Loading...
2007-521-Minutes for Meeting May 02,2007 Recorded 5/14/2007+ DESCHUTES COUNTY OFFICIAL RECORDS r} NANCY BLANKENSHIP, COUNTY CLERK yJ COMMISSIONERS' JOURNAL 0511412001 03;54;51 PM IIIIIII) IIIIIIIIIIIIIIII'lI) 111 2007-521 I Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page C~ Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MAY 2, 2007 Present were Commissioners Michael M. Daly and Tammy Baney; Commissioner Dennis R. Luke was out of the office. Also present were Dave Kanner, County Administrator; and, for part of the meeting, Tom Anderson, Community Development; Mark Pilliod, Legal Counsel; Susan Ross, Property and Facilities; and one other citizen. No representatives of the media were present. Chair Daly opened the meeting at 1:30 p.m. 1. Solid Waste Update. Negus Transfer Station Proposal Timm Schimke gave an overview of the revenue and expenses tied to the Negus transfer station. During 2006, the site was about a break-even for expenses and revenue. He discussed the cost associated with expanding the days and hours of operation at this site. He said that doing so is inevitable, even though business is slow during some days. It is difficult to balance the mileage expense versus the payload, as it is expensive to have someone use a backhoe to assure full payloads. The commercial haulers as well as the public would benefit from the expanded hours, seven days a week. Deschutes Transfer would be paid by the ton instead of by the trip. He proposed this take effect immediately, and the plan would be revisited in six months to make sure it is working as anticipated. However, once the plan is instituted it would be unreasonable to try to return to the previous, reduced hours. The Commissioners asked that Mr. Schimke work with Dave Kanner on implementing the proposal. Spring Tire and FireFree Programs Mr. Schimke stated that the hog fuel market is very strong, so a contractor is grinding the FireFree waste and taking it to Roseburg; this will allow approximately at $30,000 savings at the Landfill. He said he did not have the numbers from the two events with him at this time. Minutes of Administrative Work Session Monday, May 2, 2007 Page 1 of 3 Pages Property Acquisition The undeveloped land north of the Landfill site is now for sale. Discussions will take place with the property owners to see if acquisition is justifiable. Projects Update The last project meeting is scheduled this week; a certification report will be submitted to DEQ, and it is hoped the site can be used sometime in June. The north area development is also on schedule and should be complete in September. In regard to the demo landfill, the subsurface investigation won't be completed for some time. Commissioner Baney said that it makes sense to know the locations that are a problem before master planning can begin. Dave Kanner stated that the City is involved and a framework plan will be developed prior to any specific action. It is hard to handle this project until the Landfill projects are completed. Other Commissioner Baney said Habitat for Humanity has indicated their sincere thanks for Mr. Schimke setting up a container for people to deposit larger lumber for use in Habitat homes. 2. Discussion of La Pine Community Kitchen Fee Waiver Request. Bill Benson, representing the La Pine Community Kitchen, attended. Tom Anderson said that a fee waiver has been requested for permitting a project to move and remodel the VFW building to about 3,400 square feet. This would involve electrical and plumbing work as well as general construction; and a site plan and restaurant review would be required. He added that it could involve a traffic impact study as well. The La Pine City Council would also have to give their approval for a fee waiver. Mr. Anderson stated that the waiver would involve about $4,900, not considering SDC's. Susan Ross suggested that when a better dollar figure is known, perhaps the funding could be provided through an economic development grant. Commissioners Daly and Baney thought this might be more appropriate. 3. Executive Session, called under ORS 192.660(2)(e), Real Property Negotiations. The group went into executive session at 2: 20 p.m. No formal action was taken. Minutes of Administrative Work Session Monday, May 2, 2007 Page 2 of 3 Pages 4. Other Items. Healing Reins is having a Memorial Day event for veterans, and requested that the Commissioners attend. They also asked for a letter or proclamation from the Board to be read at the event. The draft letter will be reviewed by Anna Johnson. Mr. Kanner stated that he and Bob Haas are working with the Oregon Geographic Information Council package on a plan to standardize GIS status statewide. A letter has been drafted for Board signature to encourage the legislature to pursue funding. Commissioner Luke has already indicated he would sign the letter when he returns. Being no further items to come before the Board, Chair Daly adjourned the meeting at 3: 30 p.m. DATED this 2"d Day of May 2007 for the Deschutes County Board of Commissioners. ATTEST: qxwtk.- U~ti Recording Secretary Mich el aly, it DAnis R. Luke, ice Chair Tammy, aney, C missioner Minutes of Administrative Work Session Page 3 of 3 Pages Monday, May 2, 2007 ❑ -C Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.oriz WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, MAY 2, 2007 1. Solid Waste Update - Timm Schimke 2. Discussion of La Pine Community Kitchen Fee Waiver Request - Tom Anderson 3. Executive Session, called under ORS 192.660(2)(e), Real Property Negotiations - Susan Ross 4. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to: ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Solid Waste Update Agenda May 2, 2007 1. Negus Transfer Station Proposal 2. Spring Tires and Fire Free 3. Property Acquisition 4. Projects Update 5. Other La Pine Community Kitchen 16480 Finley Butte Road - P.O. Box 813 - La Pine, OR 97739- (541) 536-1312 Community Development Department 117 NW Lafeyette Ave. Bend, OR 97701 Attn: Tom Anderson Dear Mr. Anderson The La Pine community Kitchen was started in January 2001 as the only provider of hot meals to poor families, seniors and veterans in Southern Deschutes County. Many clients. report that this is their one hot meal of the day. The original hours were 12-2pm three days a week. In March 2001, the kitchen expanded to a Monday through Friday schedule because of increased demand. On average 30 volunteers work 9-4:00 pm to prepare and serve meals throughout the week. Clients are tracked through a sign-in-sheet at the door by name, age and veteran status. No one is turned away at the Community Kitchen. A project manager, Bill Benson and a construction manager, Chris Arsenault have been contracted to work with contractors and volunteers to ensure that the construction is done correctly and all permits and inspections are approved. They will be working with the volunteers and contractors to get commitments for the maximum amount of in-kind contributions to complete the project. The entire expansion project includes building a larger dining hall, finishing the commercial kitchen and creation of cold and frozen food storage. The current building limits the amount and type of food that can be served as hot meals and stored and distributed in food boxes. Year Meals served Food boxes 2004 13,195 912 2005 13,010 1,007 2006 13,192 1,406 The community Kitchen does more than feed people in need, it gives our most vulnerable citizens a caring social network that battles the negative effects of poverty and isolation on the human spirit. This project is important to our community because there is a great need among all ages and because it brings people together. The welcoming environment is inclusive of all who come to the kitchen as patrons, volunteers or visitors. Many of the seniors who eat at the Kitchen regularly are not served by the local senior center, because they are embarrassed that they don't have teeth or nice clothes. At the kitchen, they are among friends. Age of clients # served in 2004 # served in 2005 # served in 2006 0-17 1,256 1,701 1,658 18-54 3,126 4,770 4,823 55+ 5,343 6,539 6,711 Totals 9,725 13,010 13,192 This project has a broad base of community support. The remodel and expansion plans have been drawn up by Consulting By Design of La Pine and donated to the Kitchen. The designer has met with the Kitchen volunteers, county commissioner and building inspectors to gain support for the project. In the spring of 2004, the Kitchen was awarded a grant of $6,027.60 from Reinhardt Construction in Sunriver to purchase a 6-burner commercial gas stove and deep flyer. The installation of the hood/fire suppression equipment fro the La Pine Community Kitchen was not included in the grant. The Central Oregon Partnership funded the $9,800.00 installation of the stove, fire suppression system and hood in July 2004. La Pine Floor covering donated a new Kitchen floor and a Lowell's Grant replaced the windows. On august 17, 2001 the Ted Foley and Christina Foley Charitable Foundation awarded the La Pine Community Action Team a $30,000 challenge grant to kick start the expansion and remodel project at the La Pine Community Kitchen located in the Veterans of Foreign Wars (VFW) and the Vietnam Veterans of America (VVA) Hall on Finley Butte Road. The following week, the Kitchen Director, LOAT Advocate, Designer and Project Manager met with the Deschutes County Commissioners Mike Daly, Tom De Wolf and Dennis Luke to show them the project drawings and plans for expansion. They were so enthusiastic about the project, they met the challenge on the spot with $2,000 each and $400 for the building permits for a new roof on the kitchen. With the help of the Foley Grant the sheathing and roofing was completed before the snow feel in November and laid the foundation for the future addition. The Kitchen has continued to operate while the smaller improvements are made. The community Kitchen is operating out of space donated by the VFW Post #7242 and the WA Post #821 Hall. The 1,000 square foot facility was built as a logging camp kitchen in the 1930's and was moved to the present site in 1938. It was used an s a private family home until the VFWNVA purchased it in the 1960's. Legal seating capacity is 75, but only 55 people can eat comfortably. The improvements to date have been necessary to serve more people and will have an impact on the Kitchen's capacity to meet future needs. The veterans have given the kitchen an iron clad long-term lease for $1 a year as long as the kitchen is in operation. The kitchen has given the veterans pride in their organization and a mission and focus that was lacking before 2002. Membership is growing and supporting the Community Kitchen is now their one and only focus. After the new hall is built the veterans group will run Bingo games and rent out the hall for the sole purpose of funding the Kitchen's activities. The collaboration between the groups has been a model of service to others that is unique in the community. The kitchen operates as an independent organization that is not a governmental program. This allows them to be more flexible with the types of food they can receive as donations. This flexibility is one reason they have operated for 5 years serving 3-course hot meal with deserts for the phenomenal cost of 33 cents per meal. Their creativity is supported by a clean bill of health during all of their Health Department inspections. Classes, seminars, bingo, board game nights, potluck dinners, etc. will bring the community into the kitchen. The Kitchen provides food boxes, hot meals and free clothing, bedding and pet food in partnership with Neighbor impact, Oregon Food Bank, La Pine St. Vincent de Paul, Ya Ya Sister Hood, local grocery stores, and area Churches. With the support of the La Pine community Action Team, VFW, WA, volunteers, Churches, community and foundation donations and grants the community Kitchen is celebrating our five years of operation as a strong and vibrant organization. Long term objectives are to expand the capacity of the local and regional food distribution system, create a sustainable organization through the established partnership with the VFWNVA and their expanded fundraising efforts with the addition of the dining hall. and to provide the community with a low cost gathering place for activities. The project's success will be in the expanded services to our most vulnerable citizens. The Kitchen is already a hub of hope for many people in the La Pine area. The addition of a dining hall and adequate food storage will only benefit the patrons. An enlarged and improved facility that is a community center will also raise the level of awareness and volunteerism among the more fortunate in our community. As the kitchen has become better-known and established more people will come in and enjoy the good hot meal and the good fellowship. Sincerely, Christina D. Riggs Director Chris Arsenault Construction 9229 NE 1St Street Terrebonne, OR 97760 (541) 815-7830 CCB# 129505 Dear Mr. Anderson and commissioners, My name is Chris Arsenault, I am a 4th generation builder born and raised in Bend, Or. I have been licensed and bonded as a contactor and have been building in Bend for almost 13 years. Although I have completed projects all along the spectrum of construction, I specialize primarily in remodel construction and structural moving. The scope of this project involves moving that existing 1,000 sqft building to the edge of the property in order to fill in the existing daylight basement and complete the pushout for the proposed project. The original building will be turned approximately 18 degrees towards Finely Butte Rd and the foundation will be poured to support the original building as well as the addition (the Community Dining Hall). I became involved in this project after being contacted by Bill Benson a representative of the VFW. I was informed of the difficulties that the project had faced since late 2003, related to lack of local support and funding. I knew the project had a need for a structural mover and construction manager and felt I could fill that need. My first meeting with Christina Riggs and Bill Benson at the Community Kitchen took placed during breakfast. I had the opportunity to witness first hand the need and the service that the Kitchen provides. This experience endeared me to the project and it was at that time I became passionate to see it through. After 8 months of working with Gary Bishop of Consulting By Design and the board members and volunteers of the VFW and the Community Kitchen we are ready to kick off this overdue and much needed project. The board members of the Community Kitchen and I have compiled a team of subcontractors that are prepare to contribute time, material and labor to this worthy project. The subcontractors are Hooker Creek Lathem Construction JKD Construction Chris Arsenault Construction Andrew Holden Construction Consulting By Design Air Tech Heating Aaron Lease Drywall Construction THT Electric Lowe's Backstrom's Building Center Direct Flooring Doug Jalbert Painting AM-1 Roofing Mike Payne Insulation Sunset Plumbing Searing Plumbing and Electric Bend Fire Protection Jeld-wein Windows Carlsen Sign Mike's Fence Center This project has provided our building community a profound opportunity to give back, not only to our veterans of foreign wars, but also our fellow neighbors in their time of need. I, Chris Arsenault am proud to be involved in this type of community project. In addition Chris Arsenault Construction will donate a portion of profit and overhead to the project, as well as match the total dollar amount waved by county commissioners and Deschutes County Development. Respectfully. Chris Arsenault 6t,- May 2, 2007 Representative Gene Whisnant 900 Court St., NE, H-281 Salem, OR 97301 Dear Representative Whisnant: Re: Funding for Statewide GIS Utility The Ways and Means Committee Co-Chairs recommended budget for 2007-2009 fails to include funding for vital information services needed by all Oregonians. The Governor's budget included $5 million for the Department of Administrative Services to build and sustain key components of a comprehensive, cross jurisdictional, collaborative approach to providing Oregonians with access to location-based information vital to their decision-making (Program Option Package 454 in S.B. 5502). This package was developed over the last two years by the Oregon Geographic Information Council (OGIC), the intergovernmental group responsible for coordinating mapping and geographic information in Oregon. OGIC includes representatives from 21 state agencies, 2 federal agencies and 4 local governments (including Oregon counties). Oregon counties are working closely with the Department of Administrative Services to develop the data sharing partnerships that are a key element of effective, comprehensive information services for Oregonians. The funding in POP 454 will enable government agencies across Oregon to resolve the two primary issues that are currently impeding data sharing: privacy and liability. The funding will also enable critical data to be developed for every part of Oregon and will make that information accessible to policy makers, government agencies and the public. Without investment in modern geographic information systems, Oregon wastes millions of dollars in time and effort, and even puts lives and property at risk. Examples abound: • The State of Oregon cannot produce an accurate map of the lands it owns. • Forest firefighters do not have up to date, digital maps showing where houses are located in every part of the state at risk of wildfire. • Real estate agents, landowners and others cannot access tax lot, land use, zoning or shovel-ready property maps in one place. • Developers, resource managers, conservation organizations and watershed councils cannot look at a map showing previously delineated wetlands. • First responders do not have the updated digital maps they need in many parts of the state to minimize travel time to victims of accident, illness, or crime. OGIC recently completed a formal business case for navigatOR. The conservative result of that business case indicates that development of navigatOR will provide a return on investment of $6 for every dollar spent. More than half of that return will accrue to local governments. Beyond the return on investment and the cost savings and productivity improvements, geographic information like this is essential for resource management, economic development, land use planning, transportation planning, and public health and safety. It affects Deschutes County every day. For example, Deschutes County has in place on-line GIS applications that are widely utilized by the development community. We have GIS generated maps that are used on a daily basis by emergency service providers and that have effectively been used during major emergencies including recent forest fires. We utilize GIS in 911 dispatch operations, use GIS as part of our land use planning program, and use GIS to support elections, public works, property management, surveying, and assessment and taxation operations. While Deschutes County is fortunate to have an extensive system in place, it is our belief that similar capabilities and information should be available statewide. We also believe that Deschutes County will directly benefit by having access to more accurate GIS data and imagery. In addition, the state will be able to serve as a safe repository for our local data and will be in a position to provide GIS support in the event of catastrophes that exceed our local capabilities. Jurisdictions throughout the state have invested substantial resources into GIS systems, but no one jurisdiction or company can prepare and maintain this information. It is vital information infrastructure that the state must collaborate with users and providers to design and build. It is the cooperative planning by OGIC and DAS staff that resulted in the funding request included in the Governor's budget. Please talk to the members of the Ways and Means Committee and urge them to restore funding for navigatOR. Without it, money will continue to be wasted and opportunities will be lost. Sincerely, DESCHUTES COUNTY BOARD OF COMMISSIONERS Michael M. Daly, Chair Dennis R. Luke, Commissioner Tammy Baney, Commissioner