2006-1017-Resolution No. 2006-137 Recorded 11/21/2006k1/REVIE D
LEGAL COUNSEL
DESCHUTES COUNTY OFFICIAL RECORDS �tl L006��0�7
NANCY BLANKENSHIP, COUNTY CLERK �I (� r
COMMISSIONERS' JOURNAL
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11/21/2006
03;57;17
PM
2005-3017
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within Various Funds of the 2006-2007 * RESOLUTION NO. 2006-137
Deschutes County Budget and Directing Entries
WHEREAS, attached is an e-mail from the Chief Deputy Tax Collector requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 001-1800-415.61-49 Deschutes County General Fund,
Tax Office, Microfiche $ 5,000
FROM: 001-1800-415.55-10 Deschutes County General Fund,
Tax Office, Printing Binding $ 5,500
FROM: 001-1800-415.66.50 Deschutes County General Fund,
Tax Office, Minor Tools & Equip $ 2,000
FROM: 001-1800-415.66.70 Deschutes County General Fund,
Tax Office, Computers & Peripherals $ 2,000
FROM: 001-1800-415.44.10 Deschutes County General Fund,
Tax Office, Copy Machine Rental $ 1,400
TO: 001-1800-415.94-60 Deschutes County General Fund,
Tax Office, Office Equipment $15,900
PAGE l OF 2 -RESOLUTION NO. 2006-137 (11/20/06)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this
ATTEST:
Recording Secretary
PAGE 2 OF 2 -RESOLUTION NO. 2006-137 (11/20/06)
th day of November, 2006.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTE5ZOUNTY, OREGON
R. LUKE,
BEV CLARNO, Vice -Chair
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Marty Wynne
From: David Lilley
Sent: Tuesday, November 07, 2006 4:36 PM
To: Marty Wynne
Subject: Request for new Office Copier/Printer
Attachments: Budget—changes Appropriation_Transfers-CANON.xis
15-1
Budget_changes_A
ppropriation_T...
Marty, as we discussed, we've completed our procurement search for a new
printer/copier. The Xerox we've been leasing is coming off a 60 month lease in January
with no bargain purchase option. Also, as you know, the Xerox gave us a significant
amount of problems and never performed as promised. We were never able to use it as a
statement printer due to jamming problems. I.T. now recommends Canon copiers. We looked
at Canon's as well as a number of other manufacturers. For our purposes the Canon 6570
represents a reasonably priced, relatively high speed printer/copier that can be used to
produce trimester and pull statements. It has a number of other electronic features, such
as scanning and email, that we have found to be valuable tools.
We are recommending the purchase option because it is by far the financially least
expensive alternative. The implicit lease rates are very high. Two local companies sell
the copier - Synergy and Ikon. We have requested that Synergy be selected as the vendor
we contract with because after consideration of a 5 -seat license for ecopy software, the
Synergy bid is the least expensive. Synergy is also the company that currently provides
our office machine maintenance and supplies and they are doing a good job.
Because I had originally budgeted the continuation of a lease option, I am also attaching
the Appropriation Transfer Request form that moves money from several material and
services categories to the capital expenditure line item.
1