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2007-587-Minutes for Meeting April 25,2007 Recorded 6/8/2007COUNTY OFFICIAL NANCYUBLANKENSHIP, COUNTY CLERKDS U 200747 COMMISSIONERS' JOURNAL 06/08/2007 03;06;01 PM 111111111 IN 111111111111111111 2007-887 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page V~ 01t5c G 'D A { Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, APRIL 25, 2007 Present were Commissioners Michael M. Daly, Dennis R. Luke and Tammy Baney. Also present were Susan Ross, Anna Johnson and David Givans, Commissioners' Office; Dave Kanner, County Administrator; and, for a portion of the meeting, Marty Wynne, Finance; Ernie Mazorol, Courts; Sheriff Larry Blanton, Captain Marc Mills, Trisch Clark, Jim Ross, Captain Tim Edwards and Sue Brewster, Sheriff's Office; Mike Dugan, District Attorney; Jim Soules, Redmond Police Chief, Julie Lyche, FAN Director; Jeff Nielson, Bend Chamber of Commerce; and Andy Jordan, Bend Police Chief. Media representatives Art Martoni and Jeff McDonald of The Bulletin and Barney Lerten of News Channel 21 and one other citizen were also in attendance. The meeting began at 1: 30 p. m. 1. Finance/Tax Update. Mr. Wynne explained that Budget Committee members need to be approved for the two Law Enforcement Districts, and one of the members needs to be living outside the city limits. LUKE: Move that the Finance Director and County Administrator confirm that two members of the current Deschutes County Budget Committee are not within the city limits; and ask them if they want to be on the Budget Committee for the Rural Law Enforcement District; and also ask the member who does live in the Countywide Law Enforcement District if he wishes to participate. BANEY: Second. Commissioner Baney asked about Byrne grant funding that is not shown on the documents. Mr. Ross stated that the Sheriff wanted to be conservative and not show this item in the current year budget until it is actually received. Minutes of Administrative Work Session Wednesday, April 25, 2007 Page 1 of 5 Pages 2. Discussion of Jail Options: • Work Center - Location • Use of Other Jurisdictions' Jail Beds Dave Kanner explained the KMD estimate for relocating the work center to where Search and Rescue maintenance is now located. This could end up being a plan for the distant future. Parole & Probation could be relocated, but permission from the State would be needed concerning the use of the first floor of the building. Sheriff Blanton said that they can make the current work center useable. A property for Search and Rescue has not yet been found. However, the work center will never be medium security; it can work for some but not totally. The work center may need to be relocated in the future, depending on demand. Commissioner Baney said that she is in favor for changing the master plan. Commissioner Daly agreed. Sheriff Blanton stated that all options have to be considered when dealing with the public. He wants to do due diligence with whatever needs to be accomplished. In regard to using other agencies' beds, Jefferson County may have to let staffing go at some point and this would hurt Crook County. However, this could be a good short-term solution if necessary. Commissioner Daly stated that although half of the beds are available, you can't count on this as a long-term solution because things could change. Commissioner Luke added that they may not be able to gear up quickly. Commissioner Daly said that the public is being bombarded with information on the Matrix system and early releases. Mike Dugan stated that if someone is sent to another facility, he or she has to be considered for matrixing just like the others. Commissioner Daly explained that the average citizen doesn't understand this; they only understand that there might be beds available. Judge Sullivan stated that they are supportive for a short-term solution. If there are no sanctions, many other things won't work. Minutes of Administrative Work Session Wednesday, April 25, 2007 Page 2 of 5 Pages 3. Discussion of Jail Options: • Size of Jail - Funding Availability • Review of OMNI Study Conclusions Dave Kanner said he struggled with this item. (He then referred to an oversized display) He explained the pros and cons of the size of the jail. One model would get Deschutes County above the State average and end matrixing for a period of time, perhaps two years. They can then move forward from there and have perhaps a decade to work on a longer-term solution. Sheriff Blanton stated that the longer things are discussed, the more things change. It is hoped the work center remodel will help for two years, but this can't be guaranteed. The prisoner makeup in the jail varies daily. Judge Sullivan said if the County doesn't make a decision, someone else will make it for us. Some inmates have failed probation and won't take advantage of the opportunities given to them for treatment. Some are in trouble for drug offenses, others for property crimes and person-to-person offenses. The matrixing score keeps climbing, and those who were not eligible in the past are now getting out early. Mike Dugan stated that he has been looking for alternatives, but there are no good ones. The most dangerous people need to remain incarcerated. However, the police departments are increasing the number of officers who will be making arrests, too. Sheriff Blanton agreed, stating that things are in crisis now. He added that they don't want to mix criminal issues with behavioral issues. Mike Dugan added that the current population contains a lot of pre-trial prisoners there on serious charges. Parole & Probation funding is being cut as well. If there were empty jail beds, there would be a better opportunity to handle the current situation. Jim Soules confirmed that more officers are being hired, but they still can't keep up with the crime in Redmond, in particular quality of life crimes. The criminals know there is no jail space. Andy Jordan said that he was not involved in the needs assessment, but is disappointed that it has been ignored for a year. He is also concerned about how the construction will be funded. He is encouraged that they are looking at alternatives for the short term. Minutes of Administrative Work Session Wednesday, April 25, 2007 Page 3 of 5 Pages Commissioner Luke stated that they did not ignore the plan; they were unable to open the work center because there was no State funding for it. Commissioner Daly expressed concern about the cost and how to find the best pricing. He said he won't vote on anything until he is comfortable with what they are getting for the money. He said he'd like to visit the Longview, Washington facility to compare. Sheriff Blanton replied that the experts advise what the current mix of beds should be; this is in the OMNI study. Sheriff Blanton and Mike Dugan stressed that a decision needs to be made right away. Mr. Kanner stated that they won't be deciding on the $40 million today. They are examining a phased-back plan at this point. They may also be able to get more for the money by using an alternative contracting method. Commissioner Baney said that she approves of finding out more information, but wants to stay true to the timeline of a decision by the end of May. Sheriff Blanton stressed that there has been a lot of work done for nothing; he feels the study shows they know what is needed. He added he does not want to ask the taxpayers for any more money. Judge Sullivan said he has been attending meetings on this for over two years; he asked if Commissioner Daly is willing to consider a phase down. Commissioner Daly said yes, that he is just concerned about the cost. Mr. Kanner stated that they are probably a year away from having funding in hand. He will try to have the funding ideas put together by May 16. He added that the design/build is the best method of contracting; they may be able to get more for the money. The budget will be public record. Andy Jordan confirmed that the City got more than they thought they would using the design/build process. Commissioner Baney said she does not want to overlook prevention as a way to stop some of these problems. The three Commissioners agreed that a scaled-down version is appropriate at this time. They said the next step is agreeing on a process on how to raise the money to build. Sheriff Blanton stated that he is not in favor of going to the public for the funding. Commissioner Luke said that sometimes there is no choice; they may have to ask for some of it. The tax system in Oregon does not allow many alternatives. Minutes of Administrative Work Session Wednesday, April 25, 2007 Page 4 of 5 Pages 4. Other Items. Susan Ross stated the City of La Pine has asked to use office space in the County facility. They will be charged the same as other users. In two or three years, they will likely need a larger facility and will move. All three Commissioners stated they support this, subject to review of the lease agreement. David Givans asked what the process should be for filling the position on the Audit Committee that will be vacated by Barry Jordan. Commissioner Baney suggested they approach those individuals who had applied for the Budget Committee position. This appeared to be agreeable. Being no further items to come before the Board, Chair Daly adjourned the meeting at 3: 30 p. m. Commissioners. ATTEST: "UA~ &4Vt- Recording Secretary DATED this 25th Day of April 2007 for the Deschutes County Board of Minutes of Administrative Work Session Wednesday, April 25, 2007 Page 5 of 5 Pages CC] A& A Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, APRIL 25, 2007 1. Finance/Tax Update -Marty Wynne 2. Discussion of Jail Options: • Work Center - Location • Use of Other Jurisdictions' Jail Beds 3. Discussion of Jail Options: Size of Jail - Funding Availability Review of OMNI Study Conclusions 4. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to: ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. I-X ~ Ice Je ~ ~ N~ e, lse+~ (3.~~ ~tiaw~ bz.~r <~A 5 C) C4 OL r 17-f~l - - - - - Lzcs ES 2~ Department of Administrative Services 0 rA %AA Dave Kanner, County Administrator IM Y 1300 NW Wall St, Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 www. co. deschutes. or. us Discussion Paper #1: Should we leave the work center in its current location rather than building a new work center in an expanded jail facility The OMNI report suggests building a new, two-story, 22,000 square foot, 150-bed work center. The rationale appears to be opportunities for shared sallyport, secure connection to an expanded jail and ability to share support services. KMD's current estimate for the work center component of the expansion is about $6.8 million in capital costs. Add to that 30% for soft costs and the total for a new work center is about $8.8 million. In addition, relocating the work center means demolishing and replacing the existing fleet maintenance and search & rescue facilities. The OMNI Group estimates the cost of doing this at about $4.5 million (including allocated soft costs). By leaving the work center in its current location, approximately $13 million can be shaved off of the construction costs with little effect on public safety. Should the county choose to build a new work center, this can be done as part of a future phase of jail expansion. Staff recommends that work center relocation be deleted as a component of the initial phase of jail expansion. Quality Services Performed with Pride ,TES Z~ Department of Administrative Services ~ Dave Kanner, County Administrator ff 0 MrA%AM / 1300 NW Wall St, Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 www. co. deschutes. on us Discussion Paper #2: Can short-term demand for additional jail beds be satisfied by renting beds in another county? Jefferson County, NORCOR and potentially other correction facilities may have jail beds available. Assuming they are willing to rent some of them to us, District 1 funds can be used to rent jail beds in another jurisdiction. Arguably, under ORS 206.010(1) the county cannot commit to doing this without the consent of the Sheriff. However, Sheriff Blanton is prepared to do this on a short-term basis until the jail is expanded. We suggest strongly that we research and examine the possibilities of renting jail beds. When we have identified a corrections institution that fits our needs, we need to develop an operating agreement and contract with that facility. If after moving into the work center we determine the need to rent beds is necessary, we could initiate this plan at a very short notice. Again this would be a plan to help alleviate the overcrowding issue for a very short time while a new facility is being constructed. Quality Services Performed with Pride ~JTES c N O` Department of Administrative Services n A~ Dave Kanner, County Administrator r 1300 NW Wall St, Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 www. co. deschutes. on us Discussion Paper #3: How big does the jail really need to be? Shall we tie jail size to funding availability? The OMNI report forecasts a range of average daily jail population from 513 to 1,213 by 2015. The report, for reasons not explained, settles on a projected average daily population of 578 by 2015, but tacked on a 20% "peaking factor," to arrive at the 700+ figure that's offered as the number of needed jail beds. (I also note that OMNI based its projections on only one month's worth of prison population data. This strikes me as being much too narrow a window on which to base such a long-range projection.) The OMNI report assumes Deschutes County's population will be 189,443 (the official PSU population estimate) in 2015. Even with 513 beds, the number of jail beds per 1,000 population would be 2.71, well above the statewide average of 2.36. With 578 jail beds, the beds per 1,000 would be 3.06, and at 690 beds it would be 3.65. (Note that the exact number of available beds is affected by the classifications of the prisoners housed at any given moment.) As described in the report previously distributed to you regarding Jackson County's jail bed needs, there is no correlation between the number of jail beds in a community and the crime rate in a community. Rather than focus discussion on the size of the jail, it is equally valid to focus discussion on what the community believes it can afford and build a jail that is sized to fit available funds. This may result in a jail expansion that is smaller than the size recommended in the OMNI report, however even a doubling of the current number of beds to 456 in 2015 would put Deschutes County above the statewide average of 2.36 total beds per 1,000 population. (The 456 hard beds plus 90 work center beds would provide about 2.9 beds per thousand population. It is, for the most part, only Oregon's smallest counties, such as Harney, Malheur, Tillamook, Columbia and NORCOR that have higher ratios than that. Jefferson County has the highest ratio in the state at 8.4 beds per thousand, but the county is using only half of those beds.) The February 1, 2007, letter from KMD architects estimates the cost of adding 568 beds and renovating the existing jail facility at $52 million, plus soft costs of $15.6 million for a total of $67.6 million, or approximately $91,600 per bed, plus site development costs. If the expansion component is scaled back to something in the neighborhood of 228 beds (an approximate doubling in size of the existing facility), we can extrapolate from this estimate that the cost of the expansion component would be in the range of $21 million with a similar, but slightly lower figure for renovating the existing 228 beds. Given local market conditions, construction inflation from present to construction start and the unknowns of renovation, staff nonetheless believes that a doubling of the size of the current jail can be achieved for about $40 million. Quality Services Performed with Pride An approach that has not been discussed to this point is to have the Board fix the amount of money it is willing to spend on jail expansion (as opposed to fixing the number of beds we want to build, regardless of cost), and then solicit proposals from design/build teams as to how many beds they could provide at that cost. This could well result in a jail expansion significantly larger than that described above, without spending additional dollars. Staff recommends this approach and recommends a fixed cost of $40 million. (Note that using this approach would require that the county use the designibuild bidding methodology. Discussion of alternative contracting methods is scheduled for May 16.) ,-TES Department of Administrative Services Dave Kanner, County Administrator QMrA%AA'~ 1300 NW Wall St, Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 www.co.deschutes.onus Discussion Paper #4: Is there confidence in the conclusions of the OMNI study? If not, what other information is needed by the Board? While the OMNI report is a thorough discussion of jail expansion, in my opinion It focuses narrowly on just one way of dealing with jail crowding: to expand jail facilities. The report essentially recommends trying to "out-build" current practice and policy of the system. NIC literature about jail crowding is clear that there are three options/strategies to deal with crowding: 1. Regulate intake; 2. Regulate length of stay; and/or 3. Increase capacity in the jailor some other option(s). The master plan and technical appendix documents make some reference to these first two issues but moves rapidly into the preferred option of increasing jail capacity. I realize that this was OMNI's charge, and that limited resources precluded a more expansive study. But, again, NIC literature is clear that no matter how many beds a community builds, those beds will fill up and in a very short time the county will be back into its "matrix" release mode all over again. The county must learn to manage the capacity and look at all elements of the criminal justice system as contributors to the jail crowding. The jail and other "alternatives to incarceration" are tools to accomplish other goals. The master plan does identify some important mission statements that the county has articulated. I will highlight some of them here: • Use of least restrictive methods to accomplish public safety; • Returning the offender to the community no worse for wear; • Improving public safety; • Treat offenders lawfully and humanely; • Garner public support in what you do. Sheriff Blanton is (and former Sheriff Stiles was) committed to making treatment and concerted efforts to change criminogenic thinking a component of the jail expansion. I do not see anything in the OMNI report - aside from a quick dismissal of alternatives to incarceration that considers the effects of such programs on recidivism and how that factors into the long-range projection of jail space needs. There is also virtually no discussion in the OMNI report of how police, prosecutor and court practices impact jail Quality Services Performed with Pride crowding and how those practices might be modified or coordinated to mitigate jail crowding. In other words, the OMNI report basically says that based on current practices (and assuming those practices won't change), a one-month snapshot of jail population, and countywide demographic projections, Deschutes County will need 925 beds by 2025. (NOTE: This is not intended to be a criticism of OMNI. I was not here when OMNI was doing their study and working with the jail needs assessment committee. It may well be that the issues I'm raising in this discussion paper were raised by the committee, but I don't see them addressed in the OMNI report.) I would view the recommended doubling of jail capacity as an interim step and that during this interim the county seek a consultant (I believe the NIC can provide one) who will look at the entire criminal justice system and make recommendations for systemic changes (that could include additional jail expansion) before committing to continued jail expansion. OregonLive.com's Printer-Friendly Page V Oregon Live. co Everything Oregon PC ftwim Prison costs shackling Oregon The benefits of tough sentencing laws diminish as the prison system expands, researchers say Sunday, April 22, 2007 EDWARD WALSH The Oregonian Oregon is on the verge of a milestone: In the next two years, the state will spend tens of millions more tax money to lock up prison inmates than it does to educate students at community colleges and state universities. The trend results from more than a decade of explosive prison growth largely fueled by Measure 11, the 1994 ballot initiative that mandated lengthy sentences for violent crimes. Since then, the number of inmates has nearly doubled and spending on prisons has nearly tripled. As legislators and the governor debate how much money to spend on schools and higher education, there is little discussion in Salem on spiraling prison costs. Oregon taxpayers now spend roughly the same money to incarcerate 13,401 inmates as they do to educate 438,000 university and community college students. But spending on prisons is growing at a faster rate than education and other state services. The Department of Corrections and Oregon Youth Authority budget is projected to grow 19 percent in the next two years, to $1.66 billion, under Gov. Ted Kulongoski's budget $174 million more than what Kulongoski proposes to spend on universities and colleges. University of Oregon President Dave Frohnmayer has warned lawmakers of a "growing crisis in Oregon and nationally at the intersection of corrections systems and other public priorities." That's because the state budget essentially is a zero-sum game. Education, human services and public safety, including the Department of Corrections, account for 93 percent of state spending. Without tax increases, money that goes to one of those isn't available for the others. Why do prison costs soar beyond population growth? Since June 1995 after Measure 11 took effect, the prison population has grown from 7,539 to 13,401 inmates, including 5,387 Measure 11 offenders. To keep them locked up, the state has built three prisons and expanded five others the past decade. Another new prison Oregon's 14th - opens this fall. A 15th prison, probably in Medford, would open in 2012. Oregon is not alone a prison boom has reshaped the national landscape. The federal and state prison population has grown from fewer than 190,000 in 1970 to 1.5 million by 2005, due in large part to tough-on- crime laws that imposed longer sentences for violent and habitual offenders. According to the U.S. Department of Justice, Oregon's annual per inmate cost of $24,665 made it the nation's 24th most expensive prison system to operate in 2005. http://www.oregonlive-com/printer/Printer.ssf?/base/news/I 177053 9031703 90. xml&c oll=7 Page 1 of 4 4/25/2007 OregonLive.com's Printer-Friendly Page Page 2 of 4 Decline in crime levels off With so many criminals locked up, both Oregon and the nation have seen a steady decline in violent crime rates. In Oregon, there were about five violent crimes - homicide, rape, robbery and aggravated assault - per 1,000 population in the 1980s compared with 2.8 crimes in 2005. But the decline has leveled off in recent years. A growing consensus among researchers concludes that the benefits of longer sentences diminish as a state prison system grows. Their studies show that each new cell added to a prison system has less impact on crime than earlier additions because so many career criminals already are locked up. After reviewing numerous studies of the link between incarceration and crime rates, the Vera Institute of Justice in New York said in a recent report: "Analysts are nearly unanimous in their conclusion that continued growth in incarceration will prevent considerably fewer, if any, crimes - and at substantially greater cost to taxpayers." Such findings have spurred states such as Washington to study alternatives to building more prisons. In a report last year commissioned by the Legislature, the Washington State Institute for Public Policy concluded that expansion of proven treatment and prevention programs would reduce the need for new prison beds. Steve Aos, associate director of the institute, estimates such programs would save taxpayers as much as $2.6 billion in prison construction and operations between now and 2030. Diminishing returns Experts suggest that Measure 11 has reached the point of diminishing returns. A recent study by the Oregon Criminal Justice Commission, a state agency, concluded that the number of crimes prevented each year by adding one inmate to the Oregon prison system has declined from nearly 30 per new inmate in 1994 to slightly more than 10 crimes in 2005. The cost-benefit ratio of prison expansion has also diminished. In 1994, each additional $1 spent on incarceration yielded $3.31 in reduced crime costs, the study said. By 2005, the benefit per $1 spent was $1.03, barely above the break-even point. Michael Wilson, an economist at the criminal justice commission and co-author of the study, said the calculation was based on an estimate of the costs of various types of crimes, including the costs to victims, to determine the dollar benefit of each crime that is prevented through incarceration. Because the number of crimes prevented per each new inmate declines as a prison system grows larger, the ratio of that benefit to the costs of incarceration also declines. Craig Prins, executive director of the justice commission and the study's other co-author, says their findings suggest that the Legislature should explore alternatives for fighting crime. "That's what we gave up to build the prisons, and I see this session as a time to take advantage of that, to try to treat their addictions and change their thinking. I think there's evidence it's a good investment." The Legislature has cut programs for offenders such as alcohol and drug abuse treatment and education programs, particularly after the recession forced deep cuts across state government in 2003. It was during this time, according to the study, that the cost of paying off the debt accumulated during the building boom exceeded the cost of the treatment programs inside the prisons. Debt service to finance prison construction soared from $20 million in 1995-97 to $134 million in the next biennium. Kulongoski's 2007-09 budget proposes to restore treatment programs. His budget calls for increasing mental health services from $17.7 million to $28.9 million, increasing drug and alcohol abuse treatment from $2.1 million to $8.1 million and increasing education programs from $15.4 million to $16.8 million. "This is the first time in probably the last 10 years that we've been able to invest and make a commitment to treatment issues in the corrections system and the juvenile justice system," said Joseph O'Leary, Kulongoski's senior adviser on public safety. http://www.oregonlive.com/printer/printer.ssP/base/news/11770539031703 90.xml&coll=7 4/25/2007 OregonLive.com's Printer-Friendly Page O'Leary estimates 75 percent to 80 percent of Oregon inmates need alcohol and drug treatment. "We have to ask ourselves, if 98 percent of these people in prison are eventually going to get out, isn't it smart to be doing something with them while they're in custody to try to increase the odds they're not going to reoffend and create new victims?" O'Leary said. Others would go beyond expanding treatment programs. David Rogers, executive director of the Partnership for Safety and Justice, an advocacy group, recommends that lawmakers increase the amount of time inmates can earn off their sentences beyond the existing 20 percent cap and extend a modest "earned time" benefit to Measure 11 inmates, who now aren't eligible for that benefit. Oregon Department of Corrections Director Max Williams knows that running a prison system is expensive "We are a cost center not a profit center," he likes to say. But Williams argues that cost comparisons between his department and higher education can be misleading because universities and colleges have tuition and other sources of funding while prisons have only taxpayers. He's impressed by the research of Aos in Washington and Prins and Wilson in Oregon on the diminishing returns of building more prisons. But Williams, a former Republican legislator, said decisions about public safety require more than economic calculations. When Oregon voters approved Measure 11 in 1994 and reaffirmed that decision in 2000, Williams said, they made a choice about how they want the state to deal with certain crimes and the people who commit them. "It is about the concept of appropriate punishment, and that's written into our constitution. It's about personal responsibility and accountability." Sequel to Measure 11 The chief sponsor of Measure 11 is Kevin Mannix, a former legislator and Republican candidate for governor. Mannix, a Salem lawyer, is gathering signatures for another ballot initiative that would expand mandatory minimum sentences from 14 months to 36 months for eight types of drug and property crimes, from selling methamphetamine to burglary. The state reports that about 3,700 offenders a year were convicted of crimes listed in the Mannix initiative in recent years, and more them half of them were placed on probation. But it's difficult to accurately predict the impact on state prisons. Officials originally forecast that Measure 11 would add far more prisoners to the system than it actually did because analysts didn't foresee that prosecutors would use the leverage of Measure 11 sentences to obtain guilty pleas for lesser crimes carrying shorter sentences. If it qualifies for the November 2008 ballot, Mannix's initiative will spark renewed debate over the effectiveness of incarceration in fighting crime. Mannix argues that Measure 11 reduced violent crime, and his new version will do the same for property crime. "Measure 11 cost money, but it didn't blow the budget," Mannix says. "When it comes to property crimes, my assertion is that the cost of not incarcerating offenders will be more than the cost of incarceration.... We all pay it through hidden costs and insurance, and the poor pay the most." Critics of an incarceration strategy contend that the decline in violent crime cannot so easily be linked to Measure 11. In a 2004 study, Judith A. Greene, an analyst at Justice Strategies in New York, compared what happened in Oregon and New York from 1995 to 2002. Both states experienced a sharp reduction in violent crime. But New York, unlike Oregon, also cut its incarceration rate. More effective policing tactics instituted under then-New York City Mayor Rudy Giuliani are widely credited with the crime reduction. http://www.oregonlive.c Page 3 of 4 OregonLive.com's Printer-Friendly Page The drop in Oregon's violent crime rate during the 1990s cannot be attributed primarily to Measure 11, Greene said in the report. The effect of the longer sentences would not be felt until years later, after inmates remained in prison beyond their likely release date under the old sentencing system. "Measure 11 has cost Oregon an enormous amount of money," Greene said in an interview. "Here in New York, we're getting equal or better results, and we're saving money. If it were true that incarceration was the cause in Oregon and better policing was the cause in New York, you'd certainly choose better policing. You would choose the one that costs less." William Spelman, a professor at the LBJ School of Public Affairs at the University of Texas, did some of the pioneering research on how states reap diminishing rewards as they build more prisons. He says the effectiveness of an incarceration strategy "depends mostly on who you're putting in that prison bed." "If you are putting away drug offenders or burglars, it's almost certainly a waste of taxpayer money," Spelman says. "If they're armed robbers, maybe it does make sense." Edward Walsh: 503-294-4153; edwardwalsh@news.oregonian.com ©2007 The Oregonian http://www.oregonlive.com/printer/Printer.ssf?/base/news/I 177053903170390.xm1&coll=7 Page 4 of 4 4/25/2007 Monthly Meeting with Board of Commissioners Finance Director/Treasurer AGENDA April 25, 2007 (1) Monthly Investment Report (2) March Financial Data m O) 00 T o N ' N M 0) c0 co (0 0) O N (0 C . 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J W J J J 2 J 2 J 2 m j m J > J m J 2 J E C l x m c 2 LL 2 LL 2 LLI 2 U. 0 m U 5 w o 0 2 L o m u LL 2 LL o U 2 LL 2 LL Z LLI 2 U 2 Z LL Z LL 2 LL 01 2 U o U) 2 IL m JI 2 LL L 2 L 2 L Z 2 LL Z LL 2 Z Z - 2 m 2 2 0 2 2 2 2 0 m W C m - . L L U. LL U. W U- L fn W U. W LL 0 CO J m f Memorandum Date: April 16, 2007 To: Board of County Commissioners Dave Kanner, County Administrator From: Marty Wynne, Finance Director RE: Monthly Financial Reports Attached please find March 2007 financial reports for the following funds: General (001), Community Justice - Juvenile (230), Sheriff's (255), Health (259), Mental Health (275), Community Development (295), Road (325), Community Justice - Adult (355), Commission on Children & Families (370-399), Solid Waste (610), Health Benefits Trust Fund (675) and 9-1-1 (705). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERAL FUND Statement of Financial Operating-Data Nine Months Ended March 31, 2007 RESOURCES: Beg. Net Working Capital Revenues Property Taxes Gen. Rev. - excl. Taxes Assessor County Clerk BOPTA Board of County Comm. District Attorney Finance/Tax Veterans Property Management Grant Projects Total Revenues TOTAL RESOURCES REQUIREMENTS: Expenditures Assessor County Clerk BOPTA BOCC District Attorney Finance/Tax Veterans Property Management Grant Projects Non-Departmental Contingency Transfers Out TOTAL REQUIREMENTS NET (Resources - Requirements) Year to Date Year to Date Revised Bud Actual Variance FY % Coli. $ 6,215,445 $ 6,736,259 $ 520,814 100% 108% Revised Year End $ Bud et Projection Variance Variance $ 6,215,445 $ 6,736,259 $ 520,814 8% 12,862,500 16,299,891 3,437,391 75% 95% a) 17,150,000 17,350,000 200,000 1% 1,647,147 2,207,471 560,324 75% 1010/c b) 2,196,196 2,396,196 200,000 9% 820,746 818,789 (1,957) 75% 75% 1,094,328 1,094,328 - 0% 1,675,469 1,701,631 26,162 75% 76% 2,233,958 2,233,958 - 0% 13,444 13,387 (57) 75% 75% 17,925 16,838 (1,087) -6% 150 32 (118) 75% 16% 200 200 - 0% 176,345 149,338 (27,007) 75% 64% 235,126 235,126 - 0% 188,213 196,938 8,725 75% 780K 250,950 250,950 - 0% 54,000 52,071 (1,929) 75% 729/v 72,000 72,000 - 0% 44,393 42,616 (1,777) 75% 72% 59,191 59,191 - 0% 1,500 1,503 3 75% 750/c 2,000 2,000 - 0% 17,483,907 21,483,667 3,999,760 75% 92% 23,311,874 23,710,787 398,913 2% 23,699,352 28,219,926 4,520,574 75% 96% 29,527,319 30,447,046 919,727 3% Exp. 2,597,918 2,421,962 175,956 1,068,847 973,397 95,450 52,229 34,543 17,686 459,660 462,738 (3,078) 3,042,657 2,913,166 129,491 569,153 559,016 10,137 211,423 169,367 42,056 127,899 138,738 (10,839) 65,449 64,845 604 682,946 690,811 (7,865) 2,772,113 - 2,772,113 11,650,294 8,428,583 3,221,711 9,696,446 9,600,130 96,316 21,346,740 18,028,713 3,318,027 2,352,612 10,191,213 7,838,601 Beginning Net Working Capital per FY 08 Requested Budget 5,920,000 a) Year End Projection based on actual tax collections through February 28, 2007. b) Actual revenues trending in excess of budget primarily interest, cigarette and liquor taxes. c) Assume variances through nine months approximate the variances for FY 2007. d) The Contingency in the Adopted Budget was $3,657,731. The net increase of $38,420 is due to (1) the elimination of a transfer out to the Health Department for the cost of a Public Health Nurse II ($68,420), (2) an appropriation transfer to Business Loan Fund ($20,000) and (3) an appropriation transfer to General Fund - Property Management ($10,000). The Unappropriated Ending Fund Balance in the Adopted Budget was $1,045,000. The increase of $20,000 is due to transferring appropriation to the Business Loan Fund. 75% 70% c) 3,463,890 3,313,890 150,000 4% 75% 68% 1,425,129 1,425,129 - 0% 75% 50% 69,638 69,638 - 0% 75% 760. 612,880 612,880 - 0% 75% 720 ~ c) 4,056,876 3,956,876 100,000 2% 75% 740/c, 758,871 758,871 - 0% 75% 60% 281,897 281,897 - 0% 75% 81% c) 170,532 180,532 (10,000) -6% 75% 74% 87,265 87,265 - 0% 75% 76% 910,595 910,595 - 0% 75% n/a d ) 3,696,151 - 3,696,151 100% 75% 54% 15,533,724 11,597,573 3,936,151 25% 75% 74% 12,928,595 12,928,595 - 0% 75% 63% 28,462,319 24,526,168 3,936,151 14% 1,065,000 5,920,878 4,855,878 COMM JUSTICE-JUVENILE Statement of Financial Operating Data Nine Months Ended March 31, 2007 I Year to Date Year End Budget Actual Variance FY % Coll. % I Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 364,451 $ 591,907 $ 227,456 100% n/a $ 364,451 $ 591,907 $ 227,456 Revenues Federal Grants 7,874 6,828 (4,460) 75% 8% a) 88,748 13,498 (75,250) SB #1065-Court Assess. 24,500 42,700 8,928 75% 102% b) 42,000 55,000 13,000 State Miscellaneous - 1,028 1,028 75% n/a - 1,028 1,028 Discovery Fee 1,750 9,710 4,661 75% 324% c) 3,000 12,000 9,000 Food Subsidy 22,167 30,701 (4) 75% 81% d) 38,000 43,000 5,000 Juvenile Crime Prevention 184,221 141,923 (42,298) 75% 45% a)e) 315,808 283,844 (31,964) Inmate/Prisoner Housing 40,833 55,941 608 75% 80% 70,000 80,000 10,000 Inmate Commissary Fees 1,633 1,035 (1,027) 75% 37% a) 2,800 1,400 (1,400) Contract Payments 387,749 394,973 (111,589) 75% 59% d)f) 664,712 664,712 - Miscellaneous 292 325 (82) 75% 65% 500 400 (100) Program Fees - 176 176 75% n/a - 300 300 Probation Supervision - - 225 75% n/a - 300 300 MIP Diversion Fees 1,167 3,100 1,588 75% 155% 2,000 4,500 2,500 Interest on Investments 8,750 32,744 16,000 75% 218% 15,000 41,000 26,000 Leases 20,950 25,535 (1,000) 75% 71% 35,914 34,014 (1,900) Leve17 73,406 62,920 (10,486) 75% 50% a) 125,839 125,839 - Total Revenues 775,292 809,639 (137,732) 75% 58% 1,404,321 1,360,835 (43,486) Transfers In-General Fund 3,274,406 4,209,950 - 75% 75% 5,613,267 5,613,267 - TOTAL RESOURCES 4,414,149 5,611,496 89,724 75% 76% 7,382,039 7,566,009 183,970 REQUIREMENTS: Exp. Expenditures Community Justice-Juvenile Personal Services 1,428,263 1,693,118 112,023 75% 69% g) 2,448,450 2,300,000 148,450 Materials and Services 1,001,429 939,416 329,961 75% 52% e)h) 1,791,986 1,500,000 291,986 Capital Outlay 58 - 58 75% 0% 100 - 100 Juvenile Resource Center Personal Services 1,605,225 1,925,736 122,104 75% 70% g) 2,751,815 2,667,000 84,815 Materials and Services 127,199 145,268 21,370 75% 67% 218,055 199,000 19,055 Capital Outlay 58 - 58 75% 0% 100 - 100 Contingency 100,061 - 100,061 75% n/a 171,533 - 171,533 TOTAL REQUIREMENTS 4,262,293 4,703,538 685,635 75% 64% 7,382,039 6,666,000 716,039 NET (Resources - Requirements) 151,856 907,958 (595,911) - 900,009 900,009 Beginning Net Working Capital per FY 08 Requested Budget 900,000 a) Payments are requested quarterly. b) Court assessment revenue higher than anticipated. $4,700 / month average in FY 2007; $3,600 / month average in 2006. c) Requests for discovery documents are higher than anticipated. d) Billing is generated in succeeding month with payments being received 3-6 weeks after billing. e) Portion of JCP dollars budgeted for FY 2006-07 were received and expended in FY 2005-06. f) BRS billed on a monthly basis after data is collected from several sources and CEOJJC billed quarterly. Amount budgeted is expected to be realized. g) Projected salary savings on unfilled positions. h) Reduction in anticipated contract payments due to prior year adjustment and lower JCP revenue for FY 06-07. SHERIFF Rev Detail Statement of Financial Operating Data Nine Months Ended March 31, 2007 Year to Date Kevisea Year End Budget Actual Variance FY % Coll. % I I Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 2,177,260 $ 2,211,462 $ 34,202 100% 102% $ 2,177,260 $ 2,211,462 $ 34,202 Revenues Tax Revenues - Current 11,070,005 13,997,392 2,927,387 75% 95% a) 14,760,006 14,820,006 60,000 Tax Revenues - Prior 258,750 273,504 14,754 75% 79% 345,000 345,000 - Federal Grants 30,953 61,264 30,311 75% 148% b) 41,270 61,264 19,994 Federal Law Enforcemt Grnt - 19 19 75% n/a - 19 19 U.S. Forest Service 54,000 96,000 42,000 75% 133% c) 72,000 96,000 24,000 State Grant 90,539 52,802 (37,737) 75% 44% 120,718 120,718 - SB #1065-Court Assess. 31,875 42,700 10,825 75% 100°/r 42,500 50,000 7,500 Marine Board License Fee 74,208 33,425 (40,783) 75% 34% d) 98,944 98,944 - Narcotic Task Force Grant 75 82,500 82,425 75% 82500% e) 100 110,000 109,900 Transp. of State Wards 3,750 2,241 (1,509) 75% 45% 5,000 5,000 - SB 1145 1,261,955 1,274,916 12,961 75% 760%, 1,682,606 1,682,606 - City of Sisters 280,897 280,897 - 75% 75% 374,529 374,529 - Security & Traffic Reimb 63,000 102,683 39,683 75% 122% f) 84,000 110,000 26,000 Seat Belt Program 4,500 4,218 (282) 75% 70% 6,000 6,000 - Inmate Commissary Fees 37,500 75,189 37,689 75% 150% g) 50,000 80,000 30,000 Soc Sec Incentive-Fed 2,250 3,000 750 75% 100% 3,000 3,000 - Miscellaneous 9,000 7,922 (1,078) 75% 66% 12,000 12,000 - Medical Services Reimb 12,600 14,612 2,012 75% 87% 16,800 16,800 - Restitution 750 532 (218) 75% 53% 1,000 1,000 - Sheriff Fees 110,250 127,393 17,143 75% 87% 147,000 147,000 - Court Fines and Fees 112,500 63,219 (49,281) 75% 420/c h) 150,000 80,000 (70,000) Impound Fees 60,000 52,200 (7,800) 75% 65% h) 80,000 55,000 (25,000) Restitution - Street Crimes - 50 50 75% n/a - 50 50 Interest 75,000 152,237 77,237 75% 152% 100,000 180,000 80,000 Interest on Unsegregated 6,000 9,207 3,207 75% 1150/, 8,000 12,000 4,000 Rentals - 32,825 32,825 75% n/a i) - 43,766 43,766 Donations - 1,108 1,108 75% n/a - 1,108 1,108 Interfund Contract 307,926 251,498 (56,428) 75% 61% j) 410,568 360,568 (50,000) Transport Reimbursements - 380 380 75% n/a - 380 380 Court Security Reimbrsmnt - 11,608 11,608 75% n/a - 11,608 11,608 Sale of Eqp & Material 750 12,665 11,915 75% 1267% k) 1,000 15,000 14,000 Total Revenues 13,959,033 17,120,206 3,161,173 75% 92% 18,612,041 18,899,366 287,325 Transfers In 2,032,862 1,670,225 (362,637) 75% 620K 2,710,483 2,710,483 - TOTAL RESOURCES 18,169,155 21,001,893 2,832,738 75% 89% 23,499,784 23,821,311 321,527 REQUIREMENTS: p- 79/6 EXPENDITURES & TRANSFERS Sheriffs Division 1,459,699 1,365,198 94,501 75% 70% 1) 1,946,264 1,920,907 25,357 Automotive/Communications 859,193 821,116 38,077 75% 72% 1,145,591 1,145,591 - Investigations/Evidence 1,370,613 1,357,132 13,481 75% 740%, 1,827,483 1,827,483 - Patrol/Civil/Comm Supp 5,619,092 5,418,811 200,281 75% 72% m) 7,492,121 7,392,121 100,000 Records 437,539 419,664 17,875 75% 72% 583,385 563,385 20,000 Adult Jail 5,567,861 5,299,794 268,067 75% 71% n) 7,423,814 7,197,399 226,415 Court Security 154,285 148,312 5,973 75% 72% 205,713 195,713 10,000 Emergency Services 94,735 85,426 9,309 75% 68% 126,313 126,313 - Special Services Division 399,336 395,244 4,092 75% 74% 532,447 532,447 - Regional Work Center 503,251 - 503,251 75% 0% o) 671,000 290,334 380,666 Training Division 125,098 131,416 (6,318) 75% 79% p) 166,798 186,798 (20,000) Contingency 884,141 - 884,141 75% n/a 1,178,855 - 1,178,855 Transfers Out 200,000 200,000 - 75% 100% 200,000 200,000 - TOTAL REQUIREMENTS 17,674,843 15,642,113 2,032,730 75% 67% 23,499,784 21,578,491 1,921,293 NET (Resources - Requirements) 494,312 5,359,780 4,865,468 - 2,242,820 2,242,820 zz~ Beginning Net Working Capital per FY 08 Requested Budget 2,162,148 RESOURCES: Beg. Net Working Capital Total Revenues Transfers In TOTAL RESOURCES REQUIREMENTS: Sheriffs Services Personnel Materials & Services Capital Outlay Total Sheriffs Services Automotive/Communications Personnel Materials & Services Capital Outlay Total Automotive/Communications Investigations/Evidence Personnel Materials & Services Capital Outlay Total Investigations/Evidence Patrol/Civil/Comm Support Personnel Materials & Services Capital Outlay Total Patrol/Civil/Comm Supp Records Personnel Materials & Services Capital Outlay Total Records Adult Jail Personnel Materials & Services Capital Outlay Total Adult Jail Court Security Personnel Materials & Services Capital Outlay Total Transport/Court Security Emergency Services Personnel Materials & Services Capital Outlay Total Emergency Services Special Services Personnel Materials & Services Capital Outlay Total Special Services Regional Work Center Personnel Materials & Services Capital Outlay Total Regional Work Center Training Personnel Materials & Services Capital Outlay Total Training Non-Departmental Materials & Services Transfers Out Contingency Total Non-Departmental Total Requirements NET (Resources - Requirements) SHERIFF Exp Detail Statement of Financial Operating Data Nine Months Ended March 31, 2007 Year to Date Revised Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $2,177,260 $2,211,462 $ 34,202 100% 102% $2,177,260 $2,211,462 $ 34,202 13,959,033 17,120,206 3,161,173 75% 92% 18,612,041 18,899,366 287,325 2,032,862 1,670,225 (362,637) 75% 62% 2,710,483 2,710,483 - 18,169,155 21,001,893 2,832,738 75% 89% 23,499,784 23,821,311 321,527 Exp. 825,268 789,585 35,683 75% 72% 1,100,357 1,075,000 25,357 602,638 546,326 56,312 75% 68% 803,517 803,517 - 14,002 11,494 2,508 75% 62% 18,669 18,669 - 1,441,908 1,347,405 94,503 1,922,543 1,897,186 25,357 625,254 34,691 75% 71% 8,874 3,424 75% 54% 821,116 38 1,157,588 1,136,317 21,271 75% 74% 169,244 164,020 5,224 75% 73% 43,781 56,795 (13,014) 75% 97% 1,370,613 1,357,132 13,481 5,054,020 4,809,094 244,926 75% 71% 397,802 393,512 4,290 75% 74% 167,270 216,205 (48,935) 75% 97% 5,619,092 5,418,811 200,281 401,548 374,537 27,011 75% 70% 34,116 45,127 (11,011) 75% 99% 1,875 - 1,875 75% 0% 437,539 419,664 17,875 4,491,756 4,373,539 118,217 75% 73% 1,017,080 880,909 136,171 75% 65% 59,025 45,346 13,679 75% 58% 5,567,861 5,299,794 268,067 140,749 144,800 (4,051) 75% 77% 13,461 3,512 9,949 75% 20% 75 - 75 75% 0°/, 154,285 148,312 5,973 80,096 78,909 1,187 75% 74°/. 14,564 6,517 8,047 75% 34°/, 75 - 75 75% 0°/ 94,735 85,426 9,234 320,050 316,706 3,344 75% 74% 52,712 44,354 8,358 75% 63% 26,574 34,184 (7,610) 75% 96%, 399,336 395,244 4,092 389,873 - 389,873 75% 00/ 38,378 - 38,378 75% 0°/ 75,000 - 75,000 75% 0°/ 503,251 - 503,251 89,417 115,918 (26,501) 75% 970/, 35,606 15,498 20,108 75% 33% 75 - 75 75% 0°G 125,098 131,416 (6,318) 17,791 17,793 (2) 75% 75% 200,000 200,000 - 75% 100% 884,141 - 884,141 75% n/a 1,101,932 217,793 884,139 17,674,843 15,642,113 2,032,730 494,312 5,359,780 4,865,468 186,950 186,988 659,945 249,267 249,267 - 12,298 879,927 879,927 - 859,193 16,397 16,397 - (38) 75% 75% ,077 1,145,591 1,145,591 - 1,543,451 1,543,451 225,658 225,658 58,374 58,374 1,827,483 1,827,483 - 6,738,693 6,538,693 200,000 530,402 530,402 - 223,026 323,026 (100,000) 7,492,121 7,392,121 100,000 535,397 515,397 20,000 45,488 45,488 - 2,500 2,500 - 583,385 563,385 20,000 5,989,008 5,919,008 70,000 1,356,106 1,199,691 156,415 78,700 78,700 - 7,423,814 7,197,399 226,415 187,665 187,665 - 17,948 7,948 10,000 100 100 - 205,713 195,713 10,000 106,795 106,795 - 19,418 19,418 - 100 100 - 126,313 126,313 - 426,733 426,733 - 70,282 70,282 - 35,432 35,432 - 532,447 532,447 - 519,830 173,277 346,553 51,170 17,057 34,113 100,000 100,000 - 671,000 290,334 380,666 119,223 149,223 (30,000) 47,475 37,475 10,000 100 100 - 166,798 186,798 (20,000) 23,721 23,721 200,000 200,000 - 1,178,855 - 1,178,855 1,402,576 223,721 1,178,855 23,499,784 21,578,491 1,921,293 - 2,242,820 2,242,820 Sheriff Notes Statement of Financial Operating Data Nine Months Ended March 31, 2007 a) Year End Projection based on actual tax collections through February 28, 2007. b) Reimbursement of COPY grant expenses and HIDTA overtime higher than anticipated. c) Timing of monthly payments for USFS law enforcement contract. d) Timing of semi-annual billing for marine patrol. e) Byrne Grant, $110,000, not included in FY06/07 budget due to uncertainty. f) Reimbursement of $47,884 received from USFS and $47,584 received from FEMA for August fire patrol overtime. Only $50,000 was budgeted for reimbursable overtime. g) Forecast reflects higher amount of inmate purchases. h) Revenue will be less than estimated due to staffing shortages in Patrol. i) The FBI office has not relocated. Projections adjusted to assume rent through June 30, 2007. j) Title III funding has been reduced by $50,000. k) Actual includes revenue from sale of material in prior year. 1) Forecast reflects labor savings due to open positions. m) YTD variance due to lag in filling open positions and timing of material and services expenditures. Some of the labor variance will be absorbed by the non-budgeted temporary labor for civil paper processing and Deputy pay increase which started in January. In addition, expenditures for patrol vehicle replacement MDTs will be made by year end. Patrol will end the year below plan. n) YTD variance due to lag in filling open positions and timing of expenditures for inmate medical care and supplies. Some of the labor variance will be absorbed by the pay adjustment which started in January for Correction deputies. The jail control system replacement costing $225,000 is not scheduled to be done until next fiscal year resulting in the jail ending the year below plan. o) The Work Center renovation is in the design stage and renovation is projected to begin in June, resulting in a delay in the hiring of new employees for the Work Center. p) Personnel expenditures in the Training Department will exceed original appropriation due to expenditures related to pay out of compensation leave at termination. HEALTH Statement of Financial Operating Data Nine Months Ended March 31, 2007 Year to Date Budget Actual Variance FY % Coll. RESOURCES: Beg. Net Working Capital Revenues Medicare Reimbursement State Grant Child Dev & Rehab Center State Miscellaneous STARS Foundation OMAP Family Planning Exp Proj Grants School Districts Contract Payments/ESD Miscellaneous Patient Insurance Fees Health Dept/Patient Fees Vital Records-Birth Vital Records-Death Interest on Investments Grants - Private Donations Interfund Contract Administrative Fee Interfund Grant Drug Court - Byrne Total Revenues Transfers In-Reserve Fund Transfers In-General Fund TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) $1,300,000 $ 1,337,663 $ 37,663 100% 103% - 3,938 3,938 75% n/a 1,237,343 834,978 (402,365) 75% 51% 24,321 24,808 487 75% 77% 116,237 102,825 (13,412) 75% 66% 4,050 - (4,050) 75% 0% 125,475 171,859 46,384 75% 103% 318,750 331,917 13,167 75% 78% - 4,750 4,750 75% n/a 11,342 12,087 745 75% 80%, 38,250 4,883 (33,367) 75% 10% 375 558 183 75% 112% 38,363 47,083 8,720 75% 920k 113,663 140,667 27,004 75% 93% 30,000 26,046 (3,954) 75% 65% 67,500 69,015 1,515 75% 770X, 37,500 31,992 (5,508) 75% 640X, 16,442 - (16,442) 75% 00X, 8,850 11,789 2,939 75% 100% 73,051 58,934 (14,117) 75% 61% 7,500 7,497 (3) 75% n/a - 3,000 3,000 75% n/a - 12,935 12,935 75% n/a 2,269,012 1,901,561 (367,451) 75% 63% 75 - (75) 75% 00/c, 1,807,582 1,807,582 - 75% 75% 5,376,669 5,046,806 (329,788) 75% 75% Exp. Revised Year End Budget Projection Variance $1,300,000 $1,337,663 $ 37,663 - 5,250 5,250 a) 1,649,791 1,460,724 (189,067) 32,428 37,211 4,783 b) 154,982 154,982 - c) 5,400 - (5,400) 167,300 210,000 42,700 425,000 440,000 15,000 - 4,750 4,750 15,123 15,123 - d) 51,000 19,900 (31,100) 500 558 58 51,150 60,000 8,850 151,550 180,000 28,450 40,000 40,000 - 90,000 90,000 - 50,000 50,000 - e) 21,922 21,922 - 11,800 11,800 - 97,401 97,401 - 10,000 10,000 - - 3,000 3,000 - 12,935 12,935 3,025,347 2,925,556 (99,791) 100 - (100) 2,410,109 2,410,109 - 6,735,556 6,673,328 (62,228) 3,161,476 2,859,571 301,905 75% 68% f) 4,215,301 3,915,301 300,000 1,069,449 998,274 71,175 75% 70% 1,425,932 1,425,932 - 18,375 - 18,375 75% 00X, 24,500 - 24,500 612,500 612,500 - 75% 94% 650,000 650,000 - 314,867 - 314,867 75% n/a 419,823 - 419,823 5,176,667 4,470,345 706,322 75% 66% 6,735,556 5,991,233 744,323 200,002 576,461 376,534 - 682,095 682,095 Beginning Net Working Capital per FY 08 Requested Budget 600,000 a) State Grant includes $192,560 budgeted for the BCC Program, which effective August 2006, will be administered by the State. Actual expenses incurred will be reimbursed. Both State Grant and Personnel/Materials & Services will be less than budgeted and $46,500 will be in the next revision. Year end projection is the total of State grant, as revised, through Rev #6. b) MAC revenues paid quarterly in arrears, 2nd quarter billing not yet received c) Stars Foundation will not be funding Deschutes County Health Department Grant. d) Ready Set Go was budgeted at $36,000. Only $4,900 will be received as the program was not renewed. e) Grant awarded in March is projected to be received by June 30, 2007. f) Projected reductions in expenditures due to unfilled positions. MENTAL HEALTH Statement of Financial Operating Data Nine Months Ended March 31, 2007 RESOURCES: Beg. Net Working Capital Revenues Marriage Licenses Divorce Filing Fees Federal Grants State Grants State Miscellaneous Title 19 Liquor Revenue ABHA Client Support Funds Local Grants School Districts Mental Health Jail Comp Contract Payments Miscellaneous Patient Insurance Fees Patient Fees Seizure/Forfeiture Interest on Investments Rentals Donation Interfund Contract Administrative Fee Total Revenues Transfers In-General Fund Transfers In-Other TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency Year to Date Revised Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ 3,059,533 $ 3,357,701 $ 298,168 100% 110% $ 3,059,533 $ 3,357,701 $ 298,168 4,125 3,995 (130) 113,925 118,789 4,864 109,214 65,582 (43,632) 6,648,742 6,286,689 (362,053) 268,226 206,721 (61,505) 174,317 107,949 (66,368) 64,500 74,216 9,716 22,500 20,625 (1,875) 17,625 9,465 (8,160) 52,500 41,790 (10,710) 5,400 5,400 - 18,000 17,670 (330) 45,375 63,045 17,670 194,571 171,163 (23,408) 49,663 15,892 (33,771) - 5,077 5,077 82,500 123,816 41,316 15,000 10,350 (4,650) 1,500 3,150 1,650 - 3,380 3,380 1,778,492 1,637,087 (141,405) 9,666,175 8,991,851 (674,324) 75% 70% 75% 73% 5,500 5,500 - 75% 78% 151,900 158,385 6,485 75% 45% a) 145,618 145,618 - 75% 71% b) 8,864,989 8,816,278 (48,711) 75% 58% c) 357,634 357,634 - 75% 460%, d) 232,422 143,932 (88,490) 75% 86% e) 86,000 98,955 12,955 75% 69% 30,000 30,000 - 75% 40% a) 23,500 23,500 - 75% 60% f) 70,000 70,000 - 75% 75% 7,200 7,200 - 75% 74% 24,000 24,000 - 75% 104% 60,500 84,060 23,560 75% 66% 259,428 228,217 (31,211) 75% 24% g) 66,217 21,189 (45,028) 75% n/a - 5,077 5,077 75% 113°/, h) 110,000 165,088 55,088 75% 52% 20,000 13,800 (6,200) 75% 1580/,, 2,000 3,150 1,150 75% n/a - 3,380 3,380 75% 69% 2,371,323 2,371,323 - 1,037,736 1,037,736 - 75% 75% 242,044 219,280 (22,764) 75% 68% 14,005,488 13,606,568 (398,920) 75% 77% Exp. 12,888,231 12,776,286 (111,945) 1,383,648 1,383,648 - 322,725 322,725 - 17,654,137 17,840,360 186,223 5,298,640 4,827,745 470,895 75% 680/i) 7,064,853 6,477,745 587,108 6,638,122 5,832,949 805,173 75% 66% b)j) 8,850,829 8,312,616 538,213 11,250 - 11,250 75% 00/, 15,000 - 15,000 112,500 112,500 - 75% 75% 150,000 150,000 - 1,180,091 - 1,180,091 75% n/a 1,573,455 - 1,573,455 TOTAL REQUIREMENTS 13,240,603 10,773,194 2,467,409 75% 61% 17,654,137 14,940,361 2,713,776 NET (Resources - Requirements) 764,885 2,833,374 2,068,489 - 2,899,999 2,899,999 Beginning Net Working Capital per FY 08 Requested Budget 2,900,000 a) Grant billing and payment occur quarterly. b) Use of automated payment system (Express) has created a consistent one-month payment lag resulting in revenues and expenditures appearing under budget by about $400,000 on this monthly report. Drug Court grant funds of $252,747 are also included in this fine. c) Variance primarily a result of historical 30-60 day collection period for most State contracts. d) Title 19 revenue is unpredictable. A 5-year average will be used to estimate the amount for the FY 07-08 budget. e) Beginning in 2007/08 budget will increase to approximately $105,000, close to the annual average for the last 2.5 years. f) School District revenues earned during the school year. g) Patient fees are down dramatically due to a decline in the number of non-OHP patients DCMH is seeing. It is required that we keep our wait list time for OHP clients to 2 weeks and we are enforcing this more closely on ourselves now. h) Cash balance expected to decline over the course of the fiscal year. It was anticipated interest earnings would exceed budgeted interest in the first half of 2006/07. i) Unfilled positions average approximately 6.0 FTE each month. j) To date several DD programs are under expended by about $150,000 and this amount is expected to double by year-end. Revenues are being received from the State to provide these services and the FY 07/08 budget will include an appropriation for a refund to the State. COMMUNITY DEVELOPMENT Statement of Financial Operating Data Nine Months Ended March 31, 2007 Year to Date Year End Budget Actual Variance FY % Coll. % I I Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 1,989,210 $ 1,989,301 91 100% n/a $1,989,210 $1,989,301 91 Revenues Admin-Operations 83,438 166,592 83,154 75% 150% a) 111,250 196,350 85,100 Admin-GIS 9,075 3,079 (5,996) 75% 25% b) 12,100 3,950 (8,150) Admin-Code Enforcement 307,324 291,948 (15,376) 75% 71% c) 409,765 434,150 24,385 Building Safety 1,849,125 1,641,704 (207,421) 75% 67% c) 2,465,500 2,482,125 16,625 Electrical 469,688 414,752 (54,936) 75% 66% c) 626,250 606,950 (19,300) Contract Services 977,704 445,031 (532,673) 75% 34% d) 1,303,605 829,400 (474,205) Env Health-On Site Prog 743,925 510,167 (233,758) 75% 51% e) 991,900 780,700 (211,200) Env Health-Lic Facilities 394,294 502,841 108,547 75% 96% f) 525,725 502,875 (22,850) Env Health - Drinking H2O 42,750 45,420 2,670 75% 80% 57,000 57,000 - EPA Grant 222,809 5,229 (217,580) 75% 2% g) 297,078 295,437 (1,641) Planning-Current 993,656 826,900 (166,756) 75% 62% c) 1,324,875 1,250,950 (73,925) Planning-Long Range 556,181 375,886 (180,295) 75% 51% h) 741,575 564,942 (176,633) Total Revenues 6,649,969 5,229,549 (1,420,420) 75% 59% 8,866,623 8,004,829 (861,794) Trans In-CDD Reserve 75 - (75) 75% 0% 100 - (100) Trans In-CDD Bldg/Elec 150 - (150) 75% 0% 200 - (200) TOTAL RESOURCES 8,639,404 7,218,850 (1,420,554) 75% 66% 10,856,133 9,994,130 (862,003) REQUIREMENTS: EXPENDITURES & TRANSFERS Admin-Operations Division 3,214,712 1,794,634 1,420,078 Admin-GIS Division 210,214 168,817 41,397 Admin-Code Enforcement 177,600 148,521 29,079 Building Safety Division 942,380 1,008,874 (66,494) Electrical Division 297,397 289,740 7,657 Contract Services 621,344 580,226 41,118 Env Health-On Site Pgm 409,493 354,254 55,239 Env Health-Lic Facilities 315,387 312,753 2,634 Env Health-Grant Division 269,745 - 269,745 Env Health - Drinking H2O 45,917 44,689 1,228 EPA Grant 166,380 143,760 22,620 Planning-Current Division 864,205 832,538 31,667 Planning-Long Range Div 476,863 292,118 184,745 Contingency 130,463 - 130,463 Exp. 75% 42% i) 4,286,283 3,979,006 307,277 75% 60% 280,285 239,018 41,267 75% 63% 236,800 197,223 39,577 75% 80% j) 1,256,507 1,240,005 16,502 75% 73% 396,529 370,361 26,168 75% 70% 828,459 754,069 74,390 75% 65% 545,990 461,189 84,801 75% 74% 420,516 432,366 (11,850) 75% 0% 359,660 - 359,660 75% 73% 61,223 59,706 1,517 75% 65% 221,840 234,422 (12,582) 75% 72% 1,152,273 1,143,454 8,819 75% 46% h) 635,817 398,273 237,544 75% n/a 173,951 - 173,951 TOTAL REQUIREMENTS 8,142,100 5,970,924 2,171,176 75% NET (Resources - Requirements) 497,304 1,247,926 750,622 Beginning Net Working Capital per FY 08 Requested Budget 55% 10,856,133 9,509,092 1,347,041 485,038 485,038 489,444 a) Includes interest revenue which is higher due to Beg NWC more than estimated and M37 fee revenue greater than estimated. b) GIS revenue is for contracted outside customer work, and is based on the volume of requests. c) Revenue is seasonal, the volume being higher during the warmer months. d) Revenue lags a month behind based on invoice and payment timing. Volume down in general. e) Revenue will be less than estimated because M37/South County volume did not occur. f) Revenue is received primarily in January and February after annual license renewals are mailed. g) Expense reimbursement has not yet been received from the federal government. h) Budgeted state transportation planning grant will not be received-projected expenditures reduced accordingly. i) Budget includes $1,926,000 of transfers out ($1,444,500 YTD Budget) which will be transferred by year end. j) Expenses for the automated inspection request system and contract plan review included in the year to date. ROAD Statement of Financial Operating Data Nine Months Ended March 31, 2007 RESOURCES: Beg. Net Working Capital Revenues System Development Ch Mineral Lease Royalties Forest Receipts State Grant Motor Vehicle Revenue City of Bend City of Redmond City of Sisters Miscellaneous Road Vacations Interest on Investments Donations Interfund Contract Equipment Repairs Vehicle Repairs LID Construction Vegetation Management Inter-fund: Forester Sale of Eqp & Material Sale of Public Lands Total Revenues Trans In-Road Imp Res TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ 5,171,895 $ 5,171,895 $ - 100% 100% $ 5,171,895 $ 5,171,895 $ - 50,250 33,392 (16,858) 75% 50% 67,000 46,000 (21,000) - 24,062 24,062 75% n/a - 24,062 24,062 2,313,750 3,068,835 755,085 75% 99% a) 3,085,000 3,068,835 (16,165) 255,000 - (255,000) 75% 0% 340,000 57,810 (282,190) 5,925,000 6,146,102 221,102 75% 78% 7,900,000 8,200,000 300,000 131,250 147,473 16,223 75% 84% b) 175,000 175,000 - 318,750 356,721 37,971 75% 84% b) 425,000 420,000 (5,000) 37,500 - (37,500) 75% 0% b) 50,000 15,000 (35,000) 37,500 53,956 16,456 75% 108% 50,000 60,000 10,000 1,500 1,000 (500) 75% 50% 2,000 1,000 (1,000) 112,500 190,120 77,620 75% 127% 150,000 200,000 50,000 1,800 2,440 640 75% 102% 2,400 2,440 40 562,500 19 (562,481) 75% 0% r.) 750,000 750,000 - 198,750 158,940 (39,810) 75% 60% 265,000 217,000 (48,000) 75,000 - (75,000) 75% 0% c) 100,000 90,000 (10,000) 112,500 - (112,500) 75% 0% c) 150,000 150,000 - 63,750 - (63,750) 75% 0% c) 85,000 85,000 - 33,750 - (33,750) 75% 0% c) 45,000 20,000 (25,000) 412,500 501,245 88,745 75% 91% 550,000 680,000 130,000 375 407 32 75% 81% 500 407 (93) 10,643,925 10,684,712 40,787 75% 75% 14,191,900 14,262,554 70,654 4,850 - (4,850) 75% 0% 15,820,670 15,856,607 35,937 75% 82% Exp. 6,467 6,467 - 19,370,262 19,440,916 70,654 4,059,304 3,968,163 91,141 75% 73% 5,412,405 5,340,913 71,492 6,026,983 3,565,360 2,461,623 75% 44% 8,035,977 7,064,510 971,467 2,756,250 738,091 2,018,159 75% 20% 3,675,000 810,673 2,864,327 675,000 900,000 (225,000) 75% 100% 900,000 900,000 - 1,010,160 - 1,010,160 75% n/a 1,3469880 - 1,346,880 TOTAL REQUIREMENTS 14,527,697 9,171,614 5,356,083 75% 47% NET (Resources - Requirements) 1,292,973 6,684,993 5,392,020 Beginning Net Working Capital per FY 08 Requested Budget 19,370,262 14,116,096 5,254,166 5,324,820 5,324,820 5,302,706 a) Annual payment received in January. b) Work performed billed upon completion. c) Payment to be billed and received in June 2007. ADULT PAROLE & PROBATION Statement of Financial Operating Data Nine Months Ended March 31, 2007 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 350,000 $ 342,288 $ (7,712) 100% 98% $ 350,000 $ 342,288 $ (7,712) Revenues Federal Grant - 1,586 1,586 75% n/a - 1,586 1,586 State Grant 1,542,389 1,558,231 15,842 75% 76% a) 2,056,519 2,056,519 - State Miscellaneous 9,980 24,484 14,504 75% 184% b) 13,306 24,484 11,178 Probation Work Crew Fees 25,500 35,878 10,378 75% 106% 34,000 45,000 11,000 Alcohol and Drug Treatment 728 365 (363) 75% 38% 970 450 (520) Polygraph Testing - 1,725 1,725 75% n/a - 1,725 1,725 Miscellaneous 4,350 13,282 8,932 75% 2290/c c) 5,800 15,000 9,200 Electronic Monitoring Fee 112,500 69,146 (43,354) 75% 46% d) 150,000 92,000 (58,000) Probation Superv. Fees 165,000 165,125 125 75% 75% 220,000 210,000 (10,000) Cognitive Program - 135 135 75% n/a - 135 135 Sex Offender Treatment Fees 2,250 10 (2,240) 75% 00/(, e) 3,000 10 (2,990) Day Reporting Fees 248 115 . (133) 75% 35% f) 330 140 (190) Interest on Investments 15,000 22,963 7,963 75% 115% 20,000 29,000 9,000 Leases 4,500 16,075 11,575 75% 2680/c g) 6,000 22,000 16,000 Rentals 210 2,110 1,900 75% 754% h) 280 3,000 2,720 Drug Court - Byrne - 4,989 4,989 75% n/a - 7,255 7,255 Total Revenues 1,882,655 1,916,219 33,564 75% 76% 2,510,205 2,508,304 (1,901) Transfers In-General Fund 195,993 195,992 (1) 75% 86% 227,990 227,990 - Transfers In-Video Lottery 75,000 75,000 - 75% 75% 100,000 100,000 - TOTAL RESOURCES 2,503,648 2,529,499 25,851 75% 79% 3,188,195 3,178,582 (9,613) REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Exp. 1,785,695 1,725,246 60,449 75% 72% 2,380,927 2,380,927 - 441,247 411,811 29,436 75% 70% 588,329 588,329 - 75 - 75 75% 0% 100 - (100) 89,129 - 89,129 75% 0% 118,839 - (118,839) 2,316,146 2,137,057 179,089 75% 69% 3,088,195 2,969,256 (118,939) 187,502 392,442 (153,238) 100,000 209,326 109,326 Beginning Net Working Capital per FY 08 Requested Budget 200,000 a) Third quarterly payment received in January. b) Variance due to unexpected revenue to assist offenders who participated in Alternative Incarceration Program. c) Variance due to unexpected revenue stemming from training registration and a refund on a piece of equipment. d) Number of offenders assigned to the program less than estimated. e) Revision in protocol related to providing assistance to indigent sex offenders for treatment costs precludes fee collection. f) Fee collection less than estimated. g) Lease to continue longer than expected resulting in higher revenue than estimated. h) Fee collection greater than estimated. COMM ON CHILDREN & FAMILIES Statement of Financial Operating Data Nine Months Ended March 31, 2007 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 571,056 $ 630,729 $ 59,673 100% 110% $ 571,056 $ 630,729 $ 59,673 Revenues Federal Grants 206,213 126,420 (79,793) 75% 46% a) b) 274,951 261,487 (13,464) Title IV - Family Sup/Pres 31,202 29,101 (2,101) 75% 70% b) 41,602 41,602 - HealthyStart Medicaid 131,250 77,356 (53,894) 75% 44% b) c) 175,000 130,000 (45,000) Child Care Block Grant 42,524 31,643 . (10,881) 75% 56% b) 56,699 63,240 6,541 Level 7 Services 165,132 157,259 (7,873) 75% 71% b) 220,176 220,176 - Juvenile Crime Prevention 316,174 160,046 (156,128) 75% 38% d) 421,565 390,765 (30,800) State Prevention Funds 140,625 151,911 11,286 75% 81% e) 187,500 198,786 11,286 HealthyStart /R-S-G 214,271 287,721 73,450 75% 101% f) 285,694 296,444 10,750 OCCF Grant 244,759 326,345 81,586 75% 100% 326,345 326,345 - Miscellaneous 8,250 - (8,250) 75% 0% 11,000 11,000 - Court Fines & Fees - 18,275 18,275 75% n/a g) - 24,000 24,000 Interest on Investments 11,250 33,491 22,241 75% 223% h) 15,000 50,000 35,000 Grants-Private 9,000 10,250 1,250 75% 85% 12,000 12,000 - Total Revenues 1,520,650 1,409,818 (110,832) 2,027,532 2,025,845 (1,687) Trans from General Fund 253,777 247,777 (6,000) 75% 73% 338,369 338,369 - Trans from Other 127,575 133,575 6,000 75% 79% 170,100 170,100 - Total Transfers In 381,352 381,352 - 75% 75% 508,469 508,469 - TOTAL RESOURCES 2,473,058 2,421,899 (51,159) 75% 78% 3,107,057 3,165,043 57,986 REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency TOTAL REQUIREMENTS Exp. 375,433 359,986 15,447 75% 72% 500,577 485,297 15,280 1,640,730 1,069,496 571,234 75% 49% i) 2,187,640 2,132,535 55,105 3,750 - 3,750 75% 0% 5,000 5,000 - 310,380 - 310,380 75% n/a 413,840 - 413,840 2,330,293 1,429,482 900,811 75% 46% 3,107,057 2,622,832 484,225 NET (Resources - Requirements) 142,765 992,417 849,652 Beginning Net Working Capital per FY 08 Requested Budget 542,211 542,211 542,211 a) Federal grant adjusted due to new grant amounts. b) Federal grant payments received on a reimbursement basis after quarterly expenditures occur. c) Medicaid reimbursements lower state-wide. d) Juvenile Crime revenues reduced due to increased 05/06 contract amendment and subsequent receipt of revenue. e) Increase due to $15,000 underage drinking grant and a $3,714 reduction in A&D 70 funds. f) Amendment to OCCF IGA increased funding by $4,000. g) State Court fees for Safe Havens not budgeted. h) Interest revenue increased due to larger BNWC than projected. i) Materials & Services projection adjusted due to net decrease in anticipated revenues. SOLID WASTE Statement of Financial Operating Data Nine Months Ended March 31, 2007 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $1,018,342 $ 1,571,953 $ 553,611 100% 154% $1,018,342 $ 1,571,953 $ 553,611 Revenues State Grant - 20,000 20,000 75% n/a a) - 33,750 33,750 Miscellaneous 21,000 22,634 1,634 75% 81% 28,000 35,000 7,000 Franchise 3% Fees 120,000 37,889 (82,111) 75% 24% b) 160,000 160,000 - Commercial Disp. Fees 834,300 1,105,752 271,452 75% 99% c) 1,112,400 1,700,000 587,600 Private Disposal Fees 1,467,750 1,428,179 (39,571) 75% 73% 1,957,000 1,800,000 (157,000) Franchise Disposal Fees 3,292,395 3,396,291 103,896 75% 77% 4,389,860 4,613,909 224,049 Yard Debris 42,488 37,378 (5,110) 75% 66% c) 56,650 56,650 - Special Waste 22,500 20,027 (2,473) 75% 67% 30,000 30,000 - Interest 60,000 110,701 50,701 75% 138% 80,000 140,000 60,000 Sale of Equip & Material 19,500 24,805 5,305 75% 95% 26,000 36,000 10,000 Total Revenues 5,879,933 6,203,656 323,723 75% 79% 7,839,910 8,605,309 765,399 Trans In-Code Abatement 20,000 20,000 - 75% 100% 20,000 20,000 - TOTAL RESOURCES 6,918,275 7,795,609 877,334 75% 88% 8,878,252 10,197,262 1,319,010 REQUIREMENTS Exp. Expenditures Personal Services 1,186,423 1,133,540 52,883 75% 72% 1,581,897 1,581,897 - Materials and Services 2,804,645 1,852,258 952,387 75% 50% d) 3,739,527 3,283,100 456,427 Debt Service 276,869 249,851 27,018 75% 68% 369,159 369,159 - Capital Outlay 212,063 125,461 86,602 75% 44% e) 282,750 282,750 - Transfers Out 1,800,000 850,000 950,000 75% 35% 2,400,000 2,400,000 - Contingency 378,689 - 378,689 75% n/a 504,919 - 504,919 TOTAL REQUIREMENTS 6,658,689 4,211,110 2,447,579 75% 47% NET (Resources - Requirements) 259,586 3,584,499 3,324,913 Beginning Net Working Capital per FY 08 Requested Budget 8,878,252 7,916,906 961,346 2,280,356 2,280,396- 2,280,356 a) Grant funds were expected in FY 05-06 but received in FY 06-07. b) Fees are due April 15, 2007. c) Variance due to revenue from commercial cash customers. d) Some large ticket items are remitted in one annual payment causing a variance between the M&S percentages. e) Large ticket items paid throughout the year cause a discrepancy in the Capital Outlay YTD percentages. Health Benefits Trust Statement of Financial Operating Data Nine Months Ended March 31, 2007 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES Beg. Net Working Capital $ 6,800,000 $7,163,864 $ 363,864 100% 105% $6,800,000 $ 7,163,864 $ 363,864 Revenues: Internal Premium Charges 7,650,000 7,950,446 300,446 75% 78% 10,200,000 10,500,000 300,000 P/T Emp - Add'I Prem 135,000 106,369 (28,631) 75% 59% 180,000 140,000 (40,000) Employee Prem Contribution 264,750 238,420 (26,330) 75% 68% 353,000 318,000 (35,000) COIC 536,250 559,108 22,858 75% 78% 715,000 715,000 - Retiree / COBRA Co-Pay 300,000 395,923 95,923 75% 99% 400,000 500,000 100,000 Medical Services Reimb - 128,773 128,773 75% n/a - 128,773 128,773 Prescription Rebates - 19,217 19,217 75% n/a - 19,217 19,217 Interest 187,500 297,426 109,926 75% 119% 250,000 350,000 100,000 Total Revenues 9,073,500 9,695,682 622,182 75% 80% 12,098,000 12,670,990 572,990 TOTAL RESOURCES 15,873,500 16,859,546 986,046 92% 89% 18,898,000 19,834,854 936,854 REQUIREMENTS Exp. Expenditures: Personal Services 100,937 76,616 24,321 75% 57% 134,582 134,582 - Materials & Services Conferences and Seminars 2,250 - 2,250 75% 0% 3,000 3,000 - Claims Paid-Medical/Rx 6,728,794 5,272,093 1,456,701 75% 59% a) 8,971,725 7,040,282 1,931,443 Claims Paid-Dental/Vision 970,836 901,009 69,827 75% 70% a) 1,294,448 1,201,346 93,102 Refunds - (77,683) 77,683 75% n/a - (77,683) 77,683 Insurance Expense 292,500 227,501 64,999 75% 58% 390,000 390,000 - State Assessments 30,000 59,867 (29,867) 75% 150% 40,000 40,000 - Administration Fee 180,000 171,878 8,122 75% 72% 240,000 240,000 - PPO Fee 26,250 23,652 2,598 75% 68% 35,000 35,000 - Health Impact - 29,994 (29,994) 75% n/a - 40,000 (40,000) Printing 9,000 5,894 3,106 75% 49% 12,000 12,000 - Program Expense/Supplies 8,250 - 8,250 75% 0% 11,000 - 11,000 Other 13,050 12,052 998 75% 69% 17,400 17,400 - Total Materials & Services 8,260,930 6,626,257 1,634,673 75% 60% 11,014,573 8,941,345 2,073,228 CapitalOut/ay - - - 75% 0% 100 - 100 Contingency 5,811,559 - 5,811,559 75% 0% 7,748,745 - 7,748,745 TOTAL REQUIREMENTS 14,173,425 6,702,873 7,470,552 75% 35% 18,898,000 9,075,927 9,822,073 NET (Resources - Requirements) 1,700,075 10,156,673 8,456,598 - 10,758,926 10,758,926 a) Projection based on annualizing 39 weeks of claims paid. DESCHUTES COUNTY 911 Statement of Financial Operating Data Nine Months Ended March 31, 2007 Year to Date Year End Budget Actual Variance % of FY % Coll. Budget Projection Variance RESOURCES: Beg. Net Working Capital $1,800,000 $2,281,476 $ 481,476 100% 127% $1,800,000 $2,281,476 $ 481,476 Revenues Property Taxes - Current 2,550,000 3,255,840 705,840 75% 96% a) 3,400,000 3,454,000 54,000 Property Taxes - Prior 47,250 61,162 13,912 75% 97% 63,000 63,000 - State Reimbursement 15,750 12,443 (3,307) 75% 590/o b) 21,000 26,000 5,000 Telephone User Tax 461,250 367,595 (93,655) 75% 60% 615,000 715,000 100,000 Data Network Reimb. 24,750 33,718 8,968 75% 102% c) 33,000 33,718 718 Jefferson County 30,750 27,114 (3,636) 75% 66% 41,000 41,000 - User Fee 17,944 20,299 2,355 75% 85% d) 23,925 24,600 675 Contract Payments 53,467 67,461 13,994 75% 95% c) 71,289 71,289 - Miscellaneous 4,500 6,880 2,380 75% 115% e) 6,000 7,900 1,900 Interest 37,500 98,172 60,672 75% 196% 50,000 105,000 55,000 Interest on Unsegregated Tax 1,500 2,142 642 75% 107% 2,000 2,142 142 Total Revenues 3,244,661 3,952,826 708,165 75% 91% 4,326,214 4,543,649 217,435 TOTAL RESOURCES 5,044,661 6,234,302 1,189,641 75% 102% 6,126,214 6,825,125 698,911 REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS Exp. 2,429,124 2,238,229 190,895 75% 69% 0 3,238,832 3,098,832 140,000 546,864 527,598 19,266 75% 72% g) 729,152 716,152 13,000 204,000 143,123 60,877 75% 53% 272,000 272,000 - 97,500 130,000 (32,500) 75% 100% 130,000 130,000 - 1,317,173 - 1,317,173 75% n/a 1,756,230 - 1,756,230 4,594, 661 3,038,950 1,555,711 NET (Resources - Requirements) 450,000 3,195,352 2,745,352 Beginning Net Working Capital per FY 08 Requested Budget 75% 50% 6,126,214 4,216,984 1,909,230 2,608,141 2,608,141 2,456,000 a) Year End Projection based on actual tax collections through February 28, 2007. b) Office of Emergency Management billed monthly in arrears. c) Agencies billed annually, revenues received. d) Crooked River Ranch annual payment received in full. Forest Service payments are received quarterly. e) Revenue for CAD tapes and print outs are higher than estimated. f) Projection reflects reduction in expenditures due to unfilled positions through March 31, 2007. g) Expenditures projected to be slightly lower than budgeted. I LL r n N p f0 C)0N d N N M xN O CO C to L W N' d ~2 r ~ c $'o $ LL b N O o if j y N 'c c U ~ ~ a N T 7Q'7z rn-1 O N~~U O E H w Oaf >1 a C O 2 C M n W 610o n N W Ib ~ 6 W 10 R n 8 10 O~N,b , t0•WI M N N OM to at N ~ tO N n M E IA cm N OIA A I '1D V M I I' Oo ' Op IA ' N I W V 7 O N W oW O to m 7 m , :;I O b N RIO V N n° O ' ~ n ° O A N N . m b I1 a O t 0 en ` ° 0 0 o ' 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 l0 O O 0 IO 'O o O , N o 0 o 0 0 N I N n ao n to 0 O C, 01 W m I O IC, H r~i O OO OD n° 0 0C, °o 0 0 °o 0 00 0A ~ a! I co a ao rn p'p U ) o' tO to IN O n N R O tO O A N W O N _ N O _ O i I D } b7 LL N R N N R : I IN N I I M b N n R m N . 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I N 01 O O M N t I O N Y N bf I M WI N I n N. ~I NI I I (4 N I 4 2, 1 tNil 'I ,I n mt o o°1 ) O to r° D i , ~ R W O Q o b i ~I ttoo 0 ) OI I tto M N ~I A l I ' N I I i 1 I I I I 81 7 ' I 1 a' 7I 9 I O C I I I I ..I m I c > 1 1 I m m E r y I ~ m ti N I I ( ~ O I r.- I m ~ ni I c ; WI ayii ~ m t«cR a1' z -I 01 m CI c' o N c ~ tD V N c U I U) 0 .7C @ C .Z m .4 CL 0, xi o -0 wv~ _ ~ CI I I O O _p a L ZI "i' m 8 O E LL1 I v i L 'o O d d O LL v W c a c io o L d E1v m iL L e yi d c °cl ..I l m O e c m c~ 'O' 0 c O - E V '0° cO1I c 2 o E a~ a> m > ¢ 2r y 0 c ` C O M° I 8 v ' ~ t y ~ ~ s 9 P w m c o `w c 01 C ~ 111 0 O >I w m ~ $ m > ~ o x 10 ac O » O C C N ~ F 2 O . m i L 6 N L. _ d L°C I 10 r- W o o . _ _ L a C) z co R O F- I zl l Deschutes County - Fair and Expo Center YTD-Budget Basis Statement of Financial Operating Data Nine Months March 31, 2007 RESOURCES: Beg. Net Working Capital Receipts: Events Telephone Fees - Events Parking Fees Storage RV / Camping Horse Stall Rental Concession % - Food Vending Machines Interfund Contract Rights (Signage, etc.) Grants Miscellaneous Interest Total Receipts Budget Actual Variance FY % Coll. % Bud et Pro ection Variance $ 169,300 $ 230,614 $ 61,314 100% 136% 453,000 383,026 (69,974) 75% 5,000 1,030 (3,970) 75% 8,500 (8,500) 75% 36,100 26,241 (9,859) 75% 105,003 5,590 (99,413) 75% 20,000 11,254 (8,746) 75% 192,000 187,045 (4,955) 75% 2,000 2,069 69 75% 5,000 40,000 35,000 75% 16,000 33,546 17,546 75% 22,761 22,764 3 75% 3,744 8,494 4,750 75% 5,625 7,756 2,131 75% 874,733 728,815 (145,918) 75% 61% ) 21% 0%, 48% 4% , 20% 68% 103% 100% 35% 75% 170% 1 103% 54% $ 169,300 $ 230,614 $ 61,314 625,000 5,000 15,000 55,000 140,000 55,000 275,000 2,000 40,000 95,000 30,355 5,000 7,500 ,349,855 555,027 1,030 6,500 45,142 33,090 46,254 270,044 2,069 40,000 112,546 30,355 9,750 9,632 1,161,438 (69,973) (3,970) (8,500) (9,858) (106,910) (8,746) (4,956) 69 17,546 4,750 2,132 (188,417) Transfer from General Fund 225,000 225,000 - 75% 75% { 300,000 300,000 - Transfer from Park Acq & Devel 85,000 85,000 - 75% 100% 1 85,000 136,418 Transfer from Annual County Fair 219,000 219,000 - 75% 100% 219,000 219,000 - Total Transfers 529,000 529,000 - 75% 88% 604,000 655,418 - TOTAL RESOURCES 1,573,033 1,488,429 (84,604) 75% 70% 2,123,155 2,047,470 (75,685) REQUIREMENTS: Expenditures: Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) 623,097 611,514 11,583 75% 544,752 543,884 868 75% 194,392 194,392 - 75% 40,000 32,971 7,029 75% 135,000 135,000 - 75% - - - 75% 1,537,241 1,517,761 19,480 75% 35,792 (29,332) (65,124) Accrued Revenue (Accounts Receivable): Current Month Events 51,618 Prior Months 2,240 Total Accounts Receivable 53,858 1 1 Exp. 74% I 830,872 819,290 11,582 75% 726,617 749,992 (23,375) 80% ; 242,708 242,708 - 82% 40,000 32,971 7,029 100% 135,000 135,000 - n/a I 147,958 - 147,958 71% 2,123,155 1,979,961 143,194 J - 67,509 67,509 Deposits Received for Future Events: 2007 April 15,135 May 9,733 June 2,955 July 58,700 August 1,090 September 6,090 October 5,747 November 3,300 2008 and Beyond 43,132 TOTAL 145,882 Deschutes County Fair and Expo Center Statement of Financial Operating Data March 2007 Year to Date Budget Actual Variance FY % Coll. % RESOURCES: Beg. Net Working Capital $ - $ - $ - 100% 0% Receipts: Events 83,000 98,296 15,296 75% 16% Telephone Fees - Events 2,000 280 (1,720) 75% 6% Parking Fees 5,000 - (5,000) 75% 0% Storage 5,100 8,209 3,109 75% 15% RV / Camping 11,667 807 (10,860) 75% 1% Horse Stall Rental 4,000 30 (3,970) 75% n/a Concession % - Food 41,000 42,346 1,346 75% 15% Vending Machines - 500 500 75% 25% Interfund Contract - 35,000 35,000 75% 88% Rights (Signage, etc.) - 2,500 2,500 75% 2% Grants 2,529 2,529 - 75% 8% Miscellaneous 416 65 (351) 75% 1% Interest 625 300 (325) 75% 4% Total Receipts 155,337 190,862 35,525 75% 14% Transfer from General Fund 75,000 75,000 - 75% 25% Transfer from Park Acq & Devel Fund - - - 75% 0% Transfer from Annual County Fair - - - 75% 0% Total Transfers 75,000 75,000 - 75% 12% TOTAL RESOURCES 230,337 265,862 35,525 75% 12% REQUIREMENTS: Expenditures: Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Exp. 69,233 68,430 803 75% 8% 60,528 77,549 (17,021) 75% 11% - - - 75% 0% - - - 75% 0% - - - 75% 0% - - - 75% n/a 129,761 145,979 (16,218) 75% 7% 100,576 119,883 19,307 Deschutes County Fair and Expo Center Accounts Receivable March 31, 2007 Current Month High School Equestrian $ 4,400 Hunter Jumpers 1,055 COIC 194 Veterans' Appreciation Day 4,969 Food & Beverage 41,000 Total Current Month 51,618 Prior Months: October 2006 Angus Banquet 125 April, 2006 NW Expo & Trade show 2,115 Total Prior Months 2,240 Total Accrued Revenue as of March 31, 2007 53,858 MEMORANDUM To: Board of County Commissioners, Dave Kanner and Marty Wynne From: Jeanine Faria RE: RV Park Date: April 16, 2007 Attached is the report on the RV Park Construction Project, reflecting activity through March 31, 2007. An additional $1,500,000 of Full Faith & Credit Bonds were issued. $30,442 of the borrowing was received on March 28 and the balance, $1,469,558 was received April 10. Any resources remaining in this capital project fund following completion of this project will be available for debt service. Copy: Mark Pilliod Dan Despotopulos F - C) W 3 O a W 2 O c La Y a j~ c ~ o Z N O U LL ci N Z O Ca U a 'H^Q V/ Z O U Ix W F - z W U O a w v c m NIl- co W) 0C& Mr r LA CoI- m O Or- CA NO N r 00 Il CM ql;l 1A Ln (::O II r - 00 ' O r a O OO N W C7 LC) ~ 00 N "Cr CY) r- V: ~ O W CO ~ r U) N -0) O ' C4 V Ln~N 00 0) ~ r r r r: Of~CO M OOq- CO O Mco ~O N N r OCoI-- -e OO~~ O NvMn " CO co LnMV CM OOOI~ CO -I,NO ~ 00 co 00 N m O V) r 00 to 'IT CO LO CO N ~ r N IV O ^ i- r t1) N r- Iq 00 r M d N-N to r 'r- CO NCON N w IVI 11 M I111 14 co cc CD 0 fl- C) CO co O U') L O 0N0 N I ' O O N 0 Ni ~ M M O O 11' 0 0 v CO N 1 e - P. 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O I j . _ . m 0 pl I u) CL c) 0 i I C) c ~ O p 03 V I V O I N I I N I i I I 2 -0 O I O p Q Q U~ U cn p I co p U ' Q- 0 I 0 0 'I O : 3 o 7 O U 0 CL ca ` 0 2 0 m f° ~ U s t z C/) ( D C - s p a 2, H o Deschutes County Conference, Seminar, Education and Training and Related Travel Expense - Fund: General / Department: BOCC FY 2006-2007 Jul Au Se Oct Nov Dec Jan Feb Mar YTD Total Tammy Baney Conf/Sem & Educ/Training - - - - 335 - 500 - - 835 Travel Meals _ _ _ Accommodations - - - - 420 - - 143 137 700 Airfare _ Ground Transport - _ Total Baney - - - - 755 - 500 143 137 1,535 Mike Daly Conf/Sem & Educ/Training - - 285 - - 635 - - - 920 Travel Meals - 27 - 14 - 37 - 133 255 467 Accommodations - 66 336 131 - 506 - - 1,16 Airfare - - - - - - 303 590 - Ground Transport - - - - - - - 14 Total Daly - 93 621 146 - 1,178 303 738 Dennis Luke Conf/Sem & Educ/Training - - - 285 - 187 - - - 472 Travel Meals 61 - - - - 37 25 33 36 193 Accommodations 132 302 - - - 372 66 159 76 1,106 Airfare - Ground Transport - Total Luke 193 302 - 285 - 595 91 192 112 1,770 Other Board's Office Personnel Conf/Sem & Educ/Training - - - 101 210 - - - - 311 Travel Meals - - - _ _ Accommodations - - 101 - - - - - - 101 Airfare _ Ground Transport 7 7 Total Other - - 101 101 210 7 - - - 419 Total - BOCC Department Conf/Sem & Educ/Training - - 285 386 545 822 500 - - 2,538 Travel Meals 61 27 - 14 - 74 25 167 291 659 Accommodations 132 368 436 131 420 877 66 302 1,376 4,109 Airfare - - - - - - 303 590 - 893 Ground Transport - - - - - 7 - 14 52 73 Total - BOCC Department 193 395 721 532 965 1,780 894 1,073 1,719 8,272 FY 06-07 Budget 20,000 Note: The $20,000 budget for BOCC Conferences, Seminars, Education, Training, Meals, Accommodations, Airfare and Ground Transportation is not allocated to these specific line items. It is budgeted as Conferences & Seminars. MEMORANDUM To: See Distribution From: Jeanine Faria, Deschutes County Finance Department (385-1411) RE: Quarterly report - Court Facilities Account Date: April 3, 2007 Attached is the quarterly report, for the nine months ended March 31, 2007, showing revenues, deposits and expenditures of the court facilities security account, as now required by ORS 1.182. Please contact me with any questions or comments. Distribution: County governing body Tammy Baney Mike Daly Dennis Luke Advisory Committe on Court Security and Emergency Preparedness Presiding Judge DESCHUTES COUNTY FINANCE DEPARTMENT 541-385-1411 (voice) / jeaninef@deschutes.org Court Security (Fund 240) Statement of Financial Operating Data Nine Months Ended March 31, 2007 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital Revenues County Assessment: Circuit Court Municipal Court Justice Court Interest on Investments Total Revenues TOTAL RESOURCES - 12,427 12,427 100% n/a 43,875 32,463 (11,412) 27,375 24,894 (2,481) 4,500 18,850 14,350 75 387 312 75,825 76,593 768 75,825 89,020 13,195 75% 75% 75% 75% 75% 75% REQUIREMENTS: Expenditures Internal Services - Finance 540 540 - 75% Internal Services - Administrative 333 333 - 75% Interfund Contract 74,952 74,952 - 75% 55% 68% 314% a) 387% - 12,427 12,427 58,500 47,000 (11,500) 36,500 36,500 - 6,000 25,000 19,000 100 400 300 76% 101,100 108,900 7,800 88% 101,100 121,327 20,227 Exp. 75% 721 721 - 75% 443 443 - 75% b):: 99,936 99,936 - TOTAL REQUIREMENTS 75,825 75,825 - 75% 75% . 101,100 101,100 - NET (Resources - Requirements) - 13,195 13,195 - 20,227 20,227 a) 40% of County Assessment Revenues from Justice Court b) Cost of Court Security accounted for in Department 38 in Sheriffs Office Fund, as follows: Year to Date Year End Bud et Actual Variance FY % Coll. % Budget Projection Variance Personnel 140,749 144,800 (4,051) 75% 77% 187,665 187,665 - Materials & Services 13,536 3,512 10,024 75% 19% 18,048 18,048 - Capital Outlay - - - 75% n/a - - - Total Department 38 154,285 148,312 5,972 75% 72%. 205,713 205,713 - Interfund Contract, per above 74,952 74,952 - 75% 75%' b) 99,936 99,936 - Balance not funded by contract 79,333 73,360 5,972 69% 105,777 105,777 -