2007-7-Minutes for Meeting November 01,2006 Recorded 1/4/2007DESCHUTES COUNTY OFFICIAL RECORDS CJ 200~~7
NANCY BLANKENSHIP, COUNTY CLERK 1nl
COMMISSIONERS' JOURNAL 0110412007 12;54;41 PM
II [11[ 11111111111111111
27
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Deschutes County Clerk
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statement, in accordance with ORS 205.244:
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VX101
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF ADMINISTRATIVE WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, NOVEMBER 1, 2006
Present were Commissioners Dennis R. Luke, Mike Daly and Bev Clarno. Also
present were Dave Kanner, County Administrator; David Givans, Commissioners'
Office; and, for part of the meeting, Mark Amberg, Legal Counsel; and Dan
Despotopulos, Fair & Expo Center. No representatives of the media or other
citizens were present.
The meeting began at 1: 30 p. m.
1. Update regarding RV Park Project at the Fairgrounds.
Dan Despotopulos stated that he has met with the contractor, the engineering
firm and others, and it appears that an additional $1,193,363 will be needed for
the project. (He provided a handout at this time.) He added that Marty Wynne
feels a bond with the Solid Waste Department would be appropriate.
Commissioner Daly expressed some concern about the cost of sewer hookups.
Mr. Despotopulos said that the stated costs appear to be normal.
The group discussed booking challenges and naming rights ($50,000 a year for
ten years was proposed). Dave Kanner stated that there is high demand and
income should easily cover debt service. There are also State park funds of
about $50,000 per year that would be received. Mr. Despotopulos stated that
they would manage the park in-house for now, but eventually there may be a
need for a camp host.
2. Discussion of County Policies.
Dave Kanner gave a brief overview of the proposed public records request
policy, which would conform to State law. He also discussed the policy
regarding traveling on County business.
Minutes of Administrative Work Session Wednesday, November 1, 2006
Page 1 of 3 Pages
A lengthy discussion took place regarding out of state travel in County vehicles.
Dave Kanner stated that the tort liability limits for California, Nevada,
Washington and Idaho are mostly the same, and that regardless of the vehicle
and the state, exposure is essentially the same. He feels this would adequately
protect the County, as the employee's personal vehicle insurance would be
primary.
Mark Amberg indicated he does not fully agree with this opinion.
Commissioner Luke said that he would like the Department Head to approve all
out of state travel requests, including those that do not incur costs to the
County.
Also discussed were the use of computers and pda's. Mr. Kanner indicated that
personal use of the equipment is okay if limited and incidental.
In regard to the food and refreshments policy, Mr. Kanner clarified that meals
should only be provided to those groups that consist of volunteers and others
from outside the County.
Commissioner Clarno had to leave the meeting at this time.
Policy P-2004-109 and Policy P-2003-100 were rescinded.
Policy F-1, Miscellaneous Expenses and Expenses Incurred while Traveling,
was approved with changes.
Policy GA-2, Traveling on County Business, was approved.
Policy GA-4, Food and Refreshments Policy, was approved.
Policies RM-1 (Driving on County Business), F-2 (Traveling on County
Business) and IT-1 (Computer, E-mail and MCD Use) will be discussed next
week.
3. Other Items.
A brief discussion took place regarding signage at Knott Landfill. When the
new facility is completed, the Board will discuss setting annual rates.
The Board then went into executive session under ORS 192.660(2) (h),
litigation.
Minutes of Administrative Work Session Wednesday, November 1, 2006
Page 2 of 3 Pages
After executive session, the Board took action.
DALY: Move the County indemnify and defend Bob LaCombe in the Halpin
and Frisbee lawsuits.
LUKE: Second.
VOTE: DALY:
LUKE:
Yes.
Chair votes yes.
DALY: Regarding the Olson, et al lawsuit regarding Park Place, move
approval of a settlement of $1,312.86, which is the balance of the
judgment.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair vote yes.
Being no further discussion, the meeting adjourned at 3:55 p.m.
DATED this 1St Day of November 2006 for the Deschutes County Board
of Commissioners.
ATTEST:
&"A'L - (fAkA--
Recording Secretary
Denis R. Luke, hair
iviinutes of Administrative Work Session
Page 3 of 3 Pages
Wednesday, November 1, 2006
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Bev Clarno, Vice Chair
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.or
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, NOVEMBER 1, 2006
1. Update regarding RV Park Project at Fairgrounds -Dan Despotopulos
2. Discussion of County Policies
3. Information Technology Strategic Planning
4. Other Items
PLEASE NOTE:
At any time during this meeting, an executive session could be called to address issues relating to:
ORS 192.660(2)(e), real property negotiations
ORS 192.660(2)(h), pending or threatened litigation
ORS 192.660(2)(b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in
the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise
indicated. If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
MEMORANDUM
To: Board of County Commissioners, County Administrator and Finance Director
From: Teri Maerki
RE: RV Park
Date: November 1, 2006
Attached is the report on the RV park reflecting activity through October 31, 2006.
Copy:
Mark Piiliod
Dan Despotopulos
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Contractor:
Corp Inc.
P.O. Box 12606
Salem OR 97309
503-371-2453
503-371-2296 (fax)
Brandy Gray, Project Coordinator
brandvAcorgincconstruction com