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2007-22-Minutes for Meeting October 11,2006 Recorded 1/8/2007DESCHUTES COUNTY OFFICIAL RECORDS n NANCY BLANKENSHIP, COUNTY CLERK } ~J 2007.22 COMMISSIONERS' JOURNAL 1111111t IIIIII IIIIIIIII I III O1/08/Z007 03;39;41 PM Z Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page , Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF ADMINISTRATIVE WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, OCTOBER 11, 2006 Present were Commissioners Dennis R. Luke, Michael M. Daly and Bev Clarno. Also present were Dave Kanner, County Administrator; Catherine Morrow, Steve Jorgensen, and Tom Anderson, Community Development; Scott Johnson and Greg Canfield, Mental Health Department Department; Marty Wynne, Finance; Department; and citizen Bert Smith. citizens were present. The meeting began at 1: 30 p. m. Dan Peddycord and Lori Hill, Health Tom Blust and George Kolb, Road No representatives of the media or other 1. Briefing regarding Deschutes County Primary Health Care and Medical Home Task Force. Dan Peddycord explained how insufficient funding is affecting coverage of the needy. Volunteers in Medicine is struggling to provide adequate care to its patients at this time. The lobby in the west coast is not strong enough to influence the federal government regarding these programs; just token funding has been provided. Mr. Peddycord requested that economic development dollars be allotted to cover some of these services. 2. Discussion of "Jail Bridge" Program Funding. Scott Johnson gave an overview of the problem - mental health patients in the jails - and the solution - helping these patients transition out of jail, with services to provide basic needs. The Jail Bridge program has helped 295 people since 2002, and there is an active caseload of 31 individuals now. Most of the individuals are male, ages 18 to 45, and 83% of them have no insurance. There has been a 26% reduction of jail days over three years, and approximately 1/3 of the people do not reoffend. Minutes of Administrative Work Session Wednesday, October 11, 2006 Page 1 of 3 Pages Approximately $30,000 is needed to continue the program. Expenses are increasing faster than revenue, and reserves are being drawn down. A presentation of the program will be given at the LPSCC meeting of December 4, and the Commissioners were asked to attend. 3. Finance/Tax Update. Marty Wynne stated that rates are dropping and the LPIG is stagnant; however, the yield will hold through this fiscal year and beyond, and there will be no shortfall. Recording revenue in the Clerk's Office is down. However, the higher amount was not budgeted. Revenue will still exceed the budgeted amount. Property tax revenue of $214 million is expected, which is $18 million higher than last year. Also, as a convenience to customers, they will be able to use credit cards or e-mail transfers to pay their taxes. The e-mail transfer has a one- time fee of $2.50; however, the credit card charge is 2.5% of the total amount. By law, the County has to collect the entire amount of taxes and cannot discount the fee. Debit cards will be used in the future. At this time it is unknown how many will use these features. 4. Continued Discussion on 19th Street Extension Project. Tom Blust gave an overview of the process (see attached memo). It will take about nine months for BLM to do its part; eighteen months for the right of way grant; and six to twelve months for the NEPA study. Then the bid process could take thirty-six months. The corridor was already a two to four year process. The cost to the County, not including staff time, would be about $100,000 for a NEPA consultant. Catherine Morrow added that efforts would need to be coordinated with the cities of Bend and Redmond so that a definite plan can be made before beginning. Mr. Blust said that $3.1 million has been set aside for this, but the amount is too low. The cost is anticipated at $4.2 million now due to the rising costs of labor and materials. This does not include turn lanes at Deschutes Market Road. Minutes of Administrative Work Session Wednesday, October 11, 2006 Page 2 of 3 Pages Commissioner Luke stated that work should begin soon, as this project and the one at Juniper Ridge should be tied together. Mr. Blust agreed that it would be better as one big project. Commissioner Luke suggested that they move forward with the design so everything will be in place when it is time to go out to bid. Discussion took place as to who should take the lead rnthis project. It was agreed that the County should make sure everything is being done, but perhaps Redmond should take the lead unless Community Development can handle the workload. Commissioners Daly and Luke agreed that general fund dollars could be used to begin this process. The Commissioners asked to be updated on the project by early November. 5. Other Items. None were offered. Being no further discussion or items addressed, the meeting adjourned at 4:05 p. m. DATED this 11th Day of October 2006 for the Deschutes County Board of Commissioners. De is R. Luke, hair At" Bev Clarno, Vice Chair ATTEST: Uel . Daly, Co issioner URecording Secretary Minutes of Administrative Work Session Wednesday, October 11, 2006 Page 3 of 3 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 2:00 P.M., WEDNESDAY, OCTOBER 11, 2006 1. Briefing - Deschutes County Primary Health Care & Medical Home Task Force - Dan Peddycord 2. Discussion of "Jail Bridge" Program Funding - Scott Johnson 3. Finance/Tax Update - Marty Wynne 4. Continued Discussion regarding 19th Street Extension Project 5. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to: ORS 192.660(2)(e), real property negotiations ORS 192.660(2)(h), pending or threatened litigation ORS 192.660(2)(b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Deschutes County Health Department Public Health Advisory Board & Central Oregon Health Collaborative Executive Briefing August 2006 Topic: Health Insurance, Medical Home & Sammy-Net Services Purpose: Informational Update Oregon Uninsured: In 2004, data from the Oregon Population Survey (OPS) estimated the state's uninsured rate to be 17%, somewhat higher than the national rate of 15.7%. The 17% of Oregonians who lack health coverage represent over 609,000 - or one in six - people. Of those, 117,725 are children under the age of 19. Results from the 2006 OPS will be released this fall, and it is anticipated that the rate of uninsured will be higher still. The number has been steadily climbing over the past decade due in part to the influence of Medicaid and Medicare policy changes, employment rates, and the rising cost of insurance for employers and employees. Note: The Oregon Population Survey is a biennial statewide telephone survey of Oregon households. The survey's primary objective is to track the Oregon Benchmarks, including those on health insurance status. The OPS provides data for statewide and regional analysis of the uninsured. Percent of Oregonians without Health Insurance Coverage, 1990-2004 25% 20% 18.07o 17.0% 15.6% ~ 13.6% 14.0% 15% 1 1.0% 12.2% Z 10.7% Z) 10% 5% 0% 1990 1992 1994 1996 1998 2000 2002 2004 Source: Profile of Oregon's Uninsured, 2004. Office for Oregon Health Policy and Research. March, 2006. Race and ethnicity. Oregonians who self-identified as Hispanic, Latino, or Spanish were more than twice as likely as the general population to be without health insurance - 34.2%. Meanwhile, 17.1 % of African Americans and 23.7% of American Indian/Native Americans lacked coverage. 10/9/2006 PHAB Executive Briefing Employment status. While employers remain the primary source for health insurance, having a part- or even full-time job provides no guarantee of coverage. Of those Oregonians who reported being employed, 18.8% did not have health insurance. Age. In terms of age distribution, the highest percentage of uninsured - 21.6% - is by far among working-age adults (18-64 years-old). This group represents the fastest growing segment of the uninsured. Furthermore, it is the younger working-age adults who are particularly vulnerable as they "age off"their parent's coverage and obtain low- paying or temporary jobs. More than 37% of 18-24 year-olds in Oregon are uninsured. Percentag e of Oregonians without Health Insurance by Age, 1990-2004 25% 21.6% 20.2% 20% 19.9% ■ 18.1% , , 16.8% , 15.6% 17.2% 18.5% ■ • % - 13.8% 13.7% ■ . C 10% 12.6% 12.3% U_ at 9.4% 10.1 8.5% 5% 7.6% 7.6% 5.8% 1.5% 3.0% 2 0 a 3.0% 2.0 o 3.4% 0% . 1990 1992 1994 1996 1998 2000 2002 2004 ---*-Children 0-17 yrs - - Adults 18-64 yrs ---Seniors 65+ yrs Source: Profile of Oregon's Uninsured, 2004. Office for Oregon Health Policy and Research. March 2006. It is important to mention that, because the OPS is a point-in-time snapshot of coverage, it actually underestimates the scope of the problem. Over the course of 12 months many move in and out of the uninsured "pool," a detail that cannot be measured by a point-in-time estimate. Follow-up questions to those who reported having health insurance during the time of the survey showed that 8_8% experienced a gap in coverage at some time during the previous 12 months. Central Oregon - Uninsured: A significant percentage of our local population faces a financial barrier in accessing basic health care services. In 2004, the combined counties of Deschutes, Jefferson, and Crook had an uninsured rate of 18.4%, which represents approximately 32,450 people. The percentage for children 0-17 years of age was 13.8%, representing over 6,120 - almost one in five - kids. In the working-age adult category (18-65 years), 24.1 % of local residents were uninsured - nearly one out of every four working adults. The table below compares rates of uninsured among Oregon counties, by region. 10/9/2006 PHAB Executive Briefing 2 Percent Uninsured by Oregon Population Survey Region, 2004 Region Percent Uninsured Number of Uninsured Region 1: Clatso , Columbia, Lincoln, Tillamook 17.8% 26,949 Region 2: Clackamas, Multnomah, Washington 16.5% 265,914 Region 3: Benton, Lane, Linn, Marion, Polk 18.4% 162,812 Region 4: Coos, Curry, Douglas, Jackson, Josephine 13.5% 61,560 Region 5: Gilliam, Hood River, Morrow, Sherman, Umatilla, Wasco, Wheeler _ 18.1% 24,308 Region 6: Crook, Deschutes, Jefferson 13.4°,/c, 32,448 Region 7: Grant, Harney, Klamath, Lake 18.3% 16,049 Region 8: Baker, Malheur, Union, Wallowa 24.6% 19,778 Source: Profile of Oregon's Uninsured, 2004. Office for Oregon Health Policy and Research. March 2006. Medicaid in Central Oregon: In 2003, the Oregon Health Plan "Basic" package was renamed OHP Plus and a new benefit package, OHP Standard, was created. The Standard package offered reduced benefits, higher copayments and required premiums. Those enrolled in the Standard package became "open card" patients, so while they are permitted to seek care from any provider, there is no requirement that providers have to accept them as patients. The result has been an inability for many with OHP Standard coverage to access care and establish a medical home. Furthermore, the rejection of Ballot Measure 30 in 2004 led to additional eligibility reductions. There are currently 684 OHP Standard enrollees in Central Oregon (6/06). OHP Plus provides covered services for those categorically eligible clients - pregnant and post-partum women who are up to 185% of FPL, children who qualify for various reasons, and the blind and disabled who meet specific federal criteria. There are 15,579 OHP Plus enrollees in Central Oregon (6/06). Oregon Health Plan Enrollees, as of June 2006: ounty OHP Plus (TANF, PLMC, AB/AD, GA, OAA, CHIP, Child Protective Services, PLMW OHP Standard (Adults/couples and families) Medical Assistance Other (CAWEM, QMB, BCCP) Total Medical Assistance Programs Crook 1,910 98 115 2,123 Deschutes 10,911 486 786 12,183 Jefferson 2,758 110 212 3,070 Region Total 15,579 684 1,113 17,376 Source: State of Oregon, Office of Medical Assistance Programs. 10/9/2006 PRAB Executive Briefing Central Oregon Population by Source of Coverage* Medicare, 15.1% OHP, 9.3% El Prviate Sector ■ Uninsured Uninsured, o Medicare 18.4% Private Sector, ° OHP 57.2% Sources: State of Oregon, Office of Medical Assistance Programs; Office for Oregon Health Policy and Research; Centers for Medicare and Medicaid Services. *Note: OHP data is from 6/2006. The most current Medicare, private sector and uninsured data is from 2003 and 2004. Medicare. It is important to note that our Medicare population has been predicted to grow substantially, both in Oregon and locally. While the U.S. population for those over 65 years in age is projected to grow at 53% between 2000 and 2020, the percentage in Oregon is expected to grow by 91 In Central Oregon, the predicted growth is even higher with a potential 142% increase by 2025. There is serious reason to be concerned about where these people will receive care. Consequences of high uninsured and Medicaid rates: Cost-shifting cycle. This refers to the shifting of people and costs between segments of the health care market. When Medicare and Medicaid reimbursements fail to cover the full cost of providing care, there is a "cost shift" to private payers to make up the difference. The increasing costs are passed along to employers and consumers in the form of higher premiums, which changes the market and makes health coverage more unaffordable. As expenses rise, more people are forced to join the low-reimbursing pool of Medicaid (or uninsured), which leads to a further increase in the commercial amount to make up for it. The whole process creates an accelerated cycle that threatens the viability of the commercial health insurance market. Health outcomes. The Kaiser Commission on Medicaid and the Uninsured conducted a thorough review of the past 25 years of health services research on the effects of health insurance coverage. The results demonstrated that the uninsured receive less preventive care, are diagnosed at more advanced stages, and once diagnosed, tend to receive less therapeutic care, such as drugs and surgical interventions. Medical home: The concept of medical home utilization is difficult to quantify. The term has historically referred to the presence of a usual or primary source of care, such as a pediatrician or a family physician. More recent definitions have expanded on the concept. 10/9/2006 PHAB Executive Briefing In 2002, the American Academy of Pediatrics (AAP) issued a policy statement providing a detailed definition of medical home that identifies seven dimensions and 37 discrete concepts for determining the presence of a medical home for a child. The AAP definition outlines an ideal model of care that is 1) accessible, 2) continuous, 3) comprehensive, 4) family-centered, 5) compassionate, 6) culturally effective, and 7) coordinated with specialized services provided outside the primary care setting. There is currently no data to show the percentage of Central Oregon residents who have, and access, a medical home. Local Primarv Care and Safetv-net Services: ► La Pine Community Clinic (La Pine) In just three years the clinic has gone from a client base of approximately 4,000 to about 10,000 today. Since becoming a rural health clinic in 2003, the clinic has received some additional funding that has alleviated some of their previous cash flow problems. As La Pine's population continues to grow, so too does the need for more clinicians. With 4 full time providers and 27 staff, the clinic sees about 1200 patients per month. They have been struggling to hire an additional provider for months but have received few responses. The result is that some clients must be turned away or face long waiting periods to be seen. Approximately, 56% of their patients are enrolled in Medicaid or Medicare. ► Family Health Clinic of La Pine (La Pine) Brenda Molina, a nurse practitioner, moved to La Pine in 2005 and opened this clinic soon after. She has no staff and sees about 10 patients per day. The clinic provides basic health care services, including annual physicals and immunizations. With a total of about 150 patients, 100 of them are uninsured or enrolled in Medicaid or Medicare. Some patients are referred to the La Pine Community Clinic for services that cannot be provided in her office, such as x-rays. ► School-Based Health Center (La Pine) Students in La Pine have access to comprehensive health care within walking distance of their classroom. The Deschutes County School-Based Health Center is located at the La Pine Community Center and has been open since September 2004. The Health Center provides services to all school age kids who live in La Pine. These services include sick and injury exams, immunizations, mental health counseling, sports physicals, and health education for the prevention of risk behaviors. At the Center, students receive a full range of services, regardless of whether or not they have health insurance. Since opening in September 2004, the Center has had over 550 student visits. ► Volunteers in Medicine (Bend) The VIM clinic serves families with a household income below 200% of the Federal Poverty Level that are not covered by Medicare, the Oregon Health Plan, or any other insurance program. With the help of over 250 volunteers, the VIM clinic provides services to approximately 2,500 uninsured families each year. Services include acute care, chronic disease management, preventive care, specialty referral, health education, mental health assessment and treatment, and optometry and dental services through strong community partnerships. Since opening in March of 2004, VIM has completed over 12,500 patient visits and is on target to complete 7,000 visits in its third year of operation. 10/9/2006 PHAB Executive Briefing ► Ochoco Health System The Ochoco Health System has a network of three Federally-Qualified Health Centers (FQHCs) in Central Oregon. By expanding to Bend and Madras in 2005, the network has brought much needed access throughout the region to Medicare and low income clients. The combined clinics have experienced 12,431 patient encounters so far in 2006 and anticipate having 18,000+ by the end of the year. • Ochoco Community Clinic (Prineville) In 2002, this was the first Ochoco clinic established in Central Oregon. Having received an initial $611,000 in grant funds, the clinic opened its doors in Prineville to provide comprehensive primary care to the citizens of Crook County. The clinic was opened in response to the critical need for medical services for low-income and uninsured patients in the area. Services provided include OHP enrollment assistance, chronic disease management, prenatal care, preventive care, and behavioral health services. • The Mt. Jefferson Community Clinic (Madras) An annual ongoing grant in the amount of $600,000 was awarded on June 5, 2005 by the Department of Health and Human Services to Ochoco Health Systems for a clinic in Madras. The clinic serves everyone regardless of the ability to pay and provides services to the low-income and uninsured on a sliding fee scale. It is staffed with a full-time physician and a full-time nurse practitioner. The clinic opened in January 2006. • The Community Clinic of Bend (Bend) Opened in 2005 with a grant of $650,000, this clinic provides a broad spectrum of primary care, mental health, and dental services for patients of all ages, including acute and preventive care, women's health services, referrals, interpretation, psychiatric medication management, and OHP enrollment assistance. The clinic accepts everyone, regardless of ability to pay, and provides discounted services to those who qualify. By 2007, the clinic plans to be operating at full capacity with four practitioners. At that time, they expect to have approximately 16,000 patient encounters each year, representing between 5,000-6,000 clients. ► HealthyStart Pre-natal Clinic (Bend) HealthyStart began in 1989 and provides comprehensive pre-natal and delivery care to low-income residents of Deschutes County (up to 185% of the FPL). The clinic offers a variety of services, including routine prenatal exams and lab work, prenatal vitamins, childbirth classes, post-partum contact at two and six weeks, and 24-hour advice response. Services are available on a sliding scale fee basis at the Deschutes County Health Department. The program serves approximately 350 women per year. In 2005, there were 166 deliveries to HealthyStart clients. ► F.A.N. Wellness Clinics The Family Access Network's myriad of services provides a critical lifeline of support to families and children in need. The FAN program has contracted with the Deschutes County Health Department for a number of years to provide basic wellness and acute care health services in La Pine, Bend, and Redmond. Typically a pediatric nurse practitioner works with school nurses to provide health services. Approximately 1,000 children are seen and treated each school year. 10/92006 PHAB Executive Briefing ACTION AGENDA: ➢ Central Oregon Health Collaborative: • Examine the inefficiencies within the health care system and begin to examine how to provide access, contain costs, and provide quality health care in a way that is sustainable over time. • More broadly engage key community partners in finding solutions to this problem • Develop a community health improvement plan addressing primary care access and medical home issues ➢ Advise on the Health Department role: • PHAB should continue to advise on the role that the Deschutes County Health Department might play as a transitional provider of primary care service to the OHP and Medicare population. ➢ Other: • Consider method for obtaining medical home utilization data at the local level. 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C)q) O ~ 0° a~ o ~ Q- o ° a~ N 0, o o ~ V) O O O ~ ° I O~ N ° U O Q7C) 0 3~ Co 0 7C) U 7C) O 70 0 Q U O a) } - to U O ~ O U C~ ~Q O E Q) N EOU U N Q 0 m .U Q~ N 3 O "'Q a) O N - 00) -0 V) 0~' Oo OQ0 O • QL U 4- i M W. a 4) 4) 4) 4) 4) Q) Q) E Q U Q) U -Q V) U j Q) 4) U N N N N O LL a6 D- E 0 w O~ U~ D >1 E co O.g 00 Q a~ Oo N O O O N 0 0 0 N > O O O (1) O O L cn 00 00 r- 0- 00 Il-l +V- 4- -1-- cn ON 00 co J 00 O-l Q • 0 >1 L - • N Q N E ~ ~ Q - I-I 00 0l U O O O _V) U } C: 00 ~ ~ 7C) ~ O 00 00 00 • 3 ZU~ ~ 0 U U N N N t~ o 0 U N U a~ N N N O ~ Q) O V) LU > U c u •-N Q ) x V) c 5) Ln 0 0 4 70 >1 O 0 -O N E ~ C- _ u V) w 0 , -0 Q) 0 v O 0 Q 3 C) W co N 0 0 70 A N ~ O N 70 ACV O 0 U N cn W 0 ~ W pN U ~ U 0 C: ~z 00 C~ O ~ O 0 co -O U 4- 0 N Q E O U U E L- C O _ O w 0 - Ua:-E ~ Q -U0 C O ~ ~ L- _ 0~ Q C:) om: O ~ CD - - 0 ~ :T-- 06 70 co 0 0 Q N _ Q CD O 0 I % Memorandum Date: October 10, 2006 To: Board of County Commissioners Dave Kanner, County Administrator From: Marty Wynne, Finance Director RE: Change in Mental Health's Financial Report Attached please find a revised September "Statement of Financial Operating Data" for the Mental Health Department. The financial reports that were sent out to you recently were all correct except for the Mental Health Department. Cc: Department Heads I . 4 RESOURCES: Beg. Net Working Capital Revenues Marriage Licenses Divorce Filing Fees Federal Grants State Grants State Miscellaneous Title 19 Liquor Revenue ABHA Client Support Funds Local Grants School Districts Mental Health Jail Comp Contract Payments Miscellaneous Patient Insurance Fees Patient Fees Seizure/Forfeiture Interest on Investments Rentals Donation Interfund Contract Administrative Fee Total Revenues MENTAL HEALTH Statement of Financial Operating Data Three Months Ended September 30, 2006 Year to Date Revised Year End Budget Actual Variance FY % Coll. % LBudget Projection Variance $ 3,059,533 $ 3,357,701 $ 298,168 100% 110% $ 3,059,533 $ 3,357,701 $ 298,168 1,375 2,115 740 25% 38% 5,500 5,500 - 33,750 42,184 8,434 25% 31% 135,000 151,900 16,900 36,405 - (36,405) 25% 0% a) 145,618 145,618 - 2,216,247 1,779,400 (436,847) 25% 20% a) 8,864,989 8,864,989 - 89,409 43,366 (46,043) 25% 12%' b) 357,634 357,634 - 58,106 39,860 (18,246) 25% 17% 232,422 232,422 - 21,500 11,492 (10,008) 25% 13% b) 86,000 91,668 5,668 7,500 5,000 (2,500) 25% 17% _ 30,000 30,000 - 5,875 - (5,875) 25% 0% a) 23,500 23,500 - 17,500 390 (17,110) 25% 1% ;Ci 70,000 70,000 - 1,800 1,800 - 25% 25% 7,200 7,200 - 6,000 1,053 (4,947) 25% 4% ;d) 24,000 24,000 - 15,125 59,244 44,119 25% 98% e),. 60,500 60,500 - 64,857 47,650 (17,207) 25% 18% 259,428 259,068 (360) 20,779 7,466 (13,313) 25% 9% 83,117 83,117 - - 3,488 3,488 25% n/a - 3,488 3,488 27,500 43,259 15,759 25% 39%; f) 110,000 122,194 12,194 5,000 2,350 (2,650) 25% 12% 20,000 16,500 (3,500) 500 100 (400) 25% 5% 2,000 3,403 1,403 - 1,560 1,560 25% n/a - 1,560 1,560 556,251 556,251 - 25% 25% 2,225,003 2,611,955 386,952 3,185,479 2,648,028 (537,451) 25% 21% 12,741,911 13,166,216 424,305 Transfers In-General Fund 345,912 345,912 - 25% Transfers In-Other 64,549 125,316 60,767 25% TOTAL RESOURCES 6,655,473 6,476,957 (178,516) 25% REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) 25% 1,383,648 1,273,022 (110,626) 49% 258,195 551,430 293,235 37% 17,443,287 18,348,369 905,082 Exp. 1,707,181 1,606,448 100,733 25% 24% 6,828,722 6,828,722 - 2,158,570 1,482,658 675,912 25% 17% a) 8,634,279 8,634,279 - 1,250 - 1,250 25% 0%, 5,000 5,000 - 37,500 37,500 - 25% 25% 150,000 150,000 - 456,322 - 456,322 25% n/a 1,825,286 - 1,825,286 4,360,823 3,126,606 1,234,217 25% 18% 17,443,287 15,618,001 1,825,286 2,294,650 3,350,351 1,055,701 - 2,730,368 2,730,368 (a) Automated payment system (Express) caused payment delays in August. This resulted in an approximate $400,000 revenue and expenditure variance. Express payment delay should be resolved in October. (b) The 30-45 day time lag from billing to payment receipt from State is more obvious this time of year when comparing FY% column to Coll% column. (c) Revenue will be received from schools beginning in October. (d) Contract payments from ABHA are anticipated to be fully collected by fiscal year end. (e) Approximately $40,000 of this line item will be reclassed to Title 19 and patient insurance revenue accounts in October. (f) Cash balance expected to decline over the course of the fiscal year. It was anticipated interest earnings would exceed budgeted interest in the early part of 2006/07. Monthly Meeting with Board of Commissioners Finance Director/Treasurer AGENDA October 11, 2006 (1) Monthly Investment Report (2) September Financial Data (3) FY 2006-07 Property Tax Statements 93,000 statements total tax roll is approximately $214 million will be mailed on October 20'. - taxes to increase 2.6% in Bend; less than 1% in Redmond - payment with credit card or e-check now an option ~n v us ui v o N co G D ri m E Q N N r O co r V O N _ co 69 Y! d } H V ^ N V, > c ~p CO v O m U. Cc Q C3 ° 00 v a co v cfl 6f! G LO M) a) E O d O 7 r O O O n z U. EA w 0 d! E d O V o E~ m C > d E U) U N _ > E N C ~ l0 co N O O 0 O oDl`OP': Om r:~C~ON r O c 2 c+> O M . O to O O c CC !1 O co 0 (3) CO D O O 0_ ( C_ OD W cn c7 e- c0 (1410 V.- 61). Iw N O ~ C.) W N 2 U) en M N T p. 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Z l L Y mIXZE m W m ~d O --m C m Q m> y to U 0 U ov ~ R a U _ m O LL 'g ' W s3 in E E .S m o Z> m y aLi m m m V E m m a m F 7 a m I U m y m l W:• L° c LL U y c C m C- E m mUU~ $ mq ( ) N n m ~ m E p h ~ m Y V C m D . ~ a mm > L ~ mo c gma ~x F g a ~ ~ a ~ o E p lY f q f L i L j , H m m m mmU m m m mm a a m m c E E w vi lzi l=i l=i pQ (AU~I=i 0 Nry 7ILL L (7U LL LL LL LL L ~ LLLL2 LL LL = LL LL LLLL LL LL LL LLLL ~ W L L L LL LL LL V F Memorandum Date: October 9, 2006 To: Board of County Commissioners Dave Kanner, County Administrator From: Marty Wynne, Finance Director RE: Monthly Financial Reports Attached please find September 2006 financial reports for the following funds: General (001), Community Justice - Juvenile (230), Sheriff's (255), Health (259), Mental Health (275), Community Development (295), Road (325), Community Justice - Adult (355), Commission on Children & Families (370-399), Solid Waste (610), Health Benefits Trust Fund (675) and 9-1-1 (705). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERALFUND Statement of Financial Operating Data Three Months Ended September 30, 2006 RESOURCES: Beg. Net Working Capital Revenues Property Taxes Gen. Rev. - excl. Taxes Assessor County Clerk BOPTA Board of County Comm. District Attorney Finance/Tax Veterans Property Management Grant Projects Total Revenues Year to Date Year to Date Revised Bud Actual Variance FY % Coll. % Revised Year End $ Budget Projection Variance Variance TOTAL RESOURCES REQUIREMENTS: Expenditures Assessor County Clerk BOPTA BOCC District Attorney Finance/Tax Veterans Property Management Grant Projects Non-Departmental Contingency Transfers Out TOTAL REQUIREMENTS Appropriation Transfers NET (Resources - Requirements) $ 6,215,445 $ 6,736,259 $ 520,814 100% 108%$ 6,215,445 $ 6,736,259 $ 520,814 8% 4,287,500 159,178 (4,128,322) 25% 1% 17,150,000 17,150,000 0% 549,049 593,394 44,345 25% 27% 2,196,196 2,196,196 - 0% 273,582 272,038 (1,544) 25% 25% 1,094,328 1,094,328 - 0% 558,490 583,894 25,404 25% 26% 2,233,958 2,233,958 - 0% 4,481 4,425 (56) 25% 25% 17,925 17,925 - 0% 50 17 (33) 25% 9% 200 200 - 0% 58,782 23,927 (34,855) 25% 10% 235,126 235,126 - 0% 62,738 72,418 9,680 25% 29% 250,950 250,950 - 0% 18,000 17,357 (643) 25% 24% 72,000 72,000 - 0% 14,798 14,175 (623) 25% 24% 59,191 59,191 - 0% 500 501 1 25% 25% 2,000 2,000 - 0% 5,827,970 1,741,324 (4,086,646) 25% 7% 23,311,874 23,311,874 - 0% 12,043,415 8,477,583 (3,565,832) 25% 29% 29,527,319 30,048,133 520,814 2% Exp. 865,973 803,069 62,904 25% 23% 3,463,890 3,463,890 - 0% 356,282 293,813 62,469 25% 21% 1,425,129 1,425,129 - 0% 17,410 10,567 6,843 25% 15% 69,638 69,638 - 0% 153,220 141,109 12,111 25% 23% 612,880 612,880 - 0% 1,014,219 959,814 54,405 25% 24% 4,056,876 4,056,876 - 0% 189,718 162,277 27,441 25% 21% 758,871 758,871 - 0% 70,474 53,217 17,257 25% 19% 281,897 281,897 - 0% 40,133 45,916 (5,783) 25% 29% 160,532 160,532 - 0% 21,816 20,797 1,019 25% 24% 87,265 87,265 - 0% 227,649 208,751 18,898 25% 23% 910,595 910,595 - 0% 931,538 - 931,538 25% n/a a) 3,726,151 - 3,726,151 100% 3,888,432 2,699,330 1,189,102 25% 17% 15,553,724 11,827,573 3,726,151 24% 3,232,149 2,927,591 304,558 25% 23% 12,928,595 12,928,595 - 0% 7,120,581 5,626,921 1,493,660 25% 20% 28,482,319 24,756,168 3,726,151 13% 4,922,834 2,850,662 (2,072,172) 1,045,000 5,291,965 4,246,965 * Unappropriated ending fund balance. a) The Contingency in the Adopted Budget was $3,657,731. The increase of $68,420 is due to the elimination of a transfer out to the Health Department for the cost of a Public Health Nurse 11 (1.00 FTE). COMM JUSTICE-JUVENILE Statement of Financial Operating Data Three Months Ended September 30, 2006 I Year to Date Year End Budget Actual Variance FY % Coll. % I Budget L Projection Varianc e RESOURCES: Beg. Net Working Capital $ 364,451 $ 591,907 $ 227,456 100% n/a $ 364,451 $ 591,907 $ 227,456 Revenues Federal Grants 3,375 - (3,375) 25% 0% a) 13,498 13,498 - SB #1065-Court Assess. 10,500 12,843 2,343 25% 31%' 42,000 42,000 - State Miscellaneous - 1,028 1,028 25% n/a - 1,028 1,028 Discovery Fee 750 1,733 983 25% 58% b) 3,000 3,000 - Food Subsidy 9,500 6,570 (2,930) 25% 17% c) 38,000 38,000 - Juvenile Crime Prevention 78,952 - (78,952) 25% 0% a)' 315,808 315,808 - Inmate/Prisoner Housing 17,500 17,533 33 25% 25%' 70,000 70,000 - Inmate Commissary Fees 700 - (700) 25% 0%, a) 2,800 2,800 - Contract Payments 166,178 5,712 (160,466) 25% 1% c)d) 664,712 664,712 - Miscellaneous 125 - (125) 25% 0% 500 500 - Program Fees - 103 103 25% n/a - 600 600 Probation Supervision - 25 25 25% n/a - 100 100 MIP Diversion Fees 500 1,590 1,090 25% 80% 2,000 5,000 3,000 Interest on Investments 3,750 9,173 5,423 25% 61% 15,000 18,500 3,500 Leases 8,979 8,874 (105) 25% 25% 35,914 35,914 - Leve17 31,460 - (31,460) 25% 0% a) 125,839 125,839 - Total Revenues 332,269 65,184 (267,085) 25% 5% 1,329,071 1,337,299 8,228 Transfers In-General Fund 1,403,317 1,403,317 - 25% 25% 5,613,267 5,613,267 - TOTAL RESOURCES 2,100,037 2,060,408 (39,629) 25% 28% 7,306,789 7,542,473 235,684 REQUIREMENTS: Exp. °i° Expenditures Community Justice-Juvenile Personal Services 612,113 560,056 52,057 25% 23% e) 2,448,450 2,408,450 40,000 Materials and Services 429,184 181,527 247,657 25% 11% f} 1,716,736 1,669,736 47,000 Capital Outlay 25 - 25 25% 0% 100 100 - Juvenile Resource Center Personal Services 687,954 643,501 44,453 25% 23% 2,751,815 2,751,815 - Materials and Services 54,514 39,950 14,564 25% 18%' 218,055 218,055 - Capital Outlay 25 25 25% 0% 100 100 - Contingency 42,883 - 42,883 25% n/a 171,533 - 171,533 TOTAL REQUIREMENTS 1,826,698 1,425,034 401,664 25% 20% 7,306,789 7,048,256 258,533 NET (Resources - Requirements) 273,339 635,374 362,035 - 494,217 494,217- a) Payments are received quarterly. b) Requests for discovery documents are higher than anticipated. c) Billing is generated in succeeding month with payments being received 3-6 weeks after billing. d) BRS billed on a monthly basis after data is collected from several sources. CEOJJC billed quarterly. e) Salary savings on unfilled positions. f) Reduction in anticipated contract payments. RESOURCES: Beg. Net Working Capital Revenues Tax Revenues - Current Tax Revenues - Prior Federal Grants Federal Law Enforcemt Grnt U.S. Forest Service State Grant SB #1065-Court Assess. Marine Board Lic. Fee Narcotic Task Force Grt. Transp. of State Wards SB 1145 City of Sisters Security & Traffic Reimb Seat Belt Program Inmate Commissary Fees Soc Sec Incentive-Fed Miscellaneous Medical Services Reimb Restitution Sheriff Fees Court Fines and Fees Impound Fees Interest Interest on Unsegregated Rentals Interfund Contract Sale of Eqp & Material Total Revenues SHERIFF Rev Detail Statement of Financial Operating Data Three Months Ended September 30, 2006 Year to Date Revised Year End Budget Actual Variance FY % Coll. % Bud et Projection Variance $2,177,260 $ 2,211,462 $ 34,202 100% 102% $ 2,177,260 $ 2,211,462 $ 34,202 3,690,002 - (3,690,002) 86,250 132,048 45,798 10,318 20,540 10,222 - 10 10 18,000 48,000 30,000 30,180 22,045 (8,135) 10,625 12,843 2,218 24,736 - (24,736) 25 27,500 27,475 1,250 2,241 991 420,652 424,972 4,320 93,632 93,632 - 21,000 50,719 29,719 1,500 1,825 325 12,500 14,935 2,435 750 2,000 1,250 3,000 4,490 1,490 4,200 3,909 (291) 250 - (250) 36,750 44,347 7,597 37,500 20,138 (17,362) 20,000 11,300 (8,700) 25,000 15,948 (9,052) 2,000 183 (1,817) - 10,942 10,942 102,642 50,801 (51,841) 250 206 (44) 4,653,012 1,015,574 (3,637,438) 25% 0% 14,760,006 14,760,006 - 25% 38% 345,000 345,000 - 25% 50% 41,270 41,270 - 25% n/a - 10 10 25% 67% 72,000 72,000 - 25% 18% 120,718 120,718 - 25% 30% 42,500 42,500 - 25% 0% 98,944 98,944 - 25% 27500% a) 100 110,000 109,900 25% 45% 5,000 5,000 - 25% 25% 1,682,606 1,682,606 - 25% 25% 374,529 374,529 - 25% 60% b) 84,000 84,000 - 25% 30% 6,000 6,000 - 25% 30% 50,000 50,000 - 25% 67% 3,000 3,000 - 25% 37% 12,000 12,000 - 25% 23% 16,800 16,800 - 25% 0% 1,000 1,000 - 25% 30% 147,000 147,000 - 25% 13% 150,000 150,000 - 25% 14% 80,000 80,000 - 25% 16% 100,000 100,000 - 25% 2% ` 8,000 8,000 - 25% n/a 'c) - 21,882 21,882 25% 12% d) 410,568 360,568 (50,000) 25% 21% 1,000 1,000 - 25% 5% 18,612,041 18,693,833 81,792 Transfers In 677,621 556,742 (120,879) 25% 21%' 2,710,483 2,710,483 - TOTAL RESOURCES 7,507,893 3,783,778 (3,724,115) 25% 16% 23,499,784 23,615,778 115,994 REQUIREMENTS: Exp. % EXPENDITURES & TRANSFERS Sheriffs Division 454,285 456,496 (2,211) 25% 25% 1,817,139 1,817,139 - Automotive/Communications 286,398 203,889 82,509 25% 18% e) 1,145,591 1,145,591 - Investigations/Evidence 451,127 390,217 60,910 25% 22% 1,804,509 1,804,509 - Patrol/Civil/Comm Supp 1,878,774 1,672,414 206,360 25% 22% f), 7,515,095 7,515,095 - Records 145,846 122,795 23,051 25% 21% 583,385 583,385 - Adult Jail 1,847,572 1,663,843 183,729 25% 23% g)! 7,390,287 7,390,287 - Transport/Court Security 51,428 46,455 4,973 25% 23% 205,713 205,713 - Emergency Services 31,578 28,845 2,733 25% 23% 126,313 126,313 - Special Services Division 129,779 128,295 1,484 25% 25% 519,115 519,115 - Training Division 41,700 60,504 (18,804) 25% 36%: 166,798 166,798 - Contingency 506,460 - 506,460 25% n/a 2,025,839 - 2,025,839 Transfers Out 50,000 - 50,000 25% 0%. 200,000 200,000 - TOTAL REQUIREMENTS 5,874,947 4,773,753 1,101,194 25% 20%. 23,499,784 21,473,945 2,025,839 NET(Resources - Requirements) 1,632,946 (989,975) (2,622,921) - 2,141,833 2,141,833 SHERIFF Exp Detail Statement of Financial Operating Data Three Months Ended September 30, 2006 Year to Date I rcevisea Year End Budget Actual ( Variance FY % Coll. % I I Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 2,177,260 $ 2,211,462 $ 34,202 100% 102% $ 2,177,260 $ 2,211,462 $ 34,202 Total Revenues 4,653,012 1,015,574 (3,637,438) 25% 5% 18,612,041 18,693,833 81,792 Transfers In 677,621 556,742 (120,879) 25% 21% 2,710,483 2,710,483 - TOTAL RESOURCES 7,507,893 3,783,778 (3,724,115) 25% 16% 23,499,784 23,615,778 115,994 REQUIREMENTS: Exp. Sheriffs Services Personnel 264,507 260,196 4,311 25% 25% 1,058,026 1,058,026 - Materials & Services 180,879 190,369 (9,490) 25% 26% 723,517 723,517 - Capital Outlay 2,969 - 2,969 25% 0% - 11,875 11,875 - Total Sheriffs Services 448,355 450,565 (2,210) 1,793,418 1,793,418 - Automotive/Communications Personnel 62,317 59,184 3,133 25% 24% 249,267 249,267 - Materials & Services 224,056 144,705 79,351 25% 16% 896,224 896,224 - Capital Outlay 25 - 25 25% 0% 100 100 - Total Automotive/Communications 286,398 203,889 82,509 1,145,591 1,145,591 - Investigations/Evidence Personnel 385,863 348,032 37,831 25% 23% 1,543,451 1,543,451 - Materials & Services 56,415 42,185 14,230 25% 19% 225,658 225,658 - Capital Outlay 8,850 - 8,850 25% 0% 35,400 35,400 - Totallnvestigations/Evidence 451,128 390,217 60,911 1,804,509 1,804,509 - Patrol/Civil/Comm Support Personnel 1,684,673 1,574,289 110,384 25% 23% 6,738,693 6,738,693 - Materials & Services 132,601 98,125 34,476 25% 19% 530,402 530,402 - Capital Outlay 61,500 - 61,500 25% 0% 246,000 246,000 - Total Patrol/Civil/Comm Supp 1,878,774 1,672,414 206,360 7,515,095 7,515,095 - Records Personnel 133,849 113,211 20,638 25% 21% 535,397 535,397 - Materials & Services 11,372 9,584 1,788 25% 21% 45,488 45,488 - Capital Outlay - - - 25% 0% 2,500 2,500 - Total Records 145,221 122,795 22,426 583,385 583,385 - Adult Jail Personnel 1,488,870 1,395,876 92,994 25% 23% 5,955,481 5,955,481 - Materials & Services 339,027 254,621 84,406 25% 19% 1,356,106 1,356,106 - Capital Outlay 19,675 13,346 6,329 25% 17% 78,700 78,700 - Total Adult Jail 1,847,572 1,663,843 183,729 7,390,287 7,390,287 - Transport/Court Security Personnel 46,916 45,313 1,603 25% 24% 187,665 187,665 - Materials & Services 4,487 1,142 3,345 25% 6% 17,948 17,948 - Capital Outlay 25 - 25 25% 0% 100 100 Total Transport/Court Security 51,428 46,455 4,973 205,713 205,713 - Ememency Services Personnel 26,699 26,699 - 25% 25% 106,795 106,795 - Materials & Services 4,855 2,146 2,709 25% 11% 19,418 19,418 - Capital Outlay 25 - 25 25% 0% 100 100 Total Emergency Services 31,554 28,845 2,709 126,313 126,313 - Special Services Personnel 106,683 113,846 (7,163) 25% 27% 426,733 426,733 - Materials & Services 17,571 12,560 5,011 25% 18% 70,282 70,282 - Capital Outlay 5,525 1,889 3,636 25% 9% 22,100 22,100 - Total Special Services 129,779 128,295 1,484 519,115 519,115 - Training Personnel 29,806 54,955 (25,149) 25% 46% 119,223 119,223 - Materials & Services 11,869 5,549 6,320 25% 12% 47,475 47,475 - Capital Outlay 25 - 25 25% 0% 100 100 Total Training 41,700 60,504 (18,804) 166,798 166,798 - Non-Departmental Materials & Services 5,930 5,931 (1) 25% 25% 23,721 23,721 - Transfers Out 200,000 - 200,000 25% 0%: 200,000 200,000 - Contingency 506,460 - 506,460 25% n/a; 2,025,839 - 2,025,839 Total Non-Departmental 712,390 5,931 706,459 2,249,560 223,721 2,025,839 Total Requirements 6,024,324 4,773,753 1,250,571 23,499,784 21,473,945 2,025,839 NET(Resources - Requirements) 1,483,569 (989,975) (2,473,544) - 2,141,833 2,141,833 Sheriff Notes Statement of Financial Operating Data Three Months Ended September 30, 2006 a) The Sheriffs Office has received confirmation the Byrne Grant will be continued for FY 2006-07 in the amount of $110,000. b) Reimbursement received from USFS for August fire patrol overtime for the Black Crater Fire ($20,178) and the Lake George Fire ($27,706). c) The FBI office has not relocated. Projections adjusted to assume rent through December 2006. d) Title III funding has been reduced by $50,000. e) YTD variance due to timing on purchase and installation of equipment for new vehicles. f) YTD variance due to lag time of filling open positions and capital expenditures for new patrol vehicles. g) YTD variance due to lag time of filling open positions and timing of inmate medical expenses and purchased supplies. HEALTH Statement of Financial Operating Data Three Months Ended September 30, 2006 RESOURCES: Beg. Net Working Capital Revenues Medicare Reimbursement State Grant Child Dev & Rehab Center State Miscellaneous STARS Foundation OMAP Family Planning Exp Proj Grants School Districts Contract Payments/ESD Miscellaneous Patient Insurance Fees Health Dept/Patient Fees Vital Records-Birth Vital Records-Death Interest on Investments Donations Interfund Contract Interfund Grant Total Revenues Transfers In-Reserve Fund Transfers In-General Fund TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS Year to Date Revised Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $1,300,000 $ 1,337,663 $ 37,663 100% 103% $1,300,000 $1,337,663 $ 37,663 - 51 51 25% n/a - 51 51 397,455 362,123 (35,332) 25% 23% 1,589,820 1,589,820 - 8,107 8,107 - 25% 25% 32,428 32,428 - 38,746 43,425 4,679 25% 28% 154,982 154,982 - 1,350 - (1,350) 25% 0% 5,400 - (5,400) 41,825 54,657 12,832 25% 33% 167,300 167,300 - 106,250 132,311 26,061 25% 31% 425,000 425,000 - - 4,750 4,750 25% n/a - 4,750 4,750 3,781 433 (3,348) 25% 3%' 15,123 15,123 - 12,750 - (12,750) 25% 0% 51,000 51,000 - 125 479 354 25% 96% 500 500 - 12,788 10,989 (1,799) 25% 21% 51,150 51,150 - 37,888 38,947 1,059 25% 26% 151,550 151,550 - 10,000 9,240 (760) 25% 23% 40,000 40,000 - 22,500 23,765 1,265 25% 26% 90,000 90,000 - 12,500 11,182 (1,318) 25% 22% 50,000 50,000 - 2,950 2,486 (464) 25% 21% 11,800 11,800 - 26,850 17,233 (9,617) 25% 16% 107,401 107,401 - - 3,000 3,000 25% n/a'. - 3,000 3,000 735,865 723,178 (12,687) 25% 25% 2,943,454 2,945,855 2,401 25 - (25) 25% 0% 100 - (100) 602,527 602,527 - 25% 25% ! 2,410,109 2,410,109 - 2,638,417 2,663,368 24,976 25% 40%> 6,653,663 6,693,627 39,964 Exp. 1,025,414 921,917 103,497 25% 22% 4,101,657 3,951,657 150,000 351,367 296,901 54,466 25% 21% 1,405,466 1,405,466 - 6,125 - 6,125 25% 0% 24,500 - 24,500 500,000 537,500 (37,500) 25% 83% 650,000 650,000 - 118,010 - 118,010 25% n/a 472,040 - 472,040 2,000,916 1,756,318 244,598 25% 26% 6,653,663 6,007,123 646,540 NET (Resources - Requirements) 637,501 907,050 269,574 - 686,504 686,504 MENTAL HEALTH Statement of Financial Operating Data Three Months Ended September 30 , 2006 Year to Date Revised Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 3,059,533 $ 3,357,701 $ 298,168 100% 110% $ 3,059,533 $ 3,357,701 $ 298,168 Revenues Marriage Licenses 1,375 2,115 740 25% 38% 5,500 5,500 - Divorce Filing Fees 33,750 42,184 8,434 25% 31% 135,000 151,900 16,900 Federal Grants 36,405 - (36,405) 25% 0% 'a) ` 145,618 145,618 - State Grants 2,216,247 1,779,400 (436,847) 25% 20% `a), 8,864,989 8,325,514 (539,475) State Miscellaneous 89,409 43,366 (46,043) 25% 12% b) 357,634 357,634 - Title 19 58,106 39,860 (18,246) 25% 17% 232,422 290,075 57,653 Liquor Revenue 21,500 11,492 (10,008) 25% 13% 86,000 91,668 5,668 ABHA Client Support Funds 7,500 5,000 (2,500) 25% 17% 30,000 30,000 - Local Grants 5,875 - (5,875) 25% 0%' a) 23,500 23,500 - School Districts 17,500 390 (17,110) 25% 1% C) 70,000 70,000 - Mental Health Jail Comp 1,800 1,800 - 25% 25% 7,200 7,200 - Contract Payments 6,000 1,053 (4,947) 25% 4% 24,000 1,053 (22,947) Miscellaneous 15,125 59,244 44,119 25% 98% b) 60,500 91,137 < 30,637 Patient Insurance Fees 64,857 47,650 (17,207) 25% 18% 259,428 259,068 (360) Patient Fees 20,779 7,466 (13,313) 25% 9% 83,117 27,939 (55,178) Seizure/Forfeiture - 3,488 3,488 25% n/a - 3,488 3,488 Interest on Investments 27,500 43,259 15,759 25% 39% dl 110,000 122,194 12,194 Rentals 5,000 2,350 (2,650) 25% 12% 20,000 16,500 (3,500) Donation 500 100 (400) 25% 5% 2,000 3,403 1,403 Interfund Contract - 1,560 1,560 25% n/a - 1,560 1,560 Administrative Fee 556,251 556,251 - 25% 25% 2,225,003 2,611,955 386,952 Total Revenues 3,185,479 2,648,028 (537,451) 25% Transfers In-General Fund 345,912 345,912 - 25% Transfers In-Other 64,549 125,316 60,767 25% TOTAL RESOURCES 6,655,473 6,476,957 (178,516) 25% REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) 1,707,181 1,606,448 100,733 25% 2,158,570 1,482,658 675,912 25% 1,250 - 1,250 25% 37,500 37,500 - 25% 456,322 - 456,322 25% 4,360,823 3,126,606 1,234,217 25% 2,294,650 3,350,351 1,055,701 21% 12,741,911 12,636,906 (105,005) 25% 1,383,648 1,273,022 (110,626) 49% 258,195 551,430 293,235 37% 17,443,287 17,819,059 375,772 Exp. 24% 6,828,722 6,828,722 - 17% a) 8,634,279 8,634,279 - 0% 5,000 5,000 - 25% 150,000 150,000 - n/a 1,825,286 - 1,825,286 18% 17,443,287 15,618,001 1,825,286 - 2,201,058 2,201,058 (a) Automated payment system (Express) caused payment delays in August. This resulted in an approximate $400,000 revenue and expenditure variance. Express payment delay should be resolved in September. (b) The 30-45 day time lag from billing to payment receipt from State is more obvious this time of year when comparing FY% column to Coll% column. (c) Revenue will be received from schools beginning in October. (d) Cash balance expected to decline over the course of the fiscal year. It was anticipated interest earnings would exceed budgeted interest in the early part of 2006/07. COMMUNITY DEVELOPMENT Statement of Financial Operating Data Three Months Ended September 30, 2006 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 1,063,210 $ 1,989,301 926,091 100% n/a $1,063,210 $1,989,301 926,091 Revenues Admin-Operations 27,813 52,904 25,091 25% 48% >a) 111,250 111,250 - Admin-GIS 3,025 1,111 (1,914) 25% 9% b) 12,100 12,100 - Admin-Code Enforcement 102,441 128,408 25,967 25% 31% c) 409,765 409,765 - Building Safety 616,375 754,487 138,112 25% 31% c) 2,465,500 2,465,500 - Electrical 156,563 182,537 25,974 25% 29% c) 626,250 626,250 - Contract Services 325,901 87,737 (238,164) 25% 7% d) 1,303,605 1,303,605 - Env Health-On Site Prog 247,975 229,168 (18,807) 25% 23% 991,900 991,900 - Env Health-Lic Facilities 131,431 54,054 (77,377) 25% 10% e) 525,725 525,725 - Env Health - Drinking H2O 14,250 14,870 620 25% 26% 57,000 57,000 - EPA Grant 74,270 5,229 (69,041) 25% 2% 297,078 297,078 - Planning-Current 331,219 334,520 3,301 25% 25% 1,324,875 1,324,875 - Planning-Long Range 185,394 161,231 (24,163) 25% 22% 741,575 741,575 - Total Revenues 2,216,657 2,006,256 (210,401) 25% 23% 8,866,623 8,866,623 - Trans In-CDD Reserve 25 - (25) 25% 0% 100 - (100) Trans In-CDD Bldg/Elec 50 - (50) 25% 0% 200 - (200) TOTAL RESOURCES 3,279,942 3,995,557 715,615 25% 40% 9,930,133 10,855,924 925,791 REQUIREMENTS: Exp. EXPENDITURES & TRANSFERS Admin-Operations Division 812,408 544,769 267,639 25% 17% 3,249,633 3,249,633 - Admin-GIS Division 42,571 39,735 2,836 25% 23% 170,285 170,285 - Admin-Code Enforcement 59,200 45,711 13,489 25% 19% 236,800 236,800 - Building Safety Division 269,411 402,720 (133,309) 25% 37% g) 1,077,642 1,077,642 - Electrical Division 98,932 96,510 2,422 25% 24% 395,729 395,729 - Contract Services 191,102 203,458 (12,356) 25% 27% h) 764,409 764,409 - Env Health-On Site Pgm 136,498 122,193 14,305 25% 22% 545,990 545,990 - Env Health-Lic Facilities 105,129 100,498 4,631 25% 24% 420,516 420,516 - Env Health-Grant Division 89,915 74 89,841 25% 0% 359,660 359,660 - Env Health - Drinking H2O 15,306 14,515 791 25% 24%' 61,223 61,223 - EPA Grant 55,460 60,101 (4,641) 25% 27% i) 221,840 221,840 - Planning-Current Division 285,681 297,296 (11,615) 25% 26% 1,142,723 1,142,723 - Planning-Long Range Div 158,954 108,452 50,502 25% 17% 635,817 635,817 - Contingency 161,967 - 161,967 25% n/a 647,866 - 647,866 TOTAL REQUIREMENTS 2,482,534 2,036,032 446,502 25% 21% 9,930,133 9,282,267 647,866 NET (Resources - Requirements) 797,408 1,959,525 1,162,117 - 1,573,657 1,573,657 a) The increased interest revenue is due to higher than anticipated carryover fund balance. b) GIS revenue is for contracted outside customer work, and is based on the volume of requests. c) Revenue is seasonal, the volume being higher during the warmer months. d) Revenue lags a month behind based on invoice and payment timing. e) Revenue is received primarily in January and February after annual license renewals are mailed. f) Revenue is received after reimbursement requests are made to the federal government--usually 2-3 months behind expense. g) Expenses for the automated inspection request system, contract plan review included in the year to date. h) Expenses associated with office move included in year yo date. i) Reimbursable payments to USGS under the EPA grant reflected in the year to date. ROAD Statement of Financial Operating Data Three Months Ended September 30, 2006 RESOURCES: Beg. Net Working Capital Revenues System Development Ch Mineral Lease Royalites Forest Receipts State Grant Motor Vehicle Revenue City of Bend City of Redmond City of Sisters Miscellaneous Road Vacations Interest on Investments Donations Interfund Contract Equipment Repairs Vehicle Repairs LID Construction Vegetation Management Inter-fund: Forester Sale of Eqp & Material Sale of Public Lands Total Revenues Trans In-Road Imp Res TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $4,643,357 $ 5,171,895 $ 528,538 100% 111% $ 4,643,357 $ 5,171,895 $ 528,538 16,750 15,015 (1,735) 25% 22% 67,000 67,000 - - 778 778 25% n/a - 778 778 771,250 - (771,250) 25% 0% 3,085,000 3,085,000 - 85,000 - (85,000) 25% 0% 340,000 340,000 - 1,975,000 1,917,690 (57,310) 25% 24% 7,900,000 7,900,000 - 43,750 - (43,750) 25% 0% ' 175,000 175,000 - 106,250 - (106,250) 25% 0% 425,000 425,000 - 12,500 - (12,500) 25% 0% 50,000 50,000 - 12,500 14,198 1,698 25% 28% 50,000 50,000 - 500 - (500) 25% 0% 2,000 2,000 - 37,500 60,659 23,159 25% 40% 150,000 150,000 - 600 - (600) 25% 0% 2,400 2,400 - 187,500 - (187,500) 25% 0% 750,000 750,000 - 66,250 20,938 (45,312) 25% 8% 265,000 265,000 - 25,000 - (25,000) 25% 0% 100,000 100,000 - 37,500 - (37,500) 25% 0% 150,000 150,000 - 21,250 - (21,250) 25% 0% 85,000 85,000 - 11,250 - (11,250) 25% 0% 45,000 45,000 - 137,500 9,064 (128,436) 25% 2% 550,000 550,000 - 125 - (125) 25% 0% 500 500 - 3,547,975 2,038,342 (1,509,633) 25% 14% 14,191,900 14,192,678 778 1,617 - (1617) 25% 8,192,949 7,210,237 (982,712) 25% 1,353,101 1,326,810 26,291 25% 1,983,994 1,727,033 256,961 25% 918,750 538,565 380,185 25% 225,000 - 225,000 25% 229,586 - 229,586 25% 0% 6,467 6,467 - 43% 18,841,724 19,371,040 529,316 Exp. 25% 5,412,405 5,412,405 - 22% 7,935,977 7,935,977 - 15% 3,675,000 3,675,000 - 0%' 900,000 900,000 - n/a 918,342 - 918,342 TOTAL REQUIREMENTS 4,710,431 3,592,408 1,118,023 25% 19% NET (Resources - Requirements) 3,482,518 3,617,829 135,311 18,841,724 17,923,382 918,342 - 1,447,658 1,447,658 ADULT PAROLE & PROBATION Statement of Financial Operating Data Three Months Ended September 30, 2006 RESOURCES: Beg. Net Working Capital Revenues State Grant State Miscellaneous Probation Work Crew Fees Alcohol and Drug Treatment Miscellaneous Electronic Monitoring Fee Probation Superv. Fees Sex Offender Treatment Fees Day Reporting Fees Misdemeanor Probation Fees Interest on Investments Leases Rentals Total Revenues Transfers In-General Fund Transfers In-Video Lotter TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ 350,000 $ 342,288 $ (7,712) 100% 98% $ 350,000 $ 342,288 $ (7,712) 514,130 519,410 5,280 25% 25% a) 2,056,519 2,056,519 - 3,327 2,709 (618) 25% 20% 13,306 13,306 - 8,500 11,052 2,552 25% 33% 34,000 34,000 - 243 80 (163) 25% 8% 970 970 - 1,450 2,084 634 25% 36% 5,800 5,800 - 37,500 18,649 (18,851) 25% 12% 150,000 150,000 - 55,000 42,954 (12,046) 25% 20% 220,000 220,000 - 750 - (750) 25% 0% 3,000 3,000 - 83 15 (68) 25% 5% 330 330 - - - - 25% n/a - - - 5,000 7,739 2,739 25% 39% 20,000 20,000 - 1,500 4,150 2,650 25% 69%-' 6,000 6,000 - 70 250 180 25% 89% 280 280 - 627,553 609,092 (18,461) 25% 24% 2,510,205 2,510,205 - 131,998 131,997 (1) 25% 58% 227,990 227,990 - 25,000 25,000 - 25% 25% 100,000 100,000 - 1,134,551 1,108,377 (26,174) 25% 35% 3,188,195 3,180,483 (7,712) Exp. 595,232 581,784 13,448 25% 147,082 125,268 21,814 25% 25 - 25 25% 29,710 - 29,710 25% 24% 2,380,927 2,380,927 - 21% 588,329 588,329 - 0% 100 - (100) 0% 118,839 - (118,839) 772,049 707,052 64,997 25% 362,502 401,325 (91,171) 23% 3,088,195 2,969,256 (118,939) 100,000 211,227 111,227 a) Quarterly payment received in August. COMM ON CHILDREN & FAMILIES Statement of Financial Operating Data Three Months Ended September 30, 2006 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 571,056 $ 630,729 $ 59,673 100% 110% $ 571,056 $ 630,729 $ 59,673 Revenues Federal Grants 68,738 - (68,738) 25% 0% a) 274,951 261,487 (13,464) Title IV- Family Sup/Pres 10,401 - (10,401) 25% 0% 41,602 41,601 (1) HealthyStart Medicaid 43,750 5,859 (37,891) 25% 3% b) 175,000 130,000 (45,000) Child Care Block Grant 14,175 - (14,175) 25% 0% 56,699 63,240 6,541 Level 7 Services 55,044 - (55,044) 25% 0% " 220,176 220,178 2 State Grant - 21,875 21,875 25% n/a' ` ci - 87,500 87,500 Juvenile Crime Prevention 105,391 - (105,391) 25% 0% `Cd) 421,565 390,765 (30,800) State Prevention Funds 46,875 25,000 (21,875) 25% 13% c) 187,500 100,000 (87,500) HealthyStart /R-S-G 71,424 287,721 216,297 25% 101% 285,694 287,721 2,027 OCCF Grant 81,586 326,345 244,759 25% 100% 326,345 326,345 - Miscellaneous 2,750 - (2,750) 25% 0% 11,000 11,000 - Court Fines & Fees - 6,490 6,490 25% n/a e) - 24,000 24,000 Interest on Investments 3,750 8,252 4,502 25% 55% fl 15,000 31,000 16,000 Grants-Private 3,000 - (3,000) 25% 0% 12,000 12,000 - Total Revenues 506,884 681,542 174,658 2,027,532 1,986,837 (40,695) Trans from General Fund 84,592 84,592 - 25% 25% 338,369 338,369 - Trans from Other 42,525 42,525 - 25% 25% 170,100 170,100 - Total Transfers In 127,117 127,117 - 25% 25% 508,469 508,469 - TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency TOTAL REQUIREMENTS 1,205,057 1,439,388 234,331 25% 125,144 112,828 12,316 25% 546,910 103,431 443,479 25% 1,250 - 1,250 25% 103,460 - 103.460 25% 776,764 216,259 560,505 25% 46% 3,107,057 3,126,035 18,978 Exp. 23% 500,577 500,577 - 5% g) ; 2,187,640 2,137,661 49,979 0% 5,000 5,000 - n/a 413,840 - 413,840 7% 3,107,057 2,643,238 463,819 - 482,797 482,797 NET (Resources - Requirements) 428,293 1,223,129 794,836 a) Federal grants adjusted due to new grant amounts. b) Medicaid reimbursements lower statewide. c) Originally budgeted under State Prevention Funds d) Juvenile Crime revenues reduced due to increased 05/06 contract amendment and subsequent receipt of revenue. e) State Court fees for Safe Havens not budgeted. f) Interest income increased due to larger BNWC than projected. g) M&S decreased due to decrease in grant funds. SOLID WASTE Statement of Financial Operating Data Three Months Ended September 30, 2006 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $1,018,342 $ 1,571,953 $ 553,611 100% c- ,-2-State Grant Miscellaneous Franchise 3% Fees Commercial Disp. Fees Private Disposal Fees Franchise Disposal Fees Yard Debris Special Waste Interest Sale of Equip & Material Total Revenues 20,000 20,000 25% 7,000 7,818 818 25% 40,000 - (40,000) 25% 278,100 404,508 126,408 25% 489,250 602,637 113,387 25% 1,097,465 1,251,088 153,623 25% 14,163 20,202 6,039 25% 7,500 4,940 (2,560) 25% 20,000 28,470 8,470 25% 6,500 7,741 1,241 25% 1,959,978 2,347,404 387,426 25% Trans In-Code Abatement 20,000 20,000 - 25% TOTAL RESOURCES 2,998,320 3,939,357 941,037 25% REQUIREMENTS Expenditures Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS 395,474 386,856 8,618 25% 934,882 574,225 360,657 25% 92,290 - 92,290 25% 68,188 4,792 63,396 25% 600,000 - 600,000 25% 128,730 - 128,730 25% 2,219,564 965,873 1,253,691 25% NET (Resources - Requirements) 778,756 2,973,484 2,194,728 154%$1,018,342 $ 1,571,953 $ 553,611 n/a a)" - 20,000 20,000 28% 28,000 28,000 - 0% b 160,000 160,000 - 36% 1,112,400 1,112,400 - 31% 1,957,000 1,957,000 - 28% 4,389,860 4,389,860 - 36% 'c) 56,650 56,650 - 16% 30,000 30,000 - 36% 80,000 80,000 - 30%• 26,000 26,000 - 30% 7,839,910 7,859,910 20,000 100% 20,000 20,000 - 44%` 8,878,252 9,451,863 573,611 Exp. 24% 1,581,897 1,581,897 - 15% d)9 3,739,527 3,739,527 - .0% 369,159 369,159 - 2% e)<« 272,750 272,750 - 0% 2,400,000 2,400,000 - n/a - 514,919 - 514,919 11% 8,878,252 8,363,333 514,919 - 1,088,530 1,088,530 a) Grant funds were expected in FY 05-06 but not paid until 06-07. b) Fees are due April 15, 2007. c) Receipts are seasonal - should slow down in the winter. d) Some large ticket items are remitted in one annual payment causing a variance between the M&S percentages. e) Large ticket items paid throughout the year cause a discrepancy in the Capital Outlay YTD percentages. Health Benefits Trust Statement of Financial Operating Data Three Months Ended September 30, 2006 RESOURCES Beg. Net Working Capital Revenues: Internal Premium Charges P/T Emp - Add'I Prem Employee Prem Contribution COIC Retiree / COBRA Co-Pay Medical Services Reimb Prescription Rebates Interest Total Revenues TOTALRESOURCES REQUIREMENTS Expenditures: Personal Services Materials & Services Conferences and Seminars Claims Paid-Medical/Rx Claims Paid-Dental/Vision Refunds Insurance Expense State Assessments Administration Fee PPO Fee Printing Program Expense/Supplies Other Total Materials & Services Capital Outlay Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ 6,800,000 $7,163,864 $ 363,864 100% 105% $6,800,000 $7,163,864 $ 363,864 2,550,000 2,642,405 92,405 25% 26% 10,200,000 10,200,000 - 45,000 33,819 (11,181) 25% 19% 180,000 180,000 - 88,250 78,295 (9,955) 25% 22% 353,000 353,000 - 178,750 185,273 6,523 25% 26% 715,000 715,000 - 100,000 139,115 39,115 25% 35% ` 400,000 400,000 - - 85,287 85,287 25% n/a - 85,287 85,287 - 19,217 19,217 25% n/a ` - 19,217 19,217 62,500 83,211 20,711 25% 33% 250,000 250,000 - 3,024,500 3,266,622 242,122 25% 27% 12,098,000 12,202,504 104,504 9,824,500 10,430,486 605,986 92% 55% 18,898,000 19,366,368 468,368 Exp. 33,646 25,342 8,304 25% 19% 134,582 134,582 - 750 - 750 25% 0% 3,000 3,000 - 2,242,931 2,001,295 241,636 25% 22% a) 8,971,725 8,006,039 965,686 323,612 263,270 60,342 25% 20% ` a), 1,294,448 1,053,080 241,368 - (15,470) 15,470 25% n/a - (15,470) 15,470 97,500 76,582 20,918 25% 20% ' 390,000 390,000 - 10,000 20,782 (10,782) 25% 52% 40,000 40,000 - 60,000 58,863 1,137 25% 25% 240,000 240,000 - 8,750 7,830 920 25% 22% 35,000 35,000 - 3,000 - 3,000 25% 0% 12,000 12,000 - 2,750 - 2,750 25% 0% 11,000 11,000 - 4,350 9,588 (5,238) 25% 55% 17,400 17,400 - 2,753,643 2,422,740 330,903 25% 22% 11,014,573 9,792,048 1,222,525 - - - 25% 0% 100 - 100 1,937,186 - 1,937,186 25% 0% 7,748,745 - 7,748,745 4,724,475 2,448,082 2,276,393 25% 13% 18,898,000 9,926,630 8,971,370 5,100,025 7,982,404 2,882,379 9,439,737 9,439,737 a) Projection based on annualizing 13 weeks of claims paid. DESCHUTES COUNTY 911 Statement of Financial Operating Data Three Months Ended September 30, 2006 Year to Date Year End Budget Actual Variance % of FY F% Coll. Budget Projection Variance RESOURCES: Beg. Net Working Capital $1,800,000 $2,281,476 $ 481,476 100% 127% $1,800,000 $2,281,476 $ 481,476 Revenues Property Taxes - Current 850,000 - (850,000) 25% 0% 3,400,000 3,400,000 - Property Taxes - Prior 15,750 29,340 13,590 25% 47% 63,000 63,000 - State Reimbursement 5,250 4,254 (996) 25% 20% 21,000 21,000 - Telephone User Tax 153,750 - (153,750) 25% 0% a) 615,000 615,000 - Data Network Reimb. 8,250 - (8,250) 25% 0%b) 33,000 33,000 - Jefferson County 10,250 4,271 (5,979) 25% 10% 41,000 41,000 - User Fee 5,981 2,156 (3,825) 25% 9% 23,925 23,925 - Contract Payments 17,822 - (17,822) 25% 0% 71,289 71,289 - Miscellaneous 1,500 1,000 (500) 25% 17% 6,000 6,000 - Interest 12,500 22,817 10,317 25% 46% 50,000 50,000 - Interest on Unsegregated Tax 500 42 (458) 25% 2% 2,000 2,000 - Total Revenues 1,081,553 63,880 (1,017,673) 25% 1% 4,326,214 4,326,214 - TOTAL RESOURCES 2,881,553 2,345,356 (536,197) 25% 38% 6,126,214 6,607,690 481,476 REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS 809,708 666,009 143,699 182,288 127,116 55,172 68,000 59,481 8,519 32,500 - 32,500 439,058 - 439,058 1,531,554 852,606 678,948 NET (Resources - Requirements) 1,349,999 1,492,750 142,751 a) First quarter State 9-1-1- telephone tax payment occurs in October. b) Billing for data network reimbursement distributed in September Exp. 25% 21% 3,238,832 3,238,832 - 25% 17% 729,152 729,152 - 25% 22% 272,000 272,000 - 25% 0% 130,000 130,000 - 25% n/a 1,756,230 - 1,756,230 25% 14% 6,126,214 4,369,984 1,756,230 - 2,237,706 2,237,706 I LL t- = 0) C ca o N U N O m C L m C m Q N °a m E m W n o r l0 :0 L O C ~ O LLO. 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O (u _ I al C7~~ I U , m F 0 z Deschutes County Fair and Expo Center Statement of Financial Operating Data September 2006 RESOURCES: Beg. Net Working Capital Receipts: Events Telephone Fees - Events Parking Fees Storage RV / Camping Horse Stall Rental Concession % - Food Vending Machines Interfund Contract Rights (Signage, etc.) Grants Miscellaneous Interest Total Receipts Year to Date Budget Actual Variance FY % Coll. % $ - $ - $ - 100% 0% 41,000 26,269 (14,731) 25% 4% - - - 25% 0% - - - 25% 0% - - - 25% 0% - 1,001 1,001 25% 1% 1,000 - (1,000) 25% n/a 4,000 13,200 9,200 25% 5% - - - 25% 0% 5,000 5,000 - 25% 13% - - 25% 0% 2,529 2,529 - 25% 8% 416 2,164 1,748 25% 43% 625 1,192 567 25% 16% 54,570 51,355 (3,215) 25% 4% Transfer from General Fund 75,000 75,000 - 25% 25% Transfer from Annual County Fair - - - 25% 0% Total Transfers 75,000 75,000 - 25% 14% TOTAL RESOURCES 129,570 126,355 (3,215) 25% 6% REQUIREMENTS: Exp. Expenditures: Personal Services 69,233 66,473 2,760 25% 8% Materials and Services 60,528 32,159 28,369 25% 4% Debt Service - - - 25% 0% Capital Outlay - - - 25% 0% Transfers Out - - - 25% 0% Contingency - - - 25% n/a TOTAL REQUIREMENTS 129,761 98,632 31,129 25% 5% NET (Resources - Requirements) (191) 27,723 27,914 Deschutes County - Fair and Expo Center YTD-Budget Basis Statement of Financial Operating Data Three Months Ended September 30, 2006 RESOURCES: Beg. Net Working Capital Receipts: Events Telephone Fees - Events Parking Fees Storage RV / Camping Horse Stall Rental Concession % - Food Vending Machines Interfund Contract Rights (Signage, etc.) Grants Miscellaneous Interest Total Receipts Transfer from General Fund Transfer from Park Fund Transfer from Annual County Fair Total Transfers TOTAL RESOURCES REQUIREMENTS: Expenditures: Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Budget Actual Variance FY % Coll. % Bud et Projection Variance $ 169,300 $ 230,614 $ 61,314 100% 146,000 78,570 (67,430) 25% - - - 25% - - - 25% - - - 25% - 1,262 1,262 25% 9,000 9,325 325 25% 17,000 38,867 21,867 25% - - - 25% 5,000 5,000 - 25% 6,000 15,000 9,000 25% 7,587 7,588 1. 25% 1,248 2,936 1,688 25% 1,875 3,760 1,885 25% 193,710 162,308 (31,402) 25% 75,000 75,000 - 25% - - - 25% - - - 25% 75,000 75,000 - 25% 438,010 467,922 29,912 25% 207,699 207,185 514 25% 181,584 101,742 79,842 25% - - - 25% 28,000 5,976 22,024 25% - - - 25% - 25% 417,283 314,903 102,380 25% 20,727 153,019 132,292 Accrued Revenue (Accounts Receivable): Current Month Events 12,408 Prior Months 7,267 Total Accounts Receivable 19,675 136% $ 169,300 $ 230,614 $ 61,314 13% " 625,000 557,570 (67,430) 0% 5,000 5,000 - 0% 15,000 15,000 - 0%-' 55,000 55,000 - 1% 140,000 141,262 1,262 17% 55,000 55,325 325 14% 275,000 296,867 21,867 0% ' 2,000 2,000 - 13% 40,000 40,000 - 16% 95,000 104,000 9,000 25% 30,355 30,355 - 59% 5,000 6,688 1,688 50%' 7,500 9,385 1,885 12% 1,349,855 1,318,452 (31,403) 25% 300,000 300,000 - 0% 85,000 85,000 0% 219,000 219,000 - 12% 604,000 604,000 - 22% 2,123,155 2,153,066 29,911 Exp. 25%-'! 830,872 830,358 514 14% 726,617 671,018 55,599 0%'!. 242,708 242,708 - 15%`-` 40,000 40,000 - 0% 135,000 135,000 - n/a 147,958 - 147,958 15% ! 2,123,155 1,919,084. 204,071 - 233,982 233,982 Deposits Received for Future Events: 2006: October 25,784 November 12,664 2007 January 1,100 February 2,100 March 12,400 April 2,112 May 3,385 June 1,290 July 58,400 August 790 September 1,590 October 50 November 1,000 2008 and Beyond 37,882 TOTAL 160,547 Deschutes County Fair and Expo Center Accounts Receivable September 30, 2006 Current Month Rabbit Show 408.15 Food & Beverage (estimate) 12,000.00 Total Current Month 12,408.15 Prior Months: August, 2006 Christian Business Meeting 900.00 AG Meeting 1,407.50 Department of Interior 1,179.40 Pee Wee Rodeo 1,455.00 April, 2006 NW Expo & Trade show 2,325.00 Total Prior Months 7,266.90 Total Accrued Revenue as of September 30, 2006 19,675.05 Deschutes County Fair - Fund 619 Revenues and Expenditures FAIR 2006 January 1, 2006 through September 30, 2006 RESOURCES: Beg Net Working Capital (7-1-06) Carryover as of January 1, 2006 REVENUES Gate Receipts Carnival Commercial Exhibitors: Outside Inside Food Livestock Entry Fees RN Camping Concessions: Food Fair Sponsorship: Rodeo On-ground Stages Day Golf Carts Food Court Concert Presenting Sponsors Barn Sponsors Building Sponsors Grants T-Shirts Telephone Fees State Grant Interest Miscellaneous TOTAL REVENUES TOTAL RESOURCES Expenses: Expenses: Personnel Materials and Services Contingency TOTAL EXPENSES Net - Fair 2006 Transfer to Fund 618 NET AFTER TRANSFER Approved Additional Over Percentage FY 06-07 Projected Total Fair (Under) Variance Budget Actual to Date through Dec 31 2006 Budget from Budget 27,989 27,989 27,989 - 0% 414,000 455,838 455,838 41,838 10% 142,000 157,705 - 157,705 15,705 11% 92,000 90,700 - 90,700 (1,300) -1% 37,300 38,125 38,125 825 2% 14,325 11,625 11,625 (2,700) -19% 5,250 5,114 - 5,114 (136) -3% 17,000 18,903 - 18,903 1,903 11% 134,000 161,516 - 161,516 27,516 21% 35,000 41,425 - 41,425 6,425 18% 10,000 8,000 - 8,000 (2,000) -20% 13,000 13,000 - 13,000 - 0% 2,200 2,580 - 2,580 380 17% 3,500 3,500 3,500 - 0% 30,000 30,000 - 30,000 - 0% 18,000 18,000 18,000 - 0% 5,000 5,000 - 5,000 - 0% 25,000 5,000 5,000 (20,000) -80% 5,000 5,000 - 5,000 - 0% 5,500 3,867 3,867 (1,633) -30% 500 - - (500) -100% 46,000 - 46,000 46,000 - 0% 1,500 3,509 625 4,134 2,634 176% - 105 105 105 N/A 1,056,075 1,078,512 46,625 1,125,137 69,062 7% 1,084,064 1,106,502 46,625 1,153,127 69,063 6% 167,068 121,694 45,375 167,068 - 0% 680,681 637,190 29,807 666,997 (13,684) -2% 17,315 - - (17,315) -100% 865,064 758,883 75,181 834,065 (30,999) -4% 219,000 347,618 (28,556) 319,062 100,061 46% 219,000 - 219,000 219,000 - 0% - 347,618 (247,556) 100,062 100,061 Deschutes County Fair - Fund 619 Revenues and Expenditures FAIR 2006 January 1, 2006 through September 30, 2006 RESOURCES: Beg Net Working Capital (7-1-06) Carryover as of January 1, 2006 REVENUES Gate Receipts Carnival Commercial Exhibitors: Outside Inside Food Livestock Entry Fees RN Camping Concessions: Food Fair Sponsorship: Rodeo On-ground Stages Day Golf Carts Food Court Concert Presenting Sponsors Barn Sponsors Building Sponsors Grants T-Shirts Telephone Fees State Grant Interest Miscellaneous TOTAL REVENUES TOTAL RESOURCES Expenses: Expenses: Personnel Materials and Services TOTAL EXPENSES Percentage Additional Change Actual to Projected Total Fair Increase from Fair Fair 2005 Date through Dec 31 2006 (Decrease) 2005 23,795 27,989 27,989 4,194 18% 359,202 455,838 133,401 157,705 91,650 90,700 37,300 38,125 14,325 11,625 5,144 5,114 15,689 18,903 127,038 161,516 34,175 10,000 13,000 2,160 3,500 31,000 11,000 7,500 5,000 5,000 5,506 150 46,456 2,756 438 41,425 8,000 13,000 2,580 3,500 30,000 18,000 5,000 5,000 5,000 3,867 3,509 105 961,389 985,184 145,642 607,253 752,895 1,078,512 1,106,502 121,694 637,190 758,883 - 455,838 - 157,705 90,700 38,125 11,625 5,114 18,903 161,516 - 41,425 - 8,000 - 13,000 - 2,580 3,500 - 30,000 18,000 - 5,000 5,000 - 5,000 3,867 46,000 46,000 625 4,134 105 46,625 1,125,137 46,625 1,153,127 45,375 167,068 29,807 666,997 75,181 834,065 96,636 24,304 (950) 825 (2,700) (30) 3,214 34,478 7,250 (2,000) 420 (1,000) 7,000 (2,500) (1,639) (150) (456) 1,378 (333) 163,748 167,943 21,426 59,744 81,170 27% 18% _1% 2% 19% -1% 20% 27% 21% -20% 0% 19% 0% -3% 64% -33% 0% 0% -30% 100% _1% 50% N/A 17% 17% 15% 10% 11% Net - Fair 2006 232,289 347,618 (28,556) 319,062 86,772 37% Transfer to Fund 618 204,300 - 219,000 219,000 14,700 7% NET AFTER TRANSFER 27,989 347,618 (247,556) 100,062 72,072 MEMORANDUM To: Board of County Commissioners, County Administrator and Finance Director From: Teri Maerki RE: RV Park Date: October 6, 2006 Attached is the report on the RV park reflecting activity through September 30, 2006. 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Z E N c O > L 06 C/) d a) U 0 0 V a) 0 a) 06 N O N Q C d C7 y s (D C C n U m a, L C C O N 0 C = V O ~ C N (D c L N W Q 2 N F- d io Q U W U A LL CL < p N (n U s c J ~ W ~ F- U F - U Z C a) E a- 0 N m c~ Q t O Z m ° a 0 U) a c O U cn L U N a) 0 (o O O N O M a) E a) Q a) m co c a) E .r .ff O U v c c~ ° a) 0 c N mo E U C W LO LO rn o m O 0) N r O Cl) Lo Lo N O CO) 0 vi r,: C\f C6 C6 E co 0) LO N W) 0 N r r N r -a 'gr LO I C) 'IT Cl) LO r,- O N m d ti 'I' I r N O M I- 04 N oO N a CO 0) O E Q c m M O C) rn T- O C) v CD r m E C O N O N ao E O O rn ~ w T- E Q M o r r U r r c m (D U c o c CD co as _ LI a-' cco 0 - c N a~i U o ~ 0 otS c g c o En c ' U U w U CD X c c c U a~ Q 0 U 0 U Q (q .c _J c 0 a- 6 c a r E U L ° o 0 0 0 O N 0 L ( N (D N E c c m w U ° Z N L N c _ 1 L M O ^ CL Y Q U F MEMORANDUM To: See Distribution .41 From: Jeanine Faria, Deschutes County Finance Department RE: Quarterly report - Court Facilities Account Date: October 2, 2006 Attached is the quarterly report, for the three months ended September 30, 2006, showing revenues, deposits and expenditures of the court facilities security account, as now required by ORS 1.182. Please contact me with any questions or comments. Distribution: County governing body Bev Clarno Mike Daly Dennis Luke Advisory Committe on Court Security and Emergency Preparedness Presiding Judge DESCHUTES COUNTY FINANCE DEPARTMENT 541-385-1411 (voice) /jeaninef@deschutes.org s Court Facilities Statement of Financial Operating Data Three Months Ended September 30, 2006 RESOURCES: Beg. Net Working Capital Revenues Court Fines & Fees CJAS Interest on Investments Total Revenues TOTAL RESOURCES REQUIREMENTS: Expenditures Internal Services - Finance Internal Services - Administrative Interfund Contract Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ - $12,427 $ 12,427 100% n/a $ - $ 12,427 $ 12,427 23,750 17,374 (6,376) 25% 18% a} 95,000 70,000 (25,000) 1,500 5,148 3,648 25% 86% b}, 6,000 25,000 19,000 25 98 73 25% 98% 100 400 300 25,275 22,619 (2,656) 25% 22% 101,100 95,400 (5,700) 25,275 35,046 9,771 25% 35% 101,100 107,827 6,727 Exp. 180 180 - 25% 111 111 - 25% 24,984 24,984 - 25% - - - 25% 25,275 25,275 - 25% - 9,771 9,771 25% 721 721 - 25% 443 443 - 25% c) 99,936 99,936 - n/a - - - 25% 101,100 101,100 - - 6,727 6,727 a) Received from City of Bend and Deschutes County Circuit Court b) 40% of County Assessment Revenues from Justice Court c) Payment to Deschutes County Sheriffs Office for Court Security costs. Deschtues County Conference, Seminar and Related Travel Expense - Fund: General / Department: BOCC FY 2006-2007 Jul Au Se YTD Total Bev Clarno Conferences - Travel Meals - Accommodations - Airfare - Ground Transport - Total Clarno - - - - Mike Daly Conferences 285 285 Travel Meals 27 27 Accommodations 66 336 402 Airfare - Ground Transport - Total Daly - 93 621 714 Dennis Luke Conferences - Travel Meals 61 61 Accommodations 132 132 Airfare - Ground Transport - Total Luke 193 - - 193 Other Conferences - Travel Meals - Accommodations 101 101 Airfare - Ground Transport - Total Other 101 101 Total - BOCC Department Conferences - - 285 285 Travel Meals 61 27 - 88 Accommodations 132 66 336 634 Airfare - - - - Ground Transport - - - - Total - BOCC Department 193 93 621 1,008 FY 06-07 Budget 20,000 I r= C--, Community Development Department Planning Division Building Safety Division Environmental Health Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX(541)385-1764 http://www.co.deschutes.or.us/cdd/ Memorandum To: Board of County Commissioners From: Steve Jorgensen, Senior Transportation Planner CC: Dave Kanner, Tom Blust, Catherine Morrow Date: 10/11/06 Re: 19th Street Extension Process In talking to the BLM, it appears there are several months of work to be done even before we get to the point of knowing what level of NEPA analysis will be required. The process would be for the County/Redmond/whomever to develop a formal project proposal. This would take the form of a suggested new road alignment, construction plan, location, construction duration, etc. This process assumes that we have decided on the course of action and any proposed phasing. In other words, decide that the proposed road is on the east or west side of the RR tracks, connects to a Quarry interchange or not, connects to Pronghorn somehow, or not, goes east or west of the fairgrounds, and how it interfaces with the Deschutes Jct. Interchange and a possible ODOT southern re-route through Redmond. We may want to run through our own public process once an alternative is identified in advance of the BLM submittal to gauge the public interest. This would help the BLM assess the need for either an Environmental Analysis (EA) or Environmental Impact Study (EIS). Timeframe: (3-6 months?) The general site location and identification of lands was covered in the Upper Deschutes RMP and designated as the "transportation corridor'. If we stay within that corridor, then an EA level of analysis is possible. If we venture out of the corridor and/or have a great deal of public outcry, then an EIS is necessary for sure. Any project that occurs on federal lands, whether federally funded or not will need either the EA or EIS level of analysis. The formal proposal (above) is developed and an application is made to the BLM. The BLM will then work with the applicant to complete the application to a satisfactory ("complete") level. Timeframe: (2 months) Page 1 Quality Services Performed with Pride The complete application is then submitted to the BLM "Project Assessment Team". This team reviews the project and makes the determination as to the need for either an EA or a full EIS. The Team can make the decision using BLM staff as the contact, but it's much better if the proposal is presented by the applicant (us) who will be able to answer the multiple questions usually generated. Generally, the proposal documentation could start as an EA unless public participation warranted otherwise; that is a management and Project Assessment Team determination. Timeframe: (2-4 weeks) Once the EA or EIS determination has been made, the applicant can elect to begin the NEPA process. EA could cost in the range of $40K-50K EIS could cost upwards of $100K The tone of public participation is the greatest variable. Local groups voiced little if any concern to the designation of these public lands for a road project in the BLM's Upper Deschutes Resource Management Plan (UDRMP) process. The same groups, however, have been very vocal regarding a couple of proposals by other agencies. Public participation will also drive time. Estimating from BLM's current caseload, this project could begin in 2009. Eighteen months is the length of time required for the average ROW request to the BLM. However, putting in a major county road or a highway is not an average ROW request. Page 2 MEMORANDUM TO: BOARD OF COUNTY COMMISSIONERS FROM: GEORGE KOLB, COUNTY ENGINEER SUBJECT: DESCHUTES JUNCTION PHASE II DATE: 10/11/2006 CC: FILE The following is the process needed to get the Deschutes Junction Phase II project built: Before Deschutes Market can be put out to bid, the following is required: ➢ Existing plans need to be converted from metric to English ➢ Roadway design has to be modified to allow for widening of both Deschutes Market Road and 19`h Street to allow for the installation of turn lanes ➢ Railroad crossing bridge will need to be redesigned for the extra width required by the turn lane on Deschutes Market. Recommendation from Road Department: ➢ Hire a consultant to; ♦ Convert the plans from Metric to English ♦ Review bridge design done by ODOT in 1999 and make any corrections as needed ♦ Revise BNSF structure for widened roadway ♦ Design fill slopes so no new right-of-way is needed. This may include using retaining walls along the bottom of the slopes. 3. Estimated cost of using a consultant - approximately $400,000. This is estimating the engineering cost to be 10% of the construction cost. Normally 15% is used but a large majority of the project is designed so the $400,000 could be conservative. 4. Schedule: ➢ If we get a consultant on board this spring and design is completed over the summer, we could bid the project out in October 2007, open bids in November, and start construction in December with a completion date of the end of October 2008. ITEM QUANTITY UNIT PRICE COST 110 Mobilization All L.S. $320,000.00 $320,000.00 120 Temp. Protection and All L.S. $30,000.00 $30,000.00 Direction of Traffic 130 Temporary Signs 755 S. F. $16.50 $12,457.50 140 Temporary Barricades 4 EA. $150.00 $600.00 150 Temporary Concrete Barrier, Reflectorized 197 M $20.00 $3,940.00 160 Temporary Plastic Drums 50 EA. $55.00 $2,750.00 165 Temporary Impact Attenuators 2 EA. $2,500.00 $5,000.00 170 Temporary Delineators 60 EA. $60.00 $3,600.00 175 Silt Fences, Unsupported 3690 FT. $18.00 $66,420.00 180 Flaggers 1000 HRS $35.00 $35,000.00 190 Pilot Car 100 HRS $48.00 $4,800.00 195 Portable Changeable Message Signs 4 EA. $9,800.00 $39,200.00 $484,567.50 ROADWORK 200 Construction Surveying ALL L. S. $50,000.00 $50,000.00 210 Removal of Structure and Obstructions ALL L. S. $20,000.00 $20,000.00 _ 220 Clearing and Grubbing ALL L.S. $25,000.00 $25,000.00 230 Embankment in Place 97900 C. F. $12.00 $1,174,800.00 240 Finishing Roadbed and Slopes 3620 FT $10.00 $36,200.00 250 Watering 200 MG $20.00 $4,000.00 260 Rip-Rap Drain Pad 6 EA. $2,500.00 $15,000.00 270 5 inch (1"-0) Aggregate Base 1575 S.Y. $6.50 $10,237.50 280 6 inch (1%0) Aggregate Base 8050 S.Y. $8.00 $64,400.00 290 10 inch (1"-0) Aggregate Base 7102 S.Y. $9.00 $63,918.00 295 24 inch CMP Culvert 1000 FT $125.00 $125,000.00 300 Class "C" A.C. - Standard Duty 1750 TONS $60.00 $105,000.00 310 Extra for Asphalt Approaches 3 EA. $700.00 $2,100.00 320 Fencing - Permanent 5-Wire 330 FT $6.00 $1,980.00 330 Fencing - Temporary 3-Wire 330 FT $5.00 $1,650.00 340 Permanent Seeding 5 ACRES $2,000.00 $10,000.00 350 Mailbox Assembly 3 EA. $350.00 $1,050.00 360 Type 3 Post Mount Barricade 1 EA. $1,500.00 $1,500.00 $1,711,835.50 BRID GE NO. 18493 - PUMICE RD O'XING lump sum cost per s.f. $550,000.00 400 Granular Structure Backfill C. F. $0.00 $0.00 410 Granular Wall Backfill C. F. $0.00 $0.00 420 Reinforcement - Uncoated ALL L.S. $0.00 $0.00 430 Reinforcement - Coated ALL L.S. $0.00 $0.00 _ 440 Structural Concrete - Class 25 ALL L.S. $0.00 $0.00 450 Structural Concrete - Class 30 ALL L.S. $0.00 $0.00 460 R.C. Bridge End Panels, 240 inch S. F. $0.00 $0.00 470 P.S. Box Beams, 48 inch FT $0.00 $0.00 480 2-Tube Curb Mount Steel Railing ALL L. S. $0.00 $0.00 $550,000.00 BRID GE NO. 18494 - BNSF O'XING lump sum cost per s.f. $990,000.00 500 Structure Excavation C. F. $0.00 $0.00 510 Granular Structure Backfill C. F. $0.00 $0.00 520 Granular Wall Backfill C. F. $0.00 $0.00 530 Reinforcement - Uncoated ALL L. S. $0.00 $0.00 540 Reinforcement - Coated ALL L.S. $0.00 $0.00 _ 550 Structural Concrete - Class 25 ALL L. S. $0.00 $0.00 560 Structural Concrete - Class 30 ALL L. S. $0.00 $0.00 570 R.C. Bridge End Panels, 240 inch S. F. $0.00 $0.00 580 P.S. Box Beams, 39 inch FT $0.00 $0.00 590 Rail - Type F L. S. $0.00 $0.00 600 Type C Protective Fence & Splash Boards FT $0.00 $0.00 $990,000.00 GUARDRAIL 610 Guard Rail - Type 2A 2625 FT $19.00 $49,875.00 620 Guard Rail - Type 3 100 FT $60.00 $6,000.00 630 Guard Rail - Transition 8 EA. $2,500.00 $20,000.00 640 Guard Rail - Terminal 4 EA. $2,100.00 $8,400.00 650 Guard Rail - Anchors 4 _ EA. _ $700.00 $2,800.00 660 Guard Rail - End Piece - Type C 4 EA. $100.00 $400.00 670 Delineators - Type 1 8 _ EA. _ $36.00 $288.00 680 Delineators - Type 4 30 EA. $34.00 $1,020.00 $88,783.00 _ $3,825,186.00 10% cont. 1.1 PROJECT TOTAL $4,207,704.60 Page 1