2007-1325-Minutes for Meeting June 12,2007 Recorded 6/28/2007COUNTY
NANCYUBLANKENSHIP,P000NTY CLERKDS 4J 1441.1315
COMMISSIONERS' JOURNAL 0612812007 04:23:36 PM
IIIIIIII IIIIIIIIIIIIIIIIIII IIII
2007-1323
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Deschutes County Clerk
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
TUESDAY, JUNE 129 2007
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tammy
Baney. Also present were Dave Kanner, County Administrator; and, for part of
the meeting, Anna Johnson, Communications; Mark Pilliod, Legal Counsel; Peter
Werner, Legal Department; Hillary Saraceno and Diane Treadway, Commission
on Children & Families; Debbie Legg, Personnel; Catherine Morrow, Community
Development Department; and Jeff Mullins of KBND Radio and Chris Stollar of
The Bulletin. No other citizens were present.
The meeting began at 10:00 a. m.
1. Commission on Children & Families' 2007-09 Program Funding
Recommendations.
Hillary Saraceno provided a handout regarding the grant funding process. She
said that some of the grant fund amounts are still being adjusted.
Discussion occurred about the merits of several of the programs and how the
funding will be applied. Some programs are handled as a pass-through for
Juvenile Community Justice; others may not be fully funded due to budgeting
constraints. None of the programs are startup. The programs have been
prioritized by the Commission, but were split on some of the
recommendations. Funding is short, and reserves are being spent down. Up
to 50% of funding for some programs has occurred since 2000, and it is
difficult to find a way to create sustainability. In particular, alcohol and
substance abuse programs are a key focus because they are fairly high within
the State.
The appeal process ends soon; however, no appeals are expected prior to
Board approval of the recommendations.
Minutes of Administrative Work Session Tuesday, June 12, 2007
Page 1 of 4 Pages
2. Ready Set Go, Parole and Probation Early Childhood Program Funding.
This item was included in the discussion of the first agenda item.
3. Review of Personnel Rules.
Dave Kanner said that he had sent a draft to department directors and then
worked through their comments. A draft was also sent to labor bargaining
units, along with a draft the Board. Most of the changes since then are not
substantive.
There was one issue regarding employee discipline/discharge, limiting
grievances just because they are probationary employees, and whether they
should still have the right to grieve. Mr. Kanner stated that it depends on
whether the Board wants to grant grievance rights in this situation; in most
cases, the determination of a probationary employee is debatable.
Commissioner Daly asked if there were major chagnes from the old policy.
Mr. Kanner explained this was a complete overhaul. The old rules were
written prior to labor agreements and the adoption of other state and federal
laws. He tried to mirror the language of the AFSCME agreement, and
incorporated laws to be consistent with state and federal requirements. He
suggested that this be reviewed at least every five years. The document
contains a section on how the rules should be implemented and adjusted as
needed in the future.
Commissioner Baney asked about prescription drug use, since this is a drug-
free workplace. She asked if there is any way to deal with the possibility of a
abuse becoming an issue. Mr. Kanner replied that you could run into HIPAA
problems. Employees need to work with their supervisors regarding
prescription drugs that can limit their activities. If the employee is using
drugs and has not informed the supervisor of this and an accident results, the
County has some basis for denying a claim. The policy is based on a template
from the U.S. Department of Labor. The people who know best when abuse
is occurring are typically the person's co-workers, who end up picking up the
slack.
Minutes of Administrative Work Session Tuesday, June 12, 2007
Page 2 of 4 Pages
Mr. Kanner said two more policies are forthcoming within the next few
weeks. One is the FMLA policy. The County is required to have a printed
policy on how this is to be administered. The other policy concerns leaves of
absence in general. Leave without pay should be discouraged. Many
employees have been with the County for a long time, yet have virtually no
leave on the books. This situation can leave a workforce seriously
shorthanded.
4. Discussion regarding Employee Firearms Policy.
Commissioner Luke said he would like to see deleted the part about having a
firearm in your own personal vehicle while you are on County business.
There are not enough County vehicles, and having a concealed weapon with a
permit is legal. Mr. Kanner pointed out that as a matter of law under FLSA,
the vehicle is your workplace if you are driving on County business.
A lengthy discussion occurred about this aspect of the policy. Commissioner
Baney stated that she agrees with the policy as written. Commissioner Daly
said that he is supportive, as it is not a big problem and not many people carry
weapons.
BANEY: Move adoption of the policy.
DALY: Second.
VOTE: BANEY: Yes.
LUKE: No. (Split vote)
DALY: Chair votes yes.
5. Other Items.
None were offered.
Being no further items to come before the Board, Commissioner Luke
adjourned the meeting at 11:25 a. m.
Minutes of Administrative Work Session Tuesday, June 12, 2007
Page 3 of 4 Pages
DATED this 12th Day of June 2007 for the Deschutes County Board of
Commissioners.
ichael . Daly, C Xr
D nnis R. Luke, ice Chair
ATTEST: Tammy Baney, Commi s' ner
( bo~A-
Recording Secretary
Minutes of Administrative Work Session Tuesday, June 12, 2007
Page 4 of 4 Pages
v
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
TUESDAY, JUNE 129 2007,10:00 A.M.
1. CC&F 2007-09 Program Funding Approval - Hillary Saraceno
2. Ready Set Go, Parole and Probation Early Childhood Program Funding -
Hillary Saraceno
3. Review of Personnel Rules
4. Discussion regarding Employee Firearms Policy
5. Other Items
PLEASE NOTE:
At any time during this meeting, an executive session could be called to address issues relating to: ORS 192.660(2) (e), real property negotiations;
ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
2004-2005 through 2008-2009 CCF Grant Comparison
2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 2 vrtotal
CASH
$19,120
$20,159
$20,160
$28169
$28,169
$56,338
Mental Health
$24,000
$48,650
$48,650
$27,420
$21,170
$48,590
MountainStar Family Relief Nursery- Basic
$135,553
$159,237
$159,238
$177,987
$177,987
$355,974
Nei hborIm act - Child Care Resources
$0
$13,130
$21,6121
$15,023
$15,023
330,046
Read Set Go- Basic
$,-38-9-,-371-
$424,031
$332,766
$380,466
$380,466
$760,932
Regional Child Care Project
$50,062
541,675
" $41,675
$41,675
$41,675
S83,350
tl 4A
It, "t.
z s53
-i
w` Ott
x.212
$0
rl
't50
X46$24
`t`~A4C: 4
593,648
c "3L+atrSs r
#
fr} `r#~
40(10
r ,546,824
. $4G;8~'4
593,648
k
`1 ~6
f. 7,4-.
.3125 39
$:111
?,51,11;632,
$223,264
5 X38
$283 44
X70 31
$~1039
$540,782
Central Oregon Family Resource Center
$66,000
$66,000
$72,819
$10,000
$10,000
S20,000
Lifes an
$25,000
$25,000
$25,000
$15,000
$15,000
S30,000
MountainStar Family Relief Nursery- Expanded Outreach
$31,254
$28,685
$28,684
$0
$0
SO
Little Ste
$0
$0
$0
$17,982
$17,982
S35,964
Ste Ahead
$26,380
$26,380
$15,203
$0
$0
SO
Tumalo Community School
$0
$0
$0
$10,000
$10,000
520,000
Big Brothers Big Sisters
$0
$0
$0
$20,000
$20,000
S40,000
Club TAG
$0
$0
$0
$13,320
$13,320
S2-6,640
Health Families - TFC
$0
$0
$0
$17,850
$17,850
S35,700
Read Set Go- Additional DCCF Funding
$43,856
$16,445
$16,447
$0
$0
SO
SOAR
$25,000
$25,000
$25,000
$23,000
$23,000
S46,000
Mary's Place - FRC/COBRA
$35,580
$148,672
5196,580
$188,828
S65,206
S254,034
TAPS - La Pine
$15,000
529,530
529,5011
$21,750
S15,500
537,250
TAPS - Redmond
$15,000
$29,530
529,500
$21,750
515,500
537,250
TAPS - Sisters
515,000
$29,530
$29,500
$21,750
S15,500
S37,250
Bethlehem Inn
$5000
55,400
,$5,800
$5,800
` $5,800
S11,600
CASA
$25,000
S25,000
1 525,000
$25,000
$25,000
550,000
COBRA shelter
35,000
$5,000
55,400
$5,400
$5,400
S10,800
Nei hborIm act - Food Bank
51,500
51,600
. 51,700
S3,500
$3,500
S7,000
Central Oregon Council on Aging
$22,500
522,500
522,500
522,500
` 522,500
$45,000
HDESD - Family Access Network
$50,000
533,000
535,600
535,600
$35,600
S71,200
Interfaith Caregivers
$5,000
$5400
S5,800
S5,800
55,800
S11,600
KIDS Center
$15,000
$1-6,000
517,300
$,17,300
S17,300
534,600
Latino Community Association
$30,000
$30,000
532,400
S30,600
S30,600
561,200
Redmond Council of Senior Citizens
S10,000
$10,000
S10,000
S10,000
S10 000
S20,000
Together for Children,
$7,500
" 58,000
$8,600
$8,397
$8,397
S 16,794
Total
$1,592,347
S1,792,296
$1,816,036
51,697,538
S1,548,916
53,246,454
Designated or Restricted Funding=
Total
5624,101
5670,740
5664,490
Community Justice-,
ITotal
5553,602
5475,671
S475,671
Flexible Funding=
Total
S183,153
5127,152
5127,152
Federal Grants-
Total
S285,080
5254,078
5111,706
B(9CC Funding-
Total
5170,100
5169,897
5169,897
S1,697,538
S1,548,916
.t
I
DES(NUi£S COUNTY
COMMISSION ON
(HILDREN 1, FAMILIES
2007-2009
GRANT FUNDING
RECOMMENDATIONS
Recommendations to
The Deschutes County Commission on Children & Families (CCF)
Prepared by the CCF Program Committee
May 2007
(Updated 6-11-07)
Includes Restricted and Unrestricted/Flexible funds
This Funding Report was prepared by the
CCF Program Committee
Connie Schwing (Chair)
Members include: Renee Windsor (Vice Chair), Linda Cramer, Andrea Shartel,
Barbara Belzer, Bob Lacombe, Delia Costley
For consideration by the Deschutes County Board of Commissioners
Tammy Baney, Mike Daly, and Dennis Luke and
Michael Sullivan, Presiding judge, 11th judicial District
S:\CCFamilies\Grants\2007-2009\2007-2009 CCF Grant Funding Rec & Addendum.doc
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Overview
This Funding Report includes proposed grants between Deschutes County (through its Commission
on Children & Families) and a number of community programs and collaborations helping children
and families in our local area.
The recommendations in this report have been prepared by the Commission's Program Committee
based on five considerations: 1) projected funding from the State of Oregon and the Federal
Government, 2) grant guidelines related to restricted and designated grants, 3) the CCF Strategic
Plan, 4) Board policies and contractual considerations, and 5) board funding policies.
This report includes recommendations for Restricted and Unrestricted/ Flex Funds but does not
include pending actions by the Deschutes County Budget Committee with respect to any
community grants to be managed by the Commission on Children & Families in 2007-2009. In
addition, this report does not include pending decisions on fund balances available in the areas of,
Juvenile Crime Prevention, Federal Drug Free Communities grant and any remaining dollars the
Board may choose to allocate.
Upon adoption, all grant awards will be executed by July 1, 2007 or closely thereafter. All contracts
associated with the Funding Report will expire no later than June 30, 2009. Although the awards
reflect a two year period of time, the providers will be required to submit a new workplan, budget
and program narrative for the contract period beginning July 1, 2008. Renewals will be based upon
performance, available funds and the mutual interest of the parties.
We are very grateful to CCF Board members, Connie Schwing as the Program Committee Chair, the
Program Committee volunteers and staff for the time and effort they dedicated to this process.
Even more importantly, our sincerest thanks go to volunteers and staff in local agencies for
continuing to offer high quality services to children and families in our communities.
Gary Smith and Hillary Saracen
2007-2009 COMMISSION PRIORITIES & FOCUS
The Deschutes County Commission on Children & Families is committed to the development of
healthy children, strong families and supportive communities. One method of achieving this goal is
through the strategic investment of public funds.
Priority Outcomes- We will advocate for, promote, and invest in efforts in Deschutes County
based on the priorities in the 10 Year Deschutes County Community Plan and the CCF Strategic
Plan. Priority areas for investment include:
Child Abuse Prevention/Family Functioning
Positive Youth Development
rk
S:\CCFamilies\Grants\2007-2009\2007-2009 CCF Grant Funding Rec & Addendum.doc
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J
2007 PROGRAM COMMITTEE
GRANT RECOMMENDATIONS
Board Priority: Priorities will be addressed in Child Abuse Prevention/ Family Functioning and
Positive Youth Development. Competitive funds are allocated to programs serving children ages 0-
17 and their families. The minimum grant amount is $10,000. Contract performance will be
assessed based upon the adopted schedule of reporting. Continued funding of approved programs
is contingent upon the availability of funds, quantity and quality of service being provided and
contract compliance. A second year of renewal is possible if the need is clear, all contract terms are
met and funds are available from the state.
Review and Selection Process: All applications were reviewed by a Program Committee consisting
of Community Members and CCF Board Members. Grant selection criteria included: alignment
with the Board policy and priorities (including a focus on prevention), sustainability through a 25%
cash match from other sources other than the Commission, and program use of evidence based
practices. Based upon the likelihood that additional revenue may become available, the Committee
developed an "Add Bach' plan, including priorities for funding if additional revenue becomes
available.
Unrestricted/ Flexible Funds
Child Abuse/Fan* Functioning
1. Little Step (High Desert ESD~-- Overview: Little Step to Success is an early intervention
program designed to address the needs of children ages 3-6 who are identified as being at-risk
for developing or having anti-social or aggressive behaviors. Little Step was designed by the
University of Oregon's Institute on Violence and Destructive Behavior. The goal of this
program is to teach parents the value of substituting praise for privileges by teaching skills in
family communication and sharing, cooperation, limits-setting, problem solving skills and
confidence.
FUNDING REQUEST $35,964; RECOMMENDED FOR FUNDING. $35,964
2. Lifespan Respite (Deschutes County Mental Health - Overview: Lifespan Respite
program's goal is to increase access to respite care services for families who provide care for
individuals who have disabilities, medical care concerns, special needs or who are at risk of abuse
and neglect. The target population is young children with disabilities and their primary caregiver.
FUNDINGREQUEST.• $44,000.00; RECOMMENDED FOR FUNDING.- $30,000
3. Family Trax Targeted Classes Program (Family Resource Center] - Overview. This
parenting program targets parents who are mandated to attend parenting classes. These
families are typically ordered by DHS Child Welfare, Adult Parole & Probation and Deschutes
County Courts based on the potential risk of harm to children. Make Panting a Pleasure and the
Iwedible Yeas are evidence based curriculum used in this program.
FUNDING REQUEST- $ 27,424; RECOMMENDED FOR FUNDING. $20,000
S:\CCFamilies\Grants\2007-2009\2007-2009 CCF Grant Funding Rec & Addendum.doc
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4. The Healthy Families Program (Together for Children) - Overview: This is a collaborative
project bringing three early childhood organizations together (Together for
Children/Ready-Set "Go/Even Start) to provide group parent/child activities to Hispanic
families currently served by these agencies. Parents will spend one hour every other week in a
group setting facilitated by a bi-lingual Family Support Worker and Parent Educator. Topics will
include positive coping strategies, identifying stress management techniques, effective
communication strategies, etc.
FUNDING REQUEST $48,950; RECOMMENDED FOR FUNDING $35,700
Positive Youth Development
1. Youth Development and Leadership Program SOAR - Overview: This program targets
middle school children in sisters and is designed to increase opportunities for teens to lead active
and healthy lifestyles. Projects include Life Skills Programs, crating a Teen Advisory Council.
By creating opportunities for youth to participate in community planning, youth will develop
critical social and leadership skills, equipping them to become more active members and citizens
in their community.
FUNDING REQUEST.- $46,000; RECOMMENDED FOR FUNDING.- $46,000
2. Big Brothers/Big Sisters (T Bar J)- Overview: BBBS is a nationally affiliated mentoring
program serving children ages 6-15 aimed at preparing youth for success at school and with
relationships with adults. The mentored children are identified as at risk by school counselors,
law enforcement and other agencies. Many are considered at risk due to lack of parental
supervision, low expectations of success a lack of positive activities, or a lack of involvement in
the community. Forty volunteers will be recruited and trained serving 80 children.
FUNDING REQUEST $40,000; RECOMMENDED FORFUNDING. • $40,000
3. Cub TAG ( M.A. Lynch Elementary School) - Own ew This program will provide additional
in school and after school tutoring for students who are not meeting reading/ literacy
proficiencies. At risk students (15th percentile or lower) in grades K-3 will be served.
FUNDING REQUEST $26,640; RECOMMENDED FOR FUNDING.- $26,640
4. After School Cooperative Tumalo Community School - Ozerz ew Aimed at providing
students with positive youth development activities this program will offer nine after school
"clubs" that will run throughout the school year. Clubs will form for drama, arts, technology,
mathematics, language and physical movement. Community volunteers will serve as leaders.
FUNDING REQUEST $20,000; RECOMMENDED FOR FUNDING.- $20,000
Restricted Funds
Restricted grants are renewal contracts with the following existing Commission contractors... These
funds are restricted for targeted priorities and/or programs. An example would be contracting with
one program in the community to successfully fulfill a targeted outcome (i.e. child abuse
prevention)
S:\CCFarnilies\Grants\2007-2009\2007-2009 CCF Grant Funding Rec & Addendum.doc
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{
. d
1. CASA - Court Appointed Special Advocates - Ozerziezu The program provides trained
community volunteers appointed by a judge to represent the best interests of abused and
neglected children in court.
FUNDING REQUEST- $ 56,338
Contract mnezad app uwd
2. Crook Deschutes Education Service District -Crook Deschutes Education Service
District (ESL)) - Ready Set Go - Overview: This is a home visitation program for at risk first
birth families. Funding includes resources from Medicaid and State General Fund Healthy Start
dollars. The contract is based on a funding formula provided bythe State.
FUNDING REQUEST.- $ 760,932 Contract mrzettl appwwd
3. Mountain Star Relief Nursery - Overview: Funds for the Relief Nursery are pass-through
funds from the state. The program focuses on children age 0-3 and their parents. It provides
therapeutic preschool, parent skill training, and home visits as well as referrals and outreach for
targeted at risk families on the wait list for services.
FUNDING REQUEST.- $355,974 Contract ronezwl approzed
Add Back Plan
Should additional resources become available; the following is the recommended order in which
additional resources would be distributed, with the first program given the highest priority and the
fourth the lowest.
1. Lifespan
2. Family Trax
3. Mountain Star
4. FAN
It is the intent of the Committee to restore full funding to the Lifespan and Family Trax programs,
before funding other program proposals.
Addendum
An additional recommendation for program funding has been added below with the intent of
ensuring an efficient and timely process in which to request approval by the Governing Board. The
following funding recommendations were also approved by the CCF Board on March 15, 2007 for a
one year renewal, 2007-08. The funding recommendations below included input and support from
partner agencies in the areas of juvenile crime and alcohol and other drug prevention. The one year
renewal recommendations are founded the CCF Board's charge of seeking a systems look at juvenile
crime prevention within Deschutes County. The Youth Investment work group, convened in
partnership with JCJ, will begin to look at the current needs of the system and to develop funding
and planning recommendations for the Commission and the Governing Board in January 2008.
4. Deschutes County Juvenile Community justice - Maple Star Treatment Foster Care -
Overview: This program provides therapeutic foster care to youth unable to return to their
homes. The program provides a safe and therapeutic home for youth while they transition to a
permanent housing situation (e.g. home, independent living). Youth are referred from the
S:\CCFarnilies\Grants\2007-2009\2007-2009 CCF Grant Funding Rec & Addendum.doc
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Juvenile Community Justice Department. Funds provided for treatment foster care are received
from the Juvenile Crime Prevention "basic and diversion services" grant stream. It is understood
that the provider for 2007-2008 will be Maple Star.
FUNDING REQUEST.- $270,391 RECOMMENDED FUNDING: $283,845
5. Deschutes County Juvenile Community justice - Level 7 System - Overview. Level 7
funds are managed through Deschutes County Juvenile Community Justice. The Level 7
program delivers family mediations, shelter homes, and positive activities to youth and families
at high risk for being involved in the justice system.
FUNDING REQUEST- $111,632 RECOMMENDED FUNDING $125,839
6. Deschutes County Mental Health - AOD Prevention Services - Overview. These are
dedicated funds to implement the evidence-based school curriculum, Project Towards No Drug
Abuse, with High School students on a county-wide basis. This is an interactive curriculum
designed to help high school youth, aged 14-19, resist substance use. It teaches participants
increased coping and self-control skills and is specifically designed to fill a gap in substance
abuse prevention programming for high school youth. This funding also provides support for
AOD screenings and/or AOD assessments as needed.
FUNDINGREQUEST.• $27,420 RECOMMENDEDFUNDING $48,650
Revised 06.11.07
S:\CCFamilies\Grants\2007-2009\2007-2009 CCF Grant Funding Rec & Addendum.doc
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Deschutes County Administrative Policy No. GA-8
o { Effective Date:
EMPLOYEE FIREARMS POLICY
STATEMENT OF POLICY
It is the policy of Deschutes County to prohibit, except for authorized employees, the possession of
firearms by employees in the workplace.
APPLICABILITY
This policy applies to all County employees except authorized, DPSST-certified, Sheriff's Office
personnel, County investigators, and parole and probation officers.
POLICY AND PROCEDURE
No County employee, except authorized, DPSST-certified, Sheriffs Office personnel, County
investigators, or parole and probation officers, may possess on County property or carry, concealed
or otherwise, a firearm while working in an official capacity for County. Working in an official
capacity is meant to cover all official activities, including, but not limited to, working in the office,
in the field and at other locations necessitated by employment with County.
Firearms may not be carried or concealed in public vehicles assigned for use by County
employees or in private vehicles used for official County business, except by authorized, DPSST-
certified, Sheriff's Office personnel, County investigators, or parole and probation officers. This
does not prevent employees from transporting firearms in private vehicles while driving to and
from work, but, except as stated above, does prohibit those vehicles from then being used during
work hours for County business. -
Nothing in this Policy is intended to restrict the carrying of firearms or weapons as evidence or as
otherwise necessary in cases being investigated or prosecuted by the District Attorney's Office.
Authority to carry firearms in the Deschutes County Courthouse and in designated court facilities
shall, in accordance with the provisions of ORS 166.360, et seq., be subject to order of the
Deschutes County Circuit Court.
Violation of this Policy may be grounds for disciplinary action, up to and including termination.
Approved by the Deschutes County Board of Commissioners .2007
Dave Kanner
County Administrator
Policy No. GA-S, Employee Firearms Policy Page 1