterans center with all services provided there. Right now they are trying to
make sure the VA is living up to its job of helping returning veterans.
Commissioner Luke indicated he does not like the last paragraph of the
proclamation that says the County supports the goals and strategies of the
group, as he does not know what those strategies are. He asked that the word
"strategies" be removed.
Mr. Bryce said that wouldn't be a problem. He will also provide the Board with
a copy of their strategic plan as well. Mr. Steinberg then read the proclamation.
DALY: Move approval.
CLARNO: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
3. Before the Board was Consideration of Signature of Order No. 2006-152,
Assigning the Name of SE Sherman Road to an Unnamed Access Road.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, November 1, 2006
Page 2 of 7 Pages
4. Before the Board was Consideration of Signature of Document No. 2006-542,
an Intergovernmental Agreement with Jackson County to Share in Costs for
an Assessment and Taxation System Audit Project.
David Givans explained the agenda item.
DALY: Move approval.
CLARNO: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
5. Before the Board was Consideration of Signature of Document No. 2006-
545, a Short-term Lease of County-owned Property to The Salvation Army
for a Food Distribution Program.
Teresa Rozic stated that the group would like to use County space in the former
Deschutes Services Building for their holiday food distribution program.
DALY: Move approval.
CLARNO: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
6. Before the Board was Consideration of Signature of Resolution No. 2006-
132, Transferring Appropriations within the Mental Health Fund.
DAILY: Move approval.
CLARNO: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
7. Before the Board was Consideration of Signature of Resolution No. 2006-
133, Establishing a Banking Account for the New Third Party
Administrator of Workers' Compensation Disbursements.
Minutes of Board of Commissioners' Business Meeting Wednesday, November 1, 2006
Page 3 of 7 Pages
Dave Kanner said that the former provided has discontinued providing this type
of service. The new third party administrator was selected through an RFP
process. The checking account cannot be transferred from one to the other.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
8. Before the Board was Consideration of Signature of Order No. 2006-155,
Advancing Fiscal Year 2006-07 Tax Levies from the County General Fund
to Certain Small Districts.
Dave Kanner explained that these are mostly special road districts that need
operating money prior to the tax dollars being distributed.
DALY: Move approval.
CLARNO: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
9. Before the Board was Consideration of First Reading of Ordinance No. 2006-
020, regarding Events Parades, Funeral Processions and Outdoor Mass
Gatherings.
Sue Brewster said that she and Laurie Craghead have finalized an ordinance that
combines outdoor mass gatherings and events. Ms. Craghead added that a few
words relating to the Park & Recreation District activities need to be removed.
DALY: Move first reading, as amended by staff, by title only.
CLARNO: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, November 1, 2006
Page 4 of 7 Pages
Chair Luke then conducted the first reading. The second reading will be held on
November 20.
10. Before the Board was Consideration of Signature of Letters regarding the
Newberry Estates Special Road District Managing Board:
Appointing Albert Bauer through December 31, 2007
. Thanking Dee Parish for her Work for the District
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
11. Before the Board was Consideration of Chair Signature of an Oregon
Liquor Control License Application for Cafe 3456, Powell Butte Highway.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$4,196.35.
DALY: Move approval, subject to review.
CLARNO: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, November 1, 2006
Page 5 of 7 Pages
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Weekly Accounts Payable
Vouchers for the Extension/4-11 County Service District in the Amount of
$2,934.45.
DALY: Move approval, subject to review.
CLARNO: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
14. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $531,342.85.
DALY: Move approval, subject to review.
CLARNO: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
15. Before the Board were Additions to the Agenda.
Commissioner Luke stated that in the future he would like additional time to
review proposed proclamations before they are on the agenda.
Being no further items to come before the Board, Chair Luke adjourned the
meeting at 10:35 a. m.
Minutes of Board of Commissioners' Business Meeting Wednesday, November 1, 2006
Page 6 of 7 Pages
DATED this 1St Day of November 2006 for the Deschutes County
Board of Commissioners.
ATTEST:
(f&P~
Recording Secretary
Michael M. Daly ommissioner
Minutes of Board of Commissioners' Business Meeting Wednesday, November 1, 2006
Page 7 of 7 Pages
OT E S 4~
to
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, NOVEMBER 1, 2006
Commissioners' Hearing Room - Administration Building
1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board regarding issues that
are not already on the agenda. Visitors who wish to speak should sign up prior to the
beginning of the meeting on the sign-up sheet provided. Please use the microphone and also
state your name and address at the time the Board calls on you to speak.
2. THE READING of a Proclamation, Declaring the County's Support of the
Efforts of Central Oregon Veterans Outreach to Address the Housing and Social
Services Needs of Homeless and At-Risk Veterans - Rob Bryce, Central
Oregon Veterans' Outreach
3. CONSIDERATION of Signature of Order No. 2006-152, Assigning the
Name of SE Sherman Road to an Unnamed Access Road - Ed Pecoraro,
Community Development Department
4. CONSIDERATION of Signature of Document No. 2006-542, an
Intergovernmental Agreement with Jackson County to Share in Costs for an
Assessment and Taxation System Audit Project -David Givans, Commissioners'
Office
5. CONSIDERATION of Signature of Document No. 2006-545, a Short-term
Lease of County-owned Property to The Salvation Army for a Food
Distribution Program -Teresa Rozic, Commissioners' Office
6. CONSIDERATION of Signature of Resolution No. 2006-132, Transferring
Appropriations within the Mental Health Fund - Marty Wynne, Finance
Department
Board of Commissioners' Business Meeting Agenda Wednesday, November 1, 2006
Page 1 of 6 Pages
7. CONSIDERATION of Signature of Resolution No. 2006-133, Establishing a
Banking Account for the New Third Party Administrator of Workers'
Compensation Disbursements - Marty Wynne, Finance Department
8. CONSIDERATION of Signature of Order No. 2006-155, Advancing Fiscal
Year 2006-07 Tax Levies from the County General Fund to Certain Small
Districts -Marty Wynne, Finance Department
9. A PUBLIC HEARING (continued) and Consideration of First Reading of
Ordinance No. 2006-020, regarding Events Parades, Funeral Processions and
Outdoor Mass Gatherings - Laurie Craghead and/or Sue Brewster, Legal Counsel
10. CONSIDERATION of Signature of Letters regarding the Newberry Estates
Special Road District Managing Board:
• Appointing Albert Bauer through December 31, 2007
• Thanking Dee Parish for her Work for the District
11. CONSIDERATION of Chair Signature of an Oregon Liquor Control License
Application for Cafe 3456, Powell Butte Highway
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District in the Amount of $4,196.35.
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the
Extension/4-H County Service District in the Amount of $2,934.45.
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County in the Amount of $531,342.85.
Board of Commissioners' Business Meeting Agenda Wednesday, November 1, 2006
Page 2 of 6 Pages
15. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have
questions regarding a meeting, please call 388-6572.)
Wednesday, November 1, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, November 2, 2006
7:00 a.m. Regular Meeting with the Redmond City Council, at the Fire Hall
Monday, November 6, 2006
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, November 8, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, November 9, 2006
12:00 noon Regular meeting of the Audit Committee
3:00 p.m. Regular meeting of the Fair Board, at the Fair/Expo Center
Board of Commissioners' Business Meeting Agenda Wednesday, November 1, 2006
Page 3 of 6 Pages
Friday, November 10, 2006
Most County offices will be closed to observe Veterans' Day.
November 13 -17, 2006
Association of Oregon Counties Conference
Monday, November 20, 2006
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session
Tuesday, November 21, 2006
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
Wednesday, November 22, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, November 23, 2006
Most County offices will be closed to observe Thanksgiving.
Friday, November 24, 2006
Most County offices will be closed (unpaid holiday).
Monday, November 27, 2006
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session
Wednesday, November 29, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, November 1, 2006
Page 4 of 6 Pages
Monday, December 4, 2006
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session
3:30 p.m. Local Public Safety Coordinating Council (LPSCC) Meeting
5:30 p.m. Joint Meeting of Planning Commission and Board of Commissioners regarding
Destination Resorts
Wednesday, December 6, 2006
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, December 11, 2006
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session
Wednesday, December 13, 2006
10:30 a.m. Youth Challenge Graduation
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, December 14, 2006
3:00 p.m. Regular meeting of the Fair Board, at the Fair/Expo Center
Monday, December 18, 2006
12:00 noon Regular Meeting of Department Heads and Commissioners
1:30 p.m. Administrative Work Session
Tuesday, December 19, 2006
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
Wednesday, December 20, 2006
1:30 p.m. Administrative Work Session
Board of Commissioners' Business Meeting Agenda Wednesday, November 1, 2006
Page 5 of 6 Pages
Monday, December 25, 2006
Most County offices will be closed to observe Christmas.
Wednesday, December 27, 2006
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, January 1, 2007
Most County offices will be closed to observe New Years Day.
Wednesday, January 3, 2007
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, November 1, 2006
Page 6 of 6 Pages