2007-1323-Minutes for Meeting May 30,2007 Recorded 6/28/2007COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKS U 2001.1323
COMMISSIONERS' JOURNAL
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2007-1323
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, MAY 309 2007
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioner Michael M. Daly, Dennis R. Luke and Tammy Baney.
Also present were Mark Pilliod, Legal Counsel; SheriLarry Blanton; Dan
Peddycord, Health Department; Scott Johnson, Mental Health Department; Susan
Ross, Property and Facilities; and two other citizens. No representatives of the
media were present.
Chair Michael M. Daly opened the meeting at 10: 00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of Signature of Order No. 2007-123,
Amending Order No. 2007-101, regarding the Proposed Territory Map for
the Annexation of the Caldera Springs Real Estate LLC into the Four
Rivers Vector Control District.
Mark Pilliod explained that the map attached to the original Order was not
complete; this Order corrects this omission. Dan Peddycord stated that he
would like to be informed of future annexations into the District since his
Department is involved in the vector control plan.
LUKE: Move signature.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, May 30, 2007
Page 1 of 8 Pages
3. Before the Board was Consideration of Approval and Signature of By-
Laws of the Deschutes County Addictions and Mental Health Advisory
Board.
Commissioner Luke asked about some of the wording in the document and
about the function of the executive committee. A general discussion occurred.
Mr. Johnson said that the executive committee has a limited authority, and
typically helps to set the agenda and prepare for meetings. The advisory board
is comfortable with this arrangement.
LUKE: Move that additional term "may" be granted, instead of "shall", on
page 6, paragraph 2.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
LUKE: Move that "calendar" year be added to the paragraph discussing the
final meeting of the year.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Commissioner Baney said that by-laws are supplemented by policies. The
current way of operating seems to be working for the group. The question is
whether to add something regarding additional members if it is deemed
necessary by the Director.
LUKE: Move that language be added regarding including up to three
additional members at the discretion of the Advisory Committee.
BANEY: Second.
LUKE: Move approval of the bylaws, as amended.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, May 30, 2007
Page 2 of 8 Pages
4. Before the Board was Consideration of Approval of Department Director's
Signature of Document No. 2007-259, a Grant Agreement with the
Research Corporation of the University of Hawaii regarding Public Health
Nursing Services.
Dan Peddycord stated that this involves a telemedicine program specifically for
young children. Funding was cut, but the County was able to reinstate some of
the funding.
LUKE: Move approval.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
5. Before the Board was Consideration of Approval of Department Director's
Signature of Document No. 2007-260, an Intergovernmental Agreement
with Central Oregon Community College for the 2007 School Year Clinical
Affiliation Agreement.
Mr. Peddycord said that this provides training for students to receive on-site
training with staff. Commissioner Luke said the agreement doesn't provide for
background checks. Mr. Pilliod stated that the college should undertake this
type of screening. This can be added by an amendment to assure the County
that criminal history has been reviewed.
LUKE: Move approval, subject to legal review of an addendum that
provides for background checks of the students involved, to be
undertaken by the college.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
6. Before the Board was Consideration of Approval of County
Administrator's Signature of Document No. 2007-259, an Amendment to a
Grant Agreement with the Department of Human services regarding
Health Department Program Funding.
Minutes of Board of Commissioners' Business Meeting Wednesday, May 30, 2007
Page 3 of 8 Pages
Mr. Peddycord gave a brief overview of the item.
LUKE: Move signature of interim County Administrator (Mark Pilliod).
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
LUKE: Move that any further amendments on this contract be allowed to be
signed by the County Administrator.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
7. Before the Board was Consideration of Chair Signature of a Notice of
Intent to Award Letter for the Work Center Remodel Project.
Susan Ross and Sheriff Blanton came before the Board, and Ms. Ross gave an
overview of the bid process. Two proposals were received after six parties
attended the pre-bid conference. The bid came in at $1,258,556. Corp Inc.'s
bid was $1,425,000. One alternative examined to take out the grassy yard area
behind Parole & Probation and replace it with asphalt, for safety reasons. There
is about 15,000 square feet of surface area.
Sheriff Blanton said until a couple of months ago there was not even an artist's
rendition of the project. The Building Department has required more work in
regard to fire control and other aspects. An estimator had given a $1.4 million
amount before the asphalt issue was included.
Susan Ross stated that any possible value engineering has not yet been
discussed.
Sheriff Blanton said that the building will require more work regarding fire
safety and other special considerations. He stated that funding in the amount of
$500,000 had been discussed by the Board; he asked if there is any other
funding available out of contingency funds or the general fund.
Minutes of Board of Commissioners' Business Meeting Wednesday, May 30, 2007
Page 4 of 8 Pages
Susan Ross said that $350,000 would come from economic development funds
and $150,000 from the general fund so far. The requested $150,000 was
slashed by the Budget Committee.
Mr. Blanton stated that they also need to fully equip the work center with
blankets, mattresses, office equipment and other items.
Commissioner Daly said that he is encouraged by the fact this was a low bid
process. Sheriff Blanton replied that it seems like a lot of money, but it has
been dialed down to specifics. There is probably not much that can be deleted
by value engineering. He added that he is working with the Bethlehem Inn on a
vacate date; he does not want to kick them out prematurely. The project will
probably start in mid-July, with completion perhaps in October.
Commissioner Baney asked who the project manager is. Sheriff Blanton stated
that Ms. Ross will handle it. Commissioner Luke said that some of these
decisions would come back to the Board, at a certain threshold. The final
contract will also come back to the Board.
LUKE: Move approval, adding alternative 1 in the amount of $33,475.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
LUKE: Move approval, with item #10 be placed on the next Board meeting
agenda.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
CONSENT AGENDA
8. Signature of Resolution No. 2007-060, Transferring Appropriations within
the Sheriffs Office Fund
Minutes of Board of Commissioners' Business Meeting Wednesday, May 30, 2007
Page 5 of 8 Pages
9. Signature of Resolution No. 2007-062, Transferring Appropriations within
the Public Safety Debt Service Fund
10. Approval of Economic Development Grant Requests:
• Future Business Leaders of America
• Sisters Jazz Festival
• Meth Action Coalition
Approval of Minutes of Board Meetings:
Business Meetings: March 14, May 15, May 21 and May 23
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$4,209.80.
BANEY: Move approval, subject to review.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
13. Before the Board was Consideration of Signature of Resolution No. 2007-
061, Transferring Appropriations within the Extension/4-11 County Service
District Fund.
LUKE: Move signature.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, May 30, 2007
Page 6 of 8 Pages
14. Before the Board was Consideration of Approval of Weekly Accounts Payable
Vouchers for the Extension/4-11 County Service District in the Amount of
$15,155.25.
BANEY: Move approval, subject to review.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $1,629,236.03.
BANEY: Move approval, subject to review.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
16. Before the Board were Additions to the Agenda.
The Board then conducted a brief discussion with Mark Pilliod regarding which
Measure 37 cases are still pending and what process to follow. Mr. Pilliod said
that since the law has not changed, they are continuing as they have in the past.
The Board and Mr. Pilliod also discussed how the work center remodel project
would proceed. Commissioner Daly stated that he is concerned about Ms. Ross
acting as project manager, as she has no construction background. The
Commissioners agreed that these details could be discussed further as the
contract is developed.
Being no further items to come before the Board, Chair Daly adjourned the
meeting at 11:15 a. m.
Minutes of Board of Commissioners' Business Meeting Wednesday, May 30, 2007
Page 7 of 8 Pages
DATED this 30th Day of May 2007 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
is ael aly, Ch r
Dennis R. Luke, ice Chair
Tammy Baney, Commis ner
Minutes of Board of Commissioners' Business Meeting Wednesday, May 30, 2007
Page 8 of 8 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, MAY 30, 2007
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign-up card provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of Signature of Order No. 2007-123, Amending Order
No. 2007-101, regarding the Proposed Territory Map for the Annexation of the
Caldera Springs Real Estate LLC into the Four Rivers Vector Control District -
Laurie Craghead, Legal Counsel
3. CONSIDERATION of Approval and Signature of By-Laws of the Deschutes
County Addictions and Mental Health Advisory Board - Scott Johnson, Mental
Health Department
4. CONSIDERATION of Approval of Department Director's Signature of
Document No. 2007-259, a Grant Agreement with the Research Corporation of
the University of Hawaii regarding Public Health Nursing Services - Dan
Peddycord, Health Department
5. CONSIDERATION of Approval of Department Director's Signature of
Document No. 2007-260, an Intergovernmental Agreement with Central
Oregon Community College for the 2007 School Year Clinical Affiliation
Agreement - Dan Peddycord, Health Department
Board of Commissioners' Business Meeting Agenda Wednesday, May 30, 2007
Page 1 of 6 Pages
6. CONSIDERATION of Approval of County Administrator's Signature of
Document No. 2007-259, an Amendment to a Grant Agreement with the
Department of Human services regarding Health Department Program Funding
- Dan Peddycord, Health Department
7. CONSIDERATION of Chair Signature of a Notice of Intent to Award Letter
for the Work Center Remodel Project - Susan Ross
CONSENT AGENDA
8. Signature of Resolution No. 2007-060, Transferring Appropriations within the
Sheriff's Office Fund
9. Signature of Resolution No. 2007-062, Transferring Appropriations within the
Public Safety Debt Service Fund
10. Approval of Economic Development Grant Requests:
• Future Business Leaders of America
• Sisters Jazz Festival
• Meth Action Coalition
11. Approval of Minutes of Board Meetings:
Business Meetings: March 14, May 15, May 21 and May 23
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District.
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
13. CONSIDERATION of Signature of Resolution No. 2007-061, Transferring
Appropriations within the Extension/4-H County Service District Fund.
14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the
Extension/4-H County Service District.
Board of Commissioners' Business Meeting Agenda Wednesday, May 30, 2007
Page 2 of 6 Pages
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County.
16. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572)
Monday, May 28 2007
Most County offices will be closed to observe the Memorial Day Holiday.
Wednesday, May 30, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, May 31, 2007
6:00 p.m. NOVA (Network of Volunteer Administrators) Awards Dinner, Bend Senior Center
Monday, June 4, 2007
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Board of Commissioners' Business Meeting Agenda Wednesday, May 30, 2007
Page 3 of 6 Pages
Tuesday, June 5, 2007
7:30 a.m. Legislative Update Conference Call
Wednesday, June 6, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, June 7, 2007
10:00 a.m. District Attorney Update
11:00 a.m. Community Development Department Update
1:30 p.m. Road Department Update
Wednesday, June 13, 2007
10:00 a.m. Youth Challenge Graduation Ceremony - Fairgrounds
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, June 14, 2007
1:00 P.M. Mental Health Department Update
2:00 p.m. Health Department Update
Monday, June 18, 2007
10:00 a.m. Measure 37 Hearings
12:00 noon Regular Meeting with Department Heads
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, June 19, 2007
7:30 a.m. Legislative Update Conference Call
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
Board of Commissioners' Business Meeting Agenda Wednesday, May 30, 2007
Page 4 of 6 Pages
Wednesday, June 20, 2007
10:00 a.m. Board Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, June 21, 2007
7:00 a.m. Meeting with Bend Chamber of Commerce - Legislative Policy Council
9:00 a.m. Juvenile Community Justice Department Update
10:00 a.m. Parole & Probation Department Update
Monday, June 25, 2007
10:00 a.m. (tentative) Board Land Use Meeting
1:30 p.m. (tentative) Administrative Work Session - could include executive session(s)
Wednesday. June 27, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, June 28, 2007
9:00 a.m. Fair & Expo Department Update
11:00 a.m. Commission on Children & Families' Department Update
Wednesday, July 4, 2007
Most County offices will be closed to observe Independence Day.
Thursday, Jul 5 2007
8:00 a.m. Regular Meeting with the Sisters City Council, Sisters City Hall
Wednesday, July 11, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, May 30, 2007
Page 5 of 6 Pages
Thursday, July 12, 2007
7:00 a.m. Regular Meeting with the Redmond City Council, Redmond Council Chambers
12:00 noon Regular Meeting of the Audit Committee
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, May 30, 2007
Page 6 of 6 Pages