2007-11-Minutes for Meeting December 04,2006 Recorded 1/4/2007DESCHUTES COUNTY OFFICIAL RECORDS ^r ~On~~~~
NANCY BLANKENSHIP, COUNTY CLERK C V
COMMISSIONERS' JOURNAL
11l111ii111ii111 01/04/200712:55:41 PM
07-11
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
MINUTES OF ADMINISTRATIVE WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, DECEMBER 4, 2006
Present were Commissioners Dennis R. Luke, Mike Daly and Bev Clarno. Also
present were Dave Kanner, County Administrator; Sheriff Les Stiles and Sue
Brewster, Sheriff's Office; Commissioner-elect Tammy Baney; Susan Ross, David
Givans and Teresa Rozic, Commissioners' Office; and, for part of the meeting,
Mark Amberg, Legal Counsel; Terri Maerki, Finance; and media representative
Keith Chu of The Bulletin. No other citizens were present.
The meeting began at 1: 30 p.m.
1. Discussion regarding a Management Agreement with the Sheriff s Special
Service Districts.
Dave Kanner gave an overview of the item. He said it would be easier and
cleaner to have management agreements between the County and the Districts,
with the County being the governing body and the budget being handled by the
Budget Committee. Funds would be transferred to the Sheriff s Office for
operations.
Sheriff Stiles stated that he had concerns about segregating the funds of the two
Districts. Mr. Kanner replied that two separate budgets would be required.
Laurie Craghead added that the Districts would have no authority regarding
capital assets and maintenance, so there would be no need for reserves.
Mr. Kanner said that the Sheriff would have discretion on how to spend the
funding for operations. He wants to keep the process as simple as possible.
This will be placed on the December 13 agenda for further discussion.
2. Discussion of 9-1-1 Employees' Collective Bargaining Agreement.
Mark Amberg stated that the agreement has been approved by the union; it is a
two-year rollover agreement.
Minutes of Administrative Work Session Monday, December 4, 2006
Page 1 of 3 Pages
3. Discussion of Employee Benefits Advisory Committee Policy.
Dave Kanner said there was a question as to what constitutes a quorum on this
committee. The policy has been revised to show a quorum is a majority of the
filled positions; the unfilled positions do not count.
CLARNO: Move approval of the revised policy.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
4. Economic Development Grant Requests.
• Upper Deschutes Watershed Council - Restoration Program
• Bend-La Pine School District - Education Foundation
. Volunteers in Medicine Clinic
Commissioner Luke said that he would provide funding for the Upper
Deschutes Watershed Council ($3,000) and the Education Foundation ($500).
Regarding VIM, Commissioner Clarno granted $1,500, Commissioner Daly
granted $1,000 and Commissioner Luke granted $500.
5. Update of Commissioners' Schedules; Meeting Details.
Commissioner Luke said he met with the Chief Justice regarding Justice Court;
lobbyist Bill Linden said he is supportive.
On December 7, a Deschutes County Historical Society event takes place, as
does the dedication of the Rex Barber Bridge kiosk.
6. Other Items.
Commissioner Daly said he has been getting a lot of negative feedback on the
groundwater/septic system issue in South County. Commissioner Luke noted
that because of the shallow groundwater, pollutants would eventually end up in
the rivers, and this needs to be prevented.
Being no further discussion, the meeting adjourned at 2:45 p.m.
Minutes of Administrative Work Session Monday, December 4, 2006
Page 2 of 3 Pages
DATED this 4th Day of December 2006 for the Deschutes County Board
of Commissioners.
De is R. Luke, Chair
ATTEST:
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Recording Secretary
U W U"Z_ so,
Bev Clarno, Vice Chai
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Michael aly, Co issioner
Minutes of Administrative Work Session
Page 3 of 3 Pages
Monday, December 4, 2006
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, DECEMBER 4, 2006
1. Discussion regarding a Management Agreement with the Sheriff's Special
Service Districts - Mark Pilliod; Dave Kanner
2. Discussion of 9-1-1 Employees' Collective Bargaining Agreement - Mark
Amberg; Dave Kanner
3. Discussion of Employee Benefits Advisory Committee Policy
4. Economic Development Grant Requests - Susan Ross
• Upper Deschutes Watershed Council - Restoration Program
• Bend-La Pine School District - Education Foundation
5. Update of Commissioners' Schedules; Meeting Details
6. Other Items
PLEASE NOTE:
At any time during this meeting, an executive session could be called to address issues relating to:
ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), pending or threatened litigation; or
ORS 192.660(2)(b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated.
Ifyou have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
*Aja { Deschutes County Administrative Policy No. GA-6 Opt
Effective Date: , 2006
DUTIES AND RESPONSIBILITIES OF
EMPLOYEE BENEFITS ADVISORY POLICY
STATEMENT OF POLICY
It is the policy of the Board of County Commissioners to provide a quality health and welfare
insurance benefit program on a consistent basis to all regular County employees and to involve
employees in making recommendations regarding such a benefit program by appointing an
Employee Benefits Advisory Committee (EBAC).
APPLICABILITY
This policy applies to all regular county employees.
POLICY AND PROCEDURES
The primary responsibility of the EBAC will be to meet with Personnel staff, the agent of record,
and insurance representatives, in order to review/evaluate all possible options with regard to
employee benefits. The EBAC will make recommendations to the Board of County
Commissioners regarding Health and Welfare benefits.
The EBAC will also be a source of advice for the Personnel Department concerning benefit
administration.
EBAC MEMBERSHIP
The EBAC will be comprised of the following voting membership:
4 Representatives from AFSCME
2 Representatives from DCSA
1 Representative from 701
1 Representative from 9-1-1
1 Representative from FOPPO
1 Personnel Services Manager
1 Risk Manager
5 Department Heads, Managers, and/or Elected Officials
1 Representative from COIC (Central Oregon Intergovernmental Council)
The County Administrator will be a non-voting member of the committee. Additional non-voting
members may be appointed at the discretion of the committee.
A Chair and Vice Chair will be selected annually by the committee, with one position to be filled
by a manager or elected official, and the other will be a non-management representative.
The Personnel Department will provide staff support to the committee.
Policy # GA-6, EBAC
MINIMUM MEETING REQUIREMENTS
At a minimum, the EBAC will meet at least eight (8) times per year. Additional meetings may be
scheduled at the discretion of the committee. Subcommittees may also be established at the
discretion of the committee.
The EBAC may request the removal or replacement of a voting member who is not able to attend
two (2) or more consecutive EBAC meetings, or four (4) or more meetings in any twelve-month
period.
No vote shall be taken on any recommendation to the Board of Commissioners in an EBAC
meeting without a quorum present. A quorum is defined as a majority of the voting
members, not including vacant positions.
The meetings will be open to all interested employees. Minutes of each meeting will be kept and
in turn distributed to each committee member, the Board of Commissioners, and Department
Officials, and will be posted on department bulletin boards and on the County's intranet site. All
employees with an e-mail address will receive notice of planned meetings and an electronic copy
of the minutes of each meeting.
Approved by the Deschutes County Commissioners,.
Dave Kanner
County Administrator
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Policy # GA-6, EBAC