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2007-507-Minutes for Meeting April 23,2007 Recorded 5/11/2007COUNTY OFFICIAL NANCYUBLANKENSHIP, COUNTY CLERKDS yd 2007'501 COMMISSIONERS' JOURNAL 05/11/2407 11;27:22 AM IIIIIIIIII IIII 2007-307 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page , E S Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, APRIL 23, 2007 Present were Commissioners Michael M. Daly, Dennis R. Luke and Tammy Baney. Also present were Dave Kanner, County Administrator; Susan Ross, David Givans and Anna Johnson, Commissioners' Office; Larry Blanton and Sue Brewster, Sheriff's Office; Laurie Craghead and Mark Pilliod, Legal Counsel; Tom Anderson and Catherine Morrow, Community Development Department; and Lane Roberts and Becky McDonald, 9-1-1 County Service District. Media representative Kayley Mendenhall of The Bulletin was in attendance, along with four other citizens. The meeting began at 1: 30 p. m. 1. Management Update - 9-1-1 Executive Board. Andy Jordan stated the User Board had concerns about replacing the manager and the upcoming levy, and the long-term management of 9-1-1. The main effort at this point is to pass the levy. Then they will consider looking for another director, and will consider whether 9-1-1 should fall under another agency. Becky McDonald has been appointed as manager at this point in the interim, while they are seeking to pass the levy and figuring out the management structure of the organization. Ms. McDonald knows when to go to Sheriff Blanton and others as necessary. The discussion regarding having 9-1-1 come under management of another organization has not gotten very far. There seems to be little interest in doing this. The autonomy of the organization is challenging, but works well. The E- Board is arranged so that smaller agencies do have a say, but do not have as much power in daily operational decisions. Minutes of Administrative Work Session Monday, April 23, 2007 Page 1 of 6 Pages In regard to the financial makeup and district financing, if 9-1-1 is under another department such as the Sheriff's Office, it is clear that although the finances are separate, it can be problematic for the department. The question of whether the organization should be responsible for picking up financing that may be needed will arise. The public would not see a clear distinction. Commissioner Luke said that there are people who are interested in pursuing this. Commissioner Baney asked if everything is working well together at this point. Mr. Jordan stated that it is the best he has seen in many years. The E- Board is trusted to make the proper decision for all users. Mr. Jordan said that the challenge for 9-1-1 is the differing policies for each agency. Some will respond to certain calls that others will not. Sheriff Blanton stated that if they decide to go outside for a new director, good quality applicants will not come forward when the finances are still in question. Commissioner Daly said that although the County itself can't take a position, the Commissioners personally all support the passage of the levy. 2. Discussion of Rural Law Enforcement District (2) and Countywide Law Enforcement District (1) Agreements. Larry Blanton said the agreements are finalized. Commissioner Luke stated the Districts are operational as of July 1, but there will be no funds available until November. Dave Kanner said that the Sheriff's Office will fund it until that time; the money is available to operate out of beginning cash funds. They will be involved in very few transactions and everything will be adjusted to actual expenses by year-end. Commissioner Luke asked if the Budget Committee members need to reside in the particular District. The only one that would be an issue is District 2. Mr. Kanner will check to see which members live within the rural District. Additional people may need to be appointed just for this committee. Commissioner Baney asked if there are any items not in the agreement that Sheriff Blanton wanted included. Sheriff Blanton said any agreement is a compromise but he is comfortable with the document as it is written. Minutes of Administrative Work Session Monday, April 23, 2007 Page 2 of 6 Pages Commissioner Luke asked whether interest will be collected while the District is awaiting funding. Mark Pilliod said that it will be up to the Finance Director when billings are made back to the Districts and Departments as to how those fees would be handled. Mr. Kanner stated that if interest needs to be charged, it can be arranged. Susan Ross said that all of the funds will be transferred over to the Sheriff in any case, so it doesn't make any difference. 3. Discussion of a Management Agreement regarding the La Pine Cemetery. This item was handled under executive session. No formal action was taken. 4. Discussion of Administrative Policy GA-8, Employee Firearms Policy. Commissioner Luke asked about whether Parole & Probation Officers need to be certified. Sheriff Blanton stated that some officers carry weapons when they are not on duty. Dave Kanner said that they should leave their weapon in the car; Sheriff Blanton disagreed. Commissioner Daly stated that they should have their weapons with them at all times. Sheriff Blanton added that this is allowed by statute. Commissioner Baney said that persons with a concealed weapons permit can enter public buildings as long as they are not court facilities. Sheriff Blanton explained that if an officer is off-duty but ends up using a weapon in a police capacity, he or she is protected. There are rules in place at the Sheriff's Office and through statute detailing when officers cannot carry weapons. Further, this would only impact Sheriff's Office employees and not officers with other agencies. Commissioner Luke asked that Mr. Kanner, Sue Brewster and Legal Counsel work on this matter and bring it back for discussion at a later date. 5. Economic Development Grant Request: • Deschutes County Historical Society - $5,061 to retrofit a portion of the building. Commissioner Luke granted $500, Commissioner Baney granted $1,500; and Commissioner Daly granted the remaining $3,061. • Project Wildfire - Commissioner Luke granted $2,000; he said Sunriver will grant the remaining $2,000. Minutes of Administrative Work Session Monday, April 23, 2007 Page 3 of 6 Pages 6. Update of Commissioners' Schedules; Meeting Details. On Friday, April 27 at 9:00 a.m., the City of Bend is holding a press conference regarding the future Bethlehem Inn, which will be funded in part from City grant funds. Commissioner Luke will be out of town, as will Commissioner Baney; Commissioner Daly stated that he may be able to attend. Commissioner Luke would like to have representatives of the Oregon Department of Transportation meet with the Board to bring them up to date on various local projects regarding Highway 20, Highway 97 and others. This will be scheduled as soon as possible. Commissioner Baney said that she recently took a forestry tour; she requested that a meeting be scheduled regarding standards and policies for renewable energy use and building standards for County properties. There are many new opportunities and energy efficiencies to discuss. 7. Executive Session, called under ORS 192.660(2)(e), Real Property Negotiations. No formal action was taken. 8. Other Items. Sheriff Blanton said that a lot of bicycle races are coming up again this year, and somehow the Sheriff's Office ends up having to approve these events. Some of the event promoters want to close Skyline Road or other main arterials, but this cannot be done. Also, there is a lot of liability attached to these races. Mark Pilliod stated that as a matter of practice, the Sheriff has always had input in that process. Most of the time it might briefly interrupt use of a lane for vehicle traffic. Sheriff Blanton stated that the request for Skyline is to close down the road, leaving no alternative access. The road needs to be shared in some fashion so people can go home. This is mostly an administrative issue and the Board does not have to approve it; it can be delegated. This will be also part of a revised ordinance request in the future. Sheriff Blanton said that if the County approves the safety plan or other parts of the event, the County becomes liable. The Sheriff's Office does not want to be the entity that either approves or denies the event. Minutes of Administrative Work Session Monday, April 23, 2007 Page 4 of 6 Pages Commissioner Daly stated that he met with Tom Anderson and discussed adopting the La Pine local rule for new development, and having the County agree to pay for retrofits for as long as funding lasts. It could start at the lots closest to the river and should last for several years, and in the meantime, the County could apply for more grants and try to obtain more funding. It would be on a first come, first served basis. The properties that are grandfathered may be assisted as well. Commissioner Baney asked that if the Department of Environmental Quality has a problem with this, what happens then. As agents of the state, and using tax dollars, it is important to give DEQ time to adequately research the material and any proposed changes. Commissioner Daly said this would get things started and would alleviate some problems, and will help start to address the problem immediately. Money is available to do some systems at this time. Mr. Anderson stated that about $1 million is available now, and they can borrow from future grant revenue. Catherine Morrow said the biggest issue is to protect people's drinking water. That may not be just related to the lots near the river. Commissioner Luke stated that they can drink bottled water if they want, but they can't pollute the whole water system that affects everyone. Commissioner Luke stated that before all the facts are in, the Board should not make this kind of decision. Mr. Anderson added that Pahlisch needs the ability to earn credits by sharing the cost of system retrofits. The ultimate goal is to protect the groundwater. If this changes it, the model should be changed and the effect determined. Catherine Morrow said the current proposal would allow variable treatment options; this change could mean that everyone would end up treating to the highest standard. Mr. Anderson put together a sheet showing where things are in the process and what the next steps might be. Commissioner Daly said the work won't happen overnight anyway. Commissioner Baney said she prefers the Board discuss this in a meeting when this item is specifically listed. Commissioner Luke said they are not making a decision but are directing staff to come up with some ides that can be discussed later. It is not possible for the public to be specifically notified of every topic that might be discussed at every meeting. Commissioner Daly added that some ideas never go anywhere and there is no point in getting peoples' hopes up. Commissioner Baney stated that she won't comment on an option that has not yet been fleshed out. Minutes of Administrative Work Session Monday, April 23, 2007 Page 5 of 6 Pages There was consensus that the City of Redmond needs to make an offer for the Board to consider regarding the Becky Johnson center being moved to a new location. A general discussion of County property assets is scheduled for May 15. It was pointed out that most people don't realize that the County doesn't have that much property that it can sell quickly, and most proceeds go to other entities. Commissioner Daly thinks an exchange for the 320 acres owned by the Department of State Lands that is located south of the fairgrounds should be discussed. The latest plan cut the amount in half. This property is located underneath the airport flyway and has limited uses. The County needs to decide how much land it might need. Being no further items to come before the Board, Chair Daly adjourned the meeting at 4:3 Op. m. DATED this 23rd Day of April 2007 for the Deschutes County Board of Commissioners. -111111yallov ichael M. baly hair Dennis R. Luke, Vj.ee-Chair ATTEST: Recording Secretary , Com(rrllissioner Minutes of Administrative Work Session Monday, April 23, 2007 Page 6 of 6 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, APRIL 23, 2007 1. Management Update - 9-1-1 Executive Board - Larry Blanton, Andy Jordan, others 2. Discussion of Rural Law Enforcement District (2) and Countywide Law Enforcement District (1) Agreements 3. Discussion of a Management Agreement regarding the La Pine Cemetery - Teresa Rozic 4. Discussion of Administrative Policy GA-8, Employee Firearms Policy 5. Economic Development Grant Request(s) - Susan Ross Deschutes County Historical Society 6. Update of Commissioners' Schedules; Meeting Details 7. Executive Session, called under ORS 192.660(2)(e), Real Property Negotiations - Laurie Craghead, Tom Anderson, Susan Ross 8. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to: ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information.