2007-26-Minutes for Meeting December 06,2006 Recorded 1/8/2007DESCHUTES COUNTY OFFICIAL RECORDS rt ~001~~~~
NANCY BLANKENSHIP, COUNTY CLERK Yd V
COMMISSIONERS' JOURNAL 0110812007 03:40:53 PM
IIIIIIII IIIIIIIIIIIIIIII I III
2007-2d
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
If this instrument is being re-recorded, please complete the following
statement, in accordance with ORS 205.244:
Re-recorded to correct [give reason]
previously recorded in Book
or as Fee Number
and Page
~01C~:s 4
G
A& AA Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
MINUTES OF ADMINISTRATIVE WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, DECEMBER 6, 2006
Present were Commissioners Dennis R. Luke and Michael M. Daly; Commissioner
Bev Clarno was out of the office. Also present were Dave Kanner, County
Administrator; Anna Johnson and Joe Studer, Commissioners' Office; Tammy
Baney, Commissioner-elect; and, for part of the meeting, Scott Johnson, Mental
Health Department; Bob Lacombe, Ken Mathers and Deevy Holcomb, Juvenile
Community Justice; Timm Schimke, Solid Waste Department; Mark Pilliod, Legal
Counsel; Tom Anderson, Kevin Harrison and Catherine Morrow, Community
Development; and media representative Keith Chu of The Bulletin.
Also present were Bruce Bailey, Brad Bailey and Merle Irvine, who operate solid
waste hauling companies.
The meeting began at 1: 30 p. m.
1. Solid Waste Update.
Timm Schimke said that he has received a proposal for the old landfill site. He
will bring it before the Board after the first of the year, as he is gathering
information at this point.
It has been suggested that the County take the lead on some garbage and
recycling programs for the 2030 plan, including curbside yard debris collection
and a recycling fee structure. In regard to parks, the City of Bend says that the
Park & Rec District is responsible but the District says the City should be.
Also, since this is a high tourist area, ways need to be developed to encourage
more diversion.
Minutes of Administrative Work Session Wednesday, December 6, 2006
Page 1 of 4 Pages
In regard to the Knott Landfill project, rock removal has been done and they are
now pouring concrete. Dirt excavation for the cell construction should be done
by the end of the month. The weather is an issue for installation of the liner;
this may have to wait until spring.
Regarding a possible rate increase, the haulers are close to an agreement with
the County on how to proceed.
A license agreement with Deschutes Recycling is being drafted for north area
recycling and composting.
2. County Forester Update.
Joe Studer presented an overview of upcoming projects and strategies.
The Redmond Wildfire Plan will be signed soon; it will be the sixth of seven
plans, and 98% of the population will have been addressed with the adoption of
this plan. What is left is scattered rural and public lands; it is hoped that the last
plan will be done by spring. There are some possible grants in the works that
will help with funding the work of the various groups.
A memorandum of understanding has been drafted with the College regarding
the Capstone Program (Fremont Canyon). The students are now marking trees.
Mr. Stutler then gave a brief overview of the other items. (A copy of his agenda
is attached.)
3. General Update of the Measure 37 Process.
Tom Anderson said that the County Code may need to be updated in regard to
transferability of Measure 37 claims. Decisions could be challenged either way.
Mark Pilliod stated that there are cases now pending regarding transferability.
Mr. Anderson said that the question is whether the claimant needs to apply for
permits or if a representative of the claimant or someone who has purchased the
property from the claimant can do so; his department needs guidance, and this
is a policy decision.
Minutes of Administrative Work Session Wednesday, December 6, 2006
Page 2 of 4 Pages
Also, there is a question regarding the two-year window of time; does it apply
from the date of enactment or from the denial of the land use application.
Mr. Pilliod and Mr. Anderson will review this issue further and get back to the
Commissioners with details.
Laurie Craghead stated that the County foreclosed on a property for
nonpayment of taxes, and the previous owners wish to repurchase it. There
were two properties; one was already redeemed by the previous owner but he
said he didn't know about the other as he claims the notice went to a bad
address. At a minimum he would need to pay taxes, interest and penalties.
Commissioner Luke asked Ms. Craghead to find out what the lot is worth and
advise the Board.
4. Update on State Hospital Issues.
Scott Johnson indicated that the Oregon State Hospital master plan has been
drafted, but the County needs to submit its plan of what is needed locally. The
siting committee has not concluded its work. Since this is a regional issue,
Deschutes, Crook and Jefferson counties need to present a unified response.
He reviewed a handout (copy attached), and said he and the other local counties
are still fighting for equity in funding in this regard, and funding in the past has
been insufficient considering the population served. He indicated this is a crisis
situation; Horizon House cannot handle the workload, and there will be more
crime if the population can't be served. It will be difficult to reallocate existing
dollars from other areas. Representatives of the State will be visiting in a week
to discuss this issue further.
LUKE: Move Board support of the plan and needs as presented.
DALY: Second.
VOTE: DALY
LUKE:
Yes.
Chair votes yes.
Minutes of Administrative Work Session Wednesday, December 6, 2006
Page 3 of 4 Pages
Mr. Johnson said that federal dollars are available from Criminal Justice for
expansion of the Mental Health Court, and he would like to submit the
application and letter.
DALY: Move Chair signature of the application.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
5. Other Items.
Bob LaCombe said that he needs Chair signature on an OJJDP grant application
that is now due. No additional personnel would be needed. It would augment
Level 7 programs - Big Brother, Big Sister - and no match is required. The
amount would be for $150,000 over two years. There are 8 to 10 awards to be
made in Oregon.
DALY: Move Chair signature.
LUKE: Second.
VOTE: DALY
LUKE:
Yes.
Chair votes yes.
Being no further discussion or items addressed, the meeting adjourned at
3: 25 p. m.
DATED this 6th Day of December 2006 for the Deschutes County Board
of Commissioners.
Dennis R. Luke, Chair
ATTEST:
&Wtu- 64611~ -
Recording Secretary
Rev Clarno, Vice Chair
ichael M. Daly, Co missioner
Minutes of Administrative Work Session
Page 4 of 4 Pages
Wednesday, December 6, 2006
Vkl0-%
G
A& AA D ~
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, DECEMBER 6, 2006
1. Solid Waste Update - Timm Schimke
2. County Forester Update - Joe Studer
3. General Update of Measure 37 Process - Tom Anderson, others
4. Update on State Hospital Issue - Scott Johnson
5. Other Items
Executive session regarding litigation: LUBA case - Laurie Craghead
PLEASE NOTE:
At any time during this meeting, an executive session could be called to address issues relating to:
ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), pending or threatened litigation; or
ORS 192.660(2)(b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated.
Ifyou have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
E~
Solid Waste Update
December 6, 2006
Agenda
1. Demolition Redevelopment
2. Bend 2030 requests
• Implement curbside recycling of yard debris as an integral part of Bend's refuse
and recycling collection services.
Lead Partners - City of Bend, Deschutes County
Timeline - 3-5 years
Establish a demolition and construction recycling permit fee system in the City.
Accommodate reimbursement of collected fees to permit holders who
demonstrate effective recycling practices.
Lead Partners - City of Bend
Timeline - 3-5 years
• Establish a task force to examine opportunities for using recycled materials
locally. Such opportunities could include using locally generated compost for
landscaping, glass for fill, and wood for biomass facilities.
Lead Partners - Deschutes County
Timeline - 1-2 years
• Install recycling containers at all parks and public gathering places in Bend.
Lead Partners - City of Bend
Timeline - 1-2 years
• Initiate a waste prevention education campaign within the current solid waste
education and promotion programs.
Lead Partners - Deschutes County
Timeline - 1-2 years
• Establish a Construction and Demolition waste stream recovery facility in the
Bend area.
Lead Partners - Deschutes County
Timeline - 3-5 years
3. Projects update
4. Other
V
Bonnie Baker
Subject: FW: forester update
• CWPP progress and implementation.
• Community College program of work.
• Denver WUI Conference.
i
• Project Wildfire/FireFree program of work.
• National Fire Plan and FEMA grant opportunities.
• Grants received and work planned and completed.
• 5B 360 update and application to potential county ordinance.
• Open burning in Central Oregon and on unprotected lands.
• Auction property fuels treatment and planned lands sales.
• Slash burning activities.
• Training, ICS and personal.
Page 1 of 2
• The Nature Conservancy Fire Learning Network Communications Plan.
Joe Stutler
Deschutes County Forester
(541) 322-7117 office
(541) 388-2719 fax
1 1 /9/2006
Deschutes County Forester
Accomplishment Report
June 2004-December 2005
The intent of this report is to document program accomplishments and to
establish benchmarks for the future by strategically identifying program goals and
objectives.
Major Accomplishments
• Relationship development with BOCC, County Department Heads, other
federal, state and municipality agencies within Deschutes County.
• Relationship development with the publics in Deschutes County on
forestry, wildland fire, and other natural resource related issues.
• Grant applications for federal funds which have tentatively produced
$75,000 for Community Fire Plan development in Deschutes County, and
another $100,000 for Project Wildfire implementation of Fire Free in
Central Oregon next fiscal year.
• Working with the Sheriff's Office to deliver Gordon Graham presentation
on risk management and safety; conducted M.A.C. training/simulation
exercise for tri-county participants.
• Project Wildfire, developed a revised business plan, diversified
membership of the group, revised the County Ordinance for the program,
and increased the Fire Free Program outputs from 25,000 cubic yards of
debris to over 36,000 cubic yards this past year. Currently serve a Chair
Person for Project Wildfire.
• Completed a M.O.U. with Central Oregon Community College and O.S.U.
which produced a management plan for County owned properties in
Fremont Canyon, with future projects to follow.
• Developed a vacant lot/defensible space strategy and draft ordinance
which will address "unprotected lands" in Deschutes County.
• Completed contracts which will totally treat hazardous fuels in the New
Neighborhood in La Pine by May 2006. As of January 2006 have treated
320 acres of mowing and will begin 120 acres of thinning this week at the
New Neighborhood Project in La Pine.
• Collaborated with Lands and Community Development to address County
owned lands in the future.
• Working collaboratively with Oregon Department of Forestry,
Representatives Burley and Whisnant, developed alternatives for vacant
lot standards in Deschutes County for Senate Bill 360.
• Developed Fire Wise Community standards for new developments in
Deschutes County in the unprotected lands.
• Working with other agencies, facilitated the process of forming a fire
district for the Alfalfa Community.
• Represented "local government" in GAO testimony in DC and other
regional/national workshops pertaining to wildland fire.
• Represented Deschutes County on five wildland WUI fires last year as
Agency Representative/Liaison Officer/Unified Incident Commander.
• Community Wildland Fire Plans which include:
o County Resolution for minimum standards for CWPP's in
Deschutes County.
o Completion of Upper Deschutes Coalition, Sunriver, Greater
Sister's and La Pine Plans.
o Significant progress with Greater Bend plans with scheduled
completion during this fiscal year.
o County-wide strategy completed which identifies completion of all
CWPP's before the end of fiscal year 2007.
o As a result of CWPP development, the federal agencies have been
able to utilize the authorities in the Healthy Forest Restoration Act
for expedited treatments next to communities at risk in Deschutes
County. Last year the collective agencies accomplishment is
approximately 50,000 acres in the wildland urban interface.
January-October 2006 Update
Major Accomplishments
• Coordination of FEMA pre-disaster mitigation grant for $4 million with
Crook County/Deschutes County developed the text and cost benefit with
Judith Ure. We were "maid of honor" with this grant application.
• Coordination of National Fire Plan Grants for Deschutes County for $1.5
million developed the priorities and text with Katie Lighthall from Project
Wildfire.
• Coordination of Western Fire Manager's grants for $1 million with Project
Wildfire.
• Received news that Deschutes County through Project Wildfire will
receive an additional $350,000 on National Fire Plan grants from last
year's submission.
• Completed the Greater Bend CWPP.
• Significant revision of the Greater Sisters CWPP.
• Serve as chair for Project Wildfire for 2nd term.
• Developed the standard and coordination the deed restriction language for
the 78 county-owned lots that were sold. Subsequently have followed up
with new owner to inspect the work and complete documentation.
• Completion of agreement with ODF to utilize Deschutes County
equipment and personnel on wildland fires and other emergencies for
reimbursement.
• Guest speaker and instructor for FS/BLM/OFCA on leadership, WUI Fires
and Fire Program Management.
• Completion of fuels treatment @ the New Neighborhood (515 acres).
• Developed Masten Road contract for tree removal, measured volume and
determined value to off-set the contract price.
• Initiated the Greater Redmond CWPP with a planned completion of
12/1/06.
• July/August, served as Agency Representative and Liaison Officer for the
Black Crater, Lake George and Puzzle Fires with 5 different federal
Incident Management Teams.
• Re-engagement of Upper Deschutes Coalition with implementation of the
CWPP and began significant revision of the plan.
Strategic Program Direction
FY 06-10
o Completion of Community Fire Plans for all neighborhoods,
communities including those unprotected lands in Deschutes County.
o Work with neighborhoods, communities and agencies to implement
and monitor accomplishments from these plans.
o Resolve the unprotected lands issue for Deschutes County to
maximize both wildland and structural response for fires, and
manage/control open burning.
o Address the vacant lot standards on ODF protected lands in
Deschutes County through the classification committee.
o Complete a strategic plan for Fire Free program and update business
plan for Project Wildfire.
o Maintain "practitioner' skills of County Forester in wildland fire and
emergency response.
o Implementation of "best management practices" on County-owned
properties.
o Assist with the identification and prioritization of disposal of County-
owned properties.
o Maximize funding received for the County through federal and state
grants for fuels reduction and other community fire plan opportunities.
o Maximize the Title III funding allocations.
o Continue close coordination with federal and state partners on land
use issues.
i
Central Oregon's response to the
Oregon State Hospital
Master Plan Phase II (draft)
Improving our region's community-based system of
care to complement the new
the Oregon State Hospital (OSH) system.
Board of County Commissioners
December 6, 2006
Findings in the Phase II Plan
■ Oregon State Hospital provides long term care for people with
severe and persistent mental illness.
■ 3 service areas:
(1) adult treatment 25% of census age 20-64
(2) neuropsychiatric 15% age 65+
(3) forensic 60% and growing age 20+
■ Locations: Salem campus, Portland campus, Blue Mountain
Recovery Center (Pendleton).
■ Each county is placed in 1 of 6 regions to address use and needs.
Deschutes, Jefferson and Crook are in the Central Oregon region.
1
r
Projections
■ The State Plan forecasts the need for 25 years - thru 2030.
■ The State Plan hinges on more investment in community services
PRIOR to the opening of new facilities in 2011.
■ Meeting community residential needs is critical. The plan calls for
419 more residential beds by 2011, including 76 in Central Oregon.
■ Residential capacity is lowest in Central Oregon with .27 beds per
1 ,000 people compared to a statewide avg of .65.
■ Projections based on reduced length of stay from 250 to 175 days
for adult services; from 1,000 to 800 in PSRB; lower occupancy
■ Leadership (former House Spesker, Senate President, Governor has
agreed to support 360 and 620 bed facilities west of the Cascades
and 2 16-bed residential facilities east of the Cascades. Facilities
would begin to come on line 2011. Could change,
OSH Bed Need for Central Oregon
Source: OSH Phase II Plan
2011:
Adult
4
2031:
Adult
3
Neuropsych
9
Forensic
19
Bed
2011
2021
2031
%
Need
chnge
Central
22
26
31
41%
Oregon
Rest of
843
943
1,060
26%
regon
Neuropsych 4
Forensic 14
2021:
Adult 3
Neuropsych 6
Forensic 17
2
Residential Needs in Central Oregon
Source: Phase II Plan
2005
2011
2030
% change
2005-30
Central
36
112
153
325%
Oregon
Rest of
1,693
1,995
2,480
46%
Oregon
Population Projections
Oregon's 3 fastest growing counties are in
Central Oregon.
Source: Office of Economic Analysis; Deschutes adopted data.
Area
2000
2010
2020
2030
0/6 cnge
2000-30
Crook
19,300
23,051
27,590
32,796
70%
OEA
Deschutes
116,600
166,572
214,145
270,797
132%
County
adopted
Wrong?Low?
Jefferson
19,150
22,168
26,065
30,831
61%
OEA
Central
Oregon
155,050
211,791
267,800
334,424
116%
Oregon
3,281,700
3,843,900
4,359,258
4,891,225
49%
OEA
3
i
Community Services Critical
"Without more aggressive funding of services to recognize and treat
people earlier in their illness, demands on the State Hospital and
other more expensive settings will continue to grow."
- Phase II Plan, Pg. 16
Community Services ( * referenced in the Phase II Plan)
Regional mobile crisis team Psychiatric hold rooms
Respite care * Jail linked services *
Supported, affordable housing * Intensive case management*
Medication subsidies * Supported employment
Urgent psychiatric Training and education
Acute care services Peer support
Early intervention young adults Dual diagnosis detox
Secure/non secure residential PSRB, ECMU, Geropsychiatric
the greater the investment in the community level of care, the less
reliant the communities will be on the more expensive state
hospital." - Phase II Plan, Pg. 18
OSH Community Services Planning Process
■ State, Central, Eastern Or. kickoff OSH eastside needs? 8/23
■ Briefing for Deschutes County Commissioners 8/30
■ Survey of local stakeholders (80 responses)
■ Regional planning meeting, discuss results and priorities. 9/25
■ Work groups 1) Housing, 2) Acute care and 3) Treatment.
■ 2nd regional meeting to work on priorities. 10/23
■ Draft plan. (November)
■ Finalize and gain endorsements (December)
■ Update, support County Commissioners 12/6
■ Report back to eastside group, DHS and statewide group
■ Link to January 26 "summit" on jail and system issues
■ Advocate during the legislative session
■ Note: Scott Johnson, Robin Henderson, and Chuck Frazier
participate on the statewide OSH community services work group.
4
i
OSH Community Service priorities for C.O.
Recommended regional service improvements
■ Sustain and enhance core services; adjust for growth. 12,000 more
people in CO annually. Services will decline without investment.
■ Increase residential and housing options. January housing
workshop. State: aggressive development needed; all 3 counties.
■ Improve regional crisis response. Strengthen responsiveness,
consistency and capacity; mobile crisis team proposed; Redmond
hold room, crisis intervention training.
■ Develop respite options to complement Psychiatric Emergency
Services and Sage View. Diversion and step down.
■ Create a robust addiction treatment system. Enhance outpatient
treatment capacity; develop dual disorder detox capacity.
Our financial needs in Central Oregon
Early estimates for 2007-2009: $7.9 m.
3 COUNTIES Deschutes, Jefferson and Crook counties.
Core services (equity estimate) *
$ 750,000
Residential / housing operations
$3,658,168
Residential development
$ 903,450
OSH community services enhancement
$1,300,000
Dual diagnosis detox (includes capital)
$1,100,000
Hold room in Redmond
$ 250,000
Total estimate 2007-09
$7,961,618
*Data requested from the Oregon DHS Addictions & Mental Health Division. AMH is calculating these
figures in all grant streams.
**Est'd 5% of $26 million enhancement as part of the OSH development project. Includes mobile
crisis team and expansion of community mental health services.
5
Indigent Acute Care funding
A critical ingredient
■ Table prepared by Office of
Mental Health & Addiction
Services 8/22/06
■ Based on 2005 population
estimates from P.S.U.
■ These resources help people
without insurance or resources.
■ These funds support
hospitalizations, Sage View,
respite, secure transports, case
management, etc.
■ Without add'l funds in Central
Oregon, we will exhaust all acute
care funds by 2008.
Region
Per Person
Funding
Metro
$9.48
Southern
$8.90
Mid-Valley
$7.57
Eastern
$6.68
Central
$6.18
Lane
$5.72
Statewide
$8.32
Early Recommendations
1. Create a Central Oregon plan by December with local
stakeholders; ID local priorities, timelines & investments. DONE
2. Ask County Board of County Commissioners, County Mental
Health Advisory Boards, Cascade Healthcare Community and the
regional hospital system and NAMI of Central Oregon to formally
endorse the plan, changes may be made during the session.
3. Continue local discussions; e.g. local public safety concerns.
4. Ask that our recommendations be included in the State Plan.
5. Advocate for support of the Central Oregon recommendations
during the 2007 legislative session.
6. Sustain the existing regional mental health system and develop
new services between 2007 and 2011.
6