2007-110-Resolution No. 2007-017 Recorded 2/15/2007TES COUNTY
TVIE ED NANCYUBLANKENSHIP,FCOUNTY CLERKDS CJ 2007'110
7
COMMISSIONERS' JOURNAL 0211511007 04;34;11 PM
LEGAL OUNSEL IIIII�IIIIIIIIIIIIIIIIIIIIIIIII
2007-110
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Increasing a Cash Change Fund for
Deschutes County Solid Waste Department to * RESOLUTION NO. 2007-017
$2,200.
WHEREAS, the Deschutes County Solid Waste Department needs a cash change fund in the amount of
$2,200 to transact its business at its various locations; and,
WHEREAS, the Deschutes County Solid Waste Department has a change fund in the amount of $2,050;
and,
WHEREAS, the Deschutes County Solid Waste Department will maintain such change funds at its five
locations, Bend -Business Office, Knott Landfill, Negus Landfill, Northwest Transfer Station, Southwest
Transfer Station, and the Alfalfa Transfer Station, now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That a check for $150 from account number 610-0000-102.00-00 will be drawn to increase
the change fund to $2,200.
DATED this th day of February, 2007.
ATTEST:
Recording Secretary
PAGE 1 OF I — RESOLUTION NO. 2007-017 (2/14/07)
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
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TAMMY BANEY, mmissioner
Judi Hasse
From:
Debbie Parret
Sent:
Wednesday, January 24, 2007 2:25 PM
To:
Jeanine Faria
Cc:
Judi Hasse; Timm Schimke; Chad Centola
Subject:
RE: Help
Hi Jeanine,
Based on Timm's conversation with David Givans this morning, it was probably an oversight
on his part.
However, Dave did suggest that we have one change fund, from which we divvy up what is
needed to each site rather than having an authority indicating an amount for each site. If
that sits well with you, we currently have $2,050 in our change fund and would like to up
that by $150 for a total of $2200. The way it's distributed now is: Office - $750, Knott
- $400, Negus - $300, Northwest - $300, Southwest - $200 and Alfalfa - $100.
By distributing funds from one central bank, it will give us the flexibility to increase
tills in the summer and decrease them in the winter.
Let me know if you need further info.
Debbie
-----Original Message -----
From: Jeanine Faria
Sent: Wednesday, January 24, 2007 8:25 AM
To: Debbie Parret
Cc: Judi Hasse
Subject: RE: Help
Did this issue come up at all during the internal audit performed by David Givans a while
back? If there is no existing authority, we should prepare one. Please provide us
with the locations and amounts of each of the change funds.
Jeanine
-----Original Message -----
From: Debbie Parret
Sent: Wednesday, January 24, 2007 8:23 AM
To: Jeanine Faria
Cc: Judi Hasse
Subject: FW: Help
Hey Jeanine - I'm not sure Judi wants to spend too much time looking for the authorizing
document - we've never seen anything like that for any of our sites.
Deb
-----Original Message -----
From: Timm Schimke
Sent: Wednesday, January 24, 2007 8:21 AM
To: Debbie Parret
Subject: RE: Help
Not that I know of.
Timm
-----Original Message -----
From: Debbie Parret
Sent: Wednesday, January 24, 2007 8:17 AM
To: Timm Schimke; Chad Centola
Subject: FW: Help
1
Here's Jeanine's response - was there ever an authorizing document????
Deb
-----Original Message -----
From: Jeanine Faria
Sent: Wednesday, January 24, 2007 8:11 AM
To: Debbie Parret
Cc: Judi Hasse
Subject: RE: Help
You are well on your way to making this happen. We will locate (hopefully) the
authorizing documentation on the Negus Transfer Station till. We (and by that, I mean
Judi) will prepare a resolution to increase the till amount. We've done this for other
departments (Health most recently) and it takes some time to prepare, get on the board's
agenda and all but it will eventually happen. Upon approval of the resolution, you would
prepare a voucher for the increased amount, just as you have described.
Jeanine
Copy: Judi
-----Original Message -----
From: Debbie Parret
Sent: Monday, January 22, 2007 9:34 AM
To: Jeanine Faria
Subject: Help
Hi Jeanine,
How would I go about increasing the till at Negus Transfer Station? We have a need for an
additional $100 there and I'm not sure if I issue a voucher and get a check cut for Solid
Waste (like I would to reimburse petty cash) or can I take it out of Petty Cash or ????
Deb
PA