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2007-681-Minutes for Meeting December 15,1976 Recorded 6/19/2007COUNTY NANCYUBLANKENSHIP,F000NTY CLERKDS ~J 2007~68~ COMMISSIONERS' JOURNAL 0611912007 10;33;48 AM IIIIIIII IIIIIIIIIIIIIIIII II I III 2007-661 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page Y Court Day Minutes December 15, 1976 Courthouse Annex Attendance: Donald T. Grubb Albert A. Young Bob Montgomery Dave Hoerning Charles Plummer Marla Rae Jeff Smith Lorin Morgan Robert Herwick Theo B. Herwick Clay Edwards Ruth Edwards Evelyn Schwartz Cecil Carroll Jack L. Broadley Shirley Broadley Ethel M. Sebastian Harry McComber Lloyd Dunn Jean Dunn Lucia Venator, Secretary Chairman Grubb called the meeting to order business was the proposed vacation of a po were no objections to said vacation. Dave issioner Montgomery moved and Commissioner of A. Aldridge Road be vacated. Vote was: aye; and Don Grubb, aye; motion carried. Nora Bell Jack M. Edwards Marie L. Edwards Marjorie Dowd Eilien Milby Lila Todd Wm. A. Todd Doyl Brown Frank Milby Jr. James Dowd John J. Killen Norma Green Roy W. Green W.E. Porter M.F. Southward Sr. E.W. Chapman Paul L. Whitten Ruth J. Whitten Marie Fillmore Merle H. Fillmore Ruth D. Fillmore at 10:00 a.m. First order of rtion of A. Aldridge Road. There Hoerning read the order. Comm- Young seconded that a portion Abe Young, aye; Bob Montgomery, Next scheduled hearings were for the establishment of 6th Street and Dorrance Meadow Lane in LaPine as county roads. There were no obejctions from the audience. Mr. Edwards spoke in favor of the establishments. Dave Hoerning read the orders for both roads. Commissioner Montgomery moved and Comm- issioner Young seconded that they dispense with reading the legal descript- ion of Dorrance Meadow Lane because of its length. Vote was: Abe Young, aye; Bob Montgomery, aye; and Don Grubb, aye; motion carried. Commissioner Young moved that the Commission adopt the orders establishing 6th Street and Dorrance Meadow Lane as county roads. Commissioner Montgomery seconded the motion with the following vote: Abe Young, aye; Bob Montgomery, aye; and Don Grubb, aye; motion carried. Last scheduled 10:00 hearing was the proposed formation of Unit Six Special Road District. December 1, 1976 was the first hearing on this matter. Paul Whitten, Pres. of the Homeowners Assn. in the area of the road district, spoke in favor or the formation and said there were no proposed boundary changes to be made. Dave Hoerning read the notice of the final hearing. Commissioner Young moved and Commissioner Montgomery seconded that January 5, 1977 be set as the final hearing on this matter. Vote was: Abe Young, aye; Bob Montgomery, aye; and Don Grubb, aye; motion carried. Commissioner Court Day Minutes December 15, 1976 Page 2 Montgomery stated he feels the people within a proposed road district should draw up by-laws concerning the selection of their road commissioners and present them to the Board of Commissioners to eliminate problems they have had. Next item on the agenda was the decision in the matter of removing Frank Milby Jr. as road commissioner from Special Road District No. 1. Don Grubb read the Commission's decision. Commissioner Young moved that the Comm- ission accept the resignations of Frank Milby Jr. and James Doud as Comm- issioners to Special Road District No. 1. The term of June Sebastian expires December 31, 1976 so her resignation was not necessary. Commissioner Montgomery seconded the motion with the following vote: Abe Young, aye; Bob Montgomery, aye; and Don Grubb, aye; motion carried. Chairman Grubb then read a letter being sent to all registered voters within the boundaries of Special Road District No. 1 asking them to fill out a preferential ballot on three people they know would be willing to serve as road commissioners of their district. All ballots are to be returned by December 31, 1976. They will then be counted and the Board of Commissioners will use the re- sults of the preferential ballot as their guideline in choosing a new set of road commissioners. One point mentioned in the letter that the Comm- ission wanted to change was having the road commissioners meet in a place other than the home of one of the road commissioners. Because the district can not affort to pay for a public meeting place, it was generally agreed for the road commissioners to meet in a place other than a commissioner's home, not necessarily a public place. Mr. Brown, attorney for Frank Milby Jr. gave the Commission the written resignations of Frank Milby and James Doud. At this time Dave Hoerning read a resolution for the proposed annexation to Special Road District No. 1 and explained the boundaries. Commissioner Young moved that January 5, 1977 be set as the hearing on this matter. Commissioner Montgomery seconded the motion with the following vote: Abe Young, aye; Bob Montgomery, aye; and Don Grubb, aye; motion carried. For those concerned with the boundaries the Commission told them they could attend the January 5, 1977 hearing and request a boundary change. Next on the agenda was an appointment to the Deschutes Co. Library Board. Charles Austin was recommended to the Commission to fill the unexpired term of Michael Shannon. Commissioner Montgomery moved that Charles Austin be appointed to fill the unexpired term of Michael Shannon. Commissioner Young seconded the motion with the following vote: Abe Young, aye; Bob Montgomery, aye; and Don Grubb, aye; motion carried. Next appointment was to Lazy River Special Road District. Joseph Thompson was recommended to the board as willing to serve another term as road commissioner. Commissioner Young moved that Joseph Thompson be re- appointed to a three year term on the Lazy River Special Road District Board. Commissioner Montgomery seconded the motion with the following vote: Abe Young, aye; Bob Montgomery, aye; and Don Grubb, aye; motion carried. Court Day Minutes December 15, 1976 Page 3 Under open discussion the Commission announced that the City of Prineville has raised their jail board to $30.00 per day. The county has no choice but to agree to pay their fees if we need to use their jail. The Commission told the audience that they had received a petition from residents of LaPine to place a deputy sheriff in residence in that area. The Commission is working on this matter. Commissioner Young wanted to go on record as telling the public that the county had offered to trade land to the school board for the school district to build on. The school board never even answered the county's letter. Commissioner Montgomery told the audience that he is trading places with Jack Postle a Commissioner from Lincoln County for the 2nd and 3rd weeks in Frebruary. Bob will serve on the Lincoln County Board for two weeks and Commissioner Postle will serve on the Deschutes County Board for the same two weeks. They hope to gain insight into the different problems facing each county. At this time Planning Department items were scheduled to be heard. First item was the updated Comprehensive Plan and Zoning Map for Sisters. Lorin Morgan explained that they had passed the Deschutes County Planning Commission and need approval of the Deschutes County Commissioners at this time. He explained in detail the various zones in the Sisters area both on the Comprehensive Plan and the Zoning Map. There were no objections at this time. Commissioner Young moved and Commissioner Grubb seconded that the Comprehensive Plan for the unincorporated areas of Sisters be approved. Vote was: Abe Young, aye; Bob Montgomery, aye; and Don Grubb, aye; motion carried. Commissioner Montgomery moved that the Zoning Map for the unincorporated areas of Sisters be approved. Commissioner Young seconded. Vote was: Abe Young, aye; Bob Montgomery, aye; and Don Grubb, aye; motion carried. Next planning item was the 11:00 a.m. hearing on the Land Partition Ord- inance which is ready for the Board of Commissioners approval. Chairman Grubb opened the hearing for testimony. Public hearings were held by the Planning Commission before they approved it in its present form. Chairman Grubb said there were several modifications the Commissioners would like to make before they approved it. Paul Speck told the Commission he would like to review the ordinance with them and answer any questions they might have. After hearing testimony the hearing was closed at 11:35 a.m. Comm- issioner Young moved that the Board of Commissioners delay their decision on the ordinance until January 5, 1977. Commissioner Grubb seconded the motion with the following vote: Abe Young, aye; Bob Montgomery, no; and Don Grubb, aye; motion carried. There being no further business or discussion, meeting was adjourned at 11:37 a.m. Court Day Minutes December 15, 1976 Page 4 Respectfully submitted, BOARD OF COMMISSIONERS CHAIRMAN COMMISSIONER COMMISSIONER tip, 71 17 6 OP O ~ 1~\ ate- 4 7,3 i z A/ , ~70~P- - ~ rya ~ y 16 7 6--o 4 ~4t~ DESCHUTES COUNTY BOARD OF COMMISSIONERS Dec. 15, 1976 - COURT DAY AGENDA - CALL TO ORDER: 10:00 a.m. Hearings: Vacation of portion of A. Aldridge Road General Fund Bills: Discussion Road Dept. Bills: Discussion Decision: Frank Milby Jr. Establishment of 6th Street and Dorrance Meadow Lane in LaPine Formation of Unit Six Special Road District 11:00 a.m. Hearing: Land Partition Ordinance Resolution - Proposed annexation to Special Road Dist. No. 1. Appointment to the Library Board Appointment to Lazy River Special Rd. District Board. Planning Dept.: Updated Comprehensive Plan and Zoning Map for unincorporated areas of Sisters. Discussion from those present: Next Court Day - January 5, 1976