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2007-21-Minutes for Meeting November 29,2006 Recorded 1/8/2007COUNTY OFFICIAL NANCYUBLANKENSHIP, COUNTY CLERKDS Ind 2007-21 COMMISSIONERS' JOURNAL 111111111111 01/08/2007 03;39;25 PM 2007=21 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page , G { Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF ADMINISTRATIVE WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, NOVEMBER 29, 2006 Present were Commissioners Dennis R. Luke, Michael M. Daly and Bev Clarno. Also present were Dave Kanner, County Administrator; Tom Anderson, Peter Gutowsky, Steve Jorgensen and Catherine Morrow, Community Development; Marty Wynne, Finance; Anna Johnson, Commissioners' Office; and Roger Lee, Wes Price, Harris Danworth, Greg Lambert, Bill Anderson, Jean Wood and Amy Tyson of EDCO. No representatives of the media or other citizens were present. The meeting began at 1: 30 p.m. 1. EDCO Update. Dave Kanner explained that the County's Budget Committee appropriated $100,000 in grant funds for EDCO - $50,000 up front and $50,000 to be disbursed after a report on activity in southern Deschutes County had been presented. Roger Lee said he did not realize the stipulations regarding South County, and they have no specific plans for marketing South County at this time. He then presented an update of their work plan. Commissioner Luke expressed concern that La Pine has been left out of presentations in the past. Commissioner Clarno agreed that the area seems to be ignored and that the La Pine Industrial Park has not been mentioned in major presentations. Wes Price said that he feels funds are being used effectively. After a lengthy discussion, the Board took action. DALY: Move authorization of the release of the remaining $50,000. CLARNO: Second. VOTE: DALY: Yes. CLARNO: Aye. LUKE: Chair votes yes. Minutes of Administrative Work Session Wednesday, November 29, 2006 Page 1 of 4 Pages 2. "Housing Works" Update. Cyndy Cook and another representative of Housing Works gave an overview of the history of the group since 1984. The work still does not pencil but is successful, having developed over 500 units during that time. Several projects are in the planning phase now. The projects retain the dignity of the occupants and encourage ownership. The properties have to remain affordable for forty years. Now that La Pine has incorporated, there are properties there that can be leveraged as well. The Commissioners agreed that the organization has a good track record and successful ideas. 3. Finance/Tax Update. Marty Wynne gave an update at this time; he said that rates are at almost 5% and mortgage rates are dropping. The economy is strong except for housing and cars. He then gave an overview of the activity of the departments. (His report is attached.) 4. Discussion of Ordinance No. 2006-033, regarding Bicycle Parking and Commuter Requirements. Commissioner Luke expressed concern regarding these requirements being substantially better than those for motor vehicles in reference to distance from buildings. Steve Jorgensen gave an overview of what is required by State law, including protection from the elements and security reasons. Catherine Morrow added that several bicycle parking spaces can be placed where one vehicle would be parked, and that criteria and findings would have to be presented to change the distance. Commissioner Luke said he needed additional time to read through Mr. Jorgensen's memo. The other two Commissioners indicated they have no concerns with the Ordinance as written. (Commissioner Clarno left the meeting at this time.) Minutes of Administrative Work Session Wednesday, November 29, 2006 Page 2 of 4 Pages 5. Discussion regarding Urban Reserve Planning/UGB Expansion Project. Catherine Morrow said that her department is working with the City of Bend on its urban growth boundary plans. It has been hard to communicate concerns to them. After a meeting with City Manager Andy Anderson, he suggested the County take the lead and help the City be successful with its UGB amendment. Public Works would provide technical assistance. The City cannot do urban growth boundary reserve until UGB planning is done, per Mr. Anderson. Ms. Morrow stated that they could legally do the UGB expansion without the UGB reserve. The City thinks it can conduct UGB hearings in March, but that timeline is overly ambitious, since it involves the City and County Planning Commissions. Commissioner Luke stated that he would not attend joint hearings with the City until the details are worked out. Ms. Morrow said that the role of Juniper Ridge is unclear. The City wants 500 to 600 acres, and would include 1,500 dwelling units. The City wants to make a special case but cannot do the housing part, although they want to bring it in regardless. It is hard to justify and is a big concern. They need to bring in part of Juniper Ridge as urban reserve first. The transportation, sewer and water master plan is in the works but the information is incorrect, and the City ahs been advised. The County wants to cooperate and have the plan be successful, with defensible findings; but there need to be broader public outreach before the hearings. Tom Anderson said that the background work needs to be completed. Ms. Morrow added that timing is an issue. They just cannot do an UGB without findings. The first priority should be urban reserve. Commissioner Luke stressed that the County should not take the lead; it should merely assist with planning and defensible findings. Mr. Anderson noted that the builders, developers and Realtors know that the County is working for the community, not just for Juniper Ridge. The Board will be updated as this issue develops. Minutes of Administrative Work Session Wednesday, November 29, 2006 Page 3 of 4 Pages 6. Other Items. In regard to the Sheriff Districts, Mr. Kanner noted that the districts are funding districts, not service districts. The Board of Commissioners is the governing body and should decide the structure. Being no further discussion or items addressed, the meeting adjourned at 4: 20 p. m. DATED this 29th Day of November 2006 for the Deschutes County Board of Commissioners. ATTEST: U&U~UAM" Recording Secretary .2 D nnis R. Luke, Chair Bev Clarno, Vice Chair Michael M. Daly, Com ssioner Minutes of Administrative Work Session Page 4 of 4 Pages Wednesday, November 29, 2006 A 0G { Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ors? WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, NOVEMBER 29, 2006 1. EDCO Update - Roger Lee 2. "Housing Works" Update - Cindy Cook 3. Finance/Tax Update - Marty Wynne 4. Discussion of Ordinance No. 2006-033, regarding Bicycle Parking and Commuter Requirements - Catherine Morrow 5. Discussion regarding Urban Reserve Planning/UGB Expansion Project - Catherine Morrow 6. Other Items Executive Session, called under ORS 192.660(2)(e), real property negotiations - Dave Kanner PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to: ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), pending or threatened litigation; or ORS 192.660(2)(b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. t c cZ) sQ C- [4q j41ujoAL pC~ x~ r~-~ ~-e Co YK0-1 ❑ -c Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, NOVEMBER 29, 2006 1. EDCO Update - Roger Lee 2. "Housing Works" Update - Cindy Cook 3. Finance/Tax Update - Marty Wynne 4. Discussion of Ordinance No. 2006-033, regarding Bicycle Parking and Commuter Requirements - Catherine Morrow 5. Discussion regarding Urban Reserve Planning/UG13 Expansion Project - Catherine Morrow 6. Other Items Executive Session, called under ORS 192.660(2)(e), real property negotiations - Dave Kanner PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to: ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), pending or threatened litigation; or ORS 192.660(2)(b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. r "4 ECONOMIC DEVELOPMENT FOR CENTRAL OREGON Economic Development for Central Oregon Report to the Deschutes County Commission November 29, 2006 TRENDS It probably comes as not surprise to the Commission that Deschutes County continues to lead Oregon's growth both in population and job growth - in all sectors. Specifically, over the past five years, the growth of traded-sector employment the Deschutes county has grown at three and half times the rate of Oregon as a whole and has bucked national trends which is toward downsizing. This is where EDCO has focused its efforts, so we don't believe this is just by accident. In addition to having the most robust job growth for the past six years; Deschutes County also has the state's lowest unemployment rate, currently at 3.5%. These jobless figures for the Bend/Deschutes County MSA are the lowest-rates since records have been kept - which goes back further than 45 years. Unincorporated Deschutes County, which includes La Pine, Sunriver, Tumalo, Terrebonne and outlying areas around Sisters, is growing is at approximately 3.5% annually. Redmond's population has continued to grow at a blistering pace, near 10% annually, but Sisters is growing at twice that rate. Bend has been steady in the 6-8% range over the past number of years, but as the community gets increasingly larger, this translates into a correspondingly larger number annually of new residents - now about 5,000 every year. Not all are in-migrants from other areas, nearly 10,000 babies were born in the past five years - more than 70% of which were in Deschutes County. Of Oregon's 36 counties, Crook was fastest growing in the past two years (+10.26% in 2005 and +7.7% in 2006) while Deschutes has been in the #2 position for the last two years (+5.6% in 2005 and 6.4% in 2006), but still has the highest growth rates for the past five years. For this period, it is only county in Oregon that has consistently been listed among the top 100 fastest growing counties in the nation over the past decade. These trends have continued to add significant value to the property tax rolls in Deschutes County, the estimated real market value for which is growing at roughly $3 billion annually, which translates into more than $1.3 billion new assessed value. Because of this growth and development and the provisions of Measure 50, the assessment rates in Deschutes County are among the lowest for any county in the state. BUSINESS RECRUITMENT EDCO is currently working on 27 active recruitment projects for the Central Oregon region representing 1,692 jobs and an estimated $393 million in new capital investment. 22 of these companies (81%) are looking at site locations in Deschutes County, and three in the La Pine area. Specifically, we are working with a biofuels company that has an option on Deschutes County land at the La Pine Industrial Park Finnley Butte project, a small specialty automotive manufacturer looking at a commercial parcel near Bi-Mart, and Davenport Power, the geothermal power production company that is currently evaluating a large plant near Newberry Crater. In addition to these projects, EDCO also worked closely with Lee Smith of the La Pine Industrial Group on n-a fourth project, a major Ethanol production plant for the 80-acre certified industrial site. Unfortunately, the company had significant water and wastewater infrastructure requirements that La Pine was unable to meet, otherwise we believed La Pine to be a strong contender for this $100 - $200 million plant that will provide 60+ high-wage jobs. Historically, landing approximately one-third of these pending projects would represent a good year for recruitment, we EDCO looks at this as. a target conversion rate. Many times we are competing with multiple areas, a majority of the time we are one of the smaller regions (in population, employment) being considered, and often relocation decisions actually take more than one year to be made. Still, we are optimistic about the continued strength - both in the volume and quality of companies looking at our area. As part of ongoing recruitment and prospecting efforts, EDCO will again be attending the Medical Device & Manufacturing Show in mid-February along with a delegation of economic development professionals from around the state. We are also planning to attend the Winter Outdoor Retailer Show in Salt Lake City in late January. At this show we will be accompanying other manufacturers including Kialoa Paddles, Entre Prises USA, Metolius Mountain Products, Of the Earth, Ruff Wear and now online outdoor equipment retailer Altrec/Great Outdoors.com. BUSINESS RETENTION & EXPANSION Business development efforts with local traded-sector companies in the region continue to be brisk. We are currently working with 24 companies on expansion plans in the tri-county area, and of these, 18 companies are located within Deschutes County, or 75% of the total. Combined, these projects represent more than 300 new jobs and $33 million in new capital investment. The "close" rate on these projects is much higher than recruitment - usually in the two-thirds range so we are optimistic that many of these expansion efforts will come to fruition. BUSINESS DEVELOPMENT INCENTIVE PROGRAMS Over the past few years, EDCO has become involved in managing or the decision-making process for several regional business development incentive programs. In addition to managing Enterprise Zones for Crook County/Prineville and Jefferson .County, we are also involved with a workforce training grant fund called the Workforce Response Team and job-creation incentive fund called the Business Development Opportunity Fund. Business Development Opportunity Fund With the ongoing support and partnership of the Central Oregon Community Investment Board (COCIB), EDCO is directing these lottery-funded economic development monies to manufacturing and technology-based companies in the tri-county area. EDCO continues to do outreach with traded-sector employers throughout Deschutes County to find quality job creation projects that will make a significant local economic impact. To be eligible, companies must create a minimum of 10 jobs (at or near "family-wage" levels) and have a capital investment five times that of the grant award. Grants are made on a case-by-case basis, however most awards are on a $1,000 per job formula. Deschutes County projects since 2003 include: ■ Accent Optical Technologies - expansion of this high technology company's headquarters and research and development laboratory in Bend. ■ T-Mobile - construction of a new, 77,000 sf customer service center in Redmond which now employs more than 750 people at county family-wage levels including benefits. ■ Idatech - retention of the company in Oregon and expansion of its Bend facilities to a new 45,000 sf shared headquarters, production and research & development facility. Included retention of 60 jobs and creation of an additional 50 high-wage positions. ■ US Allegiance 14 Business & Industry Development Activities This year's third annual Industry Week proved to be good success again, and was recognized by the Oregon Economic Development Association for the 2005 Outstanding Partnership Award. Held the third week of October, Industry Week included ten coordinated events over 5 days including four Business Roundtables (Prineville, Bend, Madras and Redmond) a Technology Showcase of innovative local firms, venture/angel capital conference, quality performance symposium, EDCO Annual Awards, and a best practices workshop. Combined, the series of events drew more than 700 total participants and 75 companies participated. EDCO remains an eager and willing partner with the Oregon Economic & Community Development Department (OECDD), which is a major source for business development incentives. Regional offices of OECDD and EDCO have been co-located for the past 17 years. EDCO continues to research, design and publish the most comprehensive source for business information, the Central Oregon FactBook. I think it has been some time since the Commission had a new copy of this encyclopedia of facts and figures, so each of the commissioners have been supplied with our most recent version. The new edition will come out the first part of 2007. 1 have also brought with you our most current editions of the Central Oregon Area Profile and Manufacturing & Technology Directory. The 2007 edition of the Profle is typically released in late March. • We continue to work with the Redmond Airport and the Central Oregon Air Service Task Force on recruitment of additional commercial service to the region. Upon completion of the new terminal, we will be looking to add one or two new destinations, probably in the Southwest. In the meantime, our focus will be to improve current service with larger, updated aircraft and to convert seasonal service to Denver to daily flights. -(ES W 2-~ 0 AM { November 29, 2006 Board of Commissioners 1300 NW Wall St, Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 www. co. deschutes. or. us board@co.deschutes. or. us Bev Clarno Michael M. Daly Dennis R. Luke Oregon Department of Transportation Transportation Enhancement Grant Application Review Committee We, the Deschutes County Board of County Commissioners, support the ODOT Transportation Enhancement Grant application from the City of Culver. We feel this project is very important to the local community and will increase community safety as well as enhance the visual aspects of Culver. This project meets the program requirements and is a high priority for the region. Like all Central Oregon communities, Culver is experiencing rapid growth. Obviously Culver has made a major commitment to the project and the match requirement is substantial for a small community. We feel the Culver project meets the goals and objectives for the program and feel that selecting the Culver project would be an excellent choice. Sincerely, DESCHUTES COUNTY BOARD OF COUNTY COMMISSIONERS R. Lu , Bev Clamo, ommissioner Michael M. Daly, Commiss' ner Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner Monthly Meeting with Board of Commissioners Finance Director/Treasurer AGENDA November 29, 2006 (1) Monthly Investment Report (2) October Financial Data (3) Summary of Property Tax Collections to tq o v o O Ul) C C O °D E 19 m - u V C } N i+ C d 61). 4) } O O n M W N ' to V O M > S O ON O 4 V C D M V 01 1 1 61, 1 41 1 CV N V_ 4 w O O C O E Z O - O N U. 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LL 7 l L LL U J m Memorandum Date: November 20, 2006 To: Board of County Commissioners Dave Kanner, County Administrator From: Marty Wynne, Finance Director RE: Monthly Financial Reports Attached please find October 2006 financial reports for the following funds: General (001), Community Justice - Juvenile (230), Sheriff's (255), Health (259), Mental Health (275), Community Development (295), Road (325), Community Justice - Adult (355), Commission on Children & Families (370-399), Solid Waste (610), Health Benefits Trust Fund (675) and 9-1-1 (705). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERALFUND Statement of Financial Operating Data Four Months Ended October 31, 2006 RESOURCES: Beg. Net Working Capital Revenues Property Taxes Gen. Rev. - excl. Taxes Assessor County Clerk BOPTA Board of County Comm. District Attorney Finance/Tax Veterans Property Management Grant Projects Total Revenues TOTAL RESOURCES REQUIREMENTS: Expenditures Assessor County Clerk BOPTA BOCC District Attorney Finance/Tax Veterans Property Management Grant Projects Non-Departmental Contingency Transfers Out TOTAL REQUIREMENTS Appropriation Transfers NET (Resources - Requirements) Year to Date Year to Date Revised Bud Actual Variance FY % Coll- % Revised Year End $ Bud et Projection Variance Variance $ 6,215,445 $ 6,736,259 $ 520,814 100% 108% $ 6,215,445 $ 6,736,259 $ 520,814 8% 5,716,667 1,327,806 (4,388,861) 33% 8% 17,150,000 17,150,000 0% 732,065 1,120,757 388,692 33% 51% 2,196,196 2,196,196 - 0% 364,776 515,080 150,304 33% 47% 1,094,328 1,094,328 - 0% 744,653 787,354 42,701 33% 35% 2,233,958 2,233,958 - 0% 5,975 9,228 3,253 33% 51% 17,925 17,925 - 0% 67 17 (50) 33% 9% 200 200 - 0% 78,375 24,343 (54,032) 33% 10% 235,126 235,126 - 0% 83,650 133,516 49,866 33% 53% 250,950 250,950 - 0%. 24,000 17,357 (6,643) 33% 24% 72,000 72,000 - 0% 19,730 18,900 (830) 33% 32% 59,191 59,191 - 0% 667 668 1 33% 33% 2,000 2,000 - 0% 7,770,625 3,955,026 (3,815,599) 33% 17% 23,311,874 23,311,874 - 0% 13,986,070 10,691,285 (3,294,785) 33% 36% 29,527,319 30,048,133 520,814 2% Exp. 1,154,630 1,069,868 y 84,762 33% 31% 3,463,890 3,463,890 - 0% 475,043 402,423 72,620 33% 28% 1,425,129 1,425,129 - 0% 23,213 14,132 9,081 33% 20% 69,638 69,638 - 0% 204,293 190,321 13,972 33% 31%- 612,880 612,880 - 0% 1,352,292 1,286,215 66,077 33% 32% 4,056,876 4,056,876 - 0% 252,957 249,363 3,594 33% 33% 758,871 758,871 - 0% 93,966 72,160 21,806 33% 26%._' 281,897 281,897 - 0% 53,511 71,281 (17,770) 33% 44% 160,532 160,532 - 0% 29,088 28,733 355 33% 33% 87,265 87,265 - 0% 303,532 341,826 (38,294) 33% 38% 910,595 910,595 - 0% 1,242,050 - 1,242,050 33% n/a a) 3,726,151 - 3,726,151 100% 5,184,575 3,726,322 1,458,253 33% 24% 15,553,724 11,827,573 3,726,151 24% 4,309,532 3,817,126 492,406 33% 30% 12,928,595 12,928,595 - 0% 9,494,107 7,543,448 1,950,659 33% 26% 28,482,319 24,756,168 3,726,151 13% 4,491,963 3,147,837 (1,344,126) 1,045,000 5,291,965 4,246,965 * Unappropriated ending fund balance. a) The Contingency in the Adopted Budget was $3,657,731. The increase of $68,420 is due to the elimination of a transfer out to the Health Department for the cost of a Public Health Nurse 11 (1.00 FTE). RESOURCES: Beg. Net Working Capital Revenues Federal Grants SB #1065-Court Assess. State Miscellaneous Discovery Fee Food Subsidy Juvenile Crime Prevention Inmate/Prisoner Housing Inmate Commissary Fees Contract Payments Miscellaneous Program Fees Probation Supervision MIP Diversion Fees Interest on Investments Leases Level 7 Total Revenues COMM JUSTICE-JUVENILE Statement of Financial Operating Data Four Months Ended October 31, 2006 Year to Date Budget Actual Variance FY % Coll. % $ 364,451 $ 591,907 $ 227,456 100% 4,499 - (4,499) 14,000 17,516 3,516 - 1,028 1,028 1,000 1,808 808 12,667 10,193 (2,474) 105,269 70,961 (34,308) 23,333 29,941 6,608 933 - (933) 221,571 110,450 (111,121) 167 20 (147) - 132 132 - 225 225 667 1,815 1,148 5,000 12,906 7,906 11,971 11,771 (200) 41,946 31,460 (10,486) 443,023 300,226 (142,797) 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% Year End Budget Projection Variance n/a $ 364,451 $ 591,907 $ 227,456 0% a) 13,498 13,498 - 42% 42,000 42,000 - n/a - 1,028 1,028 60%> b)' 3,000 5,000 2,000 27% c) 38,000 38,000 - 22%, a)d) 315,808 283,844 (31,964) 43%' 70,000 70,000 - 0% a) 2,800 2,800 - 17%; c)e) 664,712 664,712 - 4% 500 500 - n/a - 600 600 n/a - 900 900 91% 2,000 5,000 3,000 86% 15,000 30,000 15,000 33% 35,914 35,914 - 25% a) 125,839 125,839 - 23% 1,329,071 1,319,635 (9,436) Transfers In-General Fund 1,871,089 1,871,089 - TOTAL RESOURCES 2,678,563 2,763,222 84,659 REQUIREMENTS: Expenditures Community Justice-Juvenile Personal Services Materials and Services Capital Outlay Juvenile Resource Center Personal Services Materials and Services Capital Outlay Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) 33% 33% 33% 38% Exp. 5,613,267 5,613,267 - 7,306,789 7,524,809 218,020 816,150 748,530 67,620 33% 31%f) 2,448,450 2,381,450 572,245 345,960 226,285 33% 20% . 9) 1,716,736 1,669,736 33 - 33 33% 0% " 100 100 917,272 848,335 68,937 72,685 52,479 20,206 33 - 33 57,178 - 57,178 33% 33% 33% 33% 2,435,596 1,995,304 440,292 33% 242,967 767,918 524,951 67,000 47,000 31% f) 2,751,815 2,721,815 30,000 24% 218,055 218,055 - 0% 100 100 - n/a 171,533 - 171,533 27% 7,306,789 6,991,256 315,533 - 533,553 533,553 a) Payments are requested quarterly. b) Requests for discovery documents are higher than anticipated. c) Billing is generated in succeeding month with payments being received 3-6 weeks after billing. October billing of $3,500 to be received in November. d) Portion of JCP dollars budgeted for FY 2006-07 were received in FY 2005-06. e) BRS billed on a monthly basis after data is collected from several sources. CEOJJC billed quarterly. Budgeted amount is anticipated to be received in full. f) Salary savings on unfilled positions. g) Reduction in anticipated contract payments. SHERIFF Rev Detail Statement of Financial Operating Data Four Months Ended October 31, 2006 Year to Date I Revised Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $2,177,260 $ 2,211,462 $ 34,202 100% 102% $ 2,177,260 $2,211,462 $ 34,202 Revenues Tax Revenues - Current 4,920,002 964,455 (3,955,547) 33% 7% 14,760,006 14,760,006 - Tax Revenues - Prior 115,000 165,431 50,431 33% 48%;- 345,000 345,000 - Federal Grants 13,757 22,224 8,467 33% 54% 41,270 41,270 - Federal Law Enforcemt Grnt - 10 10 33% n/a - 10 10 U.S. Forest Service 24,000 54,000 30,000 33% 75% 72,000 72,000 - State Grant 40,239 22,045 (18,194) 33% 18% 120,718 120,718 - SB #1065-Court Assess. 14,167 17,516 3,349 33% 41% 42,500 42,500 - Marine Board Lic. Fee 32,981 - (32,981) 33% 0% - 98,944 98,944 - Narcotic Task Force Grt. 33 27,500 27,467 33% 27500% a) 100 110,000 109,900 Transp. of State Wards 1,667 2,241 574 33% 45% 5,000 5,000 - SB 1145 560,869 849,944 289,075 33% 51% 1,682,606 1,682,606 - City of Sisters 124,843 124,843 - 33% 33% 374,529 374,529 - Security & Traffic Reimb 28,000 51,099 23,099 33% 61% b) 84,000 84,000 - Seat Belt Program 2,000 2,150 150 33% 36% 6,000 6,000 - Inmate Commissary Fees 16,667 14,935 (1,732) 33% 30% 50,000 50,000 - Soc Sec Incentive-Fed 1,000 2,000 1,000 33% 67% 3,000 3,000 - Miscellaneous 4,000 4,796 796 33% 40% 12,000 12,000 - Medical Services Reimb 5,600 3,909 (1,691) 33% 23% 16,800 16,800 - Restitution 333 68 (265) 33% 7% 1,000 1,000 - Sheriff Fees 49,000 63,775 14,775 33% 43% 147,000 147,000 - Court Fines and Fees 50,000 28,152 (21,848) 33% 19% 150,000 150,000 - Impound Fees 26,667 17,400 (9,267) 33% 22% 80,000 80,000 - Interest 33,333 12,630 (20,703) 33% 13% 100,000 100,000 - Interest on Unsegregated 2,667 609 (2,058) 33% 8% 8,000 8,000 - Rentals - 14,589 14,589 33% n/a' c)', - 21,882 21,882 Interfund Contract 136,856 68,005 (68,851) 33% 17% d)' 410,568 360,568 (50,000) Transport Reimbursements - y118 118 33% n/a'' ' - 118 118 Sale of Eqp & Material 333 9,664 9,331 33% 966%e) 1,000 9,664 8,664 Total Revenues 6,204,014 2,544,108 (3,659,906) 33% 14% 18,612,041 18,702,615 90,574 Transfers In 903,494 742,322 (161,172) 33% 27% 2,710,483 2,710,483 - TOTAL RESOURCES 9,284,768 5,497,892 (3,786,876) 33% 23% 23,499,784 23,624,560 124,776 REQUIREMENTS: Exp. % EXPENDITURES & TRANSFERS Sheriffs Division 605,713 608,775 (3,062) 33% 34% 1,817,139 1,817,139 - Automotive/Communications 381,864 309,489 72,375 33% 27% f) 1,145,591 1,145,591 - Investigations/Evidence 601,503 526,854 74,649 33% 29% g) 1,804,509 1,804,509 - Patrol/Civil/Comm Supp 2,505,032 2,247,483 257,549 33% 30% h)' 7,515,095 7,515,095 - Records 194,462 168,694 25,768 33% 29% 583,385 583,385 - Adult Jail 2,463,429 2,199,979 263,450 33% 30% 1) 7,390,287 7,390,287 - Transport/Court Security 68,571 61,839 6,732 33% 30% 205,713 205,713 - Emergency Services 42,104 38,255 3,849 33% 30% 126,313 126,313 - Special Services Division 173,038 164,407 8,631 33% 32%: 519,115 519,115 - Training Division 55,599 76,289 (20,690) 33% 46%% 166,798 166,798 - Contingency 675,280 - 675,280 33% n/a 2,025,839 - 2,025,839 Transfers Out 66,667 - 66,667 33% 0% 200,000 200,000 - TOTAL REQUIREMENTS 7,833,262 6,402,064 1,431,198 33% 27% 23,499,784 21,473,945 2,025,839 NET (Resources- Requirements) 1,451,506 (904,172) (2,355,678) - 2,150,615 2,150,615 SHERIFF Exp Detail Statement of Financial Operating Data Four Months Ended October 31, 2006 Year to Date tteviseo Year End Budget Actual Variance FY % Coll. % I Budget I Projection Variance RESOURCES: Beg. Net Working Capital $ 2,177,260 $ 2,211,462 $ 34,202 100% 102% $ 2,177,260 $ 2,211,462 $ 34,202 Total Revenues 6,204,014 2,544,108 (3,659,906) 33% 14% 18,612,041 18,702,615 90,574 Transfers In 903,494 742,322 (161,172) 33% 27% 2,710,483 2,710,483 - TOTAL RESOURCES 9,284,768 5,497,892 (3,786,876) 33% 23% 23,499,784 23,624,560 124,776 REQUIREMENTS: Exp. Sheriffs Services Personnel 352,675 346,110 6,565 33% 33% 1,058,026 1,058,026 - Materials & Services 241,172 254,757 (13,585) 33% 35% 723,517 723,517 - Capital Outlay 3,958 - 3,958 33% 0% 11,875 11,875 - Total Sheriffs Services 597,805 600,867 (3,062) 1,793,418 1,793,418 - Automotive/Communications Personnel 83,089 81,455 1,634 33% 33% " 249,267 249,267 - Materials & Services 298,741 228,034 70,707 33% 25% 896,224 896,224 - Capital Outlay 33 - 33 33% 0% 100 100 - Total Automotive/Communications 381,863 309,489 72,374 1,145,591 1,145,591 - Investigations/Evidence Personnel 514,484 472,301 42,183 33% 31% 1,543,451 1,543,451 - Materials & Services 75,219 51,604 23,615 33% 23% 225,658 225,658 - Capital Outlay 11,800 2,949 8,851 33% 8%' 35,400 35,400 - Totallnvestigations/Evidence 601,503 526,854 74,649 1,804,509 1,804,509 - Patrol/Civil/Comm Support Personnel 2,246,231 2,094,476 151,755 33% 31% 6,738,693 6,738,693 - Materials & Services 176,801 153,007 23,794 33% 29% 530,402 530,402 - Capital Outlay 82,000 - 82,000 33% 0% 246,000 246,000 - Total Patrol/Civil/Comm Supp 2,505,032 2,247,483 257,549 7,515,095 7,515,095 - Records Personnel 178,466 154,734 23,732 33% 29% 535,397 535,397 - Materials & Services 15,163 13,960 1,203 33% 31% 45,488 45,488 - Capital Outlay - - - 33% 0%- 2,500 2,500 - Total Records 193,629 168,694 24,935 583,385 583,385 - Adult Jail Personnel 1,985,160 1;849,495 135,665 33% 31% 5,955,481 5,955,481 - Materials & Services 452,035 337,138 114,897 33% 25% 1,356,106 1,356,106 - Capital Outlay 26,233 13,346 12,887 33% 17% 78,700 78,700 - Total Adult Jail 2,463,428 2,199,979 263,449 7,390,287 7,390,287 - Transport/Court Security Personnel 62,555 60,307 2,248 33% 32% 187,665 187,665 - Materials & Services 5,983 1,532 4,451 33% 9% 17,948 17,948 - Capital Outlay 33 - 33 33% 0% 100 100 - Total Transport/Court Security 68,571 61,839 6,732 205,713 205,713 - Emergency Services Personnel 35,598 35,401 197 33% 33% 106,795 106,795 - Materials & Services 6,473 2,854 3,619 33% 15% 19,418 19,418 - Capital Outlay 33 - 33 33% 0% 100 100 - Total Emergency Services 42,071 38,255 3,816 126,313 126,313 - Special Services Personnel 142,244 145,718 (3,474) 33% 34% 426,733 426,733 - Materials & Services 23,427 16,800 6,627 33% 24% 70,282 70,282 - Capital Outlay 7,367 1,889 5,478 33% 9% 22,100 22,100 - Total Special Services 173,038 164,407 8,631 519,115 519,115 - Training Personnel 39,741 68,325 (28,584) 33% 57% 119,223 119,223 - Materials & Services 15,825 7,964 7,861 33% 17% 47,475 47,475 - Capital Outlay 33 - 33 33% 0% 100 100 - Total Training 55,599 76,289 (20,690) 166,798 166,798 - Non-Departmental Materials & Services 7,907 7,908 (1) 33% 33%= 23,721 23,721 - Transfers Out 200,000 - 200,000 33% 0% 200,000 200,000 - Contingency 675,280 - 675,280 33% n/a 2,025,839 - 2,025,839 Total Non-Departmental 883,187 7,908 875,279 2,249,560 223,721 2,025,839 Total Requirements 7,965,759 6,402,064 1,563,695 23,499,784 21,473,945 2,025,839 NET (Resources - Requirements) 1,319,009 (904,172) (2,223,181) - 2,150,615 2,150,615 Sheriff Notes Statement of Financial Operating Data Four Months Ended October 31, 2006 a) The Sheriffs Office has received confirmation the Byrne Grant will be continued for FY 2006-07 in the amount of $110,000. b) Reimbursement received from USFS for August fire patrol overtime for the Black Crater Fire ($20,178) and the Lake George Fire ($27,706). c) The FBI office has not relocated. Projections adjusted to assume rent through December 2006. d) Title III funding has been reduced by $50,000. e) YTD includes $9,430 revenue from prior Sheriffs Office auctions. f) YTD material & services variance due to timing of expenses related to the purchase and installation of equipment for new vehicles. YTD variance will be spent by year end as payments for vehicle items are. made. g) YTD labor variance due to delay in completion of association negoiations. In addition payment has not been made for a new vehicle which has been ordered. YTD variance will be spent by year end for retroactive association labor adjustments and payments for new vehicle. h) YTD labor variance due to delay in completion of association negoiations and lag time of filling open positions. In addition, payment has not been made for eight patrol vehicles which have been ordered. YTD variance will be absorbed by temporary labor for civil processing, retroactive association labor expenses and payment for the new patrol vehicles. i) YTD labor variance due to delay in completion of association negoiations. In addition payment has not been made for the new fingerprint machine costing $35,000. YTD variance will be spent by year end due to retroactive association labor adjustments and payment for capital items and inmate medical expenses above insurance reimbursements. HEALTH Statement of Financial Operating Data Four Months Ended October 31, 2006 RESOURCES: Beg. Net Working Capital Revenues Medicare Reimbursement State Grant Child Dev & Rehab Center State Miscellaneous STARS Foundation OMAP Family Planning Exp Proj Grants School Districts Contract Payments/ESD Miscellaneous Patient Insurance Fees Health Dept/Patient Fees Vital Records-Birth Vital Records-Death Interest on Investments Donations Interfund Contract Interfund Grant Total Revenues Transfers In-Reserve Fund Transfers In-General Fund TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Year to Date Revised Year End Budget Actual Variance FY % Coll. % B udget Projection Variance L I $1,300,000 $ 1,337,663 $ 37,663 100% 103% $1,300,000 $1,337,663 $ 37,663 - 60 60 33% n/a - 60 60 529,940 362,122 (167,818) 33% 23% a) 1,589,820 1,589,820 - 10,809 8,107 (2,702) 33% 25% 32,428 32,428 - 51,661 43,425 (8,236) 33% 28% 154,982 154,982 - 1,800 - (1,800) 33% 0% - 5,400 - (5,400) 55,767 70,384 14,617 33% 42% 167,300 167,300 - 141,667 170,438 28,771 33% 40% 425,000 425,000 - - 4,750 4,750 33% n/a , - 4,750 4,750 5,041 433 (4,608) 33% 3% 15,123 15,123 - 17,000 - (17,000) 33% 0% b) 51,000 19,900 (31,100) 167 489 322 33% 98% 500 500 - 17,050 16,345 (705) 33% 32% 51,150 51,150 - 50,517 52,096 1,579 33% 34% 151,550 151,550 - 13,333 12,056 (1,277) 33% 30% 40,000 40,000 - 30,000 31,205 1,205 33% 35% 90,000 90,000 - 16,667 15,125 (1,542) 33% 30% 50,000 50,000 - 3,933 3,156 (777) 33% 27% 11,800 11,800 - 35,800 25,432 (10,368) 33% 24% c) 107,401 98,401 (9,000) - 3,000 3,000 33% n/a - 3,000 3,000 981,152 818,623 (162,529) 33% 28% 2,943,454 2,905,764 (37,690) 33 - (33) 33% 803,370 803,370 - 33% 3,084,555 2,959,656 (124,866) 33% 1,367,219 1,235,509 131,710 33% 468,489 432,127 36,362 33% 8,167 - 8,167 33% 550,000 537,500 12,500 33% 157,347 - 157,347 33% 2,551,222 2,205,136 346,086 33% 533,333 754,520 221,220 0% 100 - (100) 33% 2,410,109 2,410,109 - 44% 6,653,663 6,653,536 (127) Exp. 30% d) 4,101,657 3,951,657 150,000 31% 1,405,466 1,405,466 - 0% 24,500 - 24,500 83% 650,000 650,000 - n/a 472,040 - 472,040 33% 6,653,663 6,007,123 646,540 - 646,413 646,413 a) State Grant variance due to end of quarter reporting/processing delaying quarterly payments. October and November payments expected in October. b) Ready Set Go program will not be renewed. Approximately $4,900 to be received for services provided this fiscal year. c) Projection reduced by duplicated budget amount for administrative fee charged to HealthyStart. d) Year end projection reduced to reflect salary savings on unfilled positions. MENTAL HEALTH Statement of Financial Operating Data Four Months Ended October 31, 2006 RESOURCES: Beg. Net Working Capital Revenues Marriage Licenses Divorce Filing Fees Federal Grants State Grants State Miscellaneous Title 19 Liquor Revenue ABHA Client Support Funds Local Grants School Districts Mental Health Jail Comp Contract Payments Miscellaneous Patient Insurance Fees Patient Fees Seizure/Forfeiture Interest on Investments Rentals Donation Interfund Contract Administrative Fee Total Revenues Transfers In-General Fund Transfers In-Other TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Year to Date Revised Year End Budget Actual Variance FY % Coll. % Bud et Projection Variance $ 3,059,533 $ 3,357,701 $ 298,168 100% 110% $ 3,059,533 $ 3,357,701 $ 298,168 1,833 2,495 662 33% 45% 5,500 5,500 - 45,000 53,914 8,914 33% 40% a) 135,000 151,900 16,900 48,539 - (48,539) 33% 0% `b) ! 145,618 145,618 - 2,954,996 2,530,083 (424,913) 33% 29% c) 8,864,989 8,864,989 - 119,211 51,705 (67,506) 33% 14% d) 357,634 357,634 - 77,474 49,566 (27,908) 33% 21% 232,422 204,514 (27,908) 28,667 11,492 (17,175) 33% 13% d) 86,000 91,668 5,668 10,000 7,500 (2,500) 33% 25% 30,000 30,000 - 7,833 - (7,833) 33% 0% b) 23,500 23,500 - 23,333 7,290 (16,043) 33% 10% e) 70,000 70,000 - 2,400 2,400 - 33% 33% 7,200 7,200 - 8,000 3,745 (4,255) 33% 16% 0 24,000 24,000 - 20,167 11,278 (8,889) 33% 19% d) 60,500 60,500 - 86,476 64,606 (21,870) 33% 25% 259,428 237,558 (21,870) 27,706 9,599 (18,107) 33% 12% a) 83,117 48,110 (35,007) - 3,488 3,488 33% n/a - 3,488 3,488 36,667 58,095 21,428 33% 53% g) 110,000 131,428 21,428 6,667 2,725 (3,942) 33% 14% 20,000 16,500 (3,500) 667 100 (567) 33% 5% 2,000 3,403 1,403 - 2,080 2,080 33% n/a - 2,080 2,080. 741,668 741,668 - 33% 33% 2,225,003 2,611,955 386,952 4,247,304 3,613,829 (633,475) 33% 461,216 461,216 - 33% 86,065 137,581 51,516 33% 7,854,118 7,570,327 (283,791) 33% 28% 12,741,911 13,091,546 349,635 33% 1,383,648 1,383,648 53% 258,195 258,195 - 43%. 17,443,287 18,091,090 647,803 Exp. 2,276,241 2,151,069 125,172 33% 2,878,093 2,188,385 689,708 33% 1,667 - 1,667 33% 50,000 37,500 12,500 33% 608,429 - 608,429 33% 5,814,430 4,376,954 1,437,476 33% 2,039,688 3,193,373 1,153,685 32% 6,828,722 6,828,722 - 25% 'c) 8,634,279 8,634,279 - 0% 5,000 5,000 - 25% 150,000 150,000 - n/a 1,825,286 - 1,825,286 25%' 17,443,287 15,618,001 1,825,286 - 2,473,089 2,473,089 (a) Court fee allocation of $16,900 budgeted to incorrect revenue line. (b) Bill for grant funds prepared in November with receipt of revenue expected in December. (c) Automated payment system (Express) caused payment delays in September. This resulted in an approximate $400,000 revenue and expenditure variance. Express payment delay should be resolved in November. (d) The 30-45 day time lag from billing to payment receipt from State is more obvious this time of year when comparing FY% column to Coll% column. (e) School District revenues correlate with the school year are anticipated to begin in October. (f) Contract payments from ABHA are anticipated to be fully collected by fiscal year end. (g) Cash balance expected to decline over the course of the fiscal year. It was anticipated interest earnings would exceed budgeted interest in the early part of 2006/07. COMMUNITY DEVELOPMENT Statement of Financial Operating Data Four Months Ended October 31, 2006 RESOURCES: Beg. Net Working Capital Revenues Admin-Operations Admin-GIS Admin-Code Enforcement Building Safety Electrical Contract Services Env Health-On Site Prog Env Health-Lic Facilities Env Health - Drinking H2O EPA Grant Planning-Current Planning-Long Range Total Revenues Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ 1,063,210 $ 1,989,301 926,091 100% n/a $1,063,210 $1,989,301 926,091 37,083 71,920 34,837 33% 65% a 4,033 1,336 (2,697) 33% 11%' b 136,588 161,227 24,639 33% 39% c 821,833 948,168 126,335 33% 38% c 208,750 231,981 23,231 33% 37% c 434,535 262,247 (172,288) 33% 20%' d 330,633 294,151 (36,482) 33% 30% 175,242 61,705 (113,537) 33% 12% e 19,000 16,480 (2,520) 33% 29% 99,026 5,229 (93,797) 33% 2% f 441,625 435,396 (6,229) 33% 33% 247,192 198,988 (48 204) 33% 27% 2,955,540 2,688,828 (266,712) 33% 30% Trans In-CDD Reserve 33 - (33) 33% Trans In-CDD Bldg/Elec 67 - (67) 33% TOTAL RESOURCES 4,018,850 4,678,129 659,279 33% REQUIREMENTS: EXPENDITURES & TRANSFERS Admin-Operations Division 1,083,211 719,060 364,151 Admin-GIS Division 93,428 56,285 37,143 Admin-Code Enforcement 78,933 64,810 14,323 Building Safety Division 359,214 500,588 (141,374) Electrical Division 131,910 130,880 1,030 Contract Services 254,803 264,039 (9,236) Env Health-On Site Pgm 181,997 160,823 21,174 Env Health-Lic Facilities 140,172 135,443 4,729 Env Health-Grant Division 119,887 237 119,650 Env Health - Drinking H2O 20,408 20,234 174 EPA Grant 73,947 72,983 964 Planning-Current Division 380,908 381,743 (835) Planning-Long Range Div 211,939 143,039 68,900 Contingency 179,289 - 179,289 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% 33% TOTAL REQUIREMENTS 3,310,046 2,649,964 660,082 33% NET (Resources - Requirements) 708,804 2,028,165 1,319,361 111,250 111,250 - 12,100 12,100 - 409,765 409,765 - 2,465,500 2,465,500 - 626,250 626,250 - 1,303,605 1,303,605 - 991,900 991,900 - 525,725 525,725 - 57,000 57,000 - 297,078 297,078 - 1,324,875 1,324,875 - 741,575 741,575 - 8,866,623 8,866,623 0% 100 - (100) 0% 200 - (200) 47% 9,930,133 10,855,924 925,791 Ex p. 22% 3,249,633 3,249,633 - 20% 280,285 280,285 - 27% 236,800 236,800 - 46% g) 1,077,642 1,077,642 - 33% 395,729 395,729 - 35% h) 764,409 764,409 - 29% 545,990 545,990 - 32%'- 420,516 420,516 - 0% 359,660 359,660 - 33% 61,223 61,223 - 33% 221,840 221,840 - 33% 1,142,723 1,142,723 - 22% 635,817 635,817 - n/a 537,866 - 537,866 27% 9,930,133 9,392,267 537,866 - 1,463,657 1,463,657 a) Increased interest revenue is due to higher than anticipated carryover fund balance. b) GIS revenue is for contracted outside customer work, and is based on the volume of requests. c) Revenue is seasonal, the volume being higher during the warmer months. d) Revenue lags a month behind based on invoice and payment timing. e) Revenue is received primarily in January and February after annual license renewals are mailed. f) Revenue is received after reimbursement requests are made to the federal government--usually 2-3 months behind expense. g) Expenses for the automated inspection request system and contract plan review included in the year to date. h) Expenses associated with office move included in year to date. ROAD Statement of Financial Operating Data Four Months Ended October 31, 2006 RESOURCES: Beg. Net Working Capital Revenues System Development Ch Mineral Lease Royalites Forest Receipts State Grant Motor Vehicle Revenue City of Bend City of Redmond City of Sisters Miscellaneous Road Vacations Interest on Investments Donations Interfund Contract Equipment Repairs Vehicle Repairs LID Construction Vegetation Management Inter-fund: Forester Sale of Eqp & Material Sale of Public Lands Total Revenues Trans In-Road Imp Res TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS Year to Date Year End Budget Actual Variance FY % Coll. % Budget Pro'ection Variance $4,643,357 $ 5,171,895 $ 528,538 100% 111% $ 4,643,357 $ 5,171,895 $ 528,538 22,333 22,638 305 33% 34% 67,000 67,000 - - 778 778 33% n/a - 778 778 1,028,333 - (1,028,333) 33% 0% a) 3,085,000 3,085,000 - 113,333 - (113,333) 33% 0% 340,000 340,000 - 2,633,333 2,703,011 69,678 33% 34%- ; 7,900,000 7,900,000 - 58,333 10,380 (47,953) 33% 6%` b) 175,000 175,000 - 141,667 - (141,667) 33% 0% b) 425,000 425,000 - 16,667 - (16,667) 33% 0% b) 50,000 50,000 - 16,667 20,501 3,834 33% 41% 50,000 50,000 - 667 1,000 333 33% 50% 2,000 2,000 - 50,000 76,661 26,661 33% 51% 150,000 150,000 - 800 - (800) 33% 0% 2,400 2,400 - 250,000 19 (249,981) 33% 0% c) 750,000 750,000 - 88,333 72,649 (15,684) 33% 27% 265,000 265,000 - 33,333 - (33,333) 33% 0% c) 100,000 100,000 - 50,000 - (50,000) 33% 0% c) 150,000 150,000 - 28,333 - (28,333) 33% 0% c) 85,000 85,000 - 15,000 - (15,000) 33% 0% c) 45,000 45,000 - 183,333 118,153 (65,180) 33% 21% 550,000 550,000 - 167 ' - (167) 33% 0% 500 500 - 4,730,632 3,025,790 (1,704,842) 33% 21% 14,191,900 14,192,678 778 2,156 - (2,156) 33% 0% 6,467 6,467 - 9,376,145 8,197,685 (1,178,460) 33% 1,804,135 1,767,369 36,766 33% 2,645,326 2,093,215 552,111 33% 1,225,000 696,242 528,758 33% 300,000 - 300,000 33% 306,114 - 306,114 33% 6,280,575 4,556,826 1,723,749 33% 50%' 18,841,724 19,371,040 529,316 Exp. 33% 5,412,405 5,412,405 - 26% 7,935,977 7,935,977 - 19% 3,675,000 3,675,000 - 0% 900,000 900,000 - n/a 918,342 - 918,342 24%' 18,841,724 17,923,382 918,342 - 1,447,658 1,447,658 NET (Resources - Requirements) 3,095,570 3,640,859 545,289 a) Forest receipts payment received annually in December. b) Work performed billed upon completion. c) Payment to be received in June 2007. ADULT PAROLE & PROBATION Statement of Financial Operating Data Four Months Ended October 31, 2006 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 350,000 $ 342,288 $ (7,712) 100% 98% $ 350,000 $ 342,288 $ (7,712) Revenues Federal Grant - 702 702 33% n/a - 702 702 State Grant 685,506 1,038,821 353,315 33% 51% a) 2,056,519 2,056,519 - State Miscellaneous 4,435 5,418 983 33% 41% 13,306 13,306 - Probation Work Crew Fees 11,333 17,263 5,930 33% 51% 34,000 34,000 - Alcohol and Drug Treatment 323 135 (188) 33% 14% 970 970 - Miscellaneous 1,933 3,521 1,588 33% 61% 5,800 5,800 - Electronic Monitoring Fee 50,000 25,727 (24,273) 33% 17% b) 150,000 150,000 - Probation Superv. Fees 73,333 63,362 (9,971) 33% 29% 220,000 220,000 - Sex Offender Treatment Fees 1,000 - (1,000) 33% 0% C) 3,000 3,000 - Day Reporting Fees 110 15 (95) 33% 5% d) 330 330 - Interest on Investments 6,667 10,296 3,629 33% 51% 20,000 20,000 - Leases 2,000 6,000 4,000 33% 100% e) 6,000 14,000 8,000 Rentals 93 400 307 33% 143% 280 400 120 Total Revenues 836,733 1,171,660 334,927 33% 47% 2,510,205 2,519,027 8,822 Transfers In-General Fund 142,663 142,663 - 33% Transfers In-Video Lotter 33,333 33,333 - 33% TOTAL RESOURCES 1,362,729 1,689,944 327,215 33% REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) 793,642 773,067 20,575 33% 196,110 177,959 18,151 33% 33 - 33 33% 39,613 - 39,613 33% 1,029,398 951,026 78,372 33% 333,331 738,918 248,843 63% 227,990 227,990 - 33% 100,000 100,000 - 53% 3,188,195 3,189,305 1,110 Exp. % 32% 2,380,927 2,380,927 - 30% 588,329 588,329 - 0% 100 - (100) 0% 118,839 - (118,839) 31% 3,088,195 2,969,256 (118,939) 100,000 220,049 120,049 a) Quarterly payment received in August. b) Number of offenders assigned to the program less than anticipated. c) Revision in protocol related tp providing assistance to indigent sex offenders for treatment costs precludes fee collection. d) Fee collection less than anticipated. e) Lease to continue longer than expected resulting in higher revenue than anticipated. COMM ON CHILDREN & FAMILIES Statement of Financial Operating Data Four Months Ended October 31, 2006 Year to Date Year End Budget et Actual Variance FY % Coll. % Bud et Projection Variance RESOURCES: : Beg. Net Working Capital $ 571,056 $ 630,729 $ 59,673 100% 110% $ 571,056 $ 630,729 $ 59,673 Revenues Federal Grants 91,650 73,117 (18,533) 33% 27%' a) 274,951 261,487 (13,464) Title IV - Family Sup/Pres 13,867 - (13,867) 33% 0% i'b) 41,602 41,601 (1) HealthyStart Medicaid 58,333 5,859 (52,474) 33% 3% c) 175,000 130,000 (45,000) Child Care Block Grant 18,900 - (18,900) 33% 0% b)` 56,699 63,240 6,541 Level 7 Services 73,392 - (73,392) 33% 0% b)' 220,176 220,178 2 Juvenile Crime Prevention 140,522 - (140,522) 33% 0% d) 421,565 390,765 (30,800) State Prevention Funds 62,500 93,750 31,250 33% 50% 187,500 187,500 - HealthyStart /R-S-G 95,231 287,721 192,490 33% 101% 285,694 287,721 2,027 . OCCF Grant 108,782 326,345 217,563 33% 100% 326,345 326,345 - Miscellaneous 3,667 - (3,667) 33% 0% 11,000 11,000 - Court Fines & Fees - 8,295 8,295 33% n/a e) - 24,000 24,000 Interest on Investments 5,000 13,256 8,256 33% 88% 0 15,000 31,000 16,000 Grants-Private 4,000 - (4,000) 33% 0% 12,000 12,000 - Total Revenues 675,844 808,343 132,499 2,027,532 1,986,837 (40,695) Trans from General Fund 112,790 112,123 (667) 33% 33% 338,369 338,369 - Trans from Other 56,700 42,525 (14,175) 33% 25% 170,100 170,100 - Total Transfers In 169,490 154,648 (14,842) 33% 30% 508,469 508,469 - TOTAL RESOURCES 1,416,390 1,593,720 177,330 33% 51% 3,107,057 3,126,035 18,978 REQUIREMENTS: Exp. Expenditures Personal Services 166,859 153,671 13,188 33% 31% 500,577 500,577 - Materials and Services 729,213 538,509 190,704 33% 25% 'g) 2,187,640 2,137,661 49,979 Capital Outlay 1,667 - 1,667 33% 0% 5,000 5,000 - Contingency 137,947 - 137,947 33% n/a 413,840 - 413,840 TOTAL REQUIREMENTS 1,035,686 692,180 343,506 33% 22% 3,107,057 2,643,238 463,819 NET (Resources - Requirements) 380,704 901,540 520,836 - 482,797 482,797 a) Federal grant adjusted due to new grant amounts. b) Federal grant payments received on a reimbursement basis after quarterly expenditures occur. c) Medicaid reimbursements lower statewide. d) Juvenile Crime revenues reduced due to increased 05/06 contract amendment and subsequent receipt of revenue. e) State Court fees for Safe Havens not budgeted. f) Interest income increased due to larger BNWC than projected. g) Materials & Services projection adjusted due to net decrease in anticipated revenues. SOLID WASTE Statement of Financial Operating Data Four Months Ended October 31, 2006 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Pro'ection Variance RESOURCES: Beg. Net Working Capital $1,018,342 $ 1,571,953 $ 553,611 100% 154% ` $1,018,342 $ 1,571,953 $ 553,611 Revenues State Grant - 20,000 20,000 33% n/aa)' - 20,000 20,000 Miscellaneous 9,333 10,850 1,517 33% 39% 28,000 28,000 - Franchise 3% Fees 53,333 - (53,333) 33% 0% b) 160,000 160,000 - Commercial Disp. Fees 370,800 530,839 160,039 33% 48% 1,112,400 1,112,400 - Private Disposal Fees 652,333 801,334 149,001 33% 41% 1,957,000 1,957,000 - Franchise Disposal Fees 1,463,287 1,645,809 182,522 33% 37% 4,389,860 4,389,860 - Yard Debris 18,883 26,109 7,226 33% 46% c) 56,650 56,650 - Special Waste 10,000 6,644 (3,356) 33% 22% 30,000 30,000 - Interest 26,667 41,672 15,005 33% 52% 80,000 80,000 - Sale of Equip & Material 8,667 9,900 1,233 33% 38% 26,000 26,000 - Total Revenues 2,613,303 3,093,157 479,854 33% 39% 7,839,910 7,859,910 20,000 Trans In-Code Abatement 20,000 20,000 - 33% 100% 20,000 20,000 - TOTAL RESOURCES 3,651,645 4,685,110 1,033,465 33% 53% 8,878,252 9,451,863 573,611 REQUIREMENTS Expenditures Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) 527,299 508,436 18,863 33% 1,246,509 781,675 464,834 33% 123,053 - 123,053 33% 90,917 8,792 82,125 33% 800,000 - 800,000 33% 171,640 - 171,640 33% 2,959,418 1,298,903 1,660,515 33% 692,227 3,386,207 2,693,980 Exp. 32% - 1,581,897 1,581,897 - 21% d) 3,739,527 3,739,527 - 0% 369,159 369,159 - 3%'e) 272,750 272,750 - 0% 2,400,000 2,400,000 - n/a 514,919 - 514,919 15% 8,878,252 8,363,333 514,919 - 1,088,530 1,088,530 a) Grant funds were expected in FY 05-06 but not paid until 06-07. b) Fees are due April 15, 2007. c) Receipts are seasonal - should slow down in the winter. d) Some large ticket items are remitted in one annual payment causing a variance between the M&S percentages. e) Large ticket items paid throughout the year cause a discrepancy in the Capital Outlay YTD percentages. Health Benefits Trust Statement of Financial Operating Data Four Months Ended October 31, 2006 RESOURCES Beg. Net Working Capital Revenues: Internal Premium Charges P/T Emp - Add9 Prem Employee Prem Contribution COIC Retiree / COBRA Co-Pay Medical Services Reimb Prescription Rebates Interest Total Revenues TOTAL RESOURCES REQUIREMENTS Expenditures: Personal Services Materials & Services Conferences and Seminars Claims Paid-Medical/Rx Claims Paid-DentalNision Refunds Insurance Expense State Assessments Administration Fee PPO Fee Health Impact Printing Program Expense/Supplies Other Total Materials & Services Capital Outlay Contingency Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ 6,800,000 $7,163,864 $ 363,864 100% 105% $6,800,000 $7,163,864 $ 363,864 3,4UU,000 3,521,637 121,637 33% 35% 60,000 45,765 (14,235) 33% 25% 117,667 104,965 (12,702) 33% 30% 238,333 247,762 9,429 33% 35% 133,333 189,458 56,125 33% 47% - 128,773 128,773 33% n/a > - 19,217 19,217 33% n/a' 83,333 114,654 31,321 33% 46% 10,200,000 10,350,000 150,000 180,000 150,000 (30,000) 353,000 328,000 (25,000) 715,000 715,000 - 400,000 500,000 100,000 - 128,773 128,773 - 19,217 19,217 250,000 550,000 300,000 4,032,667 4,372,231 339,564 33% 36% 10,832,667 11,536,095 703,428 92% 61% Exp. 44,861 33,888 10,973 33% 25% 12,098,000 12,740,990 642,990 18,898,000 19,904,854 1,006,854 134,582 134,582 - 1,000 - 1,000 33% 0% 3,000 3,000 - 2,990,575 2,484,845 505,730 33% 28% a) 8,971,725 7,602,989 1,368,736 431,483 356,359 75,124 33% 28%- =a) 1,294,448 1,090,038 204,410 - (23,849) 23,849 33% n/a' - - (23,849) 23,849 130,000 101,294 28,706 33% 26%, - 390,000 390,000 - 13,333 20,782 (7,449) 33% 52% 40,000 40,000 - 80,000 78,251 1,749 33% 33% 240,000 240,000 - 11,667 10,398 1,269 33% 30% , 35,000 35,000 - - 11,127 (11,127) 33% n/a - 11,127 (11,127) 4,000 3,940 60 33% 33% 12,000 12,000 - 3,667 - 3,667 33% 0% 11,000 11,000 - 5,800 3,216 2,584 33% 18% 17,400 17,400 - 3,671,524 3,046,363 625,161 33% 28% 11,014,573 9,428,705 1,585,868 - - - 33% 0%, 100 - 100 2,582,915 - 2,582,915 33% 0% 7,748,745 - 7,748,745 TOTAL REQUIREMENTS 6,299,300 3,080,251 3,219,049 33% 16% 18,898,000 9,563,287 9,334,713 NET (Resources - Requirements) 4,533,367 8,455,844 3,922,477 - 10,341,566 10,341,566 a) Projection based on annualizing 17 weeks of claims paid. DESCHUTES COUNTY 911 Statement of Financial Operating Data Four Months Ended October 31, 2006 Exp. RESOURCES: Beg. Net Working Capital $1,800,000 $ 2,281,476 $ 481,476 Revenues Property Taxes - Current 1,133,333 224,361 (908,972) Property Taxes - Prior 21,000 36,895 15,895 State Reimbursement 7,000 4,254 (2,746) Telephone User Tax 205,000 65,519 (139,481) Data Network Reimb. 11,000 - (11,000) Jefferson County 13,667 4,271 (9,396) User Fee 7,975 2,156 (5,819) Contract Payments 23,763 - (23,763) Miscellaneous 2,000 3,910 1,910 Interest 16,667 28,644 11,977 Interest on Unsegregated Tax 667 142 (525) Total Revenues 1,442,072 370,152 (1,071,920) TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS Year to Date Year End Budget Actual Variance % of FY % Coll. Budget Projection Variance 100% 127% $1,800,000 $2,281,476 $ 481,476 33% 7% 3,400,000 3,400,000 - 33% 59% " 63,000 63,000 - 33% 20% 21,000 21,000 - 33% 11% a) 615,000 615,000 - 33% 0% b) 33,000 33,000 - 33% 10% C) 41,000 41,000 - 33% 9% d) 23,925 23,925 - 33% 0% 71,289 71,289 - 33% 65% 6,000 6,000 - 33% 57% 50,000 50,000 - 33% 7% 2,000 2,000 - 33% 9% 4,326,214 4,326,214 - 3,242,072 2,651,628 (590,444) 33% 43% 1,079,611 916,991 162,620 33% 243,051 186,190 56,861 33% 90,667 90,276 391 33% 43,333 - 43,333 33% 585,410 - 585,410 33% 2,042,072 1,193,457 848,615 33% NET (Resources - Requirements) 1,200,000 1,458,171 258,171 a) First quarter State 9-1-1- telephone tax payment occurs in October. b) Billing for data network reimbursement distributed in September. c) Submissions have been historically sporatic. d) Crook River Ranch has been billed. 6,126,214 6,607,690 481,476 28% 3,238,832 3,238,832 - 26% 729,152 729,152 - 33% 272,000 272,000 - 0% 130,000 130,000 - n/a 1,756,230 - 1,756,230 19% 6,126,214 4,369,984 1,756,230 - 2,237,706 2,237,706 -4~ 0 o r C3 L O y N o0M U o ~ ~ N m _ C m O M U O L ZT Z l0 O O X y W O L _ O N U tT ~ O C O N LL 'Fu m X > W p N .D j N E U m aci > o Z CO L~J z ) O OQW > O w IL o a 2 r o m Lo rn ro o m N M O ~ of T V O )n W M (D (D U M N V 0) V O 'Q M , 0) V O O 0) ( . N r v) ' N O O ' < <n r C C O ~ O N N n N (D Cl) C r 0) N O O N M O 0) M < 0) C OD V ) N O 7 V' O r 0 o 0 0 0 0 0 o o o o 0 N r o 0) 0) O (n 0 W O O O o r Lb O p O 0 O 0 O 0 O 0 O O O o 0 0 M 0 O 0 W r c0 c o co ' co O (D O O O O o 0 V• N Lf) ' C C C C 0 o O V 0) M M O r O O O O T T W p to (n (n 0 m m (D N O r )D o (D O r N W O (A N O Q) N (17 O r r } m N O W V• to r- r N d• N N M (D N r IT (D O r M O Cl) 0) V N O M N c0 M s N tn 7 7 LL < < + p Cl) o 'T LO O ' O OD O O (D N r N co O V) O r N O O O O O O r M ) m r V < ro O v O V M O O a) V 0 O 0 O rn O O N ~ r It O O O r O o W tD OD < O tN co 0 O 0 r O O O O O O O O (D Cl r C p 7 a ) V' (n 00 V' N V' (D N (A < O W 0 0 W O r (o O V' O Cl) O Cl) V7 O N ' O (n (n r Q N N r N N co r (D R N- O M N - V N O M N W M Of N Q7 LL a m M M M M O V a V• 7 2 N N C IL U N N N V Q O O O O O N V' m m 0) aD (D O O O to r O r_ O O ' O tD o O ' O O O O N (D N V' IT w O M O O0 M C co N O O O C o C m N m 0) O N r 0 O N M O O O M N N t0 N V' r co N co N M O 0 (D M r V' r O O r N < N N O O O O O to (C) < M OO < O Q) O (O r M T O ' O O O O N V• M N to co N O co T (0 C (O ID O O co a ct N tn r C IL ' r N 0 ~ a, N N a0 M r N M 0 (D N O O O O o O U, O M co O co co N - . O O O O O O N V' co N (O N N N (D n Q O O 0) W tD r lD N N N O M (D ? ~f O N m (D C P- m M O (n N (f) N r to N N Q1 O O N M M L 0 0 0 0 0 0 0 u- O Cl) co O 0) O O) D1 U O O O O O O o 0 0 N ' V' M N tD O N ' C. N O m m M N , N N r o 'V O N O_ (D V tD co N O N O r m m t:0 u ) N O (D to r It w c 0 co N F O (0 N M r r < U •m O Z' O O O O O N (01 -1 M W O O 01 01 Of a !L O ` O O O O O O , O O O O N tD V It O M N N h N O O r r N N N (D N N L N N N r N N N O O M r n LL Z. O O O O O N Co Cl) ao O W O O O m O O O O O N V' Cl) N to N N O C) N O > O O N O ' O (D v N N to r N to o C )D M c 0) (l7 co a) c; N O (D co r N m N (D O N h V N ~ N O O O N O M CO O 01 O 0) m O O O N co N O N N O N W E O O O O V' O N N n n ll~ C to V N M O N 0) O O) r N (n m ( ' (o 0 (0 r r n D N O O O 0 0 0 N O M O O m N M M .n O C) O O O O N Cl) N tD co N 0) t0 co E O o (O 0 ,0 O (D O N O ' r N N M rb N O N O r M C, 0) o cn O N V d' [O O N 01 00 z o M! y o(0 m n yr - o o er (O r o rn v C. O L? m , O D ~ r O) Q CJ U~ aJ (`l O~ 7 lD N < CJ V M 0 O f) uJ "I if co V' N C-1 ~ ~ N C. - M O O (M V O O a0 r M N N N ~ D (U N V' O OD N O M O O r r 0) v N O O N N a m U V r ' O co r ' O0 CD ' M O) N 0f r (D N co O) co c O V O N N C M O (D N O T T O V (D (D to N tD 0) r M V' d' N LO O N O h Cl) O) N r W O T N ~p d N O M O m O) V' r N M co N O N E r O o O r- co M V e- ' tD N lr O h N U tU 00 V (D 1" N N (0 N co co N Q o N 1 D O co m V' r r M m N (D N M co co W O O O N O !A N N N N r CO M r r M D) M M tD O O V' P M M N N ao N ' N In Q M (D M to N r N V r v r co co a V' m 0 M 0) (D M 7 0) co to m O a r o N O O w ao r M m co w M (D r- (D co co co ao m O 13 co t0 ( O Cl) (D N C tD ' OD V 0 r N N U) a d O d 7 c0 LL 7 0 O C w i C m C N m c > m m E ; m > N m U X m O 3 C W ~0 C y 'O W p m ' O LL N LL m c U N U C C d 3 F- > L m p j c m C (4 • y U) C t0 O U N "O 'O N G) L m m X m O LL > c E C C c R Q' c LL O) Q' m N Q. O C O O N W O 'o C N i > m 0 > > O O2f O L U N > N C - - m C o W U O m U (0 - j O O L y z c O LL U L m m U C E ~ o E LL ~ O c c y 0 0 E M C Z m m m Q Z L m ( 0 L m to t6 (n m c c t0 C m rJ . m m U N Y C ` C m U m C m 7 N N 10 y O O A `r m . + C m m a) C m > m C C m ~ U m O ` m L C C l6 N F m O m o m o m F m m m F m w m 7 ~ m m C7 Q a cr z W V W F- (n w x a C) O d 2 U z O m C O F z E Deschutes County - Fair and Expo Center YTD-Budget Basis Statement of Financial Operating Data Four Months Ended October 31, 2006 RESOURCES: Beg. Net Working Capital Receipts: Events Telephone Fees - Events Parking Fees Storage RV / Camping Horse Stall Rental Concession % - Food Vending Machines Interfund Contract Rights (Signage, etc.) Grants Miscellaneous Interest Total Receipts I Budget Actual Variance FY % Coll. % Budget Projection Variance $ 169,300 $ 230,614 $ 61,314 100% 136%$ 169,300 $ 230,614 $ 61,314 207,000 126,763 (80,237) 33% - 140 140 33% - - - 33% 15,000 8,084 (6,916) 33% - 2,045 2,045 33% 9,000 9,349 349 33% 44,000 49,498 5,498 33% 1,000 - (1,000) 33% 5,000 5,000 - 33% 6,000 15,000 9,000 33% 10,116 10,117 1 33% 1,664 5,166 3,502 33% 2,500 5,096 2,596 33% 301,280 236,258 (65,022) 33% 20%, 625,000 544,763 (80,237) 30X 5,000 5,140 140 0% 15,000 15,000 - 15% 55,000 48,084 (6,916) 1% 140,000 142,045 2,045 17% 55,000 55,349 349 18% 275,000 280,498 5,498 0%' 2,000 1,000 (1,000) 13% 40,000 40,000 - 16% 95,000 104,000 9,000 33% 30,355 30,355 - 103% 5,000 8,502 3,502 68% 7,500 10,096 2,596 18% 1,349,855 1,284,832 (65,023) Transfer from General Fund 75,000 75,000 - 33% 25% 300,000 300,000 - Transfer from Park Fund - - - 33% 0% 85,000 85,000 Transfer from Annual County Fair 219,000 173,000 (46,000) 33% 79% 219,000 219,000 - Total Transfers 294,000 248,000 (46,000) 33% 41% 604,000 604,000 - TOTALRESOURCES REQUIREMENTS: Expenditures: Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) 764,580 714,872 (49,708) 33% 34% 2,123,155 2,119,446 (3,709) Exp. 276,932 273,962 2,970 33% 242,112 168,015 74,097 33% - - - 33% 28,000 32,971 (4,971) 33% 135,000 135,000 - 33% - - - 33% 682,044 609,948 72,096 33% 82,536 104,924 22,388 Accrued Revenue (Accounts Receivable): Current Month Events 13,895 Prior Months 3,120 Total Accounts Receivable 17,015 33%" 830,872 827,902 2,970 23% 726,617 676,763 49,854 0% 242,708 242,708 - 82%` 40,000 40,000 - 100% 135,000 135,000 - n/a 147,958 - 147,958 29%! ° 2,123,155 1,922,373 200,782 - 197,073 197,073 Deposits Received for Future Events: 2006: November 26,850 2007 January 1,100 February 2,100 March 12,400 April 5,162 May 3,385 June 1,990 July 58,400 August 790 September 1,590 October 50 November 1,000 2008 and Beyond 39,982 TOTAL 154,799 Deschutes County Fair and Expo Center Statement of Financial Operating Data October 2006 Year to Date Budget Actual Variance FY % Coll. % RESOURCES: Beg. Net Working Capital $ - $ - $ - 100% 0% Receipts: Events 61,000 47,426 (13,574) 33% 8% Telephone Fees - Events - 140 140 33% 3% Parking Fees - - - 33% 0% Storage 15,000 8,084 (6,916) 33% 15% RV / Camping - 783 783 33% 1% Horse Stall Rental - 24 24 33% n/a Concession % - Food 27,000 9,800 (17,200) 33% 4% Vending Machines 1,000 - (1,000) 33% 0% Interfund Contract - - - 33% 0% Rights (Signage, etc.) - - 33% 0% Grants 2,529 2,529 - 33% 8% Miscellaneous 416 1,998 1,582 33% 40% Interest 625 1,336 711 33% 18% Total Receipts 107,570 72,120 (35,450) 33% 5% Transfer from General Fund - - - 33% 0% Transfer from Annual County Fair - 173,000 173,000 33% 79% Total Transfers - 173,000 173,000 33% 33% TOTAL RESOURCES 107,570 245,120 137,550 33% 12% REQUIREMENTS: Exp. Expenditures: Personal Services 69,233 66,777 2,456 33% 8% Materials and Services 60,528 66,273 (5,745) 33% 9% Debt Service - - - 33% 0% Capital Outlay - 26,995 (26,995) 33% 67% Transfers Out - 135,000 (135,000) 33% 100% Contingency - - - 33% n/a TOTAL REQUIREMENTS NET (Resources - Requirements) 129,761 295,045 (165,284) 33% 14% (22,191) (49,925) (27,734) Deschutes County Fair and Expo Center Accounts Receivable October 31, 2006 Current Month Midget Racers 28.00 Pee Wee Rodeo 400.00 Western Supreme 1,612.00 Angus Banquet 125.00 Sara Fisher Project 1,930.00 Food & Beverage (estimate) 9,800.00 Total Current Month 13,895.00 Prior Months: August, 2006 Pee Wee Rodeo 855.00 April, 2006 NW Expo & Trade show 2,265.00 Total Prior Months 3,120.00 Total Accrued Revenue as of October 31, 2006 17,015.00 MEMORANDUM To: Board of County Commissioners, County Administrator and Finance Director From: Teri Maerki RE: RV Park Date: November 13, 2006 Attached is the report on the RV park reflecting activity through October 31, 2006. 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Instead, the entire amount is budgeted as Conferences. 3 ~ Community Development Department Planning Division Building Safety Division Environmental Health Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX(541)385-1764 http://www.co.deschutes.or.us/cdd/ MEMORANDUM TO: Andy Anderson, Bend City Manager FROM: Catherine Morrow, Planning Director Peter Gutowsky, Senior Planner CC: Mel Oberst, Bend Community Develop men Director Brian Shetterly, Bend Long-range Planning Manager Damian Syrnyk, Bend Senior Planner DATE: December 1, 2006 SUBJECT: Bend's Urban Growth Management Program / County Coordination The purpose of this memorandum is three fold: • To express Deschutes County's commitment to working with the City of Bend in developing legally defensible findings and assuring that the public is well informed about how the City formulated a Urban Growth Boundary (UGB) amendment according to state law; • To gain acceptance of the County's offer to lead Urban Reserve Area (URA) planning, with an agreement from the City's Public Works Department to provide technical assistance; and, To raise awareness about how Urban Reserve planning can respond to the potential risk of Juniper Ridge's housing component as it impacts Bend's twenty-year housing need. Regional Coordination Oregon Revised Statute (ORS) 195.025 (1) authorizes each county, through its governing body, to coordinate all planning activities affecting land uses within the county, including planning activities of cities and special districts to assure an integrated comprehensive plan for the entire area of the county. Deschutes County has demonstrated that it can fulfill this responsibility by dedicating staff who have expertise with Oregon's land use law, interagency coordination, public involvement, and regular contact with elected officials. In 2005, the County successfully coordinated and adopted by ordinance a 53-acre UGB amendment for Sisters, a 5,661-acre URA for Redmond, and in September 2006, a 2,299-acre UGB amendment for Redmond. Urban Reserves Quality Services Performed with Pride l As conveyed by Damian Syrnyk to City Council on November 15, Deschutes County is volunteering to initiate planning for Bend's URA, without causing any disruptions to the City's UGB work program. Besides promoting collaboration, relieving development pressure, and enabling the City to coordinate public facility planning to 2060, urban reserves can allow for the orderly phasing of Juniper Ridge. If accepted, Deschutes County will need a commitment from the City's Public Works Department to provide technical assistance in order to ascertain the following: • How can future development areas be served efficiently with public facilities? • In which geographic areas should the city plan to grow? Based on the coordinated population forecast, Public Works will need to provide the County with information on water service, transportation systems, and sanitary sewer demand for the Year 2060. Most of this information should be readily available once the City finalizes its wastewater, water, and transportation master plans for its UGB work program. Depending on the data presented in the public facility master plans, the County will require further assistance to understand infrastructure concepts for Years 2030 to 2060. If additional information is needed, it would involve "reconnaissance-level" engineering analysis, cited in a technical memorandum written by Public Works or its respective consultants. Joint Management Agreement The City of Bend has the responsibility for providing adequate findings, consistent with state law, to justify a legislative UGB amendment. The Joint Management Agreement (98-12331) between the City and Deschutes County, as well as state law, recognize that the ultimate decision-making authority for a UGB, amendment rests with the Board of County Commissioners (BOCC). If the County has conflicts with the City's proposal, or vice versa, it must be resolved by City Council and the BOCC before, concurrent ordinances can be adopted. Juniper Ridge / Residential Land Need / Risk Assessment The Joint Management Agreement and its provision for conflict resolution is referenced above because the County is concerned about the ability to create legally defensible findings that will support including all the preliminary housing that is proposed for Juniper Ridge as part of Bend's UGB amendment. This fall, before City Council, Brian Shetterly and Jerry Mitchell cited a need for approximately 500 to 600 acres, translating into 5,500 dwelling units to meet Juniper Ridge's housing contribution to a regional mixed-use employment center. According to private conversations with City staff, Juniper Ridge's development horizon, especially the housing element, is twenty years. The ramifications of this policy decision are significant. A preliminary draft of Bend's Residential Land Need Study indicate that the City's twenty-year housing requirements are 14,623 dwelling units, 70 percent which can be met inside the existing UGB. The remaining 30 percent, 6,461 dwelling units, will be captured by land outside Bend's UGB. Juniper Ridge, citing preliminary housing figures presented to City Council, would absorb up to 85 percent of the housing needed as part of a UGB amendment. Statewide Planning Goal 9 (Economic Development), OAR 660, Division 9 (Industrial / Commercial Development) and ORS 197.712 (Economic Development) do not appear to allow 2 t special economic circumstances that would include additional housing components above Bend's twenty year housing need. Evaluated in concert with Statewide Planning Goal 14 (Urbanization) and OAR 660, Division 24 (Urban Growth Boundaries), any residential component allocated to Juniper Ridge must be included in, not added to, Bend's twenty year housing need. The solution to this problem is a URA. By phasing over a twenty to fifty year period, Juniper Ridge's need for housing can occur as residential land is absorbed elsewhere, enabling the City to still meet its objective for a regional mixed-use employment center. Public Involvement Deschutes County Planning staff met with the BOCC on November 29, to discuss this memorandum. The BOCC believes meaningful public involvement that gives residents, prior to Planning Commission public hearings, ample opportunities to understand and comment on Bend's draft findings is important in the City and County successfully adopting a UGB amendment and ultimately, a URA. Deschutes County's recent experience with Redmond shows that a "three legged stool," represented by public involvement, draft find ings,,consistent with state law, and regular communication with elected officials leads to successful and timely UGB amendments. Conclusion Deschutes County staff appreciates Bend's commitment to interagency coordination and looks forward to continuing collaborating with the City on the'UGB and URA work programs. 3