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2007-1326-Minutes for Meeting April 02,2007 Recorded 6/28/2007COUNTY OFFICIAL RECO NANCYUBLANKENSHIP, COUNTY CLERKS CJ 2001.1326 COMMISSIONERS' JOURNAL 46/28/104144;Z3; 48 PM 111111111111111111111111 I III 2007-1326 Do not remove this page from original document. Deschutes County Clerk Certificate Page c i~ If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page ~`'T ES C w ? Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF MEETING LOCAL PUBLIC SAFETY COORDINATING COUNCIL MONDAY, APRIL 2, 2007 Commissioners' Conference Room - Administration Building, First Floor - 1300 NW Wall St., Bend Present were Judge Michael Sullivan; Kevin Nelson and Matt Moore, Regional Manager, of BI Corporation; Scott Cooper, Crook County Judge; Commissioners Michael M. Daly, Dennis R. Luke and Tammy Baney; Jack Blum, citizen representative; Larry Blanton Sheriff's Office; Jacques DeKalb, Defense Attorney; Hillary Saraceno, Commission on Children & Families; and Scott Johnson, Mental Health Department. Also in attendance were Bob Smit, KIDS Center; John Maniscalco and Jim Porter, Bend Police Department; and Becky Wanless, Parole & Probation. Also present were former Commissioner Bev Clarno; Dave Kanner, County Administrator; Jim Soules, Redmond Police Department; and Bob Lacombe, Juvenile Community Justice; and citizens Bob and Pam Marble, representing NAMI. No representatives of the media were present. 1. Call to Order & Introductions. Judge Sullivan called the meeting to order at 3:35 p.m., and the individuals present introduced themselves. 2. Approval of Minutes of Monday, March 5 Meeting. BLANTON: Move approval. WANLESS: Second. The minutes were unanimously approved. Minutes of LPSCC Meeting Monday, April 2, 2007 Page 1 of 7 Pages 3. Presentation by Kevin Nelson, BI Incorporated, regarding GPS-based Electronic Monitoring and Other Services. Kevin Nelson of BI Corporation introduced himself and began a presentation regarding "Day Reporting Center and Solutions for Jail Overcrowding". He and Matt Moore explained, as they see it, the challenges for justice systems, and the associated costs. Mr. Nelson then went into the specific problems that he feels are being faced by Deschutes County's law enforcement and courts. Larry Blanton pointed out that they do not have more people in the jail than they have beds for, but it is definitely overcrowded; thus, the reason for matrixing. Commissioner Barley stated that the County is experiencing a loss of programs, due to inadequate state and federal funding, and inmates are not spending enough time in the facility to make the programs work. Mr. Moore detailed the problems experienced by offenders and their needs; and pointed out that often the resources to address these needs are lacking or are not consistent. Becky Wanless asked who would typically pay for the additional services for the offenders. Mr. Moore replied that the County would pay; it would be wrapped up in the overall cost of the program. Most of the time it is too expensive for the defendant to pay, although at times the cost is subsidized by the offender in some manner. In most cases the County would have to collect these funds. Ms. Wanless asked if BI would normally contract with vendors to provide treatment services. Mr. Moore stated they handle much of it themselves but do contract out certain services. The key is that the day reporting center model would be a one-stop location for supervision and treatment. Ms. Wanless said that she can't think of anyone in this region who has the expertise to provide all of the program services needed. Commissioner Barley said that the public transportation system in this area is inadequate and is an underlying problem for many people. Mr. Moore stated that most have transportation but, in at least one instance, BI would provide a van for transportation. Minutes of LPSCC Meeting Monday, April 2, 2007 Page 2 of 7 Pages Ms. Wanless said there are now 1,600 offenders under supervision; she asked what kind of facility would be needed, and how would it be structured. Mr. Moore replied his company typically leases a building; it depends on the programming model. An average daily count is determined and that indicates the size of the facility that's needed. BI does have experience in starting up centers and can get one going in a brief period of time. About 18 have been opened nationally during the last two years. Mr. Marble stated that the expense of housing is a big problem. Mr. Moore said that their focus is on services but they can subcontract for housing for transitional housing purposes. There is no magic wand in this regard. Some need housing; others will stay with relatives. Ms. Wanless asked questions about the cost. Mr. Moore said that this depends on the cost of living in the area and the cost of personnel to administer the programs. Mr. La Comb stated that the cost for building beds seems to differ substantially in different locations. Mr. Moore said that this could be because one is located in California, another in Kentucky. Mr. Nelson stated that BI is already providing some services to Deschutes County for electronic monitoring; they are also administering programs in Clackamas County and electronic monitoring in many counties. Ms. Wanless asked if there are 80 to 90 offenders now taking part in a specific center. Mr. Moore replied that they are receiving substance abuse services but not all of the center programs. Electronic monitoring is provided in many cities throughout the west. There are forty-two BI offices located across the county, and about thirty have day reporting centers; others have a mixture of services and day reporting. There are eight through the Department of Homeland Security for illegal alien caseloads. Mr. Nelson added there are drug and alcohol treatment services provided both inside and outside of the jail in several locations. Minutes of LPSCC Meeting Monday, April 2, 2007 Page 3 of 7 Pages Ms. Wanless asked what the staff-to-offender ratio would be in a cognitive skills class. Mr. Moore said that they schedule fifteen; usually about ten show up. They staff appropriately so that there is an adequate ratio. Ms. Wanless said there has been an issue in the past regarding unions that represent Parole and Probation Officers, who are concerned about those who aren't certified. Mr. Moore stated that California has a powerful union and there was a lot of tiptoeing done by the State when the contracting took place. The stakeholders met with them and they now have a good working relationship. Communication with the customer - the County - is very important to BI. John Maniscalco asked what the advantage of private over government is. Mr. Moore said that there are pros and cons either way. The positive is that the local government people know the community best. The positive for the vendor is that they are a lot more nimble, and they don't have the same kind of union and compensation and benefit issues that the County has. If the County starts the program and it ends in a few years, there is the problem of what happens to staff. There are arguments for both sides, but BI can bring in a lot of resources and support to work with the County to develop solutions and ideas that the County may have not considered. Scott Cooper asked what the minimum caseload could be to obtain services. Mr. Moore replied it could be as low as fifty. The largest they have is in the 225 range. The Orange County, California group is starting up one at 400. There is a break-even point where it is affordable. Sometimes they use tiered pricing, with the cost more expensive at the lower range. There is a break for volume. Mr. Nelson added that agencies sometimes provide office space or BI can rent some from them. If they can work with an agency that has a facility that can be used, this drives the rate down. Mr. Moore stated that there are staffing issues as well; the biggest overhead cost is staffing and facilities. The list of services and programs that could be added in determine the cost. Dave Kanner asked if the decision to require someone to go into a program is decided by the Sheriff or the Court. Mr. Nelson replied that usually the Parole Officer makes this determination; sometimes there is a recommendation by the Sheriff or the Judge. Minutes of LPSCC Meeting Monday, April 2, 2007 Page 4 of 7 Pages Judge Sullivan said that most of the people now in the jail should not be out taking part in programs. The jail is overpacked right now and there are no effective sanctions. He believes in the programs now in place, but there have to be sanctions available for the programs to be effective. Mr. Moore said it does help to have this, but there is also a program available to handle internal sanctions. The California state and county beds are often full, but day reporting is working well because of internal sanctions. Mr. Nelson stated that they are able to keep track of individuals via satellite, and there are other effective products. It could be that jail is the last resort. Judge Sullivan said that sanctions can be imposed, but generally they haven't worked and the people end up in his Court again. Becky Wanless stated that her department uses day reporting and increased monitoring, community service and other programs, and try to exhaust these options first. Journaling is required five days a week. Bob Smit asked how BI measures its successes. Mr. Moore said there are intermediate and long-term measures. They are evidence based and objective. Risk scores have been shown to be lower, and reduced recidivism can be demonstrated. Ms. Wanless stated that in Oregon, recidivism is measured by whether there is a new felony conviction within three years of probation or release. She asked what BI uses as a measure. Mr. Moore replied that it is what the customer says it is. The client controls that data, and BI bases its studies on what the client says. Ms. Wanless asked if there is any area where it is measured in this fashion. Mr. Moore said that Chicago uses something similar, and they can provide a study that shows recidivism has been reduced by 41 Commissioner Baney asked who carries the liability. Mr. Moore replied they haven't gotten this question before; but they have general insurance in place. Mr. Nelson added that they get sued occasionally on electronic monitoring cases and others. Mr. Moore stated that policies are in place to handle these instances. Minutes of LPSCC Meeting Monday, April 2, 2007 Page 5 of 7 Pages Mr. Nelson then gave an overview of the electronic monitoring equipment and how it works. Judge Sullivan said that only 22% of the people on probation can or will pay the current fee; they certainly won't be able or willing to pay an increased amount. Mr. Moore said that some offenders pay much more and the collection rate in Clackamas County is very good. Ms. Wanless asked that if you can't respond immediately when they don't comply, what do you do. Mr. Nelson said they can move from the passive system to the active system. Using GPS for everyone can be hazardous; it can create an alibi for someone who commits a crime close to home. BI combines it with electronic monitoring so it ends up being house arrest. The other communicates by cellular phone coverage as long as it is available. Staffing is needed to make sure if a page comes in, it can be handled immediately. Mr. Moore said that three deputies are assigned in Clackamas County to this program, and one is always on call. Ms. Wanless asked if the level depends on the risk of the offender; and asked about the range of options. Mr. Nelson replied that an example could be a failure to return to certain zones or failure to return at certain times. The agency can set places where an offender is not allowed to go. The agency can also allow access to certain zones for a specific period of time. Larry Blanton stated that the Sheriff and Corrections still provides treatment programs, parenting skills, drug/alcohol programs and the COPY program in lieu of custody, "Cage the Rage", GED classes, and job skills training. But the underlying problem is that the prisoners can't remain incarcerated long enough for the programs to be fully effective. Meals are provided at $1.30 each. Part of the contract is for inmate workers, but they are unable to get enough of them for a long enough time to be qualified. Programs are important and need to continue, but it will help a lot when the Work Center is available again. Mr. Nelson and Mr. Moore left copies of their presentation materials for distribution to others who were not able to attend today's meeting. Minutes of LPSCC Meeting Monday, April 2, 2007 Page 6 of 7 Pages 4. Other Business and Items for the Next Meeting (Monday, May 7). Scott Johnson asked for approval of a letter regarding HB 3067-1 that is to be presented during testimony in Salem this week. (A copy is attached.) WANLESS: Move approval. BLUM: Second. The item was unanimously approved. 5. Adjournment. BLUM: Move approval. CLARNO: Second. The vote was unanimous. Being no further items discussed, the meeting adjourned at 5:05 p.m. Respectfully submitted, Recording Secretary Attachments Exhibit A: Sign-in sheets Exhibit B: Agenda Exhibit C: Letter in support of HB 3067-1 Minutes of LPSCC Meeting Monday, April 2, 2007 Page 7 of 7 Pages z z w v, Q w J a c1l t~l ~72 C v v v a a 6 J -7 O W 41 O Q L ~ ~ ~ ' 1 b i no c v E z V • ~{y rj ~ r r ~ e ~ J_ I ^ A ~ Exhibit A Page of Z z z 0 t^ LU V) Q W J CL O N I N a < C r v o~ ~ bo C 4J V CL J - au E Z o v .C 0 m v v a Exhibit I j Page Z of 2 ttt Z~ Deschutes County Board of Commissioners < 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MEETING AGENDA LOCAL PUBLIC SAFETY COORDINATING COUNCIL 3:30 P.M., MONDAY, APRIL 2, 2007 Commissioners' Conference Room - Administration Building, First Floor 1300 NW Wall St., Bend 1. Call to Order & Introductions 2. Approval of Minutes of Monday, March 5 Meeting 3. Presentation by Kevin Nelson, BI Incorporated, regarding GPS-based Electronic Monitoring 4. Other Business and Items for the Next Meeting (Monday, May 7) Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further informati Exhibit Page _i of Deschutes County Local Public Safety Coordinating Council April 3, 2007 Rep. Carolyn Tomei Committee Members House Human Services and Women's Wellness Committee Re: Support for HB 306771 Dear Rep. Tomei and Members, I am writing on behalf of the Deschutes County Local Public Safety Coordinating Council. Council members met this past Monday and reviewed HB 3067-1. We are very appreciative of the work of Rep. Whisnant, Rep. Burley and Sen. Westlund on this issue. Council members place great value on public services for people with serious mental illnesses and addictions. It is certainly our expectation that services and resources will be invested fairly, based on need. Lack of sufficient state funding for mental health and addictions is a long-standing concern to public safety officials and other community leaders in Central Oregon. Our population growth. places a substantial additional burden on our systems. We see great benefit in a funding method that objectively assesses needs and assures comparable access to help throughout our state. We are particularly concerned that our growth and the lack of public services place additional burdens on our public safety system. People with mental illness or an addiction could be better served and held accountable if sufficient resources were available. Our Public Safety Council is in support of this legislation and believes it can be of great benefit to our community long term. Please vote in support HB 3067-1 and refer the bill to the full membership for its consideration. Thank you for your review of this letter for the work you are doing on our behalf. Sincerely, Judge Michael Sullivan, 11 cn Judicial District Chair, Deschutes County Local Public Safety Coordinating Council Cc Rep. Gene Whisnant, Rep. Chuck Burley, Sen. Ben Westlund Exhibit G Page / of 2. Proposed Amendments to House Bill 3067 3/22/07 (JR LC 2212 Delete lines 4 through 12 of the printed bill::and insert: <<SECTION 1. (1) If the Department of Human Services uses a formula for allocating to counties indneys described in subsection (3) of this section, and if the formula includes population as a factor in determiping the amount of each allocation, the department shall calcula a the`.4mount of the allocation annually using the most current;population data that is available. «(2) The department shill use:as the source of the population data required by subsectlori`(1) of"this section the primary population research center that is part of the Oregon University System. «(3) Subsection (1) of this section applies to moneys allocated to cotinties:for community mental health and addiction services.>>. Exhibit 0 Page of Z