2007-389-Minutes for Meeting January 03,2007 Recorded 3/29/2007COUNTY OFFICIAL
NANCYUBLANKENSNIP, COUNTY CLERKDS CJ ~OV1.389
COMMISSIONERS' JOURNAL
03/29/2007 04:24:41 PM
2007-38-9
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
If this instrument is being re-recorded, please complete the following
statement, in accordance with ORS 205.244:
Re-recorded to correct [give reason]
previously recorded in Book
or as Fee Number
and Page ,
~vTES gZ~
{ Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF ADMINISTRATIVE WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JANUARY 3, 2007
Present were Commissioners Dennis R. Luke, Michael M. Daly and Tammy Baney.
Also present were Dave Kanner, County Administrator; Judith Ure, Teresa Rozic,
David Givans and Anna Johnson, Commissioners' Office; Laurie Craghead, Legal
Counsel; Marty Wynne, Finance; Timm Schimke, Solid Waste Department; citizens
Bruce Bailey, Brad Bailey and Merle Irvine; and media representative Keith Chu
of The Bulletin.
The meeting began at 1: 30 p. m.
1. Presentation of Solid Waste Update.
Timm Schimke stated that he is moving towards having the Sisters recycling
station manned with set hours, in response to requests from citizens. This will
mean there will be less inappropriate dumping and less contamination. A
similar arrangement in Sunriver and La Pine is being considered. The City of
Sisters would like the County to provide the labor; Mr. Schimke said that he
would probably contract with Express Personnel at this point.
He is also working with Teresa Rozic and LIGI regarding a lot in La Pine to use
for recycling purposes. Sunriver will be more challenging.
Deschutes Recycling is looking for a new location during the landfill project.
The County will provide the location eventually, with improvements to be done
by the Baileys.
Bud Rose of Rose and Associates, who has a land pit not far from Knott
Landfill, has agreed to take rock from the landfill. This is rock that is not
beneficial to the County and solves problems for both the County and Mr. Rose.
This is the most cost-effective way to remove the rock.
The excavation of the new cell is about 95% complete, and will be finished by
spring.
Minutes of Administrative Work Session Wednesday, January 3, 2007
Page 1 of 4 Pages
2. Presentation of Finance/Tax Update.
Marty Wynne gave an overview of the various aspects of the Finance/Tax
update. (A copy of the report is attached.) Discussed at some length were the
upcoming 9-1-1 levy request and the additional funding needed to complete the
RV Park project.
3. Special Transportation Fund Committee Update.
Judith Ure briefly explained the STF Plan and services. (A copy is attached for
reference.) The group then discussed the membership aspects of the
Committee, and Ms. Ure stated that a representative from southern Deschutes
County is needed.
LUKE: Move approval of the recommended membership list and
appointment letters.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
LUKE: Move approval of the draft Plan, subject to changes before finalized.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
4. Economic Development Grant Requests.
No requests were presented at this time.
5. Discussion of Committee Memberships; Update of Commissioners'
Schedules; Meeting Details.
Minutes of Administrative Work Session Wednesday, January 3, 2007
Page 2 of 4 Pages
Dave Kanner suggested that the Commissioners attend meetings of various
advisory groups, the Commission on Children & Families, and the Fair Board
as their schedules allow. He said this would increase visibility and could help
some of these groups stay informed and remain on track relative to the County's
involvement. He added that in Jackson County, there were twenty-seven
advisory boards and the meetings of all were attended regularly by a
Commissioner.
Commissioner Luke expressed concern that these groups may interpret the
opinions or comments from one Commissioner as that of the entire Board of
Commissioners. He was also concerned that the members of the groups may
not feel they can speak freely and openly on certain topics if a Commissioner is
present.
Commissioner Baney said that she feels this participation could be a bridge
between the groups and may be beneficial. Commissioner Luke emphasized
that the Commissioners already have too many meetings and it would be hard to
be involved with more groups; Commissioner Daly agreed.
In regard to the Central Oregon Visitors Association meetings, it was
determined that Mr. Kanner will attend as his schedule allows.
6. Other Items.
The Board then went into executive session under ORS 192.660(2)(h), litigation.
After the executive session, the Board took action.
LUKE: Move that the "red" lot property discussed in executive session
remain in the County's foreclosure file, and that the offer from the
previous owner to repurchase the property be rejected.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Being no further discussion, the meeting adjourned at 4:25 p.m.
Minutes of Administrative Work Session Wednesday, January 3, 2007
Page 3 of 4 Pages
DATED this 3rd Day of January 2007 for the Deschutes County Board
of Commissioners.
AT-TES -
Recording Secretary
Minutes of Administrative Work Session Wednesday, January 3, 2007
Page 4 of 4 Pages
~~G Zh
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA Y l SY-4
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, JANUARY 3, 2007
1. Solid Waste Update - Timm Schimke
2. Finance/Tax Update - Marty Wynne
3. Special Transportation Fund Committee Update - Judith Ure
• Discuss and approve membership
• Approve a letter thanking outgoing Committee members
• Review a first draft of the STF Plan
4. Economic Development Grant Requests - Susan Ross
5. Discussion of Committee Memberships; Update of Commissioners' Schedules;
Meeting Details
6. Other Items
Executive Session, called under ORS 192.660(2)(e), real property negotiations
- Laurie Craghead
PLEASE NOTE:
At any time during this meeting, an executive session could be called to address issues relating to: ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners
meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated.
Ifyou have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Solid Waste Update
1/3/07
Agenda
1. Sisters recycling depot - rural recycling depot
2. Knott Landfill Recycling License
3. Rose Agreement
4. Project reports
5. Other
Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
January 3, 2007
(1) Monthly Investment Report
(2) November Financial Data
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Memorandum
Date: December 27, 2006
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find November 2006 financial reports for the following funds:
General (001), Community Justice - Juvenile (230), Sheriff's (255), Health (259),
Mental Health (275), Community Development (295), Road (325), Community
Justice - Adult (355), Commission on Children & Families (370-399), Solid Waste
(610), Health Benefits Trust Fund (675) and 9-1-1 (705).
The projected information has been reviewed and updated, where appropriate, by
the respective departments.
Cc: All Department Heads
GENERAL FUND
Statement of Financial Operating Data
Five Months Ended November 30, 2006
RESOURCES:
Beg. Net Working Capital
Revenues
Property Taxes
Gen. Rev. - excl. Taxes
Assessor
County Clerk
BOPTA
Board of County Comm.
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Total Revenues
Year to Date
Year to Date
Revised Bud
Actual Variance FY % Coll.
$ 6,215,445 $ 6,736,259 $ 520,814 100% 108%
Revised
Year End
$
Budget
Projection
Variance
Variance
$ 6,215,445 $ 6,736,259 $ 520,814 8%
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Assessor
County Clerk
BOPTA
BOCC
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Non-Departmental
Contingency
Transfers Out
TOTAL REQUIREMENTS
Appropriation Transfers
NET (Resources - Requirements)
7,145,833
15,148,046
8,002,213
42%
88%
17,150,000
17,150,000
0%
915,082
1,370,103
455,021
42%
62%
2,196,196
2,196,196
-
0%
455,970
516,843
60,873
42%
47%
1,094,328
1,094,328
-
0%
930,816
952,047
21,231
42%
43%
2,233,958
2,233,958
-
0%
7,469
9,228
1,759
42%
51%
17,925
16,838
(1,087)
-6%
83
17
(66)
42%
9%
200
200
-
0%
97,969
81,268
(16,701)
42%
35%
235,126
235,126
-
0%
104,563
138,207
33,644
42%
55%
250,950
250,950
-
0%
30,000
34,714
4,714
42%
48%
72,000
72,000
-
0%
24,663
23,625
(1,038)
42%
40%
59,191
59,191
-
0%
833
835
2
42%
42%
2,000
2,000
-
0%
9,713,281
18,274,933
8,561,652
42%
78%
23,311,874
23,310,787
(1,087)
0%
15,928,726
25,011,192
9,082,466
42%
85%
29,527,319
30,047,046
519,727
2%
F~cp.
1,443,288
1,336,994
106,294
42%
39%
3,463,890
3,327,390
136,500
4%
593,804
529,095
64,709
42%
37%
1,425,129
1,425,129
-
0%
29,016
17,752
11,264
42%
25%
69,638
69,638
-
0%
255,367
236,601
18,766
42%
39%
612,880
612,880
-
0%
1,690,365
1,620,453
69,912
42%
40%
4,056,876
3,921,996
134,880
3%
316,196
319,191
(2,995)
42%
42%
758,871
758,871
-
0%
117,457
85,476
31,981
42%
30%
281,897
281,897
-
0%
66,888
78,468
(11,580)
42%
49%
160,532
175,532
(15,000)
-9%
36,360
35,696
664
42%
41%
87,265
87,265
-
0%
379,415
402,067
(22,652)
42%
44%
910,595
910,595
-
0%
1,544,230
-
1,544,230
42%
n/a a).
3,706,151
-
3,706,151
100%
6,472,386
4,661,793
1,810,593
42%
30%
15,533,724
11,571,193
3,962,531
26%
5,386,915
4,724,017
662,898
42%
37%
12,928,595
12,928,595
-
0%
11,859,301
9,385,810
2,473,491
42%
33%
28,462,319
24,499,788
3,962,531
14%
4,069,425
15,625,382
11,555,957
1,065,000
5,547,258
4,482,258
a) The Contingency in the Adopted Budget was $3,657,731. The increase of $68,420 is due to the elimination of a transfer out to the Health
Department for the cost of a Public Health Nurse II (1.00 FTE). Transfer of appropriation to Business Loan Fund (105) in the amount of
$20,000 decreased Contingency in November.
" The Unappropriated Ending Fund Balance in the Adopted Budget was $1,045,000. The increase of $20,000 is due to transferring
appropriation to the Business Loan Fund.
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Five Months Ended November 30, 2006
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
SB #1065-Court Assess.
State Miscellaneous
Discovery Fee
Food Subsidy
Juvenile Crime Prevention
Inmate/Prisoner Housing
Inmate Commissary Fees
Contract Payments
Miscellaneous
Program Fees
Probation Supervision
MIP Diversion Fees
Interest on Investments
Leases
Level 7
Total Revenues
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection
variance
I _T
$ 364,451 $ 591,907 $ 227,456 100% n/a $ 364,451 $ 591,907 $ 227,456
5,624
3,414
(2,210)
42%
25%
a)
13,498
13,498
-
17,500
23,536
6,036
42%
56%
42,000
55,000
13,000
-
1,028
1,028
42%
n/a
-
1,028
1,028
1,250
3,126
1,876
42%
104%
b)
3,000
6,800
3,800
15,833
13,736
(2,097)
42%
36%
c)
38,000
38,000
-
131,587
70,961
(60,626)
42%
22%
a)d)
315,808
283,844
(31,964)
29,167
34,641
5,474
42%
49%
70,000
80,000
10,000
1,167
549
(618)
42%
20%
a)
2,800
2,000
(800)
276,963
172,465
(104,498)
42%
26%
c)e)
664,712
664,712
-
208
20
(188)
42%
4%
500
500
-
-
176
176
42%
n/a
-
600
600
-
225
225
42%
n/a
-
600
600
833
2,015
1,182
42%
101%
2,000
5,000
3,000
6,250
16,511
10,261
42%
110%
15,000
39,000
24,000
14,964
16,920
1,956
42%
47%
35,914
35,914
-
52,433
31,460
(20,973)
42%
25%
a)
125,839
125,839
-
553,779
390,783
(162,996)
42%
29%
1,329,071
1,352,335
23,264
Transfers In-General Fund 2,338,861 2,338,861 - 42% 42% 5,613,267 5,613,267 -
TOTAL RESOURCES 3,257,091 3,321,551 64,460 42% 45% 7,306,789 7,557,509 250,720
REQUIREMENTS:
Expenditures
Community Justice-Juvenile
Personal Services
Materials and Services
Capital Outlay
Juvenile Resource Center
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Exp.
1,020,188
938,610 81,578 42%
38% 0
2,448,450
2,378,450
715,307
456,602 258,705 42%
27% d)g)
1,716,736
1,617,772
42
- 42 42%
0%
100
100
1,146,590 1,054,672 91,918
90,856 70,184 20,672
42 - 42
71,472 - 71,472
42% 38%
42% 32%
42% 0%
42% n/a
3,044,497 2,520,068 524,429 42% 34%
212,594 801,483 588,889
70,000
98,964
f) 2,751,815 2,679,815 72,000
218,055 211,055 7,000
100 100 -
171,533 - 171,533
7,306,789 6,887,292 419,497
- 670,217 670,217
a) Payments are requested quarterly. July-September payment received in November.
b) Requests for discovery documents are higher than anticipated.
c) Billing is generated in succeeding month with payments being received 3-6 weeks after billing. November billing of $4,445 to
be received in December.
d) Portion of JCP dollars budgeted for FY 2006-07 were received and expended in FY 2005-06.
e) BRS billed on a monthly basis after data is collected from several sources. CEOJJC billed quarterly. Budgeted amount is
anticipated to be received in full.
Q Salary savings on unfilled positions.
g) Reduction in anticipated contract payments due to prior year adjustment and lower JCP revenue for FY 06-07.
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
Federal Law Enforcemt Grnt
U.S. Forest Service
State Grant
SB #1065-Court Assess.
Marine Board Lic. Fee
Narcotic Task Force Grt.
Transp. of State Wards
SB 1145
City of Sisters
Security & Traffic Reimb
Seat Belt Program
Inmate Commissary Fees
Soc Sec Incentive-Fed
Miscellaneous
Medical Services Reimb
Restitution
Sheriff Fees
Court Fines and Fees
Impound Fees
Interest
Interest on Unsegregated
Rentals
Interfund Contract
Transport Reimbursements
Sale of Eqp & Material
Total Revenues
Transfers In
TOTAL RESOURCES
SHERIFF Rev Detail
Statement of Financial Operating Data
Five Months Ended November 30, 2006
Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Budget I Projection Variance
$2,177,260 $ 2,211,462 $ 34,202 100% 102% $2,177,260 $2,211,462 $ 34,202
6,150,003
12,996,131
6,846,128
42%
88%
14,760,006
14,760,006
-
143,750
208,033
64,283
42%
60%
345,000
345,000
-
17,196
55,321
38,125
42%
134%
a)
41,270
60,000
18,730
-
10
10
42%
n/a
-
10
10
30,000
54,000
24,000
42%
75%
72,000
72,000
-
50,299
48,186
(2,113)
42%
40%
120,718
120,718
-
17,708
23,536
5,828
42%
55%
42,500
42,500
-
41,227
-
(41,227)
42%
0%
b)
98,944
98,944
-
42
55,000
54,958
42%
55000%
c)
100
110,000
109,900
2,083
2,241
158
42%
45%
5,000
5,000
-
701,086
849,944
148,858
42%
51%
d)
1,682,606
1,682,606
-
156,054
156,054
-
42%
42%
374,529
374,529
-
35,000
51,099
16,099
42%
61%
e)
84,000
84,000
-
2,500
3,018
518
42%
50%
6,000
6,000
-
20,833
43,493
22,660
42%
87%
50,000
50,000
-
1,250
2,000
750
42%
67%
3,000
3,000
-
5,000
5,040
40
42%
42%
12,000
12,000
-
7,000
10,334
3,334
42%
62%
16,800
16,800
-
417
263
(154)
42%
26%
1,000
1,000
-
61,250
74,555
13,305
42%
51%
147,000
147,000
-
62,500
36,731
(25,769)
42%
24%
f)
150,000
100,000
(50,000)
33,333
21,500
(11,833)
42%
27%
0
80,000
55,000
(25,000)
41,667
29,202
(12,465)
42%
29%
100,000
100,000
-
3,333
4,419
1,086
42%
55%
8,000
8,000
-
-
18,236
18,236
42%
n/a
g)
-
21,882
21,882
171,070
86,482
(84,588)
42%
21%
h)
410,568
360,568
(50,000)
-
191
191
42%
n/a
-
191
191
417
9,664
9,247
42%
966%
i)
1,000
9,664
8,664
7,755,018
14,844,683
7,089,665
42%
80%
18,612,041
18,646,418
34,377
1,129,368
927,903
(201,465)
42%
34%
2,710,483
2,710,483
-
11,061,646
17,984,048
6,922,402
42%
77%
23,499,784
23,568,363
68,579
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division
759,972
Automotive/Communications
477,330
Investigations/Evidence
751,879
Patrol/Civil/Comm Supp
3,131,290
Records
243,077
Adult Jail
3,079,286
Transport/Court Security
85,714
Emergency Services
52,630
Special Services Division
216,298
Training Division
69,499
Contingency
841,269
Exp. %
781,819
(21,847)
42%
43%
1,823,933
413,751
63,579
42%
36%
j)
1,145,591
661,269
90,610
42%
37%
k)
1,804,509
2,827,866
303,424
42%
38%
1) '
7,515,095
222,381
20,696
42%
38%
583,385
2,765,934
313,352
42%
37%
m)
7,390,287
77,700
8,014
42%
38%
205,713
47,535
5,095
42%
38%
126,313
196,676
19,622
42%
38%
519,115
86,972
(17,473)
42%
52%
n)
166,798
-
841,269
42%
n/a
2,019,045
Transfers Out 83,333 - 83,333 42%
TOTAL REQUIREMENTS 9,791,577 8,081,903 1,709,674 42%
NET (Resources- Requirements) 1,270,069 9,902,145 8,632,076
1,823,933 -
1,145,591 -
1,804,509 -
7,515,095 -
583,385 -
7,390,287 -
205,713 -
126,313 -
519,115 -
166,798 -
- 2,019,045
0% 200,000 200,000 -
34% 23,499,784 21,480,739 2,019,045
2,087,624 2,087,624
SHERIFF Exp Detail
Statement of Financial Operating Data
Five Months Ended November 30, 2006
Year to Date
evise
Year End
Budget
Actual
Variance
FY %
Colt. %
Budget
I Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 2,177,260
$ 2,211,462
$ 34,202
100%
10204
$ 2,177,260
$ 2,211,462
$ 34,202
Total Revenues
7,755,018
14,844,683
7,089,665
42%
80%
18,612,041
18,646,418
34,377
Transfers In
1,129,368
927,903
(201,465)
42%
34%
2,710,483
2,710,483
-
TOTAL RESOURCES
11,061,646
17,984,048
6,922,402
42-A
77%
23,499,784
23,568,363
68,579
REQUIREMENTS:
Exp. %
Sheriffs Services
Personnel
440,844
432,592
8,252
42%
41%
1,058,026
1,058,026
-
Materials & Services
301,465
334,168
(32,703)
42%
46%
723,517
723,517
-
Capital Outlay
7,779
5,174
2,605
42%
28%
18,669
18,669
-
Total Sheriffs Services
750,088
771,934
(21,846)
1,800,212
1,800,212
-
Automotive/Communications
Personnel
103,861
101,650
2,211
42%
41%
249,267
249,267
-
Materials & Services
373,427
312,101
61,326
42%
35%
896,224
896,224
-
Capital Outlay
42
-
42
42%
0%
100
100
-
Total Automotive/Communications
477,330
413,751
63,579
1,145,591
1,145,591
-
I nvestigations/Evidence
Personnel
643,105
597,974
45,131
42%
39%
1,543,451
1,543,451
-
Materials & Services
94,024
60,346
33,678
42%
27%
225,658
225,658
-
Capital Outlay
14,750
2,949
11,801
42%
8%
35,400
35,400
-
Totallnvestigations/Evidence
751,879
661,269
90,610
1,804,509
1,804,509
-
Patrol/Civil/Comm Support
Personnel
2,807,789
2,612,596
195,193
42%
39%
6,738,693
6,738,693
-
Materials & Services
221,001
205,271
15,730
42%
39%
530,402
530,402
-
Capital Outlay
102,500
9,999
92,501
42%
4%
246,000
246,000
-
Total Patrol/Civil/Comm Supp
3,131,290
2,827,866
303,424
7,515,095
7,515,095
-
Records
Personnel
223,082
196,364
26,718
42%
37%
535,397
535,397
-
Materials & Services
18,953
26,017
(7,064)
42%
57%
45,488
45,488
-
Capital Outlay
-
-
-
42%
0%
2,500
2,500
-
Total Records
242,035
222,381
19,654
583,385
583,385
-
Adult Jail
Personnel
2,481,450
2,318,598
162,852
42%
39%
5,955,481
5,955,481
-
Materials & Services
565,044
404,490
160,554
42%
30%
1,356,106
1,356,106
-
Capital Outlay
32,792
42,846
(10,054)
42°x6
54%
78,700
78,700
-
Total Adult Jail
3,079,286
2,765,934
313,352
7,390,287
7,390,287
-
Transport/Court Security
Personnel
78,194
75,813
2,381
42%
40%
187,665
187,665
-
Materials & Services
7,478
1,887
5,591
42%
11%
17,948
17,948
-
Capital Outlay
42
-
42
42%
0%
100
100
-
Total Transport/Court Security
85,714
77,700
8,014
205,713
205,713
-
Emergency Services
Personnel
44,498
44,102
396
42%
41%
106,795
106,795
-
Materials & Services
8,091
3,433
4,658
42%
18%
19,418
19,418
-
Capital Outlay
42
-
42
42%
0%
100
100
-
Total Emergency Services
52,589
47,535
5,054
126,313
126,313
-
Special Services
Personnel
177,805
177,430
375
42%
42%
426,733
426,733
-
Materials & Services
29,284
17,357
11,927
42%
25%
70,282
70,282
-
Capital Outlay
9,208
1,889
7,319
42%
9%
22,100
22,100
-
Total Special Services
216,297
196,676
19,621
519,115
519,115
-
Training
Personnel
49,676
78,345
(28,669)
42%
66%
119,223
119,223
-
Materials & Services
19,781
8,627
11,154
42%
18%
47,475
47,475
-
Capital Outlay
42
-
42
42%
0%
100
100
-
Total Training
69,499
86,972
(17,473)
166,798
166,798
-
Non-Departmental
Materials & Services
9,884
9,885
(1)
42%
42%
23,721
23,721
-
Transfers Out
200,000
-
200,000
42%
0%
200,000
200,000
-
Contingency
841,269
-
841,269
42%
n/a
2,019,045
-
2,019,045
Total Non-Departmental
1,051,153
9,885
1,041,268
2,242,766
223,721
2,019,045
Total Requirements
9,907,202
8,081,903
1,825,299
23,499,784
21,480,739
2,019,045
NET (Resources- Requirements)
1,154,444
9,902,145
8,747,701
-
2,087,624
2,087,624
Sheriff Notes
Statement of Financial Operating Data
Five Months Ended November 30, 2006
a) Reimbursement of COPY grant expenses and HIDTA overtime higher than anticipated.
b) The semi-annual billing will be processed in January.
c) Confirmation has been received on the continuance of the Byrne Grant in the amount of
$110,000 for FY 2006-07.
d) Second quarterly payment received in October.
e) Reimbursement received from USFS for August fire patrol overtime for the Black Crater Fire
($20,178) and the Lake George Fire ($27,706).
f) Revenue will be less than anticipated due to staffing shortages in Patrol.
g) The FBI office has not relocated. Projections adjusted to assume rent through December 2006.
h) Title III funding has been reduced by $50,000.
i) YTD includes $9,430 revenue from prior years Sheriffs Office auctions.
j) YTD material & services variance due to timing of expenses related to the purchase and installation
of equipment for new vehicles. YTD variance will be spent by year end as payments for vehicle items are
made.
k) YTD labor variance due to delay in completion of association negoiations. In addition payment has not
been made for a new vehicle which has been ordered. YTD variance will be spent by year end for retroactive
association labor adjustments and payments for new vehicle.
1) YTD labor variance due to delay in completion of association negoiations and lag time of filling open positions.
In addition, payment has not been made for eight patrol vehicles which have been ordered. YTD variance will
be absorbed by temporary labor for civil processing, retroactive association labor expenses and payment for
the new patrol vehicles.
m) YTD labor variance due to delay in completion of association negoiations. The YTD variance will be spent
by year end for retroactive association labor adjustments and payment for capital items and inmate medical
expenses in excess of insurance reimbursements.
n) YTD variance resulitng from lump sum leave payment due to employee turnover. Labor variance should
be offset by underspending in Material and Services.
HEALTH
Statement of Financial Operating Data
Five Months Ended November 30, 2006
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Co. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$1,300,000
$ 1,337,663
$ 37,663
100%
103%
$1,300,000
$1,337,663
$ 37,663
Revenues
Medicare Reimbursement
-
603
603
42%
n/a
-
603
603
State Grant
687,413
545,708
(141,705)
42%
33%
a)
1,649,791
1,649,791
-
Child Dev & Rehab Center
13,512
8,107
(5,405)
42%
25%
32,428
32,428
-
State Miscellaneous
64,576
43,425
(21,151)
42%
28%
r
154,982
154,982
-
STARS Foundation
2,250
-
(2,250)
42%
0%
b)
5,400
-
(5,400)
OMAP
69,708
86,331
16,623
42%
52%
167,300
167,300
-
Family Planning Exp Proj
177,083
206,088
29,005
42%
48%
425,000
425,000
-
Grants
-
4,750
4,750
42%
n/a
-
4,750
4,750
School Districts
6,301
433
(5,868)
42%
3%
15,123
15,123
-
Contract Payments/ESD
21,250
-
(21,250)
42%
0%
c)
51,000
19,900
(31,100)
Miscellaneous
208
499
291
42%
100%
500
500
-
Patient Insurance Fees
21,313
22,695
1,382
42%
44%
51,150
51,150
-
Health Dept/Patient Fees
63,146
65,182
2,036
42%
43%
151,550
151,550
-
Vital Records-Birth
16,667
14,651
(2,016)
42%
37%.
40,000
40,000
-
Vital Records-Death
37,500
36,125
(1,375)
42%
40%
90,000
90,000
-
Interest on Investments
20,833
18,375
(2,458)
. 42%
37%
50,000
50,000
-
Donations
4,917
3,636
(1,281)
42%
31%
11,800
11,800
-
Interfund Contract
40,584
29,467
(11,117)
42%
30%
d)
97,401
98,401
1,000
Administrative Fee
4,167
4,165
(2)
42%
n/a
10,000
10,000
-
Interfund Grant
-
3,000
3,000
42%
n/a
-
3,000
3,000
Total Revenues
1,251,428
1,093,240
(158,188)
42%
36%
3,003,425
2,976,278
(27,147)
Transfers In-Reserve Fund
42
-
(42)
42%
0%
100
-
(100)
Transfers In-General Fund
1,004,212
1,004,212
-
42%
42%
2,410,109
2,410,109
-
TOTAL RESOURCES
3,555,682
3,435,115
(120,525)
42%
51%
6,713,634
6,724,050
10,416
REQUIREMENTS:
Exp.
Expenditures
Personal Services
1,746,392
1,550,611
195,781
42%
37%
e)
4,191,340
4,041,340
150,000
Materials and Services
593,305
540,713
52,592
42%
38%
1,423,932
1,423,932
-
Capital Outlay
10,208
-
10,208
42%
0%
24,500
-
24,500
Transfers Out
562,500
537,500
25,000
42%
83%
650,000
650,000
-
Contingency
176,609
-
176,609
42%
n/a
423,862
-
423,862
TOTAL REQUIREMENTS
3,089,014
2,628,824
460,190
42%
39%
6,713,634
6,115,272
598,362
NET (Resources - Requirements)
466,668
806,291
339,665
-
608,778
608,778
a) State Grant includes $192,560 budgeted for the BCC Grant, which effective August 2006, will be administered by the State.
Actual expenses incurred will be reimbursed. Both State Grant and Personnel/Materials & Services will be less than budgeted
but the amount is not determinable at this time.
b) Stars Foundation will not be funding Deschutes County Health Department Grant.
c) Ready Set Go was budgeted at $36,000. Only $4,900 will be received as the program was not be renewed.
d) Correction to amount included in budget.
e) Projected reductions in expenditures due to unfilled positions.
MENTAL HEALTH
Statement of Financial Operating Data
Five Months Ended November 30, 2006
RESOURCES:
Beg. Net Working Capital
Revenues
Marriage Licenses
Divorce Filing Fees
Federal Grants
State Grants
State Miscellaneous
Title 19
Liquor Revenue
ABHA Client Support Funds
Local Grants
School Districts
Mental Health Jail Comp
Contract Payments
Miscellaneous
Patient Insurance Fees
Patient Fees
Seizure/Forfeiture
Interest on Investments
Rentals
Donation
Interfund Contract
Administrative Fee
Year to Date Revised Year End
Budget Actual Variance FY % E0111- Budget Projection Variance
$3,059,533 $ 3,357,701 $ 298,168 100% 110%
2,292
2,820
528
56,250
68,617
12,367
60,674
-
(60,674)
3,693,745
3,263,190
(430,555)
149,014
53,831
(95,183)
96,843
57,661
(39,182)
35,833
43,487
7,654
12,500
10,625
(1,875)
9,792
-
(9,792)
29,167
14,190
(14,977)
3,000
3,000
-
10,000
6,436
(3,564)
25,208
23,468
(1,740)
108,095
80,321
(27,774)
34,632
8,175
(26,457)
-
3,488
3,488
45,833
71,319
25,486
8,333
4,700
(3,633)
833
100
(733)
-
2,340
2,340
927,085
956,349
29,264
51% a)
0% b)
37% C)
15% d)
25%
51% e)
35%
0% b)
20%. f)
42%
27% g)
39%
31%
10% a)
n/a
65% h)
24%
5%
n/a
43% i)
42% 51%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42°x6
42%
42%
42%
42%
Total Revenues
5,309,129
4,674,117
(635,012) 42%
Transfers In-General Fund
576,520
576,520
- 42%
Transfers In-Other
107,581
149,845
42,264 42%
TOTAL RESOURCES
9,052,763
8,758,183
(294,580) 42%
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
37%
42%
58%
50°k
Exp.
2,845,301
2,694,214
151,087
42%
39% j)
3,600,408
2,865,039
735,369
42%
33% c) k
6,250
-
6,250
42%
0%
62,500
37,500
25,000
42°x6
25%
753,578
-
753,578
42%
n/a
7,268,037
5,596,753
1,671,284
42%
32%
1,784,726
3,161,430
1,376,704
$3,059,533 $3,357,701 $ 298,168
5,500
5,500
-
135,000
151,900
16,900
145,618
145,618
-
8,864,989
8,864,989
-
357,634
357,634
-
232,422
193,241
(39,181)
86,000
104,369
18,369
30,000
30,000
-
23,500
23,500
-
70,000
70,000
-
7,200
7,200
-
24,000
24,000
-
60,500
60,500
-
259,428
231,654
(27,774)
83,117
39,760
(43,357)
-
3,488
3,488
110,000
135,486
25,486
20,000
16,500
(3,500)
2,000
3,403
1,403
-
2,340
2,340
2,225,003
2,611,955
386,952
12,741,911 13,083,037 341,126
1,383,648 1,383,648 -
258,195 322,725 64,530
17,443, 287 18,147,111 703,824
6,828,722 6,578,722 250,000
8,640,979 8,440,979 200,000
15,000 15,000 -
150,000 150,000 -
1,808,586 - 1,808,586
17,443,287 15,184,701 2,258,586
2,962,410 2,962,410
(a) Court fee allocation of $16,900 budgeted to incorrect revenue line.
(b) First quarterly bill for grant funds prepared in November with receipt of revenue expected in January. The drug court funds represent
both the federal and state grant budget lines.
(c) Use of automated payment system (Express) has created a consistent one-month payment lag resulting in revenues and expenses
appearing under budget by about $425,000 on this monthly report.
(d) Variance primarily a result of historical 30-60 day time lag from billing to payment receipt from State for most contracts.
(e) Beginning in 2007/08 budget will increase to approximately $105,000, close to the annual average for the last 2.5 years.
(f) School District revenues correlate with the school year causing a negative variance for most of the year.
(g) Contract payments from ABHA are anticipated to be fully collected by fiscal year end, although there will be a consistent 30-day lag.
(h) Cash balance expected to decline over the course of the fiscal year. It was anticipated interest earnings would exceed budgeted
interest in the early part of 2006/07.
(i) Pending budget adjustment.
0) Unfilled positions are averaging around 5.0 FTE each month.
(k) To date several DD programs are cumulatively underspent by about $100,000 and this amount is expected to double by year-end.
Revenues are being received from the State to provide these services, requiring the department to budget a corresponding amount for
a refund to the State next fiscal year.
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Five Months Ended November 30, 2006
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Bud et
Pro'ection
Variance
RESOURCES:
Beg. Net Working Capital
$ 1,063,210
$ 1,989,301
926,091
100%
n/a
$1,063,210
$1,989,301
926,091
Revenues
Admin-Operations
46,354
100,082
53,728
42%
90%
a) :
111,250
150,000
38,750
Admin-GIS
5,042
1,620
(3,422)
42%
13%
b)
12,100
12,100
-
Admin-Code Enforcement
170,735
188,420
17,685
42%
46%
c)
409,765
409,765
-
Building Safety
1,027,292
1,103,088
75,796
42%
45%
c)
2,465,500
2,465,500
-
Electrical
260,938
273,925
12,987
42%
44%
c):
626,250
626,250
-
Contract Services
543,169
262,247
(280,922)
42%
20%
d)
1,303,605
1,303,605
-
Env Health-On Site Prog
413,292
337,811
(75,481)
42%
34%
991,900
991,900
-
Env Health-Lic Facilities
219,052
65,422
(153,630)
42%
12%
e)
525,725
525,725
-
Env Health - Drinking H2O
23,750
19,800
(3,950)
42%
35%
57,000
57,000
-
EPA Grant
123,783
5,229
(118,554)
42%
2%
0
297,078
297,078
-
Planning-Current
552,031
516,219
(35,812)
42%
39%
1,324,875
1,324,875
-
Planning-Long Range
308,990
229,761
(79,229)
42%
31%
g)
741,575
741,575
-
Total Revenues
3,694,428
3,103,624
(590,804)
42%
35%
8,866,623
8,905,373
38,750
Trans In-CDD Reserve
42
-
(42)
42%
0%
100
-
(100)
Trans In-CDD BldglElec
83
-
(83)
42%
0%
200
-
(200)
TOTAL RESOURCES
4,757,763
5,092,925
335,162
42%
51%
9,930,133
10,894,674
964,541
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin-Operations Division
1,354,014
1,066,031
287,983
Admin-GIS Division
116,785
77,836
38,949
Admin-Code Enforcement
98,667
81,712
16,955
Building Safety Division
449,018
596,585
(147,567)
Electrical Division
164,887
162,863
2,024
Contract Services
318,504
322,375
(3,871)
Env Health-On Site Pgm
227,496
200,748
26,748
Env Health-Lic Facilities
175,215
169,307
5,908
Env Health-Grant Division
149,858
770
149,088
Env Health - Drinking H2O
25,510
25,100
410
EPA Grant
92,433
86,951
5,482
Planning-Current Division
476,135
473,044
3,091
Planning-Long Range Div
264,924
169,872
95,052
Contingency
224,111
-
224,111
TOTAL REQUIREMENTS 4,137,557 3,433,194 704,363 42% 35%
Exp. %
42%
33%
3,249,633
3,249,633 -
42%
28%
280,285
280,285 -
42%
35%
236,800
236,800 -
42%
55% h)
1,077,642
1,077,642 -
42%
41%
395,729
395,729 -
42%
42%
764,409
764,409 -
42%
37%
545,990
545,990 -
42%
40%
420,516
420,516 -
42%
0%
359,660
359,660 -
42%
41%
61,223
61,223 -
42%
39%
221,840
221,840 -
42%
41%
1,142,723
1,142,723 -
42%
27%
635,817
635,817 -
42%
n/a
537,866
- 537,866
NET (Resources - Requirements) 620,206 1,659,731 1,039,525
9,930,133 9,392,267 537,866
1,502,407 1,502,407
a) Increased interest revenue is due to higher than anticipated carryover fund balance and increased M37 fee revenue.
b) GIS revenue is for contracted outside customer work, and is based on the volume of requests.
c) Revenue is seasonal, the volume being higher during the warmer months.
d) Revenue lags a month behind based on invoice and payment timing.
e) Revenue is received primarily in January and February after annual license renewals are mailed.
f) Revenue is received after reimbursement requests are made to the federal government-usually 2-3 months behind expense.
g) Revenue timing of state transportation planning grant is affecting YTD percentages.
h) Expenses for the automated inspection request system and contract plan review included in the year to date.
ROAD
Statement of Financial Operating Data
Five Months Ended November 30, 2006
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Bud et
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$4,643,357 $
5,171,895
$ 528,538
100%
111%
$ 4,643,357
$ 5,171,895
$ 528,538
Revenues
System Development Ch
27,917
22,638
(5,279)
42%
34%
67,000
67,000
-
Mineral Lease Royalites
-
778
778
42%
n/a
-
778
778
Forest Receipts
1,285,417
-
(1,285,417)
42%
0%
a)
3,085,000
3,085,000
-
State Grant
141,667
-
(141,667)
42%
0%
340,000
340,000
-
Motor Vehicle Revenue
3,291,667
3,464,742
173,075
42%
44%
7,900,000
8,073,075
173,075
City of Bend
72,917
10,380
(62,537)
42%
6%
b)
175,000
175,000
-
City of Redmond
177,083
-
(177,083)
42%
0%
b)
425,000
425,000
-
City of Sisters
20,833
-
(20,833)
42%
0%
b)
50,000
50,000
-
Miscellaneous
20,833
23,051
2,218
42%
46%
50,000
50,000
-
Road Vacations
833
1,000
167
42%
50%
2,000
2,000
-
Interest on Investments
62,500
91,273
28,773
42%
61%
150,000
178,773
28,773
Donations
1,000
2,440
1,440
42%
102%
2,400
2,440
40
Interfund Contract
312,500
19
(312,481)
42%
0%
c)
750,000
750,000
-
Equipment Repairs
110,417
95,086
(15,331)
42%
36%
265,000
265,000
-
Vehicle Repairs
41,667
-
(41,667)
42%
0%
c)
100,000
100,000
-
LID Construction
62,500
-
(62,500)
42%
0%
c)
150,000
150,000
-
Vegetation Management
35,417
-
(35,417)
42%
0%
c)
85,000
85,000
-
Inter-fund: Forester
18,750
-
(18,750)
42%
0%
c)
45,000
45,000
-
Sale of Eqp & Material
229,167
147,018
(82,149)
42%
27%
550,000
550,000
-
Sale of Public Lands
208
-
(208)
42%
0%
500
500
-
Total Revenues
5,913,293
3,858,425
(2,054,868)
42%
27%
14,191,900
14,394,566
202,666
Trans In-Road Imp Res
2,695
-
(2,695)
42%
0%
6,467
6,467
-
TOTAL RESOURCES
10,559,345
9,030,320
(1,529,025)
42%
56%
18,841,724
19,572,928
731,204
REQUIREMENTS: Exp.
Expenditures
Personal Services
2,255,169
2,208,440 46,729
42%
41%
5,412,405
5,452,405 (40,000)
Materials and Services
3,306,657
2,255,176 1,051,481
42%
28%
7,935,977
7,935,977 -
Capital Outlay
1,531,250
698,247 833,003
42%
19%.
3,675,000
3,675,000 -
Transfers Out
375,000
- 375,000
42%
0%
900,000
900,000 -
Contingency
382,643
- 382,643
42%
n/a
918,342
- 918,342
TOTAL REQUIREMENTS 7,850,719 5,161,863 2,688,856 42% 27%
NET (Resources - Requirements) 2,708,626 3,868,457 1,159,831
18,841,724 17,963,382 878,342
1,609,546 1,609,546
a) Forest receipts payment received annually in December.
b) Work performed billed upon completion.
c) Payment to be received in June 2007.
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Five Months Ended November 30, 2006
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Bud et
Proiection
Variance
RESOURCES:
Beg. Net Working Capital
$ 350,000
$ 342,288
$ (7,712)
100%
98%
$ 350,000
$ 342,288
$ (7,712)
Revenues
Federal Grant
-
702
702
42%
n/a
-
702
702
State Grant
856,883
1,038,821
181,938
42%
51%
a)
2,056,519
2,056,519
-
State Miscellaneous
5,544
5,418
(126)
42%
41%
13,306
13,306
-
Probation Work Crew Fees
14,167
20,113
5,946
42%
59%
34,000
34,000
-
Alcohol and Drug Treatment
404
190
(214)
42%
20%
970
450
(520)
Polygraph Testing
-
200
200
42%
n/a
-
200
200
Miscellaneous
2,417
7,187
4,770
42%
124%
b)
5,800
10,000
4,200
Electronic Monitoring Fee
62,500
34,961
(27,539)
42%
23%
c)
150,000
100,000
(50,000)
Probation Superv. Fees
91,667
81,230
(10,437)
42%
37%
220,000
220,000
-
Sex Offender Treatment Fees
1,250
-
(1,250)
42%
0%
d)
3,000
-
(3,000)
Day Reporting Fees
138
15
(123)
42%
5%
e)
330
100
(230)
Interest on Investments
8,333
13,020
4,687
42%
65%
20,000
20,000
-
Leases
2,500
10,000
7,500
42%
167%
0
6,000
22,000
16,000
Rentals
117
600
483
42%
214%
280
1,000
720
Total Revenues
1,045,920
1,212,457
166,537
42%
48%
2,510,205
2,478,277
(31,928)
Transfers In-General Fund
153,329
153,329
-
42%
67%
227,990
227,990
-
Transfers In-Video Lotter
41,667
41,667
-
42%
42%
100,000
100,000
-
TOTAL RESOURCES
1,590,916
1,749,741
158,825
42%
55%
3,188,195
3,148,555
(39,640)
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Exp.
992,053
961,169
30,884
42%
40%
2,380,927
2,380,927
-
245,137
222,944
22,193
42%
38%
588,329
588,329
-
42
-
42
42%
0%
100
-
(100)
49,516
-
49,516
42%
0%
118,839
-
(118,839)
1,286,748
1,184,113
102,635
42%
38%
3,088,195
2,969,256
(118,939)
304,168
565,628
56,190
100,000
179,299
79,299
a) Second quarterly payment received in October.
b) Variance due to unexpected revenue stemming from training registration and a refund on a piece of equipment.
c) Number of offenders assigned to the program less than anticipated.
d) Revision in protocol related tp providing assistance to indigent sex offenders for treatment costs precludes fee collection.
e) Fee collection less than anticipated.
0 Lease to continue longer than expected resulting in higher revenue than anticipated.
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
Five Months Ended November 30, 2006
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 571,056
$ 630,729
$ 59,673
100%
110%
$ 571,056
$ 630,729
$ 59,673
Revenues
Federal Grants
114,563
73,117
(41,446)
42%
27%
a)
274,951
261,487
(13,464)
Title IV - Family Sup/Pres
17,334
6,966
(10,368)
42%
17%
b)
41,602
41,601
(1)
HealthyStart Medicaid
72,917
5,859
(67,058)
42%
3%
c)
175,000
130,000
(45,000)
Child Care Block Grant
23,625
5,403
(18,222)
42%
10%
b)
56,699
63,240
6,541
Level 7 Services
91,740
116,103
24,363
42%
53%
b)
220,176
220,178
2
Juvenile Crime Prevention
175,652
75,492
(100,160)
42%
18%
d) .
421,565
390,765
(30,800)
State Prevention Funds
78,125
93,750
15,625
42%
50%
187,500
187,500
-
HealthyStart /R-S-G
119,039
287,721
168,682
42%
101%
285,694
287,721
2,027
OCCF Grant
135,977
326,345
190,368
42%
100%
326,345
326,345
-
Miscellaneous
, 4,583
-
(4,583)
42%
0%
11,000
11,000
-
Court Fines & Fees
-
10,557
10,557
42%
n/a
e)
-
24,000
24,000
Interest on Investments
6,250
17,025
10,775
42%
114%
f)
15,000
31,000
16,000
Grants-Private
5,000
1,650
(3,350)
42%
14%
12,000
12,000
-
Total Revenues
844,805
1,019,988
175,183
2,027,532
1,986,837
(40,695)
Trans from General Fund
140,987
139,654
(1,333)
42%
41%
338,369
338,369
-
Trans from Other
70,875
42,525
(28,350)
42%
25%
170,100
170,100
-
Total Transfers In
211,862
182,179
(29,683)
42%
36%
508,469
508,469
-
TOTAL RESOURCES
1,627,723
1,832,896
205,173
42%
59%
3,107,057
3,126,035
18,978
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
Exp.
208,574
194,420 14,154 42%
39% 500,577 500,577 -
911,517
579,950 331,567 42%
27% g)': 2,187,640 2,137,661 49,979
2,083
- 2,083 42%
0% 5,000 5,000 -
172,433
- 172,433 42%
n/a 413,840 - 413,840
TOTAL REQUIREMENTS
1,294,607
774,370
520,237 420A 25%
3,107,057 2,643,238
463,819
NET (Resources - Requirements)
333,116
1,058,526
725,410
- 482,797
482,797
a) Federal grant adjusted due to new grant amounts.
b) Federal grant payments received on a reimbursement basis after quarterly expenditures occur.
c) Medicaid reimbursements lower statewide.
d) Juvenile Crime revenues reduced due to increased 05/06 contract amendment and subsequent receipt of revenue.
e) State Court fees for Safe Havens not budgeted.
f) Interest income increased due to larger BNWC than projected.
g) Materials & Services projection adjusted due to net decrease in anticipated revenues.
SOLID WASTE
Statement of Financial Operating Data
Five Months Ended November 30, 2006
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
Miscellaneous
Franchise 3% Fees
Commercial Disp. Fees
Private Disposal Fees
Franchise Disposal Fees
Yard Debris
Special Waste
Interest
Sale of Equip & Material
Total Revenues
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$1,018,342 $ 1,571,953 $ 553,611 100% 154% $1,018,342 $ 1,571,953 $ 553,611
-
20,000
20,000
11,667
13,029
1,362
66,667
-
(66,667)
463,500
640,514
177,014
815,417
944,717
129,300
1,829,108
2,025,069
195,961
23,604
30,471
6,867
12,500
10,951
(1,549)
33,333
54,751
21,418
10,833
14,332
3,499
3,266,629
3,753,834
487,205
42%
n/a
a)
-
20,000
20,000
42%
47%.
28,000
28,000
-
42%
0%
b)
160,000
160,000
-
42%
58% .
c)
1,112,400
1,112,400
-
42%
48%
1,957,000
1,957,000
-
42%
46%
4,389,860
4,389,860
-
42%
54%
c)
56,650
56,650
-
42%
37%
30,000
30,000
-
42%
68%
80,000
120,000
40,000
42%
55%
26,000
30,000
4,000
42%
48%
7,839,910
7,903,910
64,000
Trans In-Code Abatement 20,000 20,000 - 42% 100% 20,000 20,000 -
TOTAL RESOURCES 4,304,971 5,345,787 1,040,816 42% 60% 8,878,252 9,495,863 617,611
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
659,124
629,096
30,028
1,558,136
1,067,742
490,394
153,816
249,851
(96,035)
113,646
53,731
59,915
1,000,000
-
1,000,000
214,550
-
214,550
Exp.
42%
40%
1,581,897
1,581,897 -
42%
29% d)
3,739,527
3,739,527 -
42%
68%
369,159
369,159 -
42%
20% e)
272,750
272,750 -
42%
0%
2,400,000
2,400,000 -
42%
n/a
514,919
- 514,919
TOTAL REQUIREMENTS 3,699,272 2,000,420 1,698,852 42% 23% ' 8,878,252 8,363,333 514,919
NET (Resources - Requirements) 605,699 3,345,367 2,739,668
1,132,530 1,132,530
a) Grant funds were expected in FY 05-06 but not paid until 06-07.
b) Fees are due April 15, 2007.
c) Receipts are seasonal - should slow down in the winter.
d) Some large ticket items are remitted in one annual payment causing a variance between the M&S percentages.
e) Large ticket items paid throughout the year cause a discrepancy in the Capital Outlay YTD percentages.
Health Benefits Trust
Statement of Financial Operating Data
Five Months Ended November 30, 2006
RESOURCES
Beg. Net Working Capital
Revenues:
Internal Premium Charges
P/T Emp - Add'I Prem
Employee Prem Contribution
COIC
Retiree / COBRA Co-Pay
Medical Services Reimb
Prescription Rebates
Interest
Total Revenues
Year to Date
Budget Actual Variance FY °k C011.
$ 6,800,000 $7,163,864 $ 363,864 100% 105%
Year End
Budget Projection Variance
$6,800,000 $7,163,864 $ 363,864
TOTAL RESOURCES
REQUIREMENTS
Expenditures:
Personal Services
Materials & Services
Conferences and Seminars
Claims Paid-Medical/Rx
Claims Paid-Dental/Vision
Refunds
Insurance Expense
State Assessments
Administration Fee
PPO Fee
Health Impact
Printing
Program Expense/Supplies
Other
Total Materials & Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
4,250,000
4,407,303
157,303
42%
43%
10,200,000
10,350,000
150,000
75,000
57,195
(17,805)
42%
32%
180,000
150,000
(30,000)
147,083
131,495
(15,588)
42%
37%
353,000
328,000
(25,000)
297,917
310,250
12,333
42%
43%
715,000
715,000
-
166,667
228,048
61,381
42%
57%
400,000
500,000
100,000
-
128,773
128,773
42%
n/a
-
128,773
128,773
-
19,217
19,217
42%
n/a
-
19,217
19,217
104,167
145,124
40,957
42%
58%
250,000
550,000
300,000
5,040,833
5,427,405
386,572
42%
45%
12,098,000
12,740,990
642,990
11,840,833
12,591,269
750,435
92%
67%
18,898,000
19,904,854
1,006,854
Exp.
56,076
42,433
13,643
42%
32%
134,582
134,582
-
1,250 - 1,250 42%
3,738,219 2,835,456 902,763 42%
539,353 444,165 95,188 42%
- (29,412) 29,412 42%
162,500 126,547 35,953 42%
16,667 20,782 (4,115) 42%
100,000 95,158 4,842 42%
14,583 13,050 1,533 42%
- 14,923 (14,923) 42%
5,000 3,940 1,060 42%
4,583 - 4,583 42%
7,250 6,600 650 42%
4,589,405 3,531,209 1,058,196 42%
- - - 42%
3,228,644 - 3,228,644 42%
7,874,125 3,573,642 4,300,483 42% 19%
0%
3,000
3,000
-
32% a)
8,971,725
7,030,879
1,940,846
34% a)
1,294,448
1,099,838
194,610
n/a
-
(29,412)
29,412
32%
390,000
390,000
-
52%
40,000
40,000
-
40%
240,000
240,000
-
37%
35,000
35,000
-
n/a
-
14,923
(14,923)
33%
12,000
12,000
-
0%
11,000
11,000
-
38%
17,400
17,400
32%
11,014,573
8,864,628
2,149,945
0%
100
-
100
0%
7,748,745
-
7,748,745
18,898,000 8,999,210 9,898,790
NET (Resources - Requirements) 3,966,708 9,017,627 5,050,918 - 10,905,644 10,905,644
a) Projection based on annualizing 21 weeks of claims paid.
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Five Months Ended November 30, 2006
Year to Date Year End
Budget Actual Variance % of FY % Coll. L Budget Projection Variance
RESOURCES:
Beg. Net Working Capital
$1,800,000
$ 2,281,476
$ 481,476
100%
127%
$1,800,000
$ 2,281,476
$ 481,476
Revenues
Property Taxes - Current
1,416,667
3,023,234
1,606,567
42%
89%,
3,400,000
3,400,000
-
Property Taxes - Prior
26,250
46,507
20,257
42%
74%
63,000
63,000
-
State Reimbursement
8,750
4,254
(4,496)
42%
20%
a)
21,000
26,000
5,000
Telephone User Tax
256,250
182,608
(73,642)
42%
30%
b)
615,000
715,000
100,000
Data Network Reimb.
13,750
26,627
12,877
42%
81%
c)
33,000
33,000
-
Jefferson County
17,083
19,293
2,210
42%
47%
41,000
41,000
-
User Fee
9,969
2,156
(7,813)
42%
9%
d)
23,925
24,600
675
Contract Payments
29,704
38,293
8,589
42%
54%
c)
71,289
71,289
-
Miscellaneous
2,500
4,411
1,911
42%
74%
e)
6,000
7,900
1,900
Interest
20,833
39,143
18,310
42%
78%
50,000
80,000
30,000
Interest on Unsegregated Tax
833
1,028
195
42%
51%
2,000
2,000
-
Total Revenues
1,802,589
3,387,554
1,584,965
42%
78%
4,326,214
4,463,789
137,575
TOTAL RESOURCES
3,602,589
5,669,030
2,066,441
42%
93%
6,126,214
6,745,265
619,051
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
Exp.
1,349,513
1,173,636
175,877
42%
36% 0
3,238,832
3,063,832
175,000
303,813
238,795
65,018
42%
33% g)
729,152
716,152
13,000
113,333
109,461
3,872
42%
40%
272,000
272,000
-
54,167
-
54,167
42%
0%
130,000
130,000
-
731,763
-
731,763
42%
n/a
1,756,230
-
1,756,230
2,552,589
1,521,892
1,030,697
42%
25%
6,126,214
4,181,984
1,944,230
NET (Resources - Requirements) 1,050,000 4,147,138 3,097,138 - 2,563,281 2,563,281
a) State OEM billed monthly for MSAG/Mapping reimbursement. Payments of approximately $6,000 for August to October are
currently outstanding.
b) Second quarter State 9-1-1- telephone tax payment expected in December.
c) Data Network Reimbursements are billed annually with most payments received by December.
d) Crook River Ranch and Forest Service have been billed.
e) Revenue for CAD tapes and print outs are higher than anticipated.
f) Projection reduced to reflect salary savings on unfilled positions.
g) Actual expenditures slightly lower than anticipated.
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Deschutes County - Fair and Expo Center
YTD-Budget Basis
Statement of Financial Operating Data
Five Months Ended November 30, 2006
RESOURCES:
Beg. Net Working Capital
Receipts:
Events
Telephone Fees - Events
Parking Fees
Storage
RV / Camping
Horse Stall Rental
Concession % - Food
Vending Machines
Interfund Contract
Rights (Signage, etc.)
Grants
Miscellaneous
Interest
Total Receipts
Budget Actual Variance FY % Coll. % Bud et Projection Variance$ 169,300 $ 230,614 $ 61,314 100% 136% $ 169,300 $ 230,614 $ 61,314
277,000
201,013
(75,987)
2,000
-
(2,000)
3,500
280
(3,220)
24,500
15,095
(9,405)
-
2,258
2,258
16,000
9,349
(6,651)
91,000
97,584
6,584
1,000
-
(1,000)
5,000
5,000
-
6,000
15,292
9,292
12,645
12,647
2
2,080
7,618
5,538
3,125
6,179
3,054
443,850
372,315
(71,535)
42%
32%
625,000
549,013
(75,987)
42%
0%
5,000
3,280
(1,720)
42%
2%
15,000
11,500
(3,500)
42%
27%
55,000
45,595
(9,405)
42%
2%
140,000
142,258
2,258
42%
17%
55,000
48,349
(6,651)
42%
35%
275,000
281,585
6,585
42%
0%
2,000
1,000
(1,000)
42%
13%
40,000
40,000
-
42%
16%
95,000
104,292
9,292
42%
42%
30,355
30,355
-
42%
152%
5,000
10,538
5,538
42%
82%
7,500
10,554
3,054
42%
28%
1,349,855
1,278,318
(71,537)
Transfer from General Fund
75,000
75,000
- 42% 25%
300,000
300,000 -
Transfer from Park Acq & Devel
85,000
85,000
- 42% 100%
85,000
170,000
Transfer from Annual County Fair
219,000
173,000
(46,000) 42% 79%
219,000
219,000 -
Total Transfers
379,000
333,000
(46,000) 42% 55%
604,000
689,000 -
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
992,150
935,929
(56,221)
42%
44%
2,123,155
2,197,932
74,777
E p.
346,165
341,549
4,616
42%
41%
830,872
826,255
4,617
302,640
234,390
68,250
42%
32%
726,617
682,610
44,007
194,392
194,392
-
42%
80%
242,708
242,708
-
40,000
32,971
7,029
42%
82%
40,000
40,000
-
135,000
135,000
-
42%
100%
135,000
135,000
-
-
-
-
42%
n/a
147,958
-
147,958
1,018,197
938,302
79,895
42%
44%
2,123,155
1,926,573
196,582
(26,047)
(2,373)
23,674
-
271,359
271,359
Accrued Revenue (Accounts Receivable):
Current Month Events 39,171
Prior Months 4,320
Total Accounts Receivable 43,491
Deposits Received for Future Events:
2007
December
3,986
January
1,100
February
2,100
March
12,400
April
5,162
May
3,835
June
2,410
July
58,400
August
890
September
2,490
October
150
November
2,300
2008 and Beyond
39,982
TOTAL
135,205
Deschutes County Fair and Expo Center
Statement of Financial Operating Data
November 2006
Year to Date
Budget Actual Variance FY % Coll. %
RESOURCES:
Beg. Net Working Capital
$ - $
-
$ -
100%
0%
Receipts:
Events
70,000
70,981
981
42%
11%
Telephone Fees - Events
2,000
140
(1,860)
42%
3%
Parking Fees
3,500
-
(3,500)
42%
0%
Storage
9,500
6,587
(2,913)
42%
12%
RV / Camping
-
213
213
42%
0%
Horse Stall Rental
7,000
-
(7,000)
42%
n/a
Concession % - Food
47,000
48,000
1,000
42%
17%
Vending Machines
-
-
-
42%
0%
Interfund Contract
-
-
-
42%
0%
Rights (Signage, etc.)
292
292
42%
0%
Grants
2,529
2,529
-
42%
8%
Miscellaneous
416
2,452
2,036
42%
49%
Interest
625
1,083
458
42%
14%
Total Receipts
142,570
132,277
(10,293)
42%
10%
Transfer from General Fund - - - 42% 0%
Transfer from Park Acq & Devel Fund 85,000 85,000 - 42% 100%
Transfer from Annual County Fair - - - 42% 0%
Total Transfers 85,000 85,000 - 42% 14%
TOTALRESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
227,570 217,277 (10,293) 42% 10%
Exp.
69,233
67,586
1,647
42%
8%
60,528
66,375
(5,847)
42%
9%
194,392
194,392
-
42%
80%
12,000
-
12,000
42%
0%
-
-
-
42%
0%
-
-
-
42%
n/a
336,153
328,353
7,800
42%
15%
(108,583)
(111,076)
(2,493)
Deschutes County
Fair and Expo Center
Accounts Receivable
November 30, 2006
Current Month
Women's Expo 626
Saturday Market 20
Food & Beverage (estimate) 38,525
Total Current Month 39,171
Prior Months:
October 2006
Angus Banquet 125
Sara Fisher Project 1,930
Total October 2006 2,055
April, 2006
NW Expo & Trade show 2,265
Total Prior Months 4,320
Total Accrued Revenue as of November 30, 2006 43,491
MEMORANDUM
To: Board of County Commissioners, County Administrator and Finance Director
From: Teri Maerki
RE: RV Park
Date: December 13, 2006
Attached is the report on the RV park reflecting activity through November 30, 2006.
Copy:
Mark Pilliod
Dan Despotopulos
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Deschutes County
Conference, Seminar and Related Travel Expense - Fund: General / Department: BOCC
FY 2006-2007
Jul
Au
Se
Oct
Nov
YTD
Total
Bev Clarno
Conferences
-
Travel Meals
-
Accommodations
-
Airfare
-
Ground Transport
-
Total Clarno
-
-
-
-
-
-
Tammy Baney
Conferences
335
335
Travel Meals
-
Accommodations
420
420
Airfare
-
Ground Transport
-
Total Baney
-
-
-
-
755
755
Mike Daly
Conferences
285
285
Travel Meals
27
14
41
Accommodations
66
336
131
533
Airfare
-
Ground Transport
-
Total Daly
-
93
621
146
-
860
Dennis Luke
Conferences
285
285
Travel Meals
61
61
Accommodations
132
302
434
Airfare
-
Ground Transport
-
Total Luke
193
302
-
285
-
780
Other
Conferences
101
101
Travel Meals
-
Accommodations
101
101
Airfare
-
Ground Transport
-
Total Other
101
101
202
Total - BOCC Department
Conferences
-
-
285
386
335
1,006
Travel Meals
61
27
-
14
-
102
Accommodations
132
368
436
131
420
1,487
Airfare
-
-
-
-
-
-
Ground Transport
-
-
-
-
-
-
Total - BOCC Department
193
395
721
532
755
2,596
FY 06-07 Budget
20,000
Note: The $20,000 budget for BOCC Conferences, Meals, Accommodations,
Airfare and Ground Transportation is not allocated to these specific line items.
Instead, the entire amount is budgeted as Conferences.
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
se_ss
For Board ~ ~
of January 3, 2007
Use "tab" to move between fields, and use as much space as necessary within each field. Do not leave any fields
incomplete. Agenda requests & backup must be submitted to the Board Secretary no later than noon of the
Wednesday prior to the meeting to be included on the agenda.
DATE: December 27, 2006
TO: Deschutes County Board of Commissioners
FROM: Judith Ure, Administrative Services, 541-330-4627
TITLE OF AGENDA ITEM:
Review and accept draft public transportation plan required to complete Special Transportation Fund
(STF) discretionary grant process in January 2007.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County receives Special Transportation Funds (STF) from the Oregon Department of
Transportation (ODOT) which are distributed to local transportation providers through a competitive
grant process each biennium. Beginning in January 2007, all recommendations and decisions
concerning grant requests must be reviewed and made in conjunction with priorities outlined within a
draft public transportation plan that was developed in compliance with state guidelines. This draft plan
must be submitted to ODOT with Deschutes County's request for STF funds which is due on January
31, 2007. A draft plan that meets ODOT's requirements, both for process and content, was developed
by a community work group led by Commissioner Daly, the Central Oregon Intergovermental Council,
and Oregon Solutions and is attached. As the final plan is not due to ODOT until June 30, 2007, the
Board will have further opportunities to edit and revise the document following acceptance of the initial
draft.
FISCAL IMPLICATIONS:
None.
RECOMMENDATION & ACTION REOUESTED:
Accept draft public transportation plan for use in STF Committee review and recommendation of
Discretionary Grant applications in January 2007.
ATTENDANCE: Judith Ure, Management Analyst.
DISTRIBUTION OF DOCUMENTS:
N/A
Deschutes County
Public Transportation Plan
DRAFT - November 20, 2006
Contributors
Deschutes County Transportation Coordination Project
Central Oregon Intergovernmental Council
Central Oregon Partnership
Oregon Department of Transportation
Oregon Solutions
Deschutes County
Human Services Public Transportation Plan
DRAFT - November 20, 2006
Stakeholder-Driven Planning Process
This plan originated with the Deschutes County Transportation Coordination Project, a joint effort of Deschutes
County, the Central Oregon Coordinating Council (COIC) and Central Oregon Partnership. The Oregon Department
of Transportation (ODOT) provided project funding and participated on the project steering committee. Governor
Ted Kulongoski authorized the Project and directed Oregon Solutions to provide facilitation services. Mike Daly,
Deschutes County Commissioner, convened the project and invited community, business and public service
stakeholders to participate. Commissioner Daly served as the Project Chairman.
The Project began in the fall of 2005 with organizing meetings of a Steering Committee consisting of representatives
from Deschutes County, the Central Oregon Partnership, COIC, the ODOT Public Transit Division and Oregon
Solutions. Commissioner Daly convened the first meeting of the project committee ("Core Team'j in April 2006. The
Core Team consisted of representatives from leading social service providers, educational institutions, government
agencies, employers and business representatives, community service organizations and interested citizens.
Core Team - Participating Organizations
Bend Chamber of Commerce
Bend Community Action Team
Bend Downtowners
Bend La Pine School District
Bend Metro Park and Rec. District
Black Butte Ranch
Central Cascades Line
Central Oregon Coalition for Access
Central Oregon Community College
Central Oregon Council on Aging
Central Oregon Partnership
City of Bend - Bend Area Transit
City of Redmond
City of Sisters
Central Oregon Intergovernmental Council
Community Action Team of Sisters
Commute Options
Deschutes County Administration
Deschutes County Community Dev.
Interfaith Action for Justice
La Pine Chamber of Commerce
La Pine Community Action Team
ODOT Public Transit Division
ODOT Region 4
Old Farm District Neighborhood Assoc
Opportunity Foundation of C.O.
Oregon Department of Human Services
Oregon Employment Dept.
Oregon Solutions
Redmond Chamber of Commerce
Redmond Community Action Team
Redmond Economic Development
Redmond School District
Sisters Chamber of Commerce
T- Mobile
WorkSource Central Oregon
The Core Team meetings were made a part of the Deschutes County public meetings calendar, and opened to the
general public. The meetings were generally held on the fourth Thursday of each month, between 9 AM and 12
NOON, in one of the following three locations:
■ Central Oregon Intergovernmental Council, 2363 SW Glacier Place, Redmond
• Deschutes County Administration, 1300 NW Wall Street, Bend
■ Oregon Department of Human Services, 1300 NW Wall Street, Bend
Attendees, both Core Team members and the general public, were encouraged to participate actively in the
meetings, and were provided opportunities to discuss their programs, share information, articulate needs, and
identify transportation priorities.
Between April and June 2006, the Core Team developed ground rules for its deliberations, and reached consensus on
a vision statement and goals. During this time, the Steering Committee compiled a demographic profile of Deschutes
County and an inventory of transportation service providers and resources, and received detailed information about
state and federal funding programs for public transportation services.
Deschutes County - Public Transportation Plan - DRAFT November 20, 2006 - Page 1
From July through September 2006, the Core Team established a sub-committee to assess the depth and breadth of
transportation and mobility needs in the county. The sub-committee developed and conducted surveys of employers,
service organizations and individuals in August and September 2006.
In October 2006, the Core Team began work on the Deschutes County Public Transportation Plan. A new Steering
Committee was recruited to replace departing representatives of the Central Oregon Partnership. The Core Team
dedicated its November and December meetings to reach consensus on short and long-term public transportation
priorities to better serve the people and communities of Deschutes County. The following plan reflects a consensus
of the Core Team based on nearly 10 months of research and deliberations.
Challenge
Rapid population growth is increasing the need for transportation services for the people and communities of
Deschutes County. The need for better coordination of transportation options is most keenly felt by the elderly,
persons with disabilities and persons without the means of personal mobility. The county's economic and social
vitality is dependent on a coordinated transportation system than links people and communities within the county
and throughout Central Oregon. Effective and sustainable solutions must address five fundamental challenges:
■ a dispersed pattern of settlement and economic development,
■ increasing demand for a variety of transportation options,
■ increasing interconnectedness and interdependence of communities in Central Oregon,
• a diverse and unevenly distributed mix of transportation service providers, and
■ limited local and regional resources to leverage state, federal and private investments.
Vision Statement
The people and communities of Deschutes County are served by the improved coordination of existing transportation
services and the creation of a permanent system of public transportation.
The countywide system is safe, affordable, reliable, accessible, environmentally sound, flexible, efficient, responsive
to diverse transportation needs, and coordinated with regional transportation systems.
In short, transportation and mobility services in Deschutes County are fast, fair, flexible and frequent.
Guiding Principles
Deschutes County shall adhere to the following guiding principles in pursuit of public transportation goals:
1. The County shall seek broad and diverse public involvement in the planning and implementation of public
transportation policies, programs and investments.
2. The County shall coordinate its transportation investments and programs with those of other local and regional
governments, transportation service providers, employers and community institutions.
3. County programs and investments shall give priority to the transportation and mobility needs of the elderly,
persons with disabilities who cannot drive or afford to drive, and persons seeking employment opportunities or
commute options.
4. County investments and programs shall advance the goals and policies of the Comprehensive Plan,
Transportation Systems Plan and other related County policies.
5. The County shall seek investment and program opportunities that provide multiple benefits by providing access
to medical and social services, employment, businesses and personal services, education, recreation and cultural
amenities.
6. The County shall establish measurable performance benchmarks and standards to guide and govern its public
transit investments.
Deschutes County - Public Transportation Plan - DRAFT November 20, 2006 - Page 2
Planning Goals
This transportation plan represents an initial step to coordinate public and private transportation services to address
the diverse needs of people and communities in Deschutes County. The plan satisfies state and federal planning
requirements that link human services to transportation services. To that end, Deschutes County establishes the
following initial goals for transportation planning and coordination.
1. Identify present and future transportation needs for people who live, work, conduct business, attend school,
seek medical and social services, and recreate in Deschutes County.
2. Develop a shared vision for the ideal transportation system for Deschutes County.
3. Identify steps to coordinate existing transportation services and expand services to achieve the shared vision.
4. Prioritize coordination initiatives based on the needs that would be met and the potential for success.
5. Maximize the use of public transportation funds to leverage state, federal and private investments in public
transit services.
6. Implement top priority coordination projects.
Existing Conditions - UNDER CONSTRUCTION
Summary of Transit Demands
Survey Results
Social Service Agency - Client Demands and Costs
Employer Demands and Investments
Summary of Transit Services
Known Assets and Services
Gaps in Service
Transportation and Mobility Priorities
The Core Team identified the following priorities for developing transportation and mobility services in Deschutes
County:
Market Analysis and System Planning
• Identify "underserved" areas (geography) and population (demographics)
• Evaluate the effectiveness of existing transportation services
• Institute an ongoing evaluation process focused on system effectiveness
Routes of Service:
• Establish a system of inter-"community" transportation services that connect populations centers such as
shuttles between communities. Examples include a Bend-Redmond shuttle, South Deschutes County shuttle.
Transportation System Characteristics:
• Support and coordinate participation in the statewide "trip-check" and carpool programs
• Provide services to Court ordered groups and populations, the elderly and persons with disabilities
• Continue to provide transportation for public service clients such as WIC participants
• Provide public access to jobs, basic services and life skills, shopping and recreation.
• Focus public transportation on centers of social and medical services, jobs, shopping, education and recreation
• Encourage and support multi-modal options including pedestrian and bicycle usage
• Coordinate transportation services within Deschutes County and the Central Oregon region
• Provide transportation options that are sustainable and "environmentally sensitive"
• Maintain public transportation services that are fast, fair, flexible and frequent
• Develop an ongoing public education program focused on commuting and transportation services
• Operate a clearinghouse for transportation information
Deschutes County - Public Transportation Plan - DRAFT November 20, 2006 - Page 3
Performance Measures
• Increase the number and frequency of coordinated public transportation services linking major cities and
transportation corridors
• Increase the number of persons using coordinated public transportation services
• Reduce the number of SOV trips
• Reduce levels of air pollution
• Increase the number of modes of transportation used by residents
• Increase private and employer investments in transportation services
Action Items
The Core Team identified the following immediate action items that should be undertaken to implement this public
transportation plan:
Commitment of political and administrative leadership
■ Obtain the endorsement and active support of elected officials and professional staff
• Commit adequate public resources to implement plan goals
Creation of a Transportation Advisory Council
• Develop partnership agreements with transit system stakeholders
• Coordinate public and private investments in public transportation services
• Provide guidance and recommendations to elected public officials
Develop the tools for a coordinated system of public transportation services
■ Conduct a comprehensive market analysis to inform investment and programming decisions
• Development of a model coordination agreements for existing service providers
• Develop a coordinated approach to insurance, training, dispatch and other central support services
• Develop a formal RFP process to attract collaborative private investors and service partners
Deschutes County - Public Transportation Plan - DRAFT November 20, 2006 - Page 4
Appendices
Maps of Population and Employment Centers
and Transportation Service Providers
Demographic and Other Statistical Information
Roster of Participants in the
Deschutes County Transportation Coordination Project
Deschutes County - Public Transportation Plan - DRAFT November 20, 2006 - Page 5
Population and Employment Centers
Deschutes County Transportation Coordination Project
Lake Nletollus 'y
Billy lYlt'adras
alnook county/State offices - - - - ' -
j I ^y
trT~ Airport
' IVe Industria Park
CY `
ht WoOd Corp
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s
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Ranch
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Sherman
- - - - - - - - - - - - - - - - -
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Black '
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( Industrial P
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Cascade Community Youth Challenge
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Schools
Deschutes
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-
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,
Deschutes County - Public Transportation Plan - DRAFT November 20, 2006 - Page 6
Transportation Service Providers
Deschutes County Transportation Coordination Project
Madras to Redmond.
,
• COCOA's Madras Dial-A-Ride offers
service to Bend on Thursdays, with stops
, " - - -
in Redmond en route.
f
f
• Central Oregon Breeze
'
• American Smile
1
• Bend City Cab
• Cascade Shuttle
-
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s
! 1
• High Desert Wheelchair
Pr/nevi//e to Redmond: r;
5
• COIC's Crook County Dial-A-Ride offers service to
`
Redmond on Thursdays, with interconnection to the
r
COCOA service to Bend
Si
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• Crook County Veteran's Transportation
• Central Ore
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2U
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} • Black Butte Ranch employee shuttle
• American Smile
American Smile
- • Bend City Cab
° Bend City Cab
I Cascade Shuttle
Cascade Shuttle
central Oregon Cabulance
• Central Oregon Cabulance
f • High Desert Wheelchair
• High Desert Wheelchair
r,a
Sisters
r
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Tedipond
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Columbia Air employee shuttle ,
• Central Oregon Breeze (via Redmond)
r . American Smile
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Cascade Shuttle
' Central Oregon Cabulance
r
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American Smile
r
r
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• Central Oregon Cabulance
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Redmond to Bend., Prineville
COCOA's Madras Dial-A-Ride offers service to Bend
•
High Desert Wheelchair
T PxserVolr
on Thursdays, with stops in Redmond en route
• Columbia Air employee shuttle
• Central Oregon Breeze
end
• Green Energy Transportation
• American Smile
Bend City Cab
-
Cascade Shuttle
• Central Oregon Cabulance
• County Fair Shuttle
ti
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f
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• Central Cascade Lines (proposed) i
• COCOA Dial-a-Ride, once per week _ 5 r
• American Smile
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• Cascade Shuttle
• Central Cascade Lines (in development) C <
Central Oregon Cabulance y i
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Deschutes County - Public Transportation Plan - DRAFT November 20, 2006 - Page 7
Project Participants
Deschutes County Transportation Coordination Project
Last Name
First Name
Organization
Alsbury
Rose
La Pine Chamber of Commerce
Arnold
Chuck
Bend Downtowners Association
Azbell
Tom
Central Oregon Council on Aging
Baney
Tammy
Belzer
Barbara
Interfaith Action for Justice
Blanco
Osmar
T-Mobile
Bryce
Robert W.
Central Oregon Veterans Outreach
Coleman
Sherrin
Oregon Department of Transportation
Curley
Kim
Commute Options
Daly
Mike
Deschutes County
Daniele
Gary
Worksource Central Oregon
Deke
Tyler
Bend Metropolitan Planning Organization (MPO)
DeVoney
Mark
Oregon Department of Transportation
Etzel
Richard
Interfaith Action for Justice
Farrell
Lynne
Interfaith Volunteer Caregivers
Flood
Allan
Bend Community Action Team
Friend
Karen
Cascades East Ride Center/COIC
Gardner
Lin
Oregon Department of Human Services
Gerachty
Patty
Oregon Department of Human Services
Horton
Don
Bend Park & Recreation
Jorgensen
Steve
Deschutes County
Lewis
Lupita
Central Cascade Line
Maszk
Carol
Central Oregon Council on Aging
Mills
Cheryl
Sisters Chamber of Commerce
Minisce
Jessica
Express Personnel
Monson
Jeff
Commute Options
Nielson
Jeff
Bend Chamber of Commerce
Ornelas
Heather
Bend Dial-a-Ride
Otteni
Kristi
La Pine Community Action Team
Parsons
Ron
Oregon Department of Human Services
Patterson
Michael
City of Redmond
Peterson
Gary
Redmond School District
Prince
Bud
Redmond Economic Development
Rexford
John
Bend-La Pine School District
Ruel
Nancy
La Pine Community Action Team
Sande
Eric
Redmond Chamber of Commerce
Deschutes County - Public Transportation Plan - DRAFT November 20, 2006 - Page 8
Last Name
First Name
Organization
Schindel
Mark
Old Farm District Neighborhood Association
Schmidt
Mike
Bend Chamber of Commerce
Shaber
Kendell
Deschutes Co. Commission on Children & Families
Sharp
Yesenia
Bend CAT/Latina Leadership Education Center
Spreadborough
Andrew
Central Oregon Intergovernmental Council
Stein
Eileen
City of Sisters
Stevens
Lindsey
Central Oregon Resources for Independent Living
Thom
Laurie
Redmond Community Action Team
Timchak
Karen
Central Oregon Partnership
Trego
Judy
Community Action Team of Sisters
Tucker
Lynda
Central Cascade Lines
Ure
Judith
Deschutes County
Van Der Hyde
Dinah
Oregon Department of Transportation
Vizzini
Dan
Oregon Solutions
White
Jeff
Central Oregon Coalition for Access
Wilson
Darrel
Opportunity Foundation
Zinkraf
Gene
Central Oregon Community College
Deschutes County - Public Transportation Plan - DRAFT November 20, 2006 - Page 9
2007 CCF and PAC Meeting Calendar - DRAFT
Deschutes County Commission on Children & Families Board
Date
Time
Location
January 25th
8:30 am - 2:30 pm
Bend - Deschutes Service Center
1300 NW Wall - DeArmond Room
February 22nd
11:00 am - 1:30 pm
Bend - Mike Maier County Services Bldg, 1130 NW
Harriman Suite A Board Room
March 15th
11:00 am - 1:30 pm
Bend - Mike Maier County Services Bldg, 1130 NW
Harriman Suite A Board Room
April 19th
11:00 am - 1:30 pm
Bend - Mike Maier County Services Bldg, 1130 NW
Harriman Suite A Board Room
May 17th
11:00 am - 1:30 pm
Sisters - Location to be announced
June 215'
11:00 am - 1:30 pm
Bend - Mike Maier County Services Bldg, 1130 NW
Harriman Suite A Board Room
July 19th
South Count Prevention Team
11:00 am - 1:30 pm
LaPine - Location to be announced
August
No Meeting
No meeting planned
September 20th
11:00 am - 1:30 pm
Bend - Mike Maier County Services Bldg, 1130 NW
Harriman Suite A Board Room
October 18th
11:00 am - 1:30 pm
Redmond - Location to be announced
November 15th
11:00 am - 1:30 pm
Bend - Mike Maier County Services Bldg, 1130 NW
Harriman, Suite A, Board Room
December - Board Recognition
No Meeting
No meeting planned - Board Member Changes
Executive Committee
Date
Time
Location
January Stn
February 5th
Standard meeting time:
All meetings are held at the
March 5th
Deschutes County
April 2nd
12:00 noon - 1:30 pm
Commission
May 7th
on Children & Families office
June 4th
Mike Maier County Services Bldg.
Jul 2nd
1130 NW Harriman, Suite A
August 6th
Skylight Room
September 10th
October 1st
November 5th
December 3rd
Professional Advisory Council
All meetings held from 8:30 - 10:30 am
Deschutes County Commission on Children & Families office, Mike Maier County Services Bldg
1130 NW Harriman- Siiita a rnmm-it.i Rnn.A D
Date
January 25th
Focus & Topic Report
CCF Strategic Plan Process
Presenters
Update or Need
Presenter(s)
February 22nd
March 22nd
April 26th
May 24th
June 28th
Jul 26th
August
N
M
i
September 27tH
o
eet
ng
No Meeting
No Meeting
No Meetin
October 25th
November 29tH
December
No Me
ti
e
ng
No Meeting
No Meeting
No Meetinn
DRAFT 2007 CCF & PAC Calendar Page 1 of 1 1/2/2007
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DESCHUTES COUNTY
MENTAL HEALTH, ALCOHOL & DRUG ADVISORY BOARD
2007 MEETING SCHEDULE
Wednesday, January 3 NO MEETING IN JULY
7:30 a.m. to 9:00 a.m.
DCMH, Stan Owen Room
2577 NE Courtney Drive
Bend, Oregon
Wednesday, February 7 Wednesday, August 1
Quality Assurance Meeting Quality Assurance Meeting
7:30 a.m. to 9:30 a.m. 7:30 a.m. to 9:30 a.m.
DCMH, Stan Owen Room DCMH, Stan Owen Room
2577 NE Courtney Drive 2577 NE Courtney Drive
Bend, Oregon Bend, Oregon
Wednesday, March 7
Wednesday, September 5
7:30
a.m. to 9:00 a.m.
7:30
a.m. to 9:00 a.m.
DCMH,
Stan Owen Room
DCMH,
Stan Owen Room
2577
NE Courtney Drive
2577
NE Courtney Drive
Bend,
Oregon
Bend,
Oregon
Wednesday, April 4
Wednesday, October 3
7:30
a.m. to 9:00 a.m.
7:30
a.m. to 9:00 a.m.
DCMH,
Stan Owen Room
DCMH,
Stan Owen Room
2577
NE Courtney Drive
2577
NE Courtney Drive
Bend,
Oregon
Bend,
Oregon
Wednesday, May 2 Wednesday, November 7
Quality Assurance Meeting Quality Assurance Meeting
7:30 a.m. to 9:30 a.m. 7:30 a.m. to 9:30 a.m.
DCMH, Stan Owen Room DCMH, Stan Owen Room
2577 NE Courtney Drive 2577 NE Courtney Drive
Bend, Oregon Bend, Oregon
Wednesday, June 6
Wednesday, December 5
7:30
a.m. to 9:00 a.m.
7:30
a.m. to 9:00 a.m.
DCMH,
Stan Owen Room
DCMH,
Stan Owen Room
2577
NE Courtney Drive
2577
NE Courtney Drive
Bend,
Oregon
Bend,
Oregon
kh
11/27/2006
\\ZEUS\katheh\MY DOCUMENTS\MHADAB\2007\2007 Meeting Schedule.doc
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