2006-1024-Minutes for Meeting November 02,2006 Recorded 11/21/2006SPECIAL JOINT WORKSHOP OF THE CITY OF REDMOND AND DESCHUTES COUNTY BOARD OF
COMMISSIONERS WAS HELD NOVEMBER 2, 2006 IN THE IN THE CITY COUNCIL CHAMBERS.
COUNCIL MEMBERS PRESENT: George Endicott -Joe Mansfield - Irv Nygren -Jay Patrick-
Alan Unger
COUNCIL MEMBERS EXCUSED: Gary Lynch - Jack Nelson
BOARD MEMBERS PRESENT: Mike Daly - Dennis Luke
BOARD MEMBERS EXCUSESD: Bev Clarno
CITY STAFF PRESENT: City Manager Mike Patterson - City Attorney Steve Bryant - Airport
Manager Carrie Novick - Director of Administrative Services Betty
Borgen - Acting Fire Chief Tim Moor - Acting Police Chief Jim Soules -
Director of Public Works Chris Doty - Community Development Director
Jim Hendryx - City Recorder Patti Freauff - Finance Director Chris
Earnest - Human Resources Director Sharon Harris
MEDIA PRESENT: Trish Pinkerton, The Spokesman -Jeff McDonald, The Bulletin
Mayor Unger called the workshop to order at 7:08 a.m.
City Manager Mike Patterson updated the County Commissioners and City Council on the recruitment
process for the Redmond Fire Chief and Police Chief positions.
1800 Acres Master Plan Update
Community Development Director Jim Hendryx explained that the City is in the process of working on a
Neighborhood Plan for the 500 acres on the west side of Redmond which was recently brought into the
Urban Growth Boundary (UGB). The City is also working on a Highway Access Management Plan for the
area along Highway 97. A Task Force Policy Advisory Committee consisting of 36 members from
Planning staff, the Urban Area Planning Commission, developers, real estate representatives, and land
owners will be working together on the design of this Neighborhood Plan. Mr. Hendryx commented he
would like at least one representative of the County Commissioners to serve on this committee also. The
next meeting is scheduled for November 16. The idea behind the formation of this committee is to
prepare a Master Plan to serve as a template for the remaining 1,500 acres of the UGB. The
Transportation System Plan, Water and Sewer Master Plan and Park Master Plan are also being
updated. These updates will all be models for the entire UGB and Urban Reserve. Work is anticipated to
be completed by spring or summer, 2007.
A Framework Plan has already been completed for the UGB. When the UGB was extended, a
generalized concept was created for the west side of Redmond but has not been done on the east side of
town yet. The City must complete a Public Facilities Plan which will help set the basis for the east side
Master Plan.
Todd Taylor, Hap Taylor and Sons, questioned why the City is doing the Master Plan on the east side of
Redmond versus going out for a Request for Proposal. He suggested the City consider a process of a
private/public relationship to develop the Master Plan. Mr. Patterson commented that the City will lead the
process, not do the process.
19th Street Extension - Mike Daly / Tom Blust
Commissioner Mike Daly commented that County Planning staff has been instructed to begin the process
of the 19'n Street Extension. Deschutes County Roads Department Director Tom Blust outlined the
timeline of the process. DESCHUTES COUNTY OFFICIAL
NANCY BLANKENSHIP, COUNTY
COMMISSIONERS' JOURNAL
2006-1024~nuiuinuu
CLERKS Q Z006-1024
11/21/2006 03;57:17 PM
Page 2 - Joint Redmond City Council / Deschutes County Commissioners Workshop - November 2, 2006
Discussions have occurred with Bureau of Land Management (BLM) who has identified a corridor for
transportation to Deschutes Junction that will still require compliance with the National Environmental
Policy Act (NEPA) to identify a specific right-of-way and design for the roadway. This is a three step
process:
1. Identify a proposed project with BLM to know what level of needs analysis will need to be
conducted. This process will take approximately six to nine months.
2. Once that is known, it is anticipated that a consultant will be hired to do the NEPA analysis. This
will take approximately six to twelve months. The County process will also require an amendment
to the Transportation System Plan (TSP) and a goal exception that would be needed for the road
to cross resource lands.
3. It will take approximately eighteen months for BLM to come up with a right-of-way grant. Once the
NEPA process is complete, the final design can begin.
It was noted that Pronghorn Resort may also be involved in this process. When Pronghorn was built, it
was not specified where their secondary access would be; however, access to the Airport would be of
great benefit.
Mayor Unger commented that the South Area Redmond Collaboration Group will be meeting next week
to discuss how this process will work, access to Pronghorn, destination resort impacts on traffic, and
impacts on Highway 126. This meeting will be held on November 7 at 1:30 p.m. at the Fairgrounds.
Quarry Road should be included in any planning efforts so as not to have to revisit it at a later time. It was
noted that the Highway 97 Re-Route project may play an important part in this process also.
The City of Redmond will participate in the NEPA process and will consider contributing to the NEPA
costs.
Status of Redmond's Sale of Property Subject to the Shared Revenue Arrangement - Mark Pilliod
Redmond Finance Director Chris Earnest commented that 11.3 acres of the 122 acres east of Redmond
purchased from Deschutes County have been sold to Vesta Properties. The sale closed at $3.50/square
foot, and at the time of closing Redmond paid the County $.33/square foot, plus interest. The net
proceeds of this sale will be put back into the property for infrastructure needs. Mr. Patterson commented
that the cost of the current construction phase for this first purchase of property totals approximately $2.2
million. The City will have to take out a short term loan to pay for this initial infrastructure. Once the
second piece of property is sold there will be enough money to cover the infrastructure, but it is unknown
when the second piece of property (5 acres) will close. Council has set a goal that no property will be sold
for under five acres, with a minimum of five employees per acre. The City is attempting to keep the price
below market price. Creating good paying jobs is a motive in the sale of these properties, not profit.
Discussion of Destination Resort Impact to Redmond's Eastside Development (Exhibit 1)
Director of Public Works Chris Doty commented that although destination resorts are good for the
community, they do have a significant impact on the Redmond Transportation System. In addition to the
six current resorts in Deschutes County, two more are planned for Crook County (Remington Ranch -
5,000 units, and Hidden Valley). Traffic studies are showing they will have an impact on the Redmond
Transportation System as well as those in Prineville and Bend.
When the new UGB was determined, the City went to great lengths to avoid any east side development
being added to the proposal due to the fact there is a very difficult east/west cross connectivity in
Redmond. These two new destination resort proposals will impact the east side transportation network
and how the east side of Redmond is developed in the future. Development of the Re-Route project is
already showing deficiencies at US 97 and Highland and US 97 and Evergreen. One resort has already
Page 3 - Joint Redmond City Council / Deschutes County Commissioners Workshop - November 2, 2006
submitted plans before the Crook County Planning Commission and the other is very close. While we
have requested some mitigation it is unsure at this time how that has been received. There have been
discussions regarding developer contributions to the City intersections via ODOT. This all ties in to the
Master Planning efforts on the east side of Redmond.
It was noted that there will be a meeting with the Deschutes County Planning Commission on December
4 to discuss a proposal by resort owners to amend the Code to make it more consistent with state law.
Deschutes County Planning Director Catherine Morrow commented there are no plans to do any
remapping at this point.
Mr. Patterson commented that the primary reason to bring this issue to attention is that these two new
destination resorts will have an impact with the east side property purchased from the County. There will
be impacts on the cost of development of this property and these two new resorts will need to be held to
higher standards. We will need to work with them on transportation issues.
Mayor Unger noted there will be a Central Oregon Area Commission on Transportation (COACT) meeting
on November 9 where this issue will be discussed, along with discussions occurring at Central Oregon
Cities Organization (COCO). A meeting with Crook County should also be scheduled.
Airport Terminal Design Update
Airport Manager Carrie Novick commented that all the destination resorts will have an impact on the
Airport.
In 1991, the first terminal building was 8,000 square feet, with an enplanement of 70,000. Current
enplanements are over 200,000, growing 10% each year. The new terminal will be 130,000 square feet.
Ms. Novick outlined the upgrades of the new terminal.
The Oregon Transportation Commission will be holding their meeting at the Airport the night before the
grand opening of the new terminal in November 2008.
It was noted that Eagle Crest, Sunriver, Economic Development for Central Oregon (EDCO) and the
Central Oregon Visitors Association (COVA) have all played a very important part in the growth of the
Airport.
Discussion ensued regarding the different flights in and out of Redmond, noting that future flights to San
Francisco are in high demand.
Answers to questions:
• The Airport is required to award the contract to the low bidder.
• The waiting area will include 350 seats, including those upstairs, versus the 110 seating capacity
there is now.
• There will be no escalator, only an elevator and stairs.
• Ms. Novick is working with the architect to make the building as "green" as possible and is
working with Oregon Energy Trust on the heating and cooling system. Mayor Unger has also
signed a proposal to look for grant money for "greenness" for the Airport Business Park.
In other business:
Commissioner Luke commented that the Sisters City Council is asking ODOT to not put in the passing
lanes west of the City of Sisters. ODOT Region 4 Director Bob Bryant is suggesting bringing this issue to
Page 4 - Joint Redmond City Council / Deschutes County Commissioners Workshop - November 2, 2006
COACT. There is also a chance that the Oregon Transportation Commission will move forward with this
project anyway. ODOT's concern is that the Sisters City Council did not provide any input to the process
in the early stages of planning. To stop a project at this point will be difficult.
There being no further business, the workshop was adjourned at 8:09 a.m.
Prepared by Patricia Freauff, City Recorder
APPROVED by the City Council and SIGNED by the Mayor this 14`" day of November, 2006.
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Alan Unger, Mayor
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ATTES `
Patricia Freauff, City Recorder
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DATED this -1-7- Day of 2006.
BOARD OF CO Y COMMISSIONERS
OF DESCHU COUNTY, OREGON
D NNIS R. LUKE, Chair
BEV CLARNO, Comm' sioner
HA L &I DAL , Commissioner
A TEST:
Recording Secretary