2006-1057-Minutes for Meeting December 06,2006 Recorded 12/15/2006DESCHUTES COUNTY CLERKS CJ ~Q06'1051
NANCY
COMMISSIONERS' JOURNAL 12/15/2006 03;48;37 PM
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2006-1087
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G
C] Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, DECEMBER 6, 2006
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke, Michael M. Daly and Bev Clarno.
Also present were Dave Kanner, County Administrator; Tom Blust and George
Kolb, Road Department; Les Stiles, Sheriff; Mark Amberg and Laurie Craghead,
Legal Counsel; Teresa Rozic, Commissioners' Office; Timm Schimke, Solid Waste
Department; Debbie Legg, Personnel; Lori Hill, Health Department; media
representatives Barney Lerten of News Channel 21 and Keith Chu of The Bulletin;
and three other citizens.
Chair Luke opened the meeting at 10: 00 a. m.
1. Before the Board was Citizen Input.
Commissioner Clarno said that she took part in a recent Neighbor Impact
breakfast meeting that was also attended by Anna Johnson. The group, which
was previously called COCAAN (Central Oregon Community Action Agency
Network), does very good work.
2. BeforE, the Board was Consideration of Signature of Order No. 2006-162,
Declaring the Results of the November 7, 2006 General Election: Formation of
the Incorporation of the City of La Pine; the Election of the City of La Pine's
First City Council; and the Formation of Law Enforcement Districts 1 and 2.
Laurie Craghead gave an overview of the Order.
Board of Commissioners' Business Meeting Agenda Wednesday,mber 6, 2006
Page 1 of 10 Pages
The Board thanked the Sheriff and his staff for their hard work. Sheriff Stiles
noted that 280 is now his favorite number, as District 2 passed by 280 votes.
He thanked the Board and the community for their support in getting these two
Districts passed.
The County Clerk will swear in the new La Pine City Council on December 11.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
3. Before the Board was Consideration of Signature of Document No. 2006-
569, a Grant Agreement with the Department of Environmental Quality
regarding the Household Hazardous Waste Facility at Knott Landfill.
Timm Schimke explained the item. The original grant agreement was made
several years ago, but because of delays in the construction approval process the
grant has to be rewritten.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
4. Before the Board was Consideration of Signature of Document No. 2006-
574, an Intergovernmental Agreement regarding State Funding of
Psychiatric Impatient Acute Care Services.
Lori Hill explained this is an increase in funding, making it closer to the State
average. The State also prefers that patients be treated closer to home and not
be transferred to Pendleton. Funding is being increased by $236,000.
DALY: Move approval.
CLARNO: Second.
Board of Commissioners' Business Meeting Agenda Wednesday, December 6, 2006
Page 2 of 10 Pages
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
5. Before the Board was Consideration of Signature of Document No. 2006-
578, an Acceptance Deed for the Nelson Road Dedication.
George Read explained that some years ago the City of Bend and County
worked together on this item.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
6. Before the Board was Consideration of Signature of Gate Permit No. 2006-
001, regarding "E" Avenue, Terrebonne.
George Kolb said that originally the adjacent property owners wanted to vacate
the road (he pointed out the area on a map). It only affects four properties. The
County does not maintain the existing road, which dead-ends at the end of a
canyon.
DALY: Move approval.
CLARNO: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
7. Before the Board was Consideration of Signature of Order No. 2006-164,
Abandoning Parkway & Cornell Local Improvement District.
George Kolb said that these did not meet the 60% vote requirement to form the
LID.
DALY: Move approval.
CLARNO: Second.
Board of Commissioners' Business Meeting Agenda Wednesday, December 6, 2006
Page 3 of 10 Pages
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
8. Before the Board was Consideration of Signature of Order No. 2006-165,
Abandoning Skidgel Road Local Improvement District.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
9. Before the Board was Consideration of Signature of Order No. 2006-166,
Abandoning Cagle Road Local Improvement District.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
10. Before the Board was Consideration of Signature of Order No. 2006-167,
Abandoning Sunrise Boulevard Local Improvement District.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
11. Before the Board was Consideration of Signature of Order No. 2006-163,
Authorizing a Pay Adjustment for Certain Non-Represented Sheriff's
Office Employees.
Board of Commissioners' Business Meeting Agenda Wednesday, December 6, 2006
Page 4 of 10 Pages
Sheriff Stiles said that this issue was worked on for at least four years. This is a
voluntary, gender-neutral and age-neutral evaluation, and is outside the existing
contract. A 3% pay increase will follow for those who qualify, and this
provision helps set a standard for fitness. It computes to 3% of whatever the
salary is and is not a part of base pay.
A general discussion took place regarding equitability of salaries, as well as
incentive and recognition of the work of employees that have many years on the
job or hold higher positions.
Dave Kanner indicated he recommends approval.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
12. Before the Board was Consideration of Signature of Document No. 2006-
583, a Memorandum of Understanding regarding Temporary Supervisors'
Overtime Pay.
Lane Roberts said that this is the third amendment to the agreement over the
past three year. There is no language change other than the effective date.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
13. Before the Board was Consideration of Signature of Document No. 2006-
585, a Collective Bargaining Agreement with the 9-1-1 Employees'
Association.
Mark Amberg and Debbie Legg came before the Board. Tentative approval has
been made. At this time the wish is to stabilize 9-1-1 with its new director and
keep the status quo on the contract He then gave an overview of the contract.
Board of Commissioners' Business Meeting Agenda Wednesday, December 6, 2006
Page 5 of 10 Pages
The benefits would be the same as those for other employees, and will maintain
health and benefit levels throughout the contract period.
Commissioner Luke stated that he feels this is a win-win situation.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
CLARNO: Move approval of the Memorandum of Understanding that relates
to current health benefits, as appended to the labor agreement,
signed November 29, 2006 by the Director of the 9-1-1 County
Service District.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
14. Before the Board was Consideration of Chair Signature of Document No.
2006-584, a Real Estate Sale Agreement for Lot 40 of Newberry Business
Park.
Teresa Rozic said that this is a full price offer, and it has been reviewed and
approval recommended by LIGI.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
CONSENT AGENDA
15. Signature of a Letter Appointing Tom Blust as an Alternate Member on
the Bend Metropolitan Planning Organization Policy Board.
Board of Commissioners' Business Meeting Agenda Wednesday, December 6, 2006
Page 6 of 10 Pages
16. Signature of a Letter Appointing Dennis R. Luke to the Bend Metropolitan
Planning Organization Policy Board.
17. Signature of Letters Appointing the Following People to the Deschutes
County Public Health Advisory Board:
• Dr. Craig Bennett, through August 31, 2007
• Aylett Wright, through August 31, 2008
• Nancy Ruel, through August 31, 2009
• Dr. Richard Miller, through August 31, 2009
• Mike Bonetto, correcting term to August 31, 2007
• Dr. Mary Jeanne Kuhar, correcting term to August 31, 2009
CLARNO: Move approval of the consent agenda.
DALY: Second.
VOTE: DAILY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
18. Before the Board was Consideration of Signature of Document No. 2006-
583, a Memorandum of Understanding regarding Temporary Supervisors'
Overtime Pay.
DALY: Move approval.
CLARNO: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
19. Before the Board was Consideration of Signature of Document No. 2006-
585, a Collective Bargaining Agreement with the 9-1-1 Employees'
Association, including a Memorandum of Understanding.
CLARNO: Move approval.
DALY: Second.
Board of Commissioners' Business Meeting Agenda Wednesday, December 6, 2006
Page 7 of 10 Pages
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
CLARNO: Move approval of the Memorandum of Understanding that relates
to health insurance benefits, as appended to the labor agreement,
signed November 29, 2006 by the Director of the 9-1-1 County
Service District.
DALY: Second.
20. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$19,468.04.
DALY: Move approval.
CLARNO: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
21. Before the Board was Consideration of Approval of Weekly Accounts Payable
Vouchers for the Extension/4-11 County Service District in the Amount of
$1,187.09.
DALY: Move approval.
CLARNO: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
22. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $968,419.29.
Board of Commissioners' Business Meeting Agenda Wednesday, December 6, 2006
Page 8 of 10 Pages
DALY: Move approval.
CLARNO: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
23. ADDITIONS TO THE AGENDA
Dave Kanner said that the Board wanted an order drafted that authorizes the
Board order authorize the County Administrator to enter into lease agreements
that are less than $30,000. County Counsel Mark Amberg explained that under
ORS 271.300 the Board cannot convey blanket authority to anyone in that
manner when it involves County-owned properties. They can convey signatory
authority for a particular lease, but each would have to be approved
individually. The size of the lease does not matter, per State law.
Mark Amberg added that any conveyance of property or the use of property has
to be approved by the Board, determining that it is in the public interest.
Teresa Rozic added that this is a land lease to store and stage equipment for a
groundskeeping business. Mr. Greene will use landscape fencing for screening
purposes. Other properties are already being used for storing building material
and lumber.
CLARNO: Move approval that the County Administrator exercise a lease
agreement with Tom Greene for property in the La Pine Industrial
Park.
DALY: Second.
VOTE: DALY
CLARNO
LUKE:
Yes.
Aye.
Chair votes yes.
Holly Reemer of Healthy Beginnings introduced herself; she is attending the
Board meeting for Leadership Bend class purposes. She explained her hopes to
use the knowledge she gains during this process, both personally and
professionally.
Board of Commissioners' Business Meeting Agenda Wednesday, December 6, 2006
Page 9 of 10 Pages
Being no further items to come before the Board, Chair Luke adjourned the
meeting atl 1:20 a. m.
DATED this 6th Day of December 2006 for the Deschutes County
Board of Commissioners. /-l
ll~:
R. L
Bev ClArno, Vice Chair
ATTEST: Michel WDaly; Co issioner
(r2~~ Z94tlll-
Recording Secretary
Board of Commissioners' Business Meeting Agenda Wednesday, December 6, 2006
Page 10 of 10 Pages
❑ Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, DECEMBER 6, 2006
Commissioners' Hearing Room - Administration Building
1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board regarding issues that
are not already on the agenda. Visitors who wish to speak should sign up prior to the
beginning of the meeting on the sign-up sheet provided. Please use the microphone and also
state your name and address at the time the Board calls on you to speak.
2. CONSIDERATION of Signature of Order No. 2006-162, Declaring the
Results of the November 7, 2006 General Election: Formation of the
Incorporation of the City of La Pine; the Election of the City of La Pine's First
City Council; and the Formation of Law Enforcement Districts 1 and 2 - Laurie
Craghead, Legal Counsel
3. CONSIDERATION of Signature of Document No. 2006-569, a Grant
Agreement with the Department of Environmental Quality regarding the
Household Hazardous Waste Facility at Knott Landfill - Timm Schimke, Solid
Waste Department
4. CONSIDERATION of Signature of Document No. 2006-574, an
Intergovernmental Agreement regarding State Funding of Psychiatric Impatient
Acute Care Services - Lori Hill, Mental Health Department
5. CONSIDERATION of Signature of Document No. 2006-578, an Acceptance
Deed for the Nelson Road Dedication - George Kolb, Road Department
6. CONSIDERATION of Signature of Gate Permit No. 2006-001, regarding "E"
Avenue, Terrebonne - George Kolb, Road Department
Board of Commissioners' Business Meeting Agenda Wednesday, December 6, 2006
Page 1 of 7 Pages
7. CONSIDERATION of Signature of Order No. 2006-164, Abandoning
Parkway & Cornell Local Improvement District - George Kolb, Road
Department
8. CONSIDERATION of Signature of Order No. 2006-165, Abandoning
Skidgel Road Local Improvement District - George Kolb, Road Department
9. CONSIDERATION of Signature of Order No. 2006-166, Abandoning Cagle
Road Local Improvement District - George Kolb, Road Department
10. CONSIDERATION of Signature of Order No. 2006-167, Abandoning
Sunrise Boulevard Local Improvement District - George Kolb, Road
Department
11. CONSIDERATION of Signature of Order No. 2006-163, Authorizing a Pay
Adjustment for Certain Non-Represented Sheriff's Office Employees - Dave
Kanner, Commissioners' Office
12. CONSIDERATION of Signature of Document No. 2006-583, a
Memorandum of Understanding regarding Temporary Supervisors' Overtime
Pay - Lane Roberts
13. CONSIDERATION of Signature of Document No. 2006-585, a Collective
Bargaining Agreement with the 9-1-1 Employees' Association - Dave Kanner,
County Administrator
14. CONSIDERATION of Chair Signature of Document No. 2006-584, a Real
Estate Sale Agreement for Lot 40 of Newberry Business Park - Teresa Rozic,
Property Specialist
CONSENT AGENDA
15. Signature of a Letter Appointing Tom Blust as an Alternate Member on the
Bend Metropolitan Planning Organization Policy Board
16. Signature of a Letter Appointing Dennis R. Luke to the Bend Metropolitan
Planning Organization Policy Board
Board of Commissioners' Business Meeting Agenda Wednesday, December 6, 2006
Page 2 of 7 Pages
17. Signature of Letters Appointing the Following People to the Deschutes
County Public Health Advisory Board:
• Dr. Craig Bennett, through August 31, 2007
• Aylett Wright, through August 31, 2008
• Nancy Ruel, through August 31, 2009
• Dr. Richard Miller, through August 31, 2009
• Mike Bonetto, correcting term to August 31, 2007
• Dr. Mary Jeanne Kuhar, correcting term to August 31, 2009
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
18. CONSIDERATION of Signature of Document No. 2006-583, a
Memorandum of Understanding regarding Temporary Supervisors' Overtime
Pay - Lane Roberts
19. CONSIDERATION of Signature of Document No. 2006-585, a Collective
Bargaining Agreement with the 9-1-1 Employees' Association - Dave Kanner,
County Administrator
20. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District in the Amount of $19,468.04.
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
21. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the
Extension/4-H County Service District in the Amount of $1,187.09.
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
22. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County in the Amount of $968,419.29.
23. ADDITIONS TO THE AGENDA
Board of Commissioners' Business Meeting Agenda Wednesday, December 6, 2006
Page 3 of 7 Pages
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have
questions regarding a meeting, please call 388-6572)
Wednesday, December 6, 2006
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, December 7, 2006
11:00 a.m. Terrebonne Kiosk Dedication
Monday, December 11, 2006
10:00 a.m. Board Meeting for the Week - via conference call - upstairs conference room
Tuesday, December 12, 2006
5:00 p.m. Regularly Scheduled Update with the Judges - Ernesto's Restaurant
Wednesday, December 13, 2006
10:30 a.m. Oregon Youth Challenge Graduation Ceremony
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, December 14, 2006
3:00 p.m. Regular meeting of the Fair Board, at the Fair/Expo Center
Monday, December 18, 2006
12:00 noon Regular Meeting of Department Heads and Commissioners
1:30 p.m. Administrative Work Session
Board of Commissioners' Business Meeting Agenda Wednesday, December 6, 2006
Page 4 of 7 Pages
Tuesday, December 19, 2006
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
2:00 p.m. Redmond Fire Plan Signing Ceremony - Redmond Fire Station
Wednesday, December 20, 2006
1:30 p.m. Administrative Work Session
Monday, December 25, 2006
Most County offices will be closed to observe Christmas.
Wednesday, December 27, 2006
10:00 a.m. Board of Commissioners' Business Meeting - to be held only if last-minute items
must be addressed before the end of the year
Monday, January 1, 2007
Most County offices will be closed to observe New Years Day.
Tuesday, January 2, 2007
8:00 a.m. Swearing-in of New County Commissioner and Other Elected Officials
Wednesday, January 3, 2007
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, January 4, 2007
8:00 a.m. Regular Meeting with the City of Sisters Council, New Sisters City Hall
Monday, January 8, 2007
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session
3:30 p.m. Local Public Safety Coordinating Council (LPSCC) Meeting
Board of Commissioners' Business Meeting Agenda Wednesday, December 6, 2006
Page 5 of 7 Pages
Wednesday, January 10, 2007
10:00 a.m. Board of Commissioners' Meeting
11:15 a.m. Legislative Update Conference Call
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, January 11, 2007
7:00 a.m. Regularly Scheduled Meeting with the Redmond City Council, Council Chambers
Monday, January 15, 2007
Most County offices will be closed to observe Martin Luther King, Jr. Day
Tuesday, January 16, 2007
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
Wednesday, January 17, 2007
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, January 22, 2007
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session
Wednesday, January 24, 2007
10:00 a.m. Board of Commissioners' Meeting
11:15 a.m. Legislative Update Conference Call
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, January 25, 2007
8:00 a.m. Board Goal Setting Retreat - McMenamin's
Monday, January 29, 2007
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session
Board of Commissioners' Business Meeting Agenda Wednesday, December 6, 2006
Page 6 of 7 Pages
Wednesday, January 31, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, February 5, 2007
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, December 6, 2006
Page 7 of 7 Pages