2007-589-Minutes for Meeting May 30,2007 Recorded 6/8/2007COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKS 1~J ~00~-589
COMMISSIONERS' JOURNAL
x,1„„1,,.,,,11,,,, l oil 0111 06/08/2007 03:06:01 PM
2007-5810
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{ Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, MAY 309 2007
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tammy Baney.
Also present was Mark Pilliod, Legal Counsel; and, for part of the meeting, Tom
Blust, Road Department; Peter Russell and Catherine Morrow, Community
Development; Mark Pilliod, Legal Counsel; Susan Ross, Property and Facilities;
Dan Despotopulos and Kathy Herringer, Fair & Expo Center; Lee Smith, La Pine
Industrial Park; Marty Wynne, Finance; and George Endicott and Al Unger,
Redmond City Council. No representatives of the media or other citizens were
present.
Chair Daly opened the meeting at 1:30 p.m.
1. Finance/Tax Update.
Marty Wynne went over his monthly investment report. Earnings for the month
are over $500,000. The rate has been climbing for more than three years and is
now over 5%. Including the service districts, the annual budget totals over
$320 million.
Commissioner Baney asked if projections regarding the general fund balance
could be made, for planning purposes. She asked if there are too many factors
to make this feasible. Mr. Wynne said it is worth considering. Putting aside as
many reserves as possible helps to mitigate any expensive, unforeseen
problems, and buys some time to deal with them. Transfers to the departments
that need it, such as the Health, Mental Health. Parole & Probation and other
departments, help to maintain services to citizens. Analyzing "what if'
scenarios is worth consideration.
He said that it is easy to be caught up in trying to guess where the investment
market is headed, but by being conservative and knowledgeable, the County's
investments are secure.
Minutes of Administrative Work Session Wednesday, May 30, 2007
Page 1 of 9 Pages
2. Discussion of New Investment Advisory Committee Representative.
After a brief discussion, the Board took action.
BANEY: Move that Commissioner Luke be appointed for a year.
DALY: Second.
VOTE: BANEY: Yes.
LUKE: Abstain.
DALY: Chair votes yes.
3. Discussion of Vic Russell Transfer Agreement & Transfer of Land for
Park Purposes.
Susan Ross stated that Mr. Russell is requesting the County dedicate a parcel of
land for park and right of way purposes. (She referred to an oversized map at
this time.) He will be responsible for putting in a public park.
About one quarter of the future park area is owned by the County and it would
be in the County's best interest to dedicate it. However, there is a question of a
right of way; whether the cost of the road should be shared. The best process
would be for whichever contractor builds first would be responsible for the
road. Some of the area is now within the La Pine city limits and the situation is
complicated.
Mark Pilliod said that if the project were taken up by a public entity, there are
wage issues and so on. If a private part does the work, they are supposed to
conform to Davis-Bacon requirements. The City of La Pine will also have to be
involved. If the work is not done, the County can delay permitting and other
documents until it is acceptable.
Tom Blust said that if the road is located within the City limits, the City has to
take the lead, although permits have to be obtained. Mr. Pilliod said that the
larger picture, the City's approval of plats, needs to be clarified prior to
addressing specific documents. Catherine Morrow stated that there is an
agreement regarding permits within the City limits, but this did not include
plats. Mr. Pilliod said that he could speak with Joanne Sutherland, who is
working for the City, about how the City plans to handle plats.
Minutes of Administrative Work Session Wednesday, May 30, 2007
Page 2 of 9 Pages
Ms. Ross stated that she would like to see this particular issue addressed
immediately. He is unable to continue with his project otherwise. Ms. Morrow
said that the purpose of this development agreement is so the Board can sign the
application allowing the process regarding County-owned land to continue.
LUKE: Move that staff be directed to move forward on transferring the
parcel and working on development agreement.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
4. Economic Development Grant Requests.
• Future Business Leaders of America - sending high school students who are
semi-finalists to a national competition in Chicago. Commissioners Luke
and Baney granted $500 each.
• Sisters Jazz Festival - Commissioner Luke granted $300; Commissioner
Baney granted $1,000.
• Meth Action Coalition - Commissioners Daly and Luke granted $500 each;
Commissioner Baney granted $2,000.
5. Update of Commissioners' Schedules; Meeting Details.
None were discussed.
6. Discussion of South Redmond Land Use & Management Plan.
Commissioner Daly said John Lilly of the Division of State Lands asked that
the proposal be reviewed by the Board and input provided to him as soon as
possible.
Mr. Unger said that COACT is looking at moving the railroad from its current
location, and other concepts regarding the use of rail for transportation. Also, a
highway bypass of some kind may have to be considered in the area between
the City and Powell Butte. They want to rezone the COID property but are
unable to do so at this time. Traffic needs to be realigned to allow access to the
main highway.
Minutes of Administrative Work Session Wednesday, May 30, 2007
Page 3 of 9 Pages
Commissioner Luke stated that LCDC requires a full-blown analysis why a
current road doesn't work. Catherine Morrow added that not only are there
land use laws to be considered, there is also BLM-owned land. Peter Russell
said there would have to be a Goal exception, demonstrating why something
doesn't work and an exception would be needed. ODOT also has a bypass
policy, which basically wants to avoid bypasses if possible, promoting the use
the existing roads.
Commissioner Luke said that this is a long-term process and a lot of changes
can happen in the meantime. Mr. Unger stated that challenges are piling up and
action needs to be planned. The area around the Fairgrounds is becoming a
recreational area, and more of a destination concept for recreation can be
developed there. County-owned property could be zoned as recreation/
fairgrounds. He envisions recreational opportunities in that area, and perhaps
campus industrial opportunities. There is a siding area for the railroad that
would allow for some train movement there.
Mr. Endicott added that between options B and C was where they ended up.
Mr. Unger stated that high residential use is not compatible with the airport and
because the airport is so vital to the region, there is no good reason to create
challenges to it. Juniper Golf Club operators have said that they might want to
add another golf course in the area. The DSL is looking at urbanization-type
planning, which would include residential, commercial and industrial; but
because of the airport, the residential component is not compatible. However,
commercial to support local industrial uses could be included.
Mark Pilliod asked which entity would take the lead. Mr. Unger replied that it
should be jointly shared and beneficial to all. Commissioner Daly said he
would like to see land set aside for additional Fairgrounds use. Mr. Unger
stated that there could be equestrian opportunities, as an example.
Commissioner Luke would rather see a Fairgrounds protection zone, rather than
calling it a Fairgrounds expansion. This type of opportunity is very rare.
Commissioner Baney asked what DSL wants from the County and City. Ms.
Ross said that there could be a land exchange involved. Commissioner Luke
stated that the appraisers need to have something to work with, which could be
a master plan of some kind.
Minutes of Administrative Work Session Wednesday, May 30, 2007
Page 4 of 9 Pages
Ms. Morrow stated that this area not yet in the urban reserve, so any proposed
use is very speculative at this point. The UGB could be expanded for a
particular use, but it probably won't be for an airport commercial or industrial
type of project.
Mr. Endicott said that it makes sense to reserve as large an area as possible for
the future. Most cities have not done this and regret the lost opportunities. Ms.
Morrow stated that the zoning is now EFU and could not be appraised for
anything else at this point.
Mr. Despotopulos says DSL wants each group to give input on the DSL's A, B
and C plans. They may take some of the ideas into consideration, but will
ultimately make their own decision about the location of the 19th Street
extension and other factors involving State lands. They want to maximize the
development potential.
Commissioner Baney said that an additional option D, adding a buffer, should
be considered. It would be outside of just having a Fairgrounds zoning. Mr.
Unger stated that the City, County and State have to work together on the
overall plan. The County could perhaps trade or sell some property, and maybe
the DSL could put in their neighborhood concept in a better location. Mr.
Endicott added that the State does not seem worried about doing any of this in
the near future. There can be exceptions for public uses or even large
industrial. Mr. Russell said that DSL is primarily concerned about Highway 97,
the 19th Street extension, and the railroad. They want to avoid having
driveways or cross-traffic on 19th Street so that traffic flows better.
Mr. Unger said that Redmond prefers concept C, more than B or especially A.
Ms. Morrow stated that a town center shown in B is not realistic in this area.
Mr. Endicott said that C could allow limited commercial. There could be some
modifications, and the area further west could allow residential. Mr. Blust said
that C allows for better traffic flow.
Mr. Unger stated that the Negus interceptor could service the area. The question
is capacity. Mr. Endicott said that the sewer could be brought underneath
Highway 97, but the eastern interceptor could service the area. Also, sewer
treatment processes could change dramatically in the next few decades.
Minutes of Administrative Work Session Wednesday, May 30, 2007
Page 5 of 9 Pages
Commissioner Baney said that she is comfortable with Option C, but feels the
Fairgrounds expansion piece is important. She prefers that just a portion of the
area be included as a protection zone. Mr. Unger said the entire area could be a
recreational type of property with a variety of uses. It is unknown what the
DSL feels is the highest and best use of their property.
Commissioner Daly pointed out a 150-acre parcel that the airport would like to
have; perhaps it could be exchanged in the process. Mr. Unger said that
because it is near the airport, the uses are limited. Mr. Despotopulos stated that
the parcel is fairly useless to the County.
Mr. Unger explained that he wants all three entities to maximize the land and
uses to benefit everyone. There are transportation challenges, however.
Commissioner Baney stated that she isn't ready to give her vote for a specific
plan. Concept C is the best one but not perfect.
Ms. Morrow asked if the Board is going to provide some written comments to
the DSL.
Peter Russell stated that the DSL representative will be at a meeting next week
to discuss and identify transportation corridors. The other discussion will be
what to do with the DSL properties in regard to 19th Street. They would like
comments to be in no later than June 15.
Commissioner Luke said he wants to provide his own written comments to the
DSL. He does not support a town center concept. He also does not want
"Fairgrounds expansion" noted on the plan. This could be controversial and he
prefers the expansion area be called the Fairgrounds protection zone. Mr.
Despotopulos added that the public can understand this idea much better.
Commissioner Luke said that there will be a need for industrial land in the next
few decades. Mr. Unger stated that there are several areas around the City
where future industrial is already planned. Commissioner Luke said that
providing a guaranteed access to DSL carries a lot of weight.
LUKE: Move that the Fairgrounds expansion area be called the
Fairgrounds protection and recreation zone.
BANEY: Second.
Minutes of Administrative Work Session Wednesday, May 30, 2007
Page 6 of 9 Pages
VOTE: BANEY: Yes.
LUKE:
DALY:
7. Other Items.
Yes.
Chair votes yes.
Susan Ross stated that the La Pine Industrial Park is having issues with buyers
adhering to the agreement to begin building within a year, or with them
"flipping" the property for profit. She said that the cost of the land was
discounted to promote economic development. Mark Pilliod has drafted an
agreement for Board review in this regard.
Mr. Pilliod said that a party wanting to acquire a large parcel was handled
through a specialized contract that did not give title to them. Because of this,
the concept and form is now available for LIGI to use. This would be an option
agreement with specific requirements, allowing them to get their financing and
permitting in place, but also leaving the County secure in the knowledge that
the property won't change hands until they have a commitment of this type.
Commissioner Luke asked if there is a way to split the profit. Mr. Pilliod stated
that is very complicated and may not work. The policy of the Board is to
encourage economic development, and this idea should be followed through to
make sure it happens. The County would hold title until the financing and
permitting is in place; there is a buy-back procedure if needed. Mr. Smith
stated that if the timing isn't good, the project could be delayed.
Ms. Ross said reacquiring is the County's option if development hasn't begun
within twelve months of the time of closing. Commissioner Daly stated that the
price should be raised to market price and let the buyers decide what to do with
it. Ms. Ross said there is a problem with Newberry Industrial Park where most
have been sold but only one has been built. Mr. Pilliod added that there could
be penalties added regarding the number of jobs created, but this could generate
lawsuits down the road.
Commissioner Baney asked about giving incentives instead of penalizing. Mr.
Smith stated that this is what they are trying to do. The established cost is to
recover development costs and then create jobs. Most of the buyers submit a
plan showing the project, the number of jobs and other information, but many
do not go forward after title changes.
Minutes of Administrative Work Session Wednesday, May 30, 2007
Page 7 of 9 Pages
Commissioner Luke said that perhaps selling at market value is best, and give a
rebate if they start their project within a year. Mr. Smith stated that La Pine is a
tougher sell than some areas, and that the pricing is already an incentive.
Mr. Pilliod observed that in his experience when local government tries to act
as the developer or trustee, there is a negative reaction. Mr. Smith stated that
the goal is creating jobs. He likes the idea of possibly buying small businesses
and moving them to La Pine.
Mr. Pilliod said that an enterprise zone, freezing taxes, is another option. Mr.
Smith stated that the new City Council is not supportive of this idea.
Commissioner Luke said that if a party goes through the financing and planning
but then decides it doesn't pencil, they would only get back the price of the
property. This doesn't make good business sense. Mr. Smith stated that on the
other hand, most won't want to go through this kind of agreement in the first
place.
Mr. Pilliod said that if they are serious, they will proceed. Mr. Smith said that
industrial ground costs about five times as much in Redmond. Mr. Pilliod
stated that he wants to try this concept to see where it goes. Commissioner
Luke observed that he'd like to see what kind of feedback they get from
potential buyers and Realtors. The general consensus of the Board was for this
to proceed to see how it goes.
In regard to a Measure 37 development appeal, the Board stated they
understand it is in process between the parties, and is not for the Board to
review or decide at this point. Mr. Pilliod stated that if it is found the parties
don't have standing, at the very least the County will have to put the record
together.
Being no further items presented to the Board, Chair Daly adjourned the
meeting at 3: 30 p. m.
Minutes of Administrative Work Session Wednesday, May 30, 2007
Page 8 of 9 Pages
DATED this 30th Day of May 2007 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
M' ae M. y, Cha'
ennis R. Lute--,Vice Chair
Tammy Baney, Commissi er
Minutes of Administrative Work Session Wednesday, May 30, 2007
Page 9 of 9 Pages
GYw°' 2
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, MAY 30,2907
1. Finance/Tax Update - Marty Wynne
2. Discussion of New Investment Advisory Committee Representative
3. Discussion of Vic Russell Transfer Agreement & Transfer of Land for Park
Purposes - Susan Ross
4. Economic Development Grant Requests - Susan Ross
• Future Business Leaders of America
• Sisters Jazz Festival
• Meth Action Coalition
5. Update of Commissioners' Schedules; Meeting Details
6. Discussion of South Redmond Land Use & Management Plan
7. Other Items
PLEASE NOTE:
At any time during this meeting, an executive session could be called to address issues relating to: ORS 192.660(2) (e), real property negotiations;
ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
Ifyou have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
May 30, 2007
(1) Monthly Investment Report
(2) April Financial Data
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Memorandum
Date: May 15, 2007
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find April 2007 financial reports for the following funds: General
(001), Community Justice - Juvenile (230), Sheriff's (255), Health (259), Mental
Health (275), Community Development (295), Road (325), Community Justice -
Adult (355), Commission on Children & Families (370-399), Solid Waste (610),
Health Benefits Trust Fund (675) and 9-1-1 (705).
The projected information has been reviewed and updated, where appropriate, by
the respective departments.
Cc: All Department Heads
GENERAL FUND
Statement of Financial Operating Data
Ten Months Ended April 30, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
Property Taxes
Gen. Rev. - excl. Taxes
Assessor
County Clerk
BOPTA
Board of County Comm.
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Assessor
County Clerk
BOPTA
BOCC
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Non-Departmental
Contingency
Transfers Out
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Year to Date
Year to Date
Revised
Year End
$
Revised Bud
Actual Variance FY % Coll. %
~Budget
Projection
Variance
Variance
$ 6,215,445 $ 6,736,259 $ 520,814 100% 108%,' $ 6,215,445 $ 6,736,259 $ 520,814 8%
14,291,667
16,567,106
2,275,439
83%
97%' a)
17,150,000
17,350,000
200,000
1%
1,830,163
2,247,377
417,214
83%
102% b)'
2,196,196
2,396,196
200,000
9%
911,940
998,221
86,281
83%
91%
1,094,328
1,094,328
-
0%
1,861,632
1,894,899
33,267
83%
85%,.
2,233,958
2,233,958
-
0%
14,938
16,924
1,986
83%
94%
17,925
17,000
(925)
-5%
167
32
(135)
83%
16%
200
200
-
0%
195,938
164,540
(31,398)
83%
70%'
235,126
235,126
-
0%
209,125
242,904
33,779
83%
97%'
250,950
250,950
-
0%
60,000
52,071
(7,929)
83%
720/,,
72,000
72,000
-
0%
49,326
47,341
(1,985)
83%
80%
59,191
59,191
-
0%
1,667
1,670
3
83%
84%
2,000
2,000
-
0%
19,426,563
22,233,085
2,806,522
83%
95%
23,311,874
23,710,949
399,075
2%
25,642,008
28,969,344
3,327,336
83%
98%
29,527,319
30,447,208
919,889
3%
Exp.
2,886,575
2,698,729
187,846
83%
1,187,608
1,106,413
81,195
83%
58,032
50,776
7,256
83%
510,733
529,180
(18,447)
83%
3,380,730
3,271,175
109,555
83%
632,393
614,138
18,255
83%
234,914
217,385
17,529
83%
142,110
153,494
(11,384)
83%
72,721
73,581
(860)
83%
758,829
756,450
2,379
83%
3,080,126
-
3,080,126
83%
12,944,771
9,471,321
3,473,450
83%
10,773,829
10,489,665
284,164
83%
23,7182600
19,960,986
3,757,614
83%
1,923,408
9,008,358
7,084,950
78% c) 3,463,890 3,313,890 150,000
78% 1,425,129 1,425,129 -
73% 69,638 69,638 -
86% 612,880 612,880 -
81% c) 4,056,876 3,956,876 100,000
81% 758,871 758,871 -
77% 281,897 281,897 -
90% c) 170,532 180,532 (10,000)
84% 87,265 87,265 -
83% 910,595 910,595 -
n/a d) 3,696,151 - 3,696,151
61% 15,533,724 11,597,573 3,936,151
81% 12,928,595 12,928,595 -
70% 28,462,319 24,526,168 3,936,151
1,065,000 5,921,040 4,856,040
4%
0%
0%
0%
2%
0%
0%
-6%
0%
0%
100%
25%
0%
14%
Beginning Net Working Capital per FY 08 Requested Budget
5,920,000
a) Year End Projection based on actual tax collections through February 28, 2007.
b) Actual revenues trending in excess of budget primarily interest, cigarette and liquor taxes.
c) Assume variances through ten months approximate the variances for FY 2007.
d) The Contingency in the Adopted Budget was $3,657,731. The net increase of $38,420 is due to (1) the elimination of a transfer
out to the Health Department for the cost of a Public Health Nurse II ($68,420), (2) an appropriation transfer to Business Loan
Fund ($20,000) and (3) an appropriation transfer to General Fund - Property Management ($10,000).
* The Unappropriated Ending Fund Balance in the Adopted Budget was $1,045,000. The increase of $20,000 is due to transferring
appropriation to the Business Loan Fund.
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
SB #1065-Court Assess.
State Miscellaneous
Discovery Fee
Food Subsidy
Juvenile Crime Prevention
Inmate/Prisoner Housing
Inmate Commissary Fees
Contract Payments
Miscellaneous
Program Fees
MIP Diversion Fees
Interest on Investments
Leases
Grants - Private
Level 7
Total Revenues
COMM JUSTICE-JUVENILE
Statement of Financial Operating
Data
Ten Months Ended April 30, 2007
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
kudget
Projection
Variance
$ 364,451
$ 591,907
$ 227,456
100%
n/a
$ 364,451
$ 591,907
$ 227,456
73,957
10,242
(63,715)
83%
12%
a)
88,748
13,498
(75,250)
35,000
48,260
13,260
83%
115%
b)
42,000
58,000
16,000
-
1,028
1,028
83%
n/a
-
1,028
1,028
2,500
10,456
7,956
83%
349%
c)
3,000
12,000
9,000
31,667
35,238
3,571
83%
93%
d)
38,000
43,000
5,000
263,173
212,884
(50,289)
83%
67%
a)e)
315,808
283,844
(31,964)
58,333
60,891
2,558
83%
87%
70,000
80,000
10,000
2,333
1,035
(1,298)
83%
37%
a)
2,800
1,400
(1,400)
553,927
448,747
(105,180)
83%
68%
d)f)
664,712
664,712
-
417
1,412
995
83%
282%
g)
500
1,800
1,300
-
286
286
83%
n/a
-
300
300
1,667
3,522
1,855
83%
176%
2,000
4,500
2,500
12,500
37,653
25,153
83%
251%
15,000
45,000
30,000
29,928
28,224
(1,704)
83%
79%
35,914
34,014
(1,900)
-
1,120
1,120
83%
n/a
-
1,200
1,200
104,866
94,379
(10,487)
83%
75%
a)
125,839
125,839
-
1,170,268
995,377
(174,891)
83%
71%
1,404,321
1,370,135
(34,186)
Transfers In-General Fund 4,677,723 4,677,723 - 83%
TOTAL RESOURCES 6,212,442 6,265,007 52,565 83%
REQUIREMENTS:
Expenditures
Community Justice-Juvenile
Personal Services
Materials and Services
Capital Outlay
Juvenile Resource Center
Personal Services
Materials and Services
Capital Outlay
Contingency
83% 5,613,267 5,613,267 -
85% 7,382,039 7,575,309 193,270
Exp.
2,040,375 1,895,457
144,918
83%
77% h) 2,448,450 2,300,000
148,450
1,493,322 1,059,431
433,891
83%
59% a )i) 1,791,986 1,500,000
291,986
83 -
83
83%
0% 100 -
100
2,293,179 2,139,766 153,413
181,713 156,931 24,782
83 - 83
142,944 - 142,944
83% 78% h) 2,751,815 2,667,000 84,815
83% 72% 218,055 199,000 19,055
83% 0% 100 - 100
83% n/a 171,533 - 171,533
TOTAL REQUIREMENTS 6,151,699 5,251,585 900,114 83% 71% 7,382,039 6,666,000 716,039
NET (Resources - Requirements) 60,743 1,013,422 952,679 - 909,309 909,309
Beginning Net Working Capital per FY 08 Requested Budget 900,000
a) Payments are requested quarterly.
b) Court assessment revenue higher than anticipated. $4,700 / month average in FY 2007; $3,600 / month average in 2006.
c) Requests for discovery documents are higher than anticipated.
d) Billing is generated in succeeding month with payments being received 3-6 weeks after billing. Increased number of meals.
e) Portion of JCP dollars budgeted for FY 2006-07 were received and expended in FY 2005-06.
f) BRS billed on a monthly basis after data is collected from several sources and CEOJJC billed quarterly.
Amount budgeted is expected to be realized.
g) Payments for Restorative Justice Forum being hosted by Deschutes County Juvenile Department unbudgeted.
Payments received will cover expenditures for the Forum and are anticipated to be expended by end of fiscal year.
h) Projected salary savings on unfilled positions.
i) Reduction in anticipated contract payments due to prior year adjustment and lower JCP revenue for FY 06-07.
SHERIFF Rev Detail
Statement of Financial Operating Data
Ten Months Ended April 30, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
Federal Law Enforcemt Grnt
U.S. Forest Service
State Grant
SB #1065-Court Assess.
State Miscellaneous
Marine Board License Fee
Narcotic Task Force Grant
Transp. of State Wards
SB 1145
City of Sisters
Security & Traffic Reimb
Seat Belt Program
Inmate Commissary Fees
Soc Sec Incentive-Fed
Miscellaneous
Medical Services Reimb
Restitution
Sheriff Fees
Court Fines and Fees
Impound Fees
Restitution - Street Crimes
Interest
Interest on Unsegregated
Rentals
Donations
Interfund Contract
Transport Reimbursements
Court Security Reimbrsmnt
Sale of Eqp & Material
Total Revenues
Transfers In
TOTAL RESOURCES
Year to Date evise Year End
Budget Actual Variance FY % Coll. % Budget I Projection Variance
$2,177,260 $ 2,211,462 $ 34,202 100% 102% $2,177,260 $2,211,462 $ 34,202
12,300,005
14,113,729
1,813,724
83%
96% a)
14,760,006
14,820,006
60,000
287,500
288,413
913
83%
84%
345,000
345,000
-
34,392
61,264
26,872
83%
148% b)
41,270
62,641
21,371
-
19
19
83%
n/e c
-
19
19
60,000
96,000
36,000
83%
133% c)
72,000
108,000
36,000
100,598
65,183
(35,415)
83%
54%
120,718
120,718
-
35,417
48,260
12,843
83%
114%
42,500
50,000
7,500
-
4,212
4,212
83%
n/a
-
4,212
4,212
82,453
33,425
(49,028)
83%
34%: d)
98,944
98,944
-
83
82,500
82,417
83%
82500% e)
100
110,000
109,900
4,167
2,241
(1,926)
83%
45%
5,000
5,000
-
1,402,172
1,699,889
297,717
83%
1010/c
1,682,606
1,699,889
17,283
312,108
312,107
(1)
83%
83%
374,529
374,529
-
70,000
107,541
37,541
83%
128% 0
84,000
110,000
26,000
5,000
4,918
(82)
83%
82%
6,000
6,000
-
41,667
77,292
35,625
83%
155% g)
50,000
80,000
30,000
2,500
3,800
1,300
83%
1270K
3,000
3,800
800
10,000
8,407
(1,593)
83%
70%
12,000
12,000
-
14,000
17,376
3,376
83%
103%
16,800
20,000
3,200
833
965
132
83%
97%,
1,000
1,000
-
122,500
145,035
22,535
83%
99%
147,000
147,000
-
125,000
71,414
(53,586)
83%
48% h)
150,000
80,000
(70,000)
66,667
60,400
(6,267)
83%
76% h)
80,000
70,000
(10,000)
-
65
65
83%
n/a
-
65
65
83,333
176,168
92,835
83%
176%
100,000
200,000
100,000
6,667
9,389
2,722
83%
1170/k
8,000
12,000
4,000
-
36,472
36,472
83%
n/a i}
-
43,766
43,766
-
1,108
1,108
83%
n/n
-
1,108
1,108
342,140
269,815
(72,325)
83%
66% j)
410,568
360,568
(50,000)
-
748
748
83%
n/a
-
748
748
-
11,608
11,608
83%
n/a
-
11,608
11,608
833
12,665
11,832
83%
1267% k)
1,000
15,000
14,000
15,510,035
17,822,428
2,312,393
83%
96%
18,612,041
18,973,621
361,580
2,258,736
1,855,805
(402,931)
83%
680/.
2,710,483
2,710,483
-
19,946,031
21,889,695
1,943,664
83%
93%
23,499,784
23,895,566
395,782
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division
1,621,888
Automotive/Communications
954,660
investigations/Evidence
1,522,902
Patrol/Civil/Comm Supp
6,243,435
Records
486,154
Adult Jail
6,186,511
Court Security
171,428
Emergency Services
105,261
Special Services Division
464,439
Regional Work Center
559,167
Training Division
138,999
Contingency
961,646
Exp.
1,513,008
108,880
83%
78% 1)
1,946,264
1,840,907
105,357
915,761
38,899
83%
80%
1,145,591
1,137,800
7,791
1,496,337
26,565
83%
82%'
1,827,483
1,841,825
(14,342)
5,998,071
245,364
83%
80%`m)
7,492,121
7,398,026
94,095
469,142
17,012
83%
80%
583,385
580,885
2,500
5,882,076
304,435
83%
79% n)
7,423,814
7,197,699
226,115
166,351
5,077
83%
81%
205,713
203,448
2,265
96,516
8,745
83%
76%
126,313
120,895
5,418
437,031
27,408
83%
78% o)
557,327
599,282
(41,955)
11,792
547,375
83%
2% p)
671,000
167,057
503,943
148,891
(9,892)
83%
89% q)
166,798
187,475
(20,677)
-
961,646
83%
n/a
1,153,975
-
1,153,975
Transfers Out 200,000 200,000 - 83%
TOTAL REQUIREMENTS 19,616,490 17,334,976 2,281,514 83%
NET (Resources - Requirements) 329,541 4,554,719 4,225,178
Beginning Net Working Capital per FY 08 Requested Budget
100% 200,000 200,000 -
74% 23,499,784 21,475,299 2,024,485
2,420,267 2,420,267
2,162,148
SHERIFF Exp Detail
Statement of Financial Operating Data
Ten Months Ended April 30, 2007
RESOURCES:
Beg. Net Working Capital
Total Revenues
Transfers In
TOTAL RESOURCES
REQUIREMENTS:
Sherfrs Services
Personnel
Materials & Services
Capital Outlay
Total Sheriff's Services
Automotive/Communications
Personnel
Materials & Services
Capital Outlay
Total Automotive/Communications
Investigations/Evidence
Personnel
Materials & Services
Capital Outlay
Total Investigations/Evidence
Patrol/Civil/Comm Support
Personnel
Materials & Services
Capital Outlay
Total Patrol/Civil/Comm Supp
Records
Personnel
Materials & Services
Capital Outlay
Total Records
Adult Jail
Personnel
Materials & Services
Capital Outlay
Total Adult Jail
Court Security
Personnel
Materials & Services
Capital Outlay
Total Transport/Court Security
Emergency Services
Personnel
Materials & Services
Capital Outlay
Total Emergency Services
Special Services
Personnel
Materials & Services
Capital Outlay
Total Special Services
Regional Work Center
Personnel
Materials & Services
Capital Outlay
Total Regional Work Center
Training
Personnel
Materials & Services
Capital Outlay
Total Training
Non-Departmental
Materials & Services
Transfers Out
Contingency
Total Non-Departmental
Total Requirements
NET (Resources - Requirements)
Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Budget I Prole
ction Variance
$2,177,260
$2,211,462
$ 34,202
100%
102%°
$2,177,260
$2,211,462 $ 34,202
15,510,035
17,822,428
2,312,393
83%
96%
18,612,041
18,973,621 361,580
2,258,736
1,855,805
(402931)
83%
68%"
2,710,483
2,710,483 -
19,946,031
21,889,695
1,943,664
83%
93%
23,499,784
23,895,566 395,782
Exp.
916,964
669,598
15,558
1,602,120
207,723
733,273
13,664
954,660
1,286,209
188,048
48,645
1,522,902
5,615,578
442,002
185,855
6,243,435
433,664
50,407
2,083
486,154
4,990,840
1,130,088
65,583
6,186,511
890,732
26,232
83%
81%
1,100,357
1,075,000
25,357
591,012
78,586
83%
74%
803,517
723,517
80,000
11,494
4,064
83%
62%
18,669
18,669
-
1,493,238
108,882
1,922,543
1,8179186
105,357
210,003
(2,280)
83%
84%
249,267
251,000
(1,733)
696,884
36,389
83%
79%
879,927
872,000
7,927
8,874
4,790
83%
54%
16,397
14,800
1,597
915,761
38,899
1,145,591
1,137,800
7,791
1,264,555
174,987
56,795
1,496,337
5,348,571
433,295
216,205
5,998,071
21,654
83%
82%
1,543,451
13,061
83%
78%
225,658
(8,150)
83%
97%
58,374
26,565
1,827,483
267,007
83%
79%
6,738,693
8,707
83%
82%
530,402
(30,350)
83%
97%
223,026
245,364
7,492,121
421,182
12,482
83%
81%
520,397
47,960
2,447
83%
79%
60,488
-
2,083
83%
0%
2,500
469,142
17,012
583,385
4,873,746
117,094
83%
810/
5,989,008
962,984
167,104
83%
71%
1,356,106
45,346
20,237
83%
58%
78,700
5,882,076
304,435
7,423,814
156,388 162,451
14,957
3,900
83
-
171,428
166,351
88,996
89,319
16,182
7,197
83
-
105,261
96,516
355,611
352,513
58,568
50,334
50,260
34,184
464,439
437,031
(6,063)
83%
87%
187,665
11,057
83%
22%
17,948
83
83%
0%
100
5,077
205,713
(323)
83%
84%
106,795
8,985
83%
37%
19,418
83
83%
0%
100
8,745
126,313
3,098
83%
83%
426,733
8,234
83%
72%
70,282
16,076
83%
57%
60,312
27,408
557,327
433,192
11,792
421,400
83%
2%
42,642
-
42,642
83%
0%
83,333
-
83,333
83%
0%
559,167
11,792
547,375
99,353
126,952
(27,599)
83%
106%
39,563
21,939
17,624
83%
46%
83
-
83
83%
0%
138,999
148,891
(9,892)
19,768
19,770
(2)
83%
83%
200,000
200,000
-
83%
100%
961,646
-
961,646
83%
n/a
1,181,414
219,770
961,644
19,616,490
17,334,976
2,281,514
329,541
4,554,719
4,225,178
519,830
51,170
100,000
671,000
1,543,451
240,000
58,374
1,841,825
6,500,000
575,000
323,026
7,398,026
520,397
60,488
580,885
5,919,008
1,199,691
79,000
7,197,699
195,400
7,948
100
203,448
106,795
14,000
100
120,895
455,000
70,282
74,000
599,282
50,000
17,057
100,000
167,057
(14,342)
(14,342)
238,693
(44,598)
(100,000)
94,095
2,500
2,500
70,000
156,415
(300)
226,115
(7,735)
10,000
2,265
5,418
5,418
(28,267)
(13,688)
(41,955)
469,830
34,113
503,943
119,223
150,000
(30,777)
47,475
37,475
10,000
100
-
100
166,798
187,475
(20,677)
23,721
23,721
-
200,000
200,000
-
1,153,975
-
1,153,975
1,377,696
223,721
1,153,975
23,499,784
21,475,299
2,024,485
-
2,420,267
2,420,267
Sheriff Notes
Statement of Financial Operating Data
Ten Months Ended April 30, 2007
a) Year End Projection based on actual tax collections through February 28, 2007.
b) Reimbursement of COPY grant expenses and HIDTA overtime higher than anticipated.
c) Timing of monthly payments for USFS law enforcement contract.
d) Timing of semi-annual billing for marine patrol.
e) Byrne Grant, $110,000, not included in FY06/07 budget due to uncertainty.
f) Reimbursement of $47,884 received from USFS and $47,584 received from FEMA for
August fire patrol overtime. Only $50,000 was budgeted for reimbursable overtime.
g) Forecast reflects higher amount of inmate purchases.
h) Revenue will be less than estimated due to staffing shortages in Patrol.
i) The FBI office has not relocated. Projections adjusted to assume rent through June 30, 2007.
j) Title III funding has been reduced by $50,000.
k) Actual includes revenue from sale of material in prior year.
1) Forecast reflects labor savings due to open positions and decision not to use contractor for
background investigations.
m) YTD variance due to lag in filling open positions and timing of material and services expenditures.
Some of the labor variance will be absorbed by the non-budgeted temporary labor for civil paper
processing and Deputy pay increase which started in January. In addition, expenditures for patrol
vehicle replacement MDTs will be made by year end. Patrol will end the year below plan.
n) YTD variance due to lag in filling open positions and timing of expenditures for inmate medical care
and supplies. Some of the labor variance will be absorbed by the pay adjustment which started in January
for Correction deputies. The jail control system replacement costing $225,000 is not scheduled
to be done until next fiscal year resulting in the jail ending the year below plan.
o) Increase in Marine Patrol labor and overtime and Search and Rescue equipment will result in
Special Services ending the year above plan.
p) The Work Center renovation is in the design stage and renovation is projected to begin in
June, resulting in a delay in the hiring of new employees for the Work Center.
q) Personnel expenditures in the Training Department will exceed original appropriation due to
expenditures related to pay out of compensation leave at termination.
HEALTH
Statement of Financial Operating Data
Ten Months Ended April 30, 2007
Year to Date
I Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$1,300,000
$ 1,337,663
$ 37,663
100%
103%
$1,300,000
$1,337,663
$ 37,663
Revenues
Medicare Reimbursement
-
4,113
4,113
83%
n/a
-
5,425
5,425
State Grant
1,374,826
1,132,154
(242,672)
83%
69%
a)
1,649,791
1,528,520
(121,271)
Child Dev & Rehab Center
27,023
33,158
6,135
83%
102%
32,428
37,211
4,783
State Miscellaneous
129,152
112,381
(16,771)
83%
73%
b)
154,982
154,982
-
STARS Foundation
4,500
-
(4,500)
83%
0%
' c)
5,400
-
(5,400)
OMAP
139,417
196,393
56,976
83%
117%
167,300
210,000
42,700
Family Planning Exp Proj
354,167
378,354
24,187
83%
89%
425,000
440,000
15,000
Grants
-
4,750
4,750
83%
n/a
-
4,750
4,750
School Districts
12,603
12,087
(516)
83%
80%'
15,123
15,123
-
Contract Payments/ESD
42,500
4,883
(37,617)
83%
10%
d)
51,000
19,900
(31,100)
Miscellaneous
417
558
141
83%
112%
500
558
58
Patient Insurance Fees
42,625
53,403
10,778
83%
104%
51,150
60,000
8,850
Health Dept/Patient Fees
126,292
155,321
29,029
83%
102%
151,550
180,000
28,450
Vital Records-Birth
33,333
29,031
(4,302)
83%
73%
40,000
40,000
-
Vital Records-Death
75,000
76,285
1,285
83%
85%
90,000
90,000
-
Interest on Investments
41,667
35,613
(6,054)
83%
71%
50,000
50,000
-
Grants - Private
18,268
-
(18,268)
83%
00X,
e)
21,922
21,922
-
Donations
9,833
12,401
2,568
83%
105%
11,800
12,401
601
Intertund Contract
81,168
58,934
(22,234)
83%
61%
f)
97,401
58,934
(38,467)
Administrative Fee
8,333
8,330
(3)
83%
n/a
10,000
10,000
-
Intertund Grant
-
3,000
3,000
83%
n/a
-
3,000
3,000
Drug Court - Byrne
-
12,935
12,935
83%
n/a
-
12,935
12,935
Total Revenues
2,521,124
2,324,084
(197,040)
83%
77%
3,025,347
2,955,661
(69,686)
Transfers In-Reserve Fund
83
-
(83)
83%
0%
100
-
(100)
Transfers In-General Fund
2,008,424
2,008,424
-
83%
83%
2,410,109
2,410,109
-
TOTAL RESOURCES
5,829,631
5,670,171
(159,377)
83%
84%'
6,735,556
6,703,433
(32,123)
REQUIREMENTS:
Exp.
Expenditures
Personal Services
3,512,751
3,179,689
333,062
83%
75%
g)
4,215,301
3,915,301
300,000
Materials and Services
1,188,277
1,098,926
89,351
83%
77%
1,425,932
1,425,932
-
Capital Outlay
20,417
-
20,417
83%
0%
24,500
-
24,500
Transfers Out
625,000
612,500
12,500
83%
94%
650,000
650,000
-
Contingency
349,853
-
349,853
83%
n/a
419,823
-
419
823
,
TOTAL REQUIREMENTS
5,696,298
4,891,115
805,183
83%
73%
6,735,556
5,991,233
744,323
NET (Resources - Requirements)
133,333
779,056
645,806
-
712,200
712
200
,
Beginning Net Working Capital
per FY 08 Requested Budget
600,000
a) State Grant includes $192,560 budgeted for the BCC Program, which effective August 2006, will be administered by the State.
Actual expenses incurred will be reimbursed. Both State Grant and Personnel/Materials & Services will be less than budgeted
and $46,500 will be in the next revision. Year end projection is the total of State grant, as revised, through Rev #9.
b) MAC revenues paid quarterly in arrears, 2nd quarter billing not yet received
c) Stars Foundation will not be funding Deschutes County Health Department Grant.
d) Ready Set Go was budgeted at $36,000. Only $4,900 will be received as the program was not renewed.
e) HCOCIB - Grant awarded in March is projected to be received by June 30, 2007.
f) Total amount budgeted for contract with Juvenile will not be received. Position has been vacant.
g) Projected reductions in expenditures due to unfilled positions.
MENTAL HEALTH
Statement of Financial Operating Data
Ten Months Ended April 30, 2007
Year to Date
Revised
Year nd
RESOURCES:
Budget
Actual
Variance
FY %
Coll. %
Bud et
Proiection
Variance
Beg. Net Working Capital
$ 3,059,533
$ 3,357,701
$ 298,168
100%
110%
$ 3,059,533
$ 3,357,701
$ 298
168
Revenues
,
Marriage Licenses
4,583
4,400
(183)
83%
80%
5,500
5,500
-
Divorce Filing Fees
126,583
130,971
4,388
83%
86%
151,900
158,385
6,485
Federal Grants
121,348
65,582
(55,766)
83%
45%
; a)
145,618
145,618
-
State Grants
7,387,491
7,037,540
(349,951)
83%
79%
b)
8,864,989
8,816,278
(48,711)
State Miscellaneous
298,028
234,928
(63,100)
83%
66%
c)
357,634
357,634
-
Title 19
193,685
128,645
(65,040)
83%
55%
d)
232,422
154,374
(78,048)
Liquor Revenue
71,667
92,779
21,112
83%
108%
e)
86,000
105,000
19,000
ABHA Client Support Funds
25,000
23,125
(1,875)
83%
77%
30,000
30,000
-
Local Grants
19,583
9,465
(10,118)
83%
40%
a)
23,500
23,500
-
School Districts
58,333
48,690
(9,643)
83%
70%
0
70,000
70,000
-
Mental Health Jail Comp
6,000
6,000
-
83%
83%
7,200
7,200
Contract Payments
20,000
19,392
(608)
83%
81%
24,000
24,000
-
Miscellaneous
50,417
99,602
49,185
83%
165%
60,500
109,685
49,185
Patient Insurance Fees
216,190
189,907
(26,283)
83%
73%
259,428
227,888
(31,540)
Patient Fees
55,181
17,949
(37,232)
83%
27%
g)
66,217
21,539
(44,678)
Seizure/Forfeiture
-
5,077
5,077
83%
n/a
-
5,077
5,077
Interest on Investments
91,667
137,837
46,170
83%
125%
h)
110,000
165,404
55,404
Rentals
16,667
11,225
(5,442)
83%
56%
20,000
13,470
(6,530)
Donation
1,667
3,150
1,483
83%
158%
2,000
3,150
1,150
Interfund Contract
-
3,640
3,640
83%
n/a
-
3,640
3,640
Administrative Fee
1,976,103
1,806,671
(169432)
83%
76%
2,371,323
2,371,323
-
Total Revenues
10,740,193
10,076,575
(663,618)
83%
78%
12,888,231
12,818,665
(69,566)
Transfers In-General Fund
1,153,040
1,153,040
-
83%
83%
1,383,648
1,383,648
-
Transfers In-Other
268,938
467,550
198,612
83%
145%
i)
322,725
485,694
162,969
TOTAL RESOURCES
15,221,704
15,054,866
(166,838)
83%
85%
17,654,137
18,045,708
391,571
REQUIREMENTS:
Exp
Expenditures
Personal Services
5,843,768
5,376,915
466,853
83%
77%
j)
7,012,522
6,446,915
565,607
Materials and Services
7,375,691
6,493,098
882,593
83%
73% b)k)
8,850,829
8,450,875
399,954
Capital Outlay
12,500
-
12,500
83%
0%
15,000
-
15,000
Transfers Out
125,000
112,500
12,500
83%
75%
150,000
150,000
-
Contingency
1,354,822
-
1,354,822
83%
n/a
1,625,786
-
1,625,786
TOTAL REQUIREMENTS
14,711,781
11,982,513
2,729,268
83%
680%
17,654,137
15,047,790
2,606,347
NET (Resources - Requirements)
509,923
3,072,353
2,562,430
-
2,997,918
2,997,918
Beginning Net Working Capital per FY 08 Requested Budget 2,900,000
a) Grant billing and payment occur quarterly.
b) Use of automated payment system (Express) has created a consistent one-month payment lag resulting in revenues and expenditures
appearing under budget by about $400,000 on this monthly report. Drug Court grant funds of $252,747 are also included in this line.
c) Variance primarily a result of historical 30-60 day collection period for most State contracts.
d) Title 19 revenue is unpredictable. A 5-year average will be used to estimate the amount for the FY 07-08 budget.
e) Beginning in 2007/08 budget will increase to approximately $105,000, close to the annual average for the last 2.5 years.
f) School District revenues earned during the school year.
g) Patient fees are down dramatically due to a decline in the number of non-OHP patients DCMH is seeing. It is required that we keep
our wait list time for OHP clients to 2 weeks and we are enforcing this more closely on ourselves now.
h) Cash balance higher and interest rate higher than anticipated. Expenditures will come in more than $900,000 under budget.
i) Amount budgeted based on 12 months of activity. Amount actually transferred based on actual activity.
j) Unfilled positions average approximately 6.0 FTE each month.
k) To date several DD programs are under expended by about $150,000 and this amount is expected to double by year-end.
Revenues are being received from the State to provide these services and the FY 07/08 budget will include an appropriation for
a refund to the State.
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Ten Months Ended April 30, 2007
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
I
I
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 1,989,210
$ 1,989,301
91
100%
n/a
$1,989,210
$1,989,301
91
Revenues
Admin-Operations
92,708
175,263
82,555
83%
158%
111,250
200,000
88,750
Admin-GIS
10,083
3,686
(6,397)
83%
30%
b)
12,100
4,200
(7,900)
Admin-Code Enforcement
341,471
324,628
(16,843)
83%
79%
c)
409,765
425,000
15,235
Building Safety
2,054,583
1,840,436
(214,147)
83%
75%
c)
2,465,500
2,425,000
(40,500)
Electrical
521,875
465,291
(56,584)
83%
74%
c)
626,250
600,000
(26,250)
Contract Services
1,086,338
508,453
(577,885)
83%
39%
d)
1,303,605
800,000
(503,605)
Env Health-On Site Prog
826,583
581,383
(245,200)
83%
59%
e)
991,900
750,000
(241,900)
Env Health-Lic Facilities
438,104
517,635
79,531
83%
98%
0
525,725
520,000
(5,725)
Env Health - Drinking H2O
47,500
47,455
(45)
83%
83%
57,000
57,000
-
EPA Grant
247,565
5,229
(242,336)
83%
2%
g)
297,078
295,437
(1,641)
Planning-Current
1,104,063
931,549
(172,514)
83%
70%
c)
1,324,875
1,225,000
(99,875)
Planning-Long Range
617,979
417,891
(200,088)
83%
56%
h)
741,575
564,942
(176,633)
Total Revenues
7,388,852
5,818,899
(1,569,953)
83%
66%
8,866,623
7,866,579
(1,000,044)
Trans In-CDD Reserve
83
-
(83)
83%
0%
100
-
(100)
Trans In-CDD Bldg/Elec
167
-
(167)
83%
0%
200
-
(200)
TOTAL RESOURCES
9,378,312
7,808,200
(1,570,112)
83%
72%
10,856,133
9,855,880
(1,000,253)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin-Operations Division
3,571,903
2,901,278
670,625
Admin-GIS Division
233,571
192,058
41,513
Admin-Code Enforcement
197,333
166,095
31,238
Building Safety Division
1,047,089
1,117,888
(70,799)
Electrical Division
330,441
320,472
9,969
Contract Services
690,383
642,007
48,376
Env Health-On Site Pgm
454,992
395,827
59,165
Env Health-Lic Facilities
350,430
356,602
(6,172)
Env Health-Grant Division
299,717
-
299,717
Env Health - Drinking H2O
51,019
49,700
1,319
EPA Grant
184,867
160,301
24,566
Planning-Current Division
960,228
941,408
18,820
Planning-Long Range Div
529,848
326,959
202,889
Contingency
144,959
-
144,959
Exp. 79/6
83%
68% i)
4,286,283
3,979,006
307,277
83%
69%
280,285
239,018
41,267
83%
70%
236,800
197,223
39,577
83%
89% j)
1,256,507
1,240,005
16,502
83%
81%
396,529
370,361
26,168
83%
77%
828,459
754,069
74,390
83%
72%
545,990
461,189
84,801
83%
85%
420,516
432,366
(11,850)
83%
0%
359,660
-
359,660
83%
81%
61,223
59,706
1,517
83%
72%
221,840
234,422
(12,582)
83%
82%
1,152,273
1,143,454
8,819
83%
51% h)
635,817
398,273
237,544
83%
n/a
173,951
-
173,951
TOTAL REQUIREMENTS 9,046,780 7,570,595 1,476,185 83%
NET (Resources - Requirements) 331,532 237,605 (93,927)
Beginning Net Working Capital per FY 08 Requested Budget
70% 10,856,133 9,509,092 1,347,041
- 346,788 346,788
489,444
a) Includes interest revenue which is higher due to Beg NWC more than estimated and M37 fee revenue greater than estimated.
b) GIS revenue is for contracted outside customer work and is based on the volume of requests.
c) Revenue is seasonal, the volume being higher during the warmer months.
d) Revenue lags a month behind based on invoice and payment timing. Volume down in general.
e) Revenue will be less than estimated because M37/South County volume did not occur.
f) Revenue is received primarily in January and February after annual license renewals are mailed.
g) Expense reimbursement has not yet been received from the federal government.
h) Budgeted state transportation planning grant will not be received-projected expenditures reduced accordingly.
i) Budget includes $1,926,000 of transfers out ($1,605,000 YTD Budget) which will be transferred by year end.
j) Expenses for the automated inspection request system and contract plan review included in the year to date.
ROAD
Statement of Financial Operating Data
Ten Months Ended April 30, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
System Development Ch
Mineral Lease Royalties
Forest Receipts
State Grant
Motor Vehicle Revenue
City of Bend
City of Redmond
City of Sisters
Contract Payments
Miscellaneous
Road Vacations
Interest on Investments
Donations
Interfund Contract
Equipment Repairs
Vehicle Repairs
LID Construction
Vegetation Management
Inter-fund: Forester
Sale of Eqp & Material
Sale of Public Lands
Total Revenues
Trans In-Road Imp Res
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 5,171,895
$ 5,171,895
$ -
100%
100%
$ 5,171,895
$ 5,171,895 $
-
55,833
35,471
(20,362)
83%
53%
67,000
46,000
(21,000)
-
26,129
26,129
83%
n/a
-
26,129
26,129
2,570,833
3,068,835
498,002
83%
99%
a)
3,085,000
3,068,835
(16,165)
283,333
-
(283,333)
83%
0%
340,000
57,810
(282,190)
6,583,333
6,799,535
216,202
83%
86%
7,900,000
8,100,000
200,000
145,833
147,473
1,640
83%
84%
b)
175,000
165,000
(10,000)
354,167
356,721
2,554
83%
84%
b)
425,000
420,000
(5,000)
41,667
-
(41,667)
83%
0%
b)
50,000
15,000
(35,000)
-
24
24
83%
n/a
-
24
24
41,667
56,713
15,046
83%
113%
50,000
65,000
15,000
1,667
1,000
(667)
83%
50%
2,000
1,000
(1,000)
125,000
219,106
94,106
83%
146%
150,000
260,000
110,000
2,000
2,440
440
83%
102%
2,400
2,440
40
625,000
19
(624,981)
83%
0%
c)
750,000
866,000
116,000
220,833
202,706
(18,127)
83%
76%
265,000
225,000
(40,000)
83,333
-
(83,333)
83%
0%
c)
100,000
90,000
(10,000)
125,000
-
(125,000)
83%
0%
c)
150,000
150,000
-
70,833
-
(70,833)
83%
0%
c)
85,000
70,000
(15,000)
37,500
-
(37,500)
83%
0%.
c)
45,000
20,000
(25,000)
458,333
531,158
72,825
83%
97%
550,000
582,000
32,000
417
407
(10)
83%
81%
500
407
(93)
11,826,582
11,447,737
(378,845)
83%
81%
14,191,900
14,230,645
38,745
5,389 - (5,389) 83% 0%
17,003,866 16,619,632 (384,234) 83% 88%
Exp.
6,467 6,467 -
19,370,262 19,409,007 38,745
4,510,338
4,413,742
96,596
83%
82%
5,412,405
5,292,747
119,658
6,696,648
3,899,859
2,796,789
83%
49%`
8,035,977
7,149,780
886,197
3,062,500
738,346
2,324,154
83%
20%'
3,675,000
811,000
2,864,000
750,000
900,000
(150,000)
83%
100%
900,000
900,000
-
1,122,400
-
1,122,400
83%
n/a
1,346,880
-
1,346,880
TOTAL REQUIREMENTS 16,141,886 9,951,947 6,189,939 83% 51%
NET (Resources - Requirements) 861,980 6,667,685 5,805,705
Beginning Net Working Capital per FY 08 Requested Budget
19,370,262 14,153,527 5,216,735
5,255,480 5,255,480
5,302,706
a) Annual payment received in January.
b) Work performed billed upon completion.
c) Payment to be billed and received in June 2007.
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Ten Months Ended April 30, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grant
State Grant
State Miscellaneous
Probation Work Crew Fees
Alcohol and Drug Treatment
Polygraph Testing
Miscellaneous
Electronic Monitoring Fee
Probation Superv. Fees
Cognitive Program
Sex Offender Treatment Fees
Day Reporting Fees
Interest on Investments
Leases
Rentals
Drug Court - Byrne
Total Revenues
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 350,000 $ 342,288 $ (7,712) 100% 98% $ 350,000 $ 342,288 $ (7,712)
-
1,586
1,586
83%
n/a
-
1,586
1,586
1,713,766
2,077,642
363,876
83%
101%
a)
2,056,519
2,077,642
21,123
11,088
27,192
16,104
83%
204%
b)
13,306
27,192
13,886
28,333
38,546
10,213
83%
113%
34,000
45,000
11,000
808
390
(418)
83%
40%
970
450
(520)
-
2,100
2,100
83%
n/a
-
2,100
2,100
4,833
16,413
11,580
83%
283%
c)
5,800
16,600
10,800
125,000
85,427
(39,573)
83%
57%
d)
150,000
95,000
(55,000)
183,333
186,068
2,735
83%
85%
220,000
210,000
(10,000)
-
145
145
83%
n/a
-
145
145
2,500
10
(2,490)
83%
0%
e)
3,000
10
(2,990)
275
115
(160)
83%
35%
f)
330
140
(190)
16,667
26,146
9,479
83%
131%
20,000
29,000
9,000
5,000
18,075
13,075
83%
301%
g)
6,000
22,000
16,000
233
2,310
2,077
83%
825%
h)
280
3,000
2,720
-
4,989
4,989
83%
n/a
-
7,255
7,255
2,091,836
2,487,154
395,318
83%
99%
2,510,205
2,537,120
26,915
Transfers In-General Fund
206,658
206,658
- 83%
91%
227,990
227,990 -
Transfers In-Video Lottery
83,333
83,333
- 83%
83%
100,000
100,000 -
TOTAL RESOURCES
2,731,827
3,119,433
387,606 83%
98%
3,188,195
3,207,398 19,203
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Exp.
1,984,106
1,966,714
17,392
83%
83%
2,380,927
2,380,927
-
490,274
461,436
28,838
83%
78%
588,329
588,329
-
83
-
83
83%
0%
100
-
(100)
99,033
-
99,033
83%
0%
118,839
-
(118,839)
2,573,496
2,428,150
145,346
83%
79%
3,088,195
2,969,256
(118,939)
158,331
691,283
532,952
100,000
238,142
138,142
Beginning Net Working Capital per FY 08 Requested Budget
200,000
a) Third quarterly payment received in January.
b) Variance due to unexpected revenue to assist offenders who participated in Alternative Incarceration Program.
c) Variance due to unexpected revenue stemming from training registration and a refund on a piece of equipment.
d) Number of offenders assigned to the program less than estimated.
e) Revision in protocol related to providing assistance to indigent sex offenders for treatment costs precludes fee collection.
f) Fee collection less than estimated.
g) Lease to continue longer than expected resulting in higher revenue than estimated.
h) Fee collection greater than estimated.
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
Ten Months Ended April 30, 2007
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 571,056
$ 630,729
$ 59,673
100%
110%
$ 571,056
$ 630,729
$ 59,673
Revenues
Federal Grants
229,126
126,420
(102,706)
83%
46%
a) b)
274,951
261,487
(13,464)
Title IV - Family Sup/Pres
34,668
29,101
(5,567)
83%
70%
b)
41,602
41,602
-
HealthyStart Medicaid
145,833
77,356
(68,477)
83%
44%
b) c)
175,000
130,000
(45,000)
Child Care Block Grant
47,249
31,643
(15,606)
83%
56%
b) ,
56,699
63,240
6,541
Level 7 Services
183,480
157,259
(26,221)
83%
71%
b)
220,176
220,176
-
Juvenile Crime Prevention
351,304
160,046
(191,258)
83%
38%
d)
421,565
390,765
(30,800)
State Prevention Funds
156,250
151,911
(4,339)
83%
81%
e),
187,500
198,786
11,286
HealthyStart /R-S-G
238,078
287,721
49,643
83%
101%
f)
285,694
296,444
10,750
OCCF Grant
271,954
326,345
54,391
83%
100%'
326,345
326,345
-
Miscellaneous
9,167
-
(9,167)
83%
0%
11,000
11,000
-
Court Fines & Fees
-
20,149
20,149
83%
n/a
g)
-
24,000
24,000
Interest on Investments
12,500
37,434
24,934
83%
250%
h)
15,000
50,000
35,000
Grants-Private
10,000
10,550
550
83%
88%
12,000
12,000
-
Total Revenues
1,689,609
1,415,935
(273,674)
2,027,532
2,025,845
(1,687)
Trans from General Fund
281,974
281,308
(666)
83%
83%
338,369
338,369
-
Trans from Other
141,750
127,575
(14,175)
83%
75%
170,100
170,100
-
Total Transfers In
423,724
408,883
(14,841)
83%
80%
508,469
508,469
_
TOTAL RESOURCES
2,684,389
2,455,547
(228,842)
83%
79%
3,107,057
3,165,043
57,986
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Exp.
417,148
405,553
11,595
83%
81%
500,577
485,297
15,280
1,823,033
1,311,415
511,618
83%
60% i)
2,187,640
2,132,535
55,105
4,167
-
4,167
83%
0%
5,000
5,000
-
344,867
-
344,867
83%
n/a
413,840
-
413,840
2,589,215
1,716,968
872,247
83%
55%
3,107,057
2,622,832
484,225
95,174
738,579
643,405
-
542,211
542,211
Beginning Net Working Capital per FY 08 Requested Budget
542,211
a) Federal grant adjusted due to new grant amounts.
b) Federal grant payments received on a reimbursement basis after quarterly expenditures occur.
c) Medicaid reimbursements lower state-wide.
d) Juvenile Crime revenues reduced due to increased 05/06 contract amendment and subsequent receipt of revenue.
e) Increase due to $15,000 underage drinking grant and a $3,714 reduction in A&D 70 funds.
f) Amendment to OCCF IGA increased funding by $4,000.
g) State Court fees for Safe Havens not budgeted.
h) Interest revenue increased due to larger BNWC than projected.
i) Materials & Services projection adjusted due to net decrease in anticipated revenues.
SOLID WASTE
Statement of Financial Operating Data
Ten Months Ended April 30, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
Miscellaneous
Franchise 3% Fees
Commercial Disp. Fees
Private Disposal Fees
Franchise Disposal Fees
Yard Debris
Special Waste
Interest
Sale of Equip & Material
Total Revenues
Year to Date Year End
Budget Actual Variance FY % Coll. % :Bud: et Projection Variance
$1,018,342 $ 1,571,953 $ 553,611 100% 154% $1,018,342 $ 1,571,953 $ 553,611
-
20,000
20,000
23,333
24,984
1,651
133,333
206,942
73,609
927,000
1,260,914
333,914
1,630,833
1,556,394
(74,439)
3,658,217
3,719,662
61,445
47,208
42,367
(4,841)
25,000
23,386
(1,614)
66,667
125,181
58,514
21,667
37,460
15,793
6,533,258
7,017,290
484,032
83%
n/a a)
-
33,750
33,750
83%
89%
28,000
35,000
7,000
83%
129%
160,000
206,942
46,942
83%
113% b)
1,112,400
1,700,000
587,600
83%
80%
1,957,000
1,800,000
(157,000)
83%
85%
4,389,860
4,613,909
224,049
83%
75% c)
56,650
56,650
-
83%
78%
30,000
30,000
-
83%
156%
80,000
140,000
60,000
83%
144%
26,000
45,000
19,000
83%
90%
7,839,910
8,661,251
821,341
Trans In-Code Abatement
20,000
20,000
-
83%
100%
20,000
20,000 -
TOTAL RESOURCES
7,571,600
8,609,243
1,037,643
83%
97%
8,878,252
10,253,204 1,374,952
REQUIREMENTS
Exp.
Expenditures
Personal Services
1,318,248
1,262,433
55,815
83%
80%
1,581,897
1,581,897 -
Materials and Services
3,116,273
2,102,953
1,013,320
83%
56% d)
3,739,527
3,283,100 456,427
Debt Service
307,633
249,851
57,782
83%
68%
369,159
369,159 -
Capital Outlay
235,625
125,461
110,164
83%
44% e)
282,750
282,750 -
Transfers Out
2,000,000
1,625,000
375,000
83%
68%
2,400,000
2,400,000 -
Contingency
420,766
-
420,766
83%
n/a
504,919
- 504,919
TOTAL REQUIREMENTS 7,398,545 5,365,698 2,032,847 83% 60%
NET (Resources - Requirements) 173,055 3,243,545 3,070,490
Beginning Net Working Capital per FY 08 Requested Budget
8,878,252 7,916,906 961,346
2,336,298 2,336,298
2,280,356
a) Grant funds were expected in FY 05-06 but received in FY 06-07.
b) Variance due to revenue from commercial cash customers.
c) Seasonal revenue.
d) Some large ticket items are remitted in one annual payment causing a variance between the M&S percentages.
e). Large ticket items paid throughout the year cause a discrepancy in the Capital Outlay YTD percentages.
Health Benefits Trust
Statement of Financial Operating
Data
Ten Months
Ended April 30, 2007
Year to Date
Year End
Budget
Actual
Variance
FY % Coll. %
Budget
Projection
Variance
RESOURCES
Beg. Net Working Capital
$ 6,800,000
$7,163,864
$ 363,864
100%
105%
$6,800,000
$7,163,864
$ 363,864
Revenues:
Internal Premium Charges
8,500,000
8,835,442
335,442
83%
87%
10,200,000
10,550,000
350,000
P/T Emp - Add9 Prem
150,000
118,255
(31,745)
83%
66%
180,000
140,000
(40,000)
Employee Prem Contribution
294,167
265,020
(29,147)
83%
75%
353,000
318,000
(35,000)
COIC
595,833
624,885
29,052
83%
87%
715,000
735,000
20,000
Retiree / COBRA Co-Pay
333,333
436,288
102,955
83%
109%
400,000
500,000
100,000
Medical Services Reimb
-
128,773
128,773
83%
n/a
-
128,773
128,773
Prescription Rebates
-
19,217
19,217
83%
n/a
-
19,217
19,217
Interest
208,333
339,031
130,698
83%
136%
250,000
390,000
140,000
Total Revenues
10,081,667
10,766,911
685,244
83%
89%
12,098,000
12,780,990
682,990
TOTAL RESOURCES
16,881,667
17,930,775
1,049,108
92%
95%
18,898,000
19,944,854
1,046,854
REQUIREMENTS
Exp.
Expenditures:
Personal Services
112,152
82,544
29,608
83%
61%
134,582
134,582
-
Materials & Services
Conferences and Seminars
2,500
190
2,310
83%
6%
3,000
3,000
-
Claims Paid-Medical/Rx
7,476,437
5,881,234
1,595,203
83%
66% a)
8,971,725
7,122,009
1,849,716
Claims Paid-Dental/Vision
1,078,707
1,001,469
77,238
83%
77% a)
1,294,448
1,211,079
83,369
Refunds
-
(85,452)
85,452
83%
n/a
-
(85,452)
85,452
Insurance Expense
325,000
252,583
72,417
83%
65%
390,000
390,000
-
State Assessments
33,333
59,867
(26,534)
83%
150%
40,000
59,867
(19,867)
Administration Fee
200,000
190,963
9,037
83%
80%
240,000
240,000
-
PPO Fee
29,167
26,274
2,893
83%
75%
35,000
35,000
-
Health Impact
-
33,738
(33,738)
83%
n/a
-
40,000
(40,000)
Printing
10,000
5,894
4,106
83%
49%
12,000
12,000
-
Program Expense/Supplies
9,167
-
9,167
83%
0%
11,000
-
11,000
Other
14,500
13,343
1,157
83%
77%
17,400
17,400
-
Total Materials & Services
9,178,811
7,380,103
1,798,708
83%
67%
11,014,573
9,044,903
1,969,670
Capital Outlay
-
-
-
83%
0%
100
-
100
Contingency
6,457,288
-
6,457,288
83%
0%
7,748,745
-
7,748,745
TOTAL REQUIREMENTS 15,748,250 7,462,647 8,285,603 83% 39%
NET (Resources - Requirements) 1,133,417 10,468,128 9,334,711
Beginning Net Working Capital per Proposed FY 07-08 Budget
a) Projection based on annualizing 43 weeks of claims paid.
18,898,000 9,179,485 9,718,515
10,765,369 10,765,369
10,500,000
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Ten Months Ended April 30, 2007
Year to Date Year End
Budget Actual Variance % of FY % Coll. Budget Projection Variance
RESOURCES:
Beg. Net Working Capital
$1,800,000
$2,281,476
$ 481,476
Revenues
Property Taxes - Current
2,833,333
3,282,790
449,457
Property Taxes - Prior
52,500
64,510
12,010
State Reimbursement
17,500
17,080
(420)
Telephone User Tax
512,500
367,595
(144,905)
Data Network Reimb.
27,500
33,718
6,218
Jefferson County
34,167
27,218
(6,949)
User Fee
19,938
20,299
361
Contract Payments
59,408
67,461
8,053
Miscellaneous
5,000
7,260
2,260
Interest
41,667
111,530
69,863
Interest on Unsegregated Tax
1,667
2,184
517
Total Revenues
3,605,180
4,001,645
396,465
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
5,405,180 6,283,121 877,941
2,699,027 2,505,522 193,505
607,627
567,416 40,211
226,667
143,123 83,544
108,333
130,000 (21,667)
1,463,525
- 1,463,525
TOTAL REQUIREMENTS
5,105,179 3,346,061 1,759,118
NET (Resources - Requirements) 300,001 2,937,060 2,637,059
Beginning Net Working Capital per FY 08 Requested Budget
100% 127% $1,800,000 $2,281,476 $ 481,476
83%
97%
a)
3,400,000
3,454,000
54,000
83%
102%
63,000
66,000
3,000
83%
81%
b)
21,000
26,000
5,000
83%
60%
c)
615,000
715,000
100,000
83%
102%
d)
33,000
33,718
718
83%
66%
41,000
41,000
-
83%
85%
e)
23,925
24,600
675
83%
95%
d)
71,289
71,289
-
83%
121%
f)
6,000
7,900
1,900
83%
223%
50,000
137,000
87,000
83%
109%
2,000
2,184
184
83%
92%
4,326,214
4,578,691
252,477
83%
103%
6,126,214
6,860,167
733,953
Exp.
83%
77% g)
3,238,832
3,098,832 140,000
83%
78% h)
729,152
716,152 13,000
83%
53%
272,000
272,000 -
83%
100%
130,000
130,000 -
83%
n/a
1,756,230
- 1,756,230
83% 55% 6,126,214 4,216,984 1,909,230
2,643,183 2,643,183
2,456,000
a) Year End Projection based on actual tax collections through February 28, 2007.
b) Office of Emergency Management billed monthly in arrears.
c) Payments received quarterly. Actual YTD is two quarterly payments.
d) Agencies billed annually, revenues received.
e) Crooked River Ranch annual payment received in full. Forest Service payments are received quarterly.
f) Revenue for CAD tapes and print outs are higher than estimated.
g) Projection reflects reduction in expenditures due to unfilled positions through April 30, 2007.
h) Expenditures projected to be slightly lower than budgeted.
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Deschutes County - Fair and Expo Center
YTD-Budget Basis
Statement of Financial Operating Data
Ten Months April 30, 2007
RESOURCES
I Budget
I Actual
Variance I
FY % I
Coll. %
Budget
I Projection
Variance
:
Beg. Net Working Capital
$ 169,300
$ 230,614
$ 61,314
100%
136%
$ 169,300
$ 230,614
$ 61
314
Receipts:
,
Events
468,000
427,689
(40,311)
83%
68%
625,000
584,690
(40
310)
Telephone Fees - Events
5,000
1,030
(3,970)
839%
21%
5,000
1,030
,
(3
970)
Parking Fees
11,000
-
(11,000)
83%
0%
15,000
4,000
,
(11
000)
Storage
55,000
57,675
2,675
83%
105% ;
55,000
57
676
,
2
676
RV / Camping
116,670
10,145
(106,525)
83%
7%
140,000
,
37,645
,
(102
355)
Horse Stall Rental
22,500
15,955
(6,545)
83%
29%
55,000
48,455
,
(6
545)
Concession % - Food
215,000
208,990
(6,010)
83%
76%
275,000
268,990
,
(6
010)
Vending Machines
2,000
2,069
69
83%
103%
2,000
2
069
,
69
Interfund Contract
5,000
40,000
35,000
83%
100% 41
40,000
,
40
000
Rights (Signage, etc.)
16,000
38,346
22,346
83%
40%
95,000
,
117,346
22
346
Grants
25,290
25,293
3
83%
83%
30,355
30
355
,
-
Miscellaneous
4,160
8,622
4,462
83%
172%
5,000
,
9
462
4
462
Interest
6,250
8,334
2,084
83%
111%
7,500
,
9
585
,
2
085
Total Receipts
951
,
,
,870
844,148
(107,722)
83%
63% .
1,349,855
1,211,302
(138,553)
Transfer from General Fund
225,000
225,000
-
83%
75%
300,000
300
000
-
Transfer from Park Acq & Devel
85,000
136,419
51,419
83%
160%
85,000
,
136
419
Transfer from Annual County Fair
219,000
219,000
-
83%
100%
219,000
,
219
000
Total Transfers
529,000
580,419
51,419
83%
96% ;
604,000
,
655,419
-
TOTAL RESOURCES
1,650,170
1,655,181
5,011
83%
78%
2,123,155
2,097,335
(25,820)
REQUIREMENTS:
Exp. %
Expenditures:
Personal Services
692,330
688,914
3,416
83%
83%
830,872
827,457
3
415
Materials and Services
605,280
602,911
2,369
83%
83% j
726,617
748,492
,
(21
875)
Debt Service
194,392
194,392
-
83%
80%
242,708
242
708
,
-
Capital Outlay
40,000
32,971
7,029
83%
82% 3
40,000
,
32
971
7
029
Transfers Out
135,000
135,000
-
83%
100%
135,000
,
135
000
,
Contingency
-
-
-
83%
n/a L 147,958
,
-
147,958
TOTAL REQUIREMENTS
1,667,002 1,654,188 12,814
83% 78% 1 2,123,155 1,986,628 136,527
1
L_ - 110,707 110.707
NET (Resources - Requirements) (16,832) 993 17,825
Beginning Net Working Capital per Requested FY 07-08 Budget
Accrued Revenue (Accounts Receivable):
Current Month Events 36,627
Prior Months 2,240
Total Accounts Receivable 38,867
Deposits Received for Future Events:
2007
May
45,750
June
5,755
July
58,700
August
1,090
September
6,090
October
5,747
November
3,300
December
275
2008 and Beyond
43,682
TOTAL
170,389
Deschutes County Fair and Expo Center
Statement of Financial Operating Data
April 2007
Year to Date
L Budget
Actual
Variance
FY %
CO. %
RESOURCES:
Beg. Net Working Capital
$ -
$ -
$ -
100%
0%
Receipts:
Events
15,000
44,828
29,828
83%
7%
Telephone Fees - Events
-
-
-
83%
0%
Parking Fees
2,500
-
(2,500)
83%
0%
Storage
18,900
28,321
9,421
83%
51%
RV/Camping
11,667
4,555
(7,112)
83%
3%
Horse Stall Rental
2,500
4,571
2,071
83%
n/a
Concession % - Food
23,000
21,528
(1,472)
83%
8%
Vending Machines
-
-
-
83%
0%
Interfund Contract
-
-
-
83%
0%
Rights (Signage, etc.)
-
4,800
4,800
83%
4%
Grants
2,529
2,529
-
83%
8%
Miscellaneous
416
128
(288)
83%
3%
Interest
625
578
(47)
83%
8%
Total Receipts
77,137
111,838
34,701
83%
8%
Transfer from General Fund
-
-
-
83%
0%
Transfer from Park Acq & Devel Fund
-
51,419
51,419
83%
60%
Transfer from Annual County Fair
-
-
-
83%
0%
Total Transfers
-
51,419
51,419
83%
9%
TOTAL RESOURCES
77,137
163,257
86,120
83%
8%
REQUIREMENTS:
imp
Expenditures:
Personal Services
69,233
77,400
(8,167)
83%
9%
Materials and Services
60,528
59,028
1,500
83%
8%
Debt Service
-
-
-
83%
0%
Capital Outlay
-
-
-
83%
0%
Transfers Out
-
-
-
83%
0%
Contingency
-
-
-
83%
n/a
TOTAL REQUIREMENTS
129,761
136,428
(6,667)
83%
6%
NET
(Resources - Requirements)
(52,624)
26,829
79,453
Deschutes County
Fair and Expo Center
Accounts Receivable
April 30, 2007
Current Month
Redmond School District
$ 1,786
La Tunita Dance
842
Stormwater meeting
59
High School Equestrian
8,312
FNAWS Wild Sheep
50
Redmond High School Prom
2,200
Pee Wee Rodeo
1,100
Bend Memorial Diner
1,268
Hunter Jumper
1,010
Food & Beverage - estimate
20,000
Total Current Month 36,627
Prior Months:
October 2006
Angus Banquet 125
April, 2006
NW Expo & Trade show 2,115
Total Prior Months 2,240
Total Accrued Revenue as of April 30, 2007 38,867
MEMORANDUM 5/22/200'
To: Board of County Commissioners, Dave Kanner and Marty Wynne
From: Jeanine Faria
RE: RV Park
Date: May 22, 2007
Attached is the report on the RV Park Construction Project, reflecting activity
through April 30, 2007.
Included in the projections in an increase in cost for surfacing the RV Park with
concrete instead of asphalt, in the amount of $170,000. It is anticipated at this
initial increase in construction cost will be offset by reductions in maintenance
cost in future years.
Copy:
Mark Pilliod
Dan Despotopulos
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Deschutes County
Conference, Seminar, Education and Training and Related Travel Expense - Fund: General / Department: BOCC
FY 2006-2007
Jul
Au
Se
Oct Nov
Dec
Jan
Feb
Mar
Apr
YTD Total
Tammy Bane
Conf/Sem & Educ/Trainin
-
-
-
-
335
- !
500
-
-
-
835
Travel Meals
_
_
_
_
Accommodations
420
1431
137 !
-
700
Airfare j
-
_
Ground Transport
Total Baney
-
-
- j
- ,
755 :
-
500
143
137
-
1,535
Mike Daly
Conf/Sem & Educ/Trainin
-
-
285
-
-
635 i
-
-
-
- j
920
Travel Meals I
-
27
-
14 j
-
37
-
133
255 I
-
467
Accommodations !
Airfare
- j
-
66 !
-
336
-
131
-
-
-
506
-
-
303
-
5901
1,164
-
'
_
2,203
893
Ground Transport
-
-
-
-
- j
-
-
14 i
52 .
-
66
Total Daly
-
93 j
621
146 j
-
1,178
303
738
1,471
-
4,548
Dennis Luke
Conf/Sem & Educ/Trainin
285 i
187
- i
-
j
-
472
Travel Meals
Accommodations
Airfare
61 ;
132 !
- I
302 j
-
-
-
-
-
-
37
372.
25
66 !
33
159 !
36 ;
76
25
76
218
1,182
Ground Transport
Total Luke
193
302T
-i
285
-
595 j
91
192
112 '
101
1,872
Other Board's Office Personnel
i
i
!
Conf/Sem & EduGTrainin
-
-
-
101
210
-
-
- I
-
311
Travel Meals
Accommodations
-
-
101
-
-
-
-
-
-
-
101
Airfare
Ground Transport
-
-
- I
-
-
7
-
-
-
7
Total Other j
-
-
101
101
210>*
- 7
-
- j
-
- !
419
Total - BOCC Department
Conf/Sem & Educ/Training
- j
-
285
386 '
545 !
822
500 !
-
-
-
2,538
Travel Meals
61 i
27
-
141 _
-
74
25
167 j
291 ;
25
684
Accommodations
Airfare
Ground Transport
132 ;
-
-
368
-
-
436
-
-
131 _
-
- j
420
-
-
877
-
7
66 !
303 !
-
302 j
590
14
1,376
-
52
76
-
- j
4,185
893
73
Total - BOCC Depart ment
193
395 !
721
532
965 i
1,780
894
1,073 1
1,719
101 j
8,373
FY 06-07 Budget
I
I
j
I
20,000
Note: The $20,000 budget for BOCC Conferences, Seminars, Education, Training, Meals, Accommodations,
Airfare and Ground Transportation is not allocated to these specific line items. It is budgeted as
Conferences & Seminars.
11
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~Z
Department of Administrative Services
Dave Kanner, County Administrator
1300 NW Wall St, Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202
www.co.deschutes.on us
May 23, 2007
TO:
FROM:
RE:
Board of Commissioners
Dave Kanner L
Investment Advisory Committee
Bev Clarno was the BoCC representative on the Investment Advisory Committee, which
has not met since Bev left the Board. The Board needs to designate a new representative
to the committee, and I respectfully request that you do so at your May 30 work session.
Marty Wynne will provide his monthly Finance update at that meeting and will be
available to answer questions.
Quality Services Performed with Pride
SUBJECT: SOUTH REDMOND LAND USE AND MANAGEMENT PLAN
ANALYSIS OF 2027 ALTERNATIVE CONCEPTS
PREPARED FOR: OREGON DEPARTMENT OF STATE LANDS
PREPARED BY: COGAN OWENS COGAN, LLC
SERA ARCHITECTS, INC.
JOHNSON GARDNER, LLC
DATE: MAY 1, 2007
This is a preliminary analysis of three concepts for long-term (20 years) development of 945
acres of recently acquired Common School Fund Trust lands bordering the City of Redmond
urban growth boundary (UGB) on the southeast, commonly referred to as the South Redmond
Tract.
Key Planning Assumptions
• A 2027 timeframe is assumed for development.
Based upon input from County, City and Department of Land Conservation and
Development staff, the expectation is that this property will not be brought into the UGB in
less than 20 years.
• DSL has a Trust and legal responsibility to plan for the highest and best use of this property
in order to generate revenues for public schools.
Unlike other state-owned lands that can be managed for a variety of public purposes, legal
and policy mandates require that these Common School Find lands be managed to
generate the greatest potential revenues possible, balancing revenue enhancement and
resource stewardship. DSL needs to view the development potential of these lands as
would a private developer.
• In planning for a twenty-year timeframe, there is the need to think outside the box.
Current land use patterns and zoning tools can be expected to significantly change over this
timeframe. For example, it is highly unlikely that single use zoning will still be in use in 20
years. Residential and employment uses will be more integrated than they are currently.
Another example is that, based upon European models, industrial manufacturing uses can
be expected to be consolidated with distribution companies in multi-story buildings due to
increasing land values and infrastructure costs.
• This is a unique opportunity to design from scratch an entire new sustainable, live-work
community reflecting the realities of future fuel and infrastructure costs, water availability,
and consumer demand.
Undeveloped parcels of this size proximate to urban areas are very rare. We know of no
similar tract within the Redmond vicinity of this size in single ownership and with as few
development constraints. Sustainability in all aspects of development will be a necessity.
• This tract will serve as a gateway to South Redmond.
Surrounded by BLM lands to the south and west, this property can be expected to represent
the boundary of urban development in southeast Redmond for a long time into the future.
With the rerouting of Highway 97, it will also be the primary gateway into south Redmond.
Transportation system improvements should be cited to minimize adverse effects on
property development.
ODOT's proposed Hwy. 97 extension should be sited to minimize "carving up" the DSL
property.
The County's proposed 19th Street Extension should be sited to facilitate site access and
to serve as a catalyst for urban development.
The proposed Pronghorn secondary access extension should be sited to connect with
the 19th Street Extension so as to not bisect the southwest corner of the DSL property.
• Hwy 97 access is key to development of DSL's site.
Irrespective of the concept, direct access to Hwy. 97 will be essential for any employment
uses, especially given that the highway will segregate any land uses to the east of the
alignment.
Buffering from airport noise can be accomplished without unduly limiting site uses.
While the property is not subject to any airport noise overlays or other restrictions and
aircraft noise levels can be expected to be significantly reduced in 20 years (Roberts Field
Airport plan shows decreasing noise contours as noise from planes is abated), some
buffering through land uses or transfer of property to the County Fair and Exposition
grounds is desirable. Given the size of the tract, residential and commercial uses can be
sited to minimize adverse noise issues.
• The Juniper golf course should be integrated as a site amenity.
Land values adjacent to the golf courses can be expected to be greater than elsewhere on
the Tract and site design should incorporate the golf course as a development feature.
Military Department needs can be accommodated in a land exchange for Fairgrounds
expansion.
The 66 acres identified as needed by the Military Department can be accommodated in any
land exchange scenario for Fairgrounds expansion purposes, rather than through a
separate land exchange that would further decrease the amount of developable land for
DSL.
Concept A - Additional Design Features
• Land exchange for Fairgrounds expansion -172 acres
This exchange (172 acres) would total approximately half of the land that has been
discussed. Exchange of 320 acres limits the development potential of the remainder of the
DSL tract and is unnecessary from a buffer perspective.
• Relocating the 19th Street Extension alignment more to the east of the golf course to reduce
impacts on the golf course, provide more opportunity to utilize 19th Street as a boulevard that
enhances development; and to improve access to the Tract.
• Centrally located mixed-use town center, bordered by areas of high and low density
residential.
• Transit corridor paralleling the 19th Street Extension
• Employment centers located to take advantage of the rail spur and a Hwy. 97 interchange.
• Green space buffer around most of the Tract
Concept B - Additional Design Features
• Land exchange for Fairgrounds expansion - 280 acres
• Golf course expansion and regional park adjacent to the existing City golf course.
• Limited area of low-density residential development on Westside of existing Hwy. 97.
Concept C - Additional Design Features
• Land exchange for Fairgrounds expansion - 320 acres
• No realignment of the 19th Street Extension
Comparison of Concepts
The following comparison is illustrative only. Key notations include:
• Net acreages are based on land use ("blob") concepts, with a reduction in gross acres of
20% for infrastructure and 3% for parks/open space.
• Comparative values reflect current land values (without extrapolation to 2027) based upon
BLM's 2007 appraisal and a cursory review of recent comparable industrial and commercial
land sales.
• Land absorption rates have not been factored in.
Land Use
Net Acres
Value $000s
A
B
C
$/S F
A
B
C
Town Center Mixed Use
49.96
58.62
0
$6.50
$14,146
$16,598
$0
HD Residential Mixed Use
57.18
19.54
0
$7.50
$18,681
$6384
$0
LD Residential
221.75
8.29
0
$5.50
$53,127
$1,986
$0
Employment
158.52
114.63
514.14
$4.25
$29,347
$21,221
$95,182
Energy/Employment
78.20
193.32
0
$3.50
$11,922
$29,474
$0
Open Space
81.18
195.01
0
$3.50
$12,376
$29,731
$0
Total
646.79
589.41
514.14
$139,598
$105,394
$95,182
Land Use
Housing U
nits
Em to ment
du/ac
A
B
C
jobs/ac
A
B
C
Town Center Mixed Use
30
1,499
0
0
15
749
0
Town Center Mixed Use
15
293
0
40
2,345
0
HD Residential Mixed Use
20
1,144
0
0
0
0
0
0
LD Residential
10
2,218
0
0
0
0
0
0
LID Residential
5
41
0
0
0
0
0
Employment
22
3,487
2,522
11,311
Energy/Employment
40
3,128
7,733
0
Open S ace
-
0
0
0
0
Total
777
F4,860
335
0
7,364
12,600
11,311
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