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2007-684-Minutes for Meeting January 19,1977 Recorded 6/19/2007NANCYDESCHUBLANKENSHIPTES COUNTY CLERKS Q 2007.684 COMMISSIONERS' JOURNAL 0611912007 10;33;48 AM IIIIIIII IIIIIIIIIIIIIIIIII II III 2007-884 Do not remove this page from original document. Deschutes County Clerk Certificate Page { If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page Court Day Minutes January 19, 1977 Courthouse Annex Attendance: Bob Montgomery Abe Young Don Grubb Charles Plummer Louis Selken Jon Oshel John & Mrs. Lamplugh Mrs. Wm. Pierson Imal Taylor John Killen George Cook Harry A. English Nora Bell Lillian Johnson Hazel Spence Ruth Olson L. Schembau Richard H. Heath Sherry J. Butler JoAn Vogt Jack N. Vogt Marla Rae Lucia Venator, Secretary Chairman Montgomery called the meeting to order at 10:00 a.m. First items on the agenda were 10:00 scheduled hearings. First was on the supplemental budget. Chairman Montgomery turned the hearing over to Commissioner Grubb who explained the supplemental budget. CETA, Road Fund and Marine Fund supplemented monies not anticipated at the adoption of the 1976-77 budget. The $110,928.00 CETA monies will be used for personal services; The road fund will use $371,185.00 for road con- struction contracts, assessment districts and pickups; marine patrol will use their $5,350.00 for purchase of a new boat. Commissioner Grubb moved and Commissioner Young seconded that the supplemental budget be adopted. Vote was: Don Grubb, aye; Abe Young, aye; and Bob Montgomery, aye;motion carried. Next hearing was on the proposed formation of Spring River Land Sanitary District. Jon Oshel explained the boundaries and told the audience that this district was being formed upon 100% ownership approval. George Cook, Engineer, and Harry English, Attorney for the petitioners spoke in favor of the formation and explained that the official filing of the plat depended upon the sanitary district being formed. There were no objections. Commissioner Young moved that the reading of the legal description be dispensed with. Commissioner Grubb seconded the motion with the following vote: Abe Young, aye; Don Grubb, aye; and Bob Montgomery, aye; motion carried. Chairman Montgomery read the order for formation. Commissioner Young moved and Commissioner Grubb seconded that the Commission approve the formation of Spring River Land Sanitary District. Vote was: Abe Young, aye; Don Grubb, aye; and Bob Montgomery, aye; motion carried. Approval of Boyd Acres Assessment District was scheduled next. Total project price was $72,626.94 or $5.66 a running foot. All road work is finished and done according to specifications. Mrs. Wm. Pierson spoke against the assessment as it is becuase of three narrow and dangerous corners. She feels the raod is not adequate for the traffic that will be generated by the road improvement and subdivision development in the area. Hazel Spence and Mrs. Lillian Johnson supported this theory also. Richard Heath a property owner in the area objected to the cost per running foot because he was notified by the subdivider that it would be Court Day Minutes January 19, 1977 Page 2 about half what it ended up being. Jon Oshel, Road Department Engineer told the audience that the county had mailed estimates to all property owners affected by this assessment. They obtained their list from the Assessor. Those that were not notified apparently are not the recorded owners of the property they are buying and the recorded owners received all notices. Commissioner Grubb made it clear that the county had followed all legal procedures and that the proper remonstrance period had been given. The majority (60%) of the property owners on Boyd Acres Road approved the assessment, therefore, the county let the contracts for construction. Jack Vogt, one of the four original petitioners and land owner, said they sent letters and notices of the proposed road improvement to all property owners in area. He agrees the three corners are dangerous. The Commission asked Jon for an estimate of the cost of bringing the corners up to a better standard. Jon said that the cost of repairing the three corners would be costly, approximately $18,000 for excavation alone. Following a lenghty discussion, Commissioner Young moved that the Commission continue this matter until the February 2, 1977 Court Day to give the Commissioners time to look at the project. Commissioner Grubb seconded the motion with the following vote: Don Grubb, aye; Abe Young, aye; and Bob Montgomery, aye; motion carried. Approval of Shoshone Road Assessment District was next. Total cost of this project was $55,742.96. Assessment was by tax lot. Mr. Lamplough asked why his driveway was not paved. He was told that the improvement included driveway access to be as good or better than it was before the road improvement. This did not include paving. Hearing was closed. Jon read the order of acceptance of Shoshone Road Assessment. Commissioner Young moved that the Commission adopt the order and make the assessment on Shoshone Road. Commissioner Grubb seconded the motion with the follow- ing vote: Abe Young, aye; Don Grubb, aye; and Bob Montgomery, aye; motion carried. There was no discussion on road department or general fund bills. At this time Commissioner Grubb gave an up to date report on the Justice Building construction. The grant application has been received but the dollars will not be granted until a week after the county physically starts the project. Bids will be let by March 1, 1977 for excavation with excavation to start March 23, 1977. Main construction bid will be let April 1, 1977 with construction to begin after May 1, 1977. The county has chosen Gary De Bernardi as project coordinator. When the plans are finalized they will be on display in the courthouse and court- house annex. The appointment of a Welfare Advisory Board was scheduled for this time, but because of lack of volunteers, Commissioner Young moved that the Commission continue this matter until February 2, 1977. Commissioner Grubb seconded the motion with the following vote: Abe Young, aye; Don Grubb, aye; and Bob Montgoemry, aye; motion carried. . -w Court Day Minutes January 19, 1977 Page 3 Jon Oshel presented the Commission with a resolution for the proposed establishment of Pinebrook Boulevard as a county raod. This road is located south of town, north of the Texaco gas station. Commissioner Grubb moved that they dispense with the reading of the legal description. Commissioner Young seconded the motion with the following vote: Abe Young, aye; Don Grubb, aye; and Bob Montgomery, aye; motion carried. Jon read the resolution setting the hearing for March 2, 1977. Comm- issioner Young moved that March 2, 1977 be set for the hearing of objections, if any to this road establishment. Commissioner Grubb seconded the motion with the following vote: Abe Young, aye; Don Grubb, aye; and Bob Montgomery, aye; motion carried. Under open discussion Chairman Montgomery presented Don Grubb with a plaque for his year of service as Chairman of the County Commissioners. There being no further business or discussion, meeting was adjourned at 11:08 a.m. Respectfully submitted, BOARD OF COMMISSIONERS CHAIRMAN 4~~e CO SIONER CO SSIONER . /917 O / 1-~-71 'bJ %T 7 ~d~~ ~~e fl zaz~; 67 /z3~~~~ 3nb Sr z ,f ,57 RV C OL~~ DESCHUTES COUNTY BOARD OF COMMISSIONERS Jan. 19, 1977 - COURT DAY AGENDA - CALL TO ORDER: ROAD DEPT. BILLS: GENERAL FUND BILLS: 10:00 a.m. Hearings: Supplemental Budget Spring River Land Sanitary District Approval of Boyd Acre Road and Shoshone Road Assessment Districts Appointment of Welfare Advisory Board Resolution - Establishment of Pinebrook Boulevard as a county road Discussion from those present Next Court Day February 2, 1977