2007-397-Minutes for Meeting March 07,2007 Recorded 3/29/2007NANCYDESCHUTESBLANKENSHIPCOUNTY CLERKDS ~d 0010391
COMMISSIONERS' JOURNAL 0312912007 04;21;34 PM
1111111111I IIIIIIIIIII11111111
2007-38
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
If this instrument is being re-recorded, please complete the following
statement, in accordance with ORS 205.244:
Re-recorded to correct [give reason]
previously recorded in Book
or as Fee Number
and Page
Ea,
A
O Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, MARCH 7, 2007
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke and Tammy Baney; Commissioner
Michael M. Daly was out of the office. Also present were Dave Kanner, County
Administrator; Bob Lacombe, Juvenile Community Justice; Roger Olson and
George Kolb, Road Department; Kate Moore, Health Department; Susan Ross,
Commissioners' Office; Laurie Craghead, Legal Counsel; Rick Silbaugh, 9-1-1;
media representative Keith Chu of The Bulletin; and one other citizen.
Vice Chair Luke asked Commissioner Baney to open the meeting at 10: 00 a. m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of Signature of Document No. 2007-
039, an Amendment to a Financial Services Agreement with the Oregon
Department of Human Services regarding the Tuberculosis Treatment
Program.
Kate Moore gave a brief overview of the item. She said there has been a
resurgence of tuberculosis in the country.
LUKE: Move approval.
BANEY: Second.
VOTE: LUKE: Yes.
BANEY: Acting Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, March 7, 2007
Page 1 of 5 Pages
3. Before the Board was Consideration of Authorization of Department
Director Signature of a Grant Agreement from Oregon Criminal Justice
Services Division for Functional Family Therapy.
Deevy Holcomb stated that this agreement allows access to grant funds. This is
not new grant money.
LUKE: Move approval of Department Director's signature.
BANEY: Second.
VOTE: LUKE:
BANEY:
Yes.
Acting Chair votes yes.
4. Before the Board was Consideration of Vice Chair Signature of a Notice of
Intent to Award Contract for the Overlay of Cline Falls Highway.
George Kolb gave an overview of the item. Hap Taylor & Sons was the
apparent low bidder on this project. The overlay would go from the community
of Tumalo to Highway 126 and would also widen the road.
LUKE: Move approval.
BANEY: Second.
VOTE: LUKE:
BANEY:
Yes.
Acting Chair votes yes.
5. Before the Board was Consideration of Signature of an Intergovernmental
Agreement with Jefferson County regarding Road Maintenance Services.
Roger Olson said that this agreement is similar to an agreement with Crook
County, by which equipment is used for the benefit of both entities.
LUKE: Move approval.
BANEY: Second.
VOTE: LUKE: Yes.
BANEY: Acting Chair votes yes.
6. Before the Board was Consideration of Signature of a Lease Agreement on
County-owned Property.
Minutes of Board of Commissioners' Business Meeting Wednesday, March 7, 2007
Page 2 of 5 Pages
Susan Ross said that this house was purchased years ago by the Mental Health
Department to provide foster care for mentally ill clients. A new tenant wishes
to take over the lease and the operation of the foster care facility. The tenant is
related to the person who first leased the property.
Dave Kanner stated that this type of arrangement is not subject to the
competitive bid process.
LUKE: Move approval of County Administrator signature.
BANEY: Second.
VOTE: LUKE: Yes.
BANEY: Acting Chair votes yes.
7. Before the Board was Consideration of Signature of Order No. 2007-022,
Accepting Petition and Setting a Date for a Public Hearing for the
Hodgert/Morrison Annexation into Deschutes County Rural Fire
Protection District #2.
Laurie Craghead said that this action sets a hearing date of March 28, 2007. It
is a two property owner annexation.
LUKE: Move approval.
BANEY: Second.
VOTE: LUKE: Yes.
BANEY: Acting Chair votes yes.
8. Before the Board was Consideration of Signature of Letters Appointing
Board Members to the Deschutes River Recreation Homesites Special
Road District #6:
Brent Johnson, through December 31, 2008
Neal Henderson, through December 31, 2009
LUKE: Move approval.
BANEY: Second.
VOTE: LUKE: Yes.
BANEY: Acting Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, March 7, 2007
Page 3 of 5 Pages
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
9. Before the Board was Consideration of Signature of Document No. 2007-
115, an Intergovernmental Agreement with the City of Bend regarding Use
of the 9-1-1 Paging System.
Rick Silbaugh explained this is a renewal for paging services for public works
and other non-public safety groups. Next year's agreement should be written to
cover two years. There should not be any need to increase the cost. The
amount paid to the provider is covered in great part by other entities using the
system. The reason for this being done is that the four major paging companies
have filed for bankruptcy over the past few years since many people no longer
use paging services.
LUKE: Move approval.
BANEY: Second.
VOTE: LUKE: Yes.
BANEY: Acting Chair votes yes.
10. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District, in the Amount of
$7,949.86.
LUKE: Move approval, subject to review.
BANEY: Second.
VOTE: LUKE: Yes.
BANEY: Acting Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
11. Before the Board was Consideration of Approval of Weekly Accounts Payable
Vouchers for the Extension/4-11 County Service District in the Amount of
$1,093.28.
LUKE: Move approval, subject to review.
BANEY: Second.
Minutes of Board of Commissioners' Business Meeting Wednesday, March 7, 2007
Page 4 of 5 Pages
VOTE: LUKE: Yes.
BANEY: Acting Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $569,473.82.
LUKE: Move approval, subject to review.
BANEY: Second.
VOTE: LUKE: Yes.
BANEY: Acting Chair votes yes.
13. Before the Board was Consideration of Additions to the Agenda.
None were offered.
Being no further items to come before the Board, Acting Chair Baney
adjourned the meeting at 10:30 a.m.
DATED this 7th Day of March 2007 for the Deschutes County Board of
Commissioners.
al sue.,+- -
ATTEST:
Recording Secretary
MichZMy, Chair
Dennis R. Luke, Vice Ch-a*
Taffnfy~B`aney, Con&Assioner
Minutes of Board of Commissioners' Business Meeting Wednesday, March 7, 2007
Page 5 of 5 Pages
,.>'T' ES L'
C Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, MARCH 7, 2007
Commissioners' Hearing Room - Administration Building
1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board regarding issues that
are not already on the agenda. Visitors who wish to speak should sign up prior to the
beginning of the meeting on the sign-up sheet provided. Please use the microphone and also
state your name and address at the time the Board calls on you to speak.
2. CONSIDERATION of Signature of Document No. 2007-039, an Amendment
to a Financial Services Agreement with the Oregon Department of Human
Services regarding the Tuberculosis Treatment Program - Dan Peddycord,
Health Department
3. CONSIDERATION of Authorization of Department Director Signature of a
Grant Agreement from Oregon Criminal Justice Services Division for
Functional Family Therapy - Bob LaCombe and/or Deevy Holcomb, Juvenile
Community Justice
4. CONSIDERATION of Vice Chair Signature of a Notice of Intent to Award
Contract for the Overlay of Cline Falls Highway - George Kolb, Road Dept.
5. CONSIDERATION of Signature of an Intergovernmental Agreement with
Jefferson County regarding Road Maintenance Services - Roger Olson, Road
Department
6. CONSIDERATION of Signature of a Lease Agreement on County-owned
Property - Susan Ross, Commissioners' Office
Board of Commissioners' Business Meeting Agenda Wednesday, March 7, 2007
Page 1 of 7 Pages
7. CONSIDERATION of Signature of Order No. 2007-022, Accepting Petition
and Setting a Date for a Public Hearing for the Hodgert/Morrison Annexation
into Deschutes County Rural Fire Protection District #2 - Laurie Craghead,
Legal Counsel
8. CONSIDERATION of Signature of Letters Appointing Board Members to
the Deschutes River Recreation Homesites Special Road District 46:
• Brent Johnson, through December 31, 2008
• Neal Henderson, through December 31, 2009
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
9. CONSIDERATION of Signature of Document No. 2007-115, an
Intergovernmental Agreement with the City of Bend regarding Use of the 9-1-1
Paging System -Rick Silbaugh, 9-1-1
10. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the
Extension/4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
13. ADDITIONS TO THE AGENDA
Board of Commissioners' Business Meeting Agenda Wednesday, March 7, 2007
Page 2 of 7 Pages
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners ' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572)
Wednesday, March 7, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, March 8, 2007
11:00 a.m. Quarterly Update - Mental Health Department
1:00 P.M. Quarterly Update - Health Department
Tuesday, March 13, 2007
10:00 a.m. Board of Commissioners' Meeting - Measure 37 Claims
6:00 p.m. Public Meeting regarding Groundwater Local Rule Issues, La Pine High School
Auditorium
Wednesday, March 14, 2007
7:00 a.m. Regularly Scheduled Meeting with the Redmond City Council, Council Chambers
8:30 a.m. Juvenile Community Justice Department Update
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:00 p.m. Legislative Update Conference Call
Thursday, March 15, 2007
11:00 a.m. Parole & Probation Department Update
Board of Commissioners' Business Meeting Agenda Wednesday, March 7, 2007
Page 3 of 7 Pages
Monday, March 19, 2007
10:00 a.m. Measure 37 Hearings
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, March 20, 2007
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
1:00 P.M. Meeting with Other Counties regarding Regional Jail Proposal
6:00 p.m. Public Meeting regarding Groundwater Local Rule Issues, La Pine High School
Auditorium
Wednesday, March 21, 2007
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, March 22, 2007
9:00 a.m. Fair & Expo Center Update
11:00 a.m. Commission on Children & Families' Update
Monday, March 26, 2007
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, March 27, 2007
6:00 p.m. Public Meeting regarding Groundwater Local Rule Issues, La Pine High School
Auditorium
Wednesday, March 28, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:00 p.m. Legislative Update Conference Call
Board of Commissioners' Business Meeting Agenda Wednesday, March 7, 2007
Page 4 of 7 Pages
Monday, AApri12, 2007
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, April 4, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, April 5, 2007
8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall
9:00 a.m. Meeting with Judge Fadeley, Justice Court, Sisters
Wednesday, April 11, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:00 p.m. Legislative Update Conference Call
Thursday, April 12, 2007
12:00 noon Audit Committee Meeting
Monday, April 16, 2007
10:00 a.m. Measure 37 Hearings
12:00 noon Regular Meeting with Department Heads
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, April 17, 2007
7:30 a.m. Bend Chamber of Commerce Breakfast Meeting - State of the County
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
Board of Commissioners' Business Meeting Agenda Wednesday, March 7, 2007
Page 5 of 7 Pages
Wednesday, April 18, 2007
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, April 23, 2007
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, April 24, 2007
11:00 a.m. Meeting with Black Butte Ranch County Service District Board
Wednesday, April 25, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:00 p.m. Legislative Update Conference Call
Thursday, April 26, 2007
1:30 p.m. Sheriff Department Update
Monday, April 30
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, May 2, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, May 3, 2007
11:00 a.m. Fair & Expo Center Update
Board of Commissioners' Business Meeting Agenda Wednesday, March 7, 2007
Page 6 of 7 Pages
MondM, May 7, 2007
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday. May 9, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, March 7, 2007
Page 7 of 7 Pages