2007-1375-Minutes for Meeting June 20,2007 Recorded 7/23/2007COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS U 2001.1315
C
11ENIMIN III mom Nis OMMISSIONERS' JOURNAL 07/23/2001 09;28;34 AM
07-3375
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
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statement, in accordance with ORS 205.244:
Re-recorded to correct [give reason]
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JUNE 209 2007
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tammy Baney.
Also present were Dave Kanner, County Administrator; Hillary Saraceno and
Diane Treadway, Commission on Children & Families; Deevy Holcomb, Juvenile
Community Justice; Sue Brewster and Rebecca Brown, Sheriff's Office; Teresa
Rozic, Property Management; Anna Johnson, Communications; Scott Johnson and
Greg Canfield, Mental Health Department; and two other citizens. No
representatives of the media were present.
Chair Daly opened the meeting at 10:00 a. m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of Chair Signature of Document No.
2007-323, a Notice of Intent to Award Contract Letter for the Purchase of
Rubber Modified Liquid Asphalt.
Roger Olson stated that there is only one supplier of this product in the State.
BANEY: Move Chair Signature of this document.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 20, 2007
Page 1 of 11 Pages
3. Before the Board was Consideration of Signature of Document No. 2007-
082, an Intergovernmental Agreement with the City of Redmond to Allow
Deschutes County to Continue Providing Community Development
Services.
Tom Anderson gave a brief overview of the services being provided to the City
of Redmond.
LUKE: Move signature.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
4. Before the Board was Consideration of Chair Signature of Document No.
2007-310, the 2007-08 Juvenile Accountability Block Grant Application for
Funding the La Pine Teen Court Program.
Deevy Holcomb stated that this document requires Chair signature even though
it is only about $11,000, which is a reduced amount from previous years.
BANEY: Move Chair Signature of this document.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
5. Before the Board was Consideration of Approval of Commission on
Children & Families' Grant Funding Recommendations for Fiscal Year
2007-08.
Hillary Saraceno and Diane Treadway came before the Board. Ms. Saraceno
said there has been one adjustment to the previous document. (A copy is
attached.) Dave Kanner and Ms. Sarceno explained that this is a
recommendation on how the funds will be allocated. They are awaiting exact
figures from the various State and federal authorities. Some funding is already
allocated to specific line items.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 20, 2007
Page 2 of 11 Pages
Mr. Kanner said that the recommendation was to draw down reserves.
Commissioner Baney questioned the "add back" portion. Ms. Treadway said
the add back piece was worked through by the Commission, and allows them to
proceed once the numbers are known without having to reconvene the group.
Some of the reserves would be available to fund the add back programs.
Commissioner Luke asked what amount is needed to fund some of the
programs that are not already funded. Ms. Saraceno said that the problem is the
programs are funded for two years but the County budget is only for one year,
and there are not enough reserves to fund two years.
Commissioner Luke said he supports the recommendations but wants to know
how some of the programs will be funded. Ms. Saraceno stated that because
they do not know what the State will be funding, those items are listed
separately.
Ms. Treadway explained that the program needs exceed available funding. It
was hoped that some of the reserves could fund a portion of the programs that
may not be covered by State funding. The Commission recommendation is to
reduce the contingency to 10%. There are not enough resources to fund all of
the programs for two years.
Commissioner Baney said that if some programs are that important, they should
have been included in the CCF funding list instead of asking the Board for the
additional fund. Commissioner Luke stated that the Commission has given this
a lot of thought and it is up to them how the programs are selected and funding.
LUKE: Move approval of funding recommendations as presented, to be
individually appropriated as needed.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
6. Before the Board was Consideration of Signature of Documents No. 2007-
299 through 2007-309, an Extension to Towing Company Agreements.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 20, 2007
Page 3 of 11 Pages
Sue Brewster stated that another extension is necessary as they are still working
on the revised contract, and in particular wish to discuss the fee structure with
the Commissioners later this year after concluding meetings with the towing
companies.
LUKE: Move approval.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
7. Before the Board was Consideration of Signature of Document No. 2007-
278, an Intergovernmental Agreement regarding the Self-Sufficiency
Program with the Oregon Department of Human Services.
Dave Kanner stated the program is run by the State for people who are
receiving assistance in becoming self-sufficient. The County provides nursing
services to those individuals who need medical help to move them towards self-
sufficiency.
BANEY: Move approval.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
8. Before the Board was Consideration of Chair Signature of Document No.
2007-270, the 2007-09 Biennium Community Mental Health Provider
Intergovernmental Agreement with the Oregon Department of Human
Services (Parts 1, 2, 3 and 4).
Scott Johnson gave an overview of this item. There will be amendments to the
basic agreements as submitted by the State.
BANEY: Move approval of the document, and allow County Administrator to
process any amendments to this document during the next biennium.
LUKE: Second.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 20, 2007
Page 4 of 11 Pages
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
9. Before the Board was Consideration of Signature of Document No. 2007-
277, an Amendment of an Intergovernmental Agreement with the State
Department of Human Services regarding Chemical Dependency
Organization Programs.
Gordon Emerick, manager of the program, came before the Board. He
explained that this clarifies the requirement for a unique identification number.
LUKE: Move approval.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
10. Before the Board was Consideration of Chair Signature of Document No.
2007-289, Amendment #1 to the Mental Health Agreement with the Oregon
Department of Human Services regarding Developmental Disability
Funding.
Greg Canfield said that this is an amendment to the master document. This
program is typically added by the State as it is not included in the master
agreement.
LUKE: Move approval.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
11. Before the Board was Consideration of Signature of Document No. 2007-
264, an Intergovernmental Agreement with Oregon Department of Human
Services to Provide Lifespan Respite Services in Deschutes, Crook and
Jefferson Counties.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 20, 2007
Page 5 of 11 Pages
Mr. Johnson said this provides for additional funding for the program.
LUKE: Move approval.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
12. Before the Board was Consideration of Approval and Signature of By-
Laws of the Deschutes County Addictions and Mental Health Advisory
Board.
Mr. Johnson stated the document has been revised at the Commissioners'
request.
BANEY: Move approval, as amended.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
13. Before the Board was Consideration of Signature of Service Agreements
with The Opportunity Foundation (Document No. 2007-172), Central
Oregon Resources for Independent Living (Document No. 2007-131, and
The Residential Assistance Program (Document No. 2007-133) for
Developmental Disability Residential, Vocational and Transportation
Services for 2007-09.
Mr. Canfield gave an overview of the sub-contracts for services. There is no
County funding involved.
LUKE: Move approval of the three documents.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 20, 2007
Page 6 of 11 Pages
Before the Board was the Consent Agenda.
LUKE: Move approval of the Consent Agenda.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE:
DALY:
CONSENT AGENDA
Yes.
Chair votes yes.
14. Signature of Document No. 2007-266, an Addendum to a Space Use
Agreement with Rimrock Trails Adolescent Treatment Services
15. Signature of Document No. 2007-267, an Addendum to a Space Use
Agreement with CASA of Central Oregon
16. Signature of Document No. 2007-268, an Addendum to a Space Use
Agreement with Interfaith Volunteer Caregivers of Central Oregon
17. Signature of Document No. 2007-284, an Addendum to a Space Use
Agreement with Kemple Children's Dental Clinic
18. Signature of Resolution No. 2007-063, Declaring the County's Intent to
Reimburse Expenditures with the Proceeds of Future Tax-Exempt Obligations
19. Signature of Resolution No. 2007-064, Transferring Appropriations within the
Juvenile Community Justice Fund
20. Signature of Resolution No. 2007-065, Transferring Appropriations in the
General, Video Lottery and Natural Resources Fund
21. Signature of Resolution No. 2007-066, Transferring Appropriations within the
Sheriff's Office Fund
22. Signature of Resolution No. 2007-067, Transferring Appropriations within the
General Fund
23. Signature of Resolution No. 2007-068, Transferring Appropriations within the
General Fund- Property Management, Grant Projects, Video Lottery, General
County Projects, Foreclosed Land Sale, Court Technology Reserve, and
Building Services Funds
Minutes of Board of Commissioners' Business Meeting Wednesday, June 20, 2007
Page 7 of 11 Pages
24. Signature of Resolution No. 2007-069, Transferring Appropriations within the
Room Tax Fund and Welcome Center Fund
25. Signature of Resolution No. 2007-070, Transferring Appropriations within the
General Support Services - Finance Fund
26. Signature of Resolution No. 2007-071, Transferring Appropriations within the
Fair & Expo Center Fund and the Annual County Fair Fund
27. Signature of Resolution No. 2007-072, Transferring Appropriations within the
Health Department and HealthyStart Fund
28. Signature of Resolution No. 2007-074, Transferring Appropriations within the
Sheriff's Office Fund
29. Signature of Resolution No. 2007-075, Transferring Appropriations within the
Solid Waste Capital Project Fund
30. Signature of Resolution No. 2007-0761 Transferring Appropriations within the
Code Abatement Fund
31. Signature of Resolution No. 2007-077, Transferring Appropriations within the
Public Land Corner Preservation Fund
32. Approval of Economic Development Grant Requests:
• Sisters Area Chamber of Commerce - Leadership Sisters
• Sisters Area Chamber of Commerce - Branding Sisters
33. Approval of Minutes of Board Meetings:
• Business Meetings: May 30, June 4, June 6
• Work Sessions: June 4, June 6, June 12, June 13
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
34. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District (two weeks) in the
Amount of $11,174.49.
BANEY: Move approval, subject to review.
LUKE: Second.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 20, 2007
Page 8 of 11 Pages
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
35. Before the Board was Consideration of Approval of Weekly Accounts Payable
Vouchers for the Extension/4-11 County Service District (two weeks) in the
Amount of $77,843.07.
BANEY: Move approval, subject to review.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE SUNRIVER
SERVICE DISTRICT
36. Before the Board was Consideration of Signature of Resolution No. 2007-078,
Authorizing the Transfer of Funds from the Reserve Fund Contingency
Account to the Reserve Fund Expense Account.
Doug Seator of Sunriver Service District gave an overview of the four agenda
items.
LUKE: Move signature.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
37. Before the Board was Consideration of Signature of Resolution No. 2007-079,
Authorizing the Operating Fund to Borrow from the Reserve Fund and
Providing for Repayment.
LUKE: Move signature.
BANEY: Second.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 20, 2007
Page 9 of 11 Pages
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
38. Before the Board was Consideration of Signature of Resolution No. 2007-080,
Authorizing the Transfer of Funds from the Operating Fund to the Capital
Reserve Fund.
LUKE: Move signature.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
39. Before the Board was Consideration of Signature of Resolution No. 2007-081,
Authorizing the Transfer of Funds from the Operating Fund Contingency
Account to the Operating Fund Expense Account.
LUKE: Move signature.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
40. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County (two weeks) in the Amount of
$3,017.463.72.
BANEY: Move approval, subject to review.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 20, 2007
Page 10 of 11 Pages
41. Before the Board were Additions to the Agenda.
None were offered.
Being no further items to come before the Board, Chair Daly adjourned the
meeting at 11:20 a. m.
DATED this 20th Day of June 2007 for the Deschutes County Board of
Commissioners.
. Daly,
R. Luke, Vice
ATTEST:
Tammy Baney, C
stoner
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, June 20, 2007
Page 11 of 11 Pages
G~uT ES Cp
~ a
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - wwwAeschute_s.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 20, 2007
Use "tab "to trrove between fields, and use as much gwce as necesson within each field. Do not leave
atylields incom plete. Agenda regtte is c& backup n►us► be submitted to the Board.Sec•retarv no later than
noon of the PVednesdav prior to the meeting to he incladed on the agenda.
DATE: 06/ l 2/07
TO: Deschutes County Board of Commissioners
FROM: Diane L. Treadway
TITLE OF AGENDA ITEM:
CCF Grant Funding Recommendations
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
The attached Funding Report includes proposed grants between Deschutes County (through the
local Commission on Children & Families) and a number of community programs and
collaborations helping children and families in our local area. The RFP was issued on March U ,
2007, with review by the CCF Program Committee on April 1411' and approval by the
Commission on Children & Families Board on May 24. 2007. Also approved by the CCF Boarl
was an "add back" list of programs who would receive funding should additional revenue
become available. These recommendations are contingent upon finalization of any appeali
that may come before the board. The deadline for tiling an appeal is June 13, 2007.
The recommendations in this report have been prepared by the Commission's Program
Committee based on five considerations: 1) projected funding from the State of Oregon and the
Federal Government, 2) grant guidelines related to restricted and unrestricted grants, 3) the CCF
Strategic Plan, 4) Board policies and contractual considerations, and 5) board funding policies.
This report includes recommendations for Restricted & Unrestricted/Flex Funds, A & D 70 and
Level 7 funds, but does not include pending actions by the Deschutes County Budget Committee
with respect to any community grants to be managed by the Commission on Children & Families
in 2007-2009. This report also does not include pending decisions on fund balances available in
the areas of, Juvenile Crime Prevention, Federal Drug Free Communities grant, alcohol and drug
prevention and any remaining dollars the Board may choose to allocate.
Upon adoption, all grant awards will be executed by July 1, 2007 or closely thereafter. Exact
amount of available funding is subject to change due to legislative adoption of the State
Commission on Children & Families budget. All contracts associated with the Funding Report
will be presented to the BOCC for approval and will expire no later than June 30, 2009.
Although the awards reflect a two year period of time, the providers will be required to submit a
new workplan, budget and program narrative for the contract period beginning July 1, 2008.
Renewals will be based upon performance, available funds and the mutual interest of the parties.
Programs not selected for funding are not included in the attached report. They are:
COBRA/Domestic Violoece Counseling Program, Healthy Beginnings/Foster Care Screening
Program and Neighbor Impact/Child Care Mental Health Consulation Project.
FISCAL IMPLICATIONS:
It is recommended that we fund unrestricted programs for $267,554, restricted programs for
$1,173, 244 and $409,443 fir juvenile crime prevention programs, totalling $1,850,241. Should
additional resources become available, we recommend funding the "add back" programs in the
amount of $88,824.00.
RECOMMENDATION & ACTION REOUESTED:
Unrestricte
Big Brothers/Big Sisters
$
40,000.00
Cub TAG Afterschool Program
$
26,640.00
Family Resource Center/Family Trax
$
20,000.00
Healthy Families
$
48,950.00
Lifespan Respite
$
30,000.00
Little Step
$
35,964.00
Tumalo After School Cooperative
$
20,000.00
Youth Development & Leadership (SOAR)
$
46,000.00
$
267,554.00
Restricted
CASA
$
56,338.00
Mtn Star
$
355,974.00
RSG
Juvenile Crime
Maple Star
Level 7
Mental FIealth
ADD BACK
Deschutes Co. Mental Health/Lifespan Respite
Family Resource Center/Family Trax
Mtn Star Family Relief Nursery
FAN
ATTENDANCE: Hillary Saraceno/Diane Treadway
760,932.00
1,173,244.00
$ 270,391.00
$ 111,632.00
$ 27,420.00
$ 409,443.00
$
14,000
$
7,242
$
40,000
$
27,400
$
88,760
DISTRIBUTION OF DOCUMENTS:
Diane L. Treadway - Conimission on Children & Families
(HILDREN b FAMILIES
2007-2009
GRANT FUNDING
RECOMMENDATIONS
Recommendations to
The Deschutes County Conunission on Children & Families (CCF)
Prepared by the CCF Program Committee
May 2007
(Updated 6-13-07)
Includes Restricted and Unrestricted/Flexible funds
This Funding Report was prepared by the
CCF Program Committee
Connie Schwing (Chair)
Members include: Renee Windsor (Vice Chair), Linda Cramer, Andrea Shartel,
Barbara Belzer, Bob LaC'.ombe, Delia Costley
For consideration by the Deschutes County Board of Commissioners
Tammy Baney, Mike Daly, and Dennis Luke and
Michael Sullivan, Presiding Judge, I it', Judicial District
5:\CCFamilies\Grants\20(17-2009\20(17-2009 CCF Grant Funding Rec & Addendum.doc
-1-
DES(HUT£S OUNTY
COMMISSION ON
Overview
This Funding Report includes proposed grants between Deschutes County (through its Commission
on Children & Families) and a number of community programs and collaborations helping children
and families in our local area.
The recommendations in this report have been prepared by the Commission's Program Committee
based on five considerations: 1) projected funding from the State of Oregon and the Federal
Govemment, 2) grant guidelines related to restricted and designated grants, 3) the CCF Strategic
Plan, 4) Board policies and contractual considerations, and 5) board funding policies.
This report includes recommendations for Restricted and Unrestricted/Flex Funds but does not
include pending actions by the Deschutes County Budget Committee with respect to any
community grants to be managed by the Commission on Children & Families in 2007-2009. In
addition, this report does not include pending decisions on fund balances available in the areas of,
juvenile Crime Prevention, Federal Drug Free Communities grant and any remaining dollars the
Board may choose to allocate.
Upon adoption, all grant awards will be executed by July 1, 2007 or closely thereafter. All contracts
associated with the Funding Report will expire no later than June 30, 2009. Although the awards
reflect a two year period of time, the providers will be required to submit a new workplan, budget
and program narrative for the contract period beginning July 1, 2008. Renewals will be based upon
performance, available funds and the mutual interest of the parties.
We are very grateful to CCF Board members, Connie Schwing as the Program Committee Chair, the
Program Committee volunteers and staff for the time and effort they dedicated to this process.
Even more importantly, our sincerest thanks go to volunteers and staff in local agencies for
continuing to offer high quality services to children and families in our communities.
Gary Smith and Hillary Saracen
2007-2009 COMMISSION PRIORITIES & FOCUS
The Deschutes County Commission on Children & Families is committed to the development of
healthy children, strong families and supportive communities. One method of achieving this goal is
through the strategic investment of public funds.
Priority Outcomes- We will advocate for, promote, and invest in efforts in Deschutes County
based on the priorities in the 10 Year Deschutes County Community Plan and the CCF Strategic
Plan. Priority areas for investment include:
Child Abuse Prevention/Family Functioning
Positive Youth Development
S:\CCFamilies\Grants\2007-2009\2007-2009 CCF Grant Funding Rec R Addendum.doc
-2-
2007 PROGRAM COMMITTEE
GRANT RECOMMENDATIONS
Board Priority: Priorities will be addressed in Child Abuse Prevention/Family Functioning and
Positive Youth Development. Competitive funds are allocated to programs serving children ages 0-
17 and their families. The minimum grant amount is $10,000. Contract performance will be
assessed based upon the adopted schedule of reporting. Continued funding of approved programs
is contingent upon the availability of funds, quantity and quality of service being provided and
contract compliance. A second year of renewal is possible if the need is clear, all contract tenns are
met and funds are available from the state.
Review and Selection Process: All applications were reviewed by a Program Committee consisting
of Community Members and CCF Board Members. Grant selection criteria included: alignment
with the Board policy and priorities (including a focus on prevention), sustainability through a 25%
cash match from other sources other than the Commission, and program use of evidence based
practices. Based upon the likelihood that additional revenue may become available, the Committee
developed an "Add Bach' plan, including priorities for funding if additional revenue becomes
available.
Unrestricted/ Flexible Funds
Child Abuse/Family Functioning
1. Little Step (High Desert ESD - Overview: Little Step to Success is an early intervention
program designed to address the needs of children ages 3-6 who are identified as being at-risk
for developing or having anti-social or aggressive behaviors. Little Step was designed by the
University of Oregon's Institute on Violence and Destructive Behavior. The goal of this
program is to teach parents the value of substituting praise for privileges by teaching skills in
family communication and sharing, cooperation, limits-setting, problem solving skills and
confidence.
FUNDING REQUEST $35,964; RECOMMENDED FOR FUNDING.- $35,964
2. Lifespan Respite (Deschutes County Mental Hea]14) - Overview: Lifcspan Respite
program's goal is to increase access to respite care services for families who provide care for
individuals who have disabilities, medical care concerns, special needs or who are at risk of abuse
and neglect. The target population is young children with disabilities and their primary caregiver.
FUNDINGREQUEST $44,000.00; RECOMMENDED FOR FUNDING. $30,000
3. Family Trax Targeted Classes Program (Family Resource Center - Overview: This
parenting program targets parents who are mandated to attend parenting classes. These
families are typically ordered by DHS Child Welfare, Adult Parole & Probation and Deschutes
County Courts based on the potential risk of harm to children. Make Parenting a Pleasure and the
Imnel & Yean are evidence based curriculum used in this program.
FUNDING REQUEST- $ 27,424; RECOMMENDED FOR FUNDING. $20,000
S:\CCFamilies\Grants\2007-2009\2007-2009 CCF Grant Funding Rec & Addendum.doc
-3-
4. The Healthy Families Program (Together for Children - Overview: This is a collaborative
project bringing three early childhood organizations together (Together for
Children/Ready'Ser Go/Even Stan) to provide group parent/child activities to Hispanic
families currently served by these agencies. Parents will spend one hour every other week in a
group setting facilitated by a bi-lingual Family Support Worker and Parent Educator. Topics will
include positive coping strategies, identifying stress management techniques, effective
communication strategies, etc.
FUNDING REQUEST $48,950; RECOMMENDED FOR FUNDING- $48,950
Positive Youth Development
1. Youth Development and Leadership Program SOAR - Overview: This program targets
middle school children in sisters and is designed to tncrease opportunities for teens to lead active
and healthy lifestyles. Projects include Life Skills Programs, crating a Teen Advisory Council.
By creating opportunities for youth to participate in community planning, youth will develop
critical social and leadership skills, equipping them to become more active members and citizens
in their community.
FUNDING RE QUEST.- $46,000; RECOMMENDED FOR FUNDING.- $46,000
2. Big Brothers/Big Sisters-(J-Bar T)- Overview: BBBS is a nationally affiliated mentoring
program serving children ages 6-15 aimed at preparing youth for success at school and with
relationships with adults. The mentored children are identified as at risk by school counselors,
law enforcement and other agencies. Many are considered at risk due to lack of parental
supervision, low expectations of success a lack of positive activities, or a lack of involvement in
the community. Forty volunteers will be recruited and trained serving 80 children.
FUNDING REQUEST.- $40,000; RECOMMENDED FOR FUNDING.- $40,000
3. Cub TAG ( M.A. Lynch Elementary School) - Owniew This program will provide additional
in school and after school tutoring for students who are not meeting reading/literacy
proficiencies. At risk students (15rh percentile or lower) in grades K-3 will be served.
FUNDING REQUEST $26,640; RECOMMENDED FOR FUNDING.- $26,640
4. After School Cooperative Tumalo mmunhy School - Ctmiew Aimed at providing
students with positive youth development activities this program will offer nine after school
"clubs" that will run throughout the school year. Clubs will form for drama, arts, technology,
mathematics, language and physical movement. Community volunteers will serve as leaders.
FUNDING REQUEST.- $20,000; RE CCWMENDED FOR FUNDING.- $20,000
S:\CCFamilics\Grants\2007-2009\20(Y7-2009 CCF Grant Funding Rec & Addendum.dnc
-4-
Restricted Funds
Restricted grants are renewal contracts with the following existing Commission contractors... These
funds are restricted for targeted priorities and/or programs. An example would be contracting with
one program in the community to successfully fulfill a targeted outcome (i.e. child abuse
prevention)
1. CASA - Court Appointed Special Advocates - Ozerziezu- The program provides trained
community volunteers appointed by a judge to represent the best interests of abused and
neglected children in court.
FUNDING RE QUEST.-$ 56,338
Coraract mmwl approwd
Z Crook Deschutes Education Service District -Crook Deschutes Education Service
District (ESD)- Ready Set Go - Overview: This is a home visitation program for at risk first
birth families. Funding includes resources from Medicaid and State General Fund Healthy Start
dollars. The contract is based on a funding formula provided by the State.
FUNDING RE QUEST.• $ 760,932 C=ract rerxr 1 apfmrwd
3. Mountain Star Relief Nub - Overview: Funds for the Relief Nursery are pass-through
funds from the state. The program focuses on children age 0-3 and their parents. It provides
therapeutic preschool, parent skill training, and home visits as well as referrals and outreach for
targeted at risk families on the wait list for services.
F UNDING RE QUES T $355,974 Contract wmad appmzecl
Add Back Plan
Should additional resources become available; the following is the recommended order in whicl
additional resources would be distributed, with the first program given the highest priority and the
fourth the lowest.
1. Lifespan
2. Family Trax
3. Mountain Star
4. FAN
It is the intent of the Committee to restore full funding to the Lifespan and Family Trax program;,
before funding other program proposals.
Addendum
An additional recommendation for program funding has been added below with the intent of
ensuring an efficient and timely process in which to request approval by the Governing Board. TI e
following funding recommendations were also approved by the CCF Board on March 15, 2007 for a
one year renewal, 2007-08. The funding sources for these programs is Level 7 and A & D 70. T ie
funding recommendations below included input and support from partner agencies in the areas )f
5;\CCFamilies\Grants\2007-2009\2007-2009 CCF Grant Funding Rec & Addendum.doc
-5-
juvenile crime and alcohol and other drug prevention. The one year renewal recommendations are
founded the CCF Board's charge of seeking a systems look at juvenile crime prevention within
Deschutes County. The Youth Investment work group, convened in partnership with JCJ, will
begin to look at the current needs of the system and to develop funding and planning
recommendations for the Commission and the Governing Board in January 2008.
4. Deschutes County Juvenile Comrnunh justice ustice - Maple Star Treatment Foster Care -
Overview: This program provides therapeutic foster care to youth unable to return to their
homes. The program provides a safe and therapeutic home for youth while they transition to a
permanent housing situation (e.g. home, independent living). Youth are referred from the
juvenile Community Justice Department. Funds provided for treatment foster care are received
from the Juvenile Crime Prevention "basic and diversion services" grant stream. It is understood
that the provider for 2007-2008 will be Maple Star.
FU?VDINGREQUEST $270,391 RECOMMENDED FUNDING: $283,845
5. Deschutes County juvenile Conununity Justice - Level 7 System - Overview. Level 7
funds are managed through Deschutes County juvenile Community Justice. The Level 7
program delivers family mediations, shelter homes, and positive activities to youth and families
at high risk for being involved in the justice system.
FUNDING REQUEST- $111,632 RECOMMENDEDFUNDING.-$125,839
6. Deschutes CountU Mental Health - AOD Prevention Services - Overview. These are
dedicated funds to implement the evidence-based school curriculum, Project Towards No Drug
Abuse, with High School students on a countywide basis. This is an interactive curriculum
designed to help high school youth, aged 14-19, resist substance use. It teaches participants
increased coping and self-control skills and is specifically designed to fill a gap in substance
abuse prevention programming for high school youth. This funding also provides support for
AOD screenings and/or AOD assessments as needed.
FUNDING REQUEST- $27,420 RECOMMENDED FUNDPVG.- $48,650
Revised 06.11.07
S:\CCFami1ies\Grants\2007-2009\2007-2009 CCF Grant Funding Rec & Addendum.doc
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, JUNE 20, 2007
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign-up card provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of Chair Signature of Document No. 2007-323, a Notice
of Intent to Award Contract Letter for the Purchase of Rubber Modified Liquid
Asphalt -Roger Olson, Road Department
3. CONSIDERATION of Signature of Document No. 2007-082, an
Intergovernmental Agreement with the City of Redmond to Allow Deschutes
County to Continue Providing Community Development Services - Tom
Anderson, Community Development Department
4. CONSIDERATION of Chair Signature of Document No. 2007-310, the
2007-08 Juvenile Accountability Block Grant Application for Funding the La
Pine Teen Court Program - Deevy Holcomb and/or Bob Lacombe, Juvenile
Community Justice
5. CONSIDERATION of Approval of Commission on Children & Families'
Grant Funding Recommendations for Fiscal Year 2007-08 - Hillary Saraceno
and/or Diane Treadway, Commission on Children & Families
6. CONSIDERATION of Signature of Documents No. 2007-299 through 2007-
309, an Extension to Towing Company Agreements - Rebecca Brown, Sheriff's
Office
Board of Commissioners' Business Meeting Agenda Wednesday, June 20, 2007
Page 1 of 10 Pages
7. CONSIDERATION of Signature of Document No. 2007-278, an
Intergovernmental Agreement regarding the Self-Sufficiency Program with the
Oregon Department of Human Services - Dan Peddycord, Health Department
8. CONSIDERATION of Chair Signature of Document No. 2007-270, the
2007-09 Biennium Community Mental Health Provider Intergovernmental
Agreement with the Oregon Department of Human Services (Parts 1, 2, 3 and
4) - Scott Johnson, Mental Health Department
9. CONSIDERATION of Signature of Document No. 2007-277, an Amendment
of an Intergovernmental Agreement with the State Department of Human
Services regarding Chemical Dependency Organization Programs - Scott
Johnson, Mental Health Department
10. CONSIDERATION of Chair Signature of Document No. 2007-289,
Amendment #I to the Mental Health Agreement with the Oregon Department
of Human Services regarding Developmental Disability Funding - Scott
Johnson and/or Greg Canfield, Mental Health Department
11. CONSIDERATION of Signature of Document No. 2007-264, an
Intergovernmental Agreement with Oregon Department of Human Services to
Provide Lifespan Respite Services in Deschutes, Crook and Jefferson Counties
- Scott Johnson, Mental Health Department
12. CONSIDERATION of Approval and Signature of By-Laws of the Deschutes
County Addictions and Mental Health Advisory Board - Scott Johnson, Mental
Health Department
13. CONSIDERATION of Signature of Service Agreements with The
Opportunity Foundation (Document No. 2007-172), Central Oregon Resources
for Independent Living (Document No. 2007-131, and The Residential
Assistance Program (Document No. 2007-133) for Developmental Disability
Residential, Vocational and Transportation Services for 2007-09 - Greg
Canfield, Mental Health Department
CONSENT AGENDA
14. Signature of Document No. 2007-266, an Addendum to a Space Use
Agreement with Rimrock Trails Adolescent Treatment Services
Board of Commissioners' Business Meeting Agenda Wednesday, June 20, 2007
Page 2 of 10 Pages
15. Signature of Document No. 2007-267, an Addendum to a Space Use
Agreement with CASA of Central Oregon
16. Signature of Document No. 2007-268, an Addendum to a Space Use
Agreement with Interfaith Volunteer Caregivers of Central Oregon
17. Signature of Document No. 2007-2845 an Addendum to a Space Use
Agreement with Kemple Children's Dental Clinic
18. Signature of Resolution No. 2007-063, Declaring the County's Intent to
Reimburse Expenditures with the Proceeds of Future Tax-Exempt Obligations
19. Signature of Resolution No. 2007-064, Transferring Appropriations within the
Juvenile Community Justice Fund
20. Signature of Resolution No. 2007-065, Transferring Appropriations in the
General, Video Lottery and Natural Resources Fund
21. Signature of Resolution No. 2007-066, Transferring Appropriations within the
Sheriff's Office Fund
22. Signature of Resolution No. 2007-067, Transferring Appropriations within the
General Fund
23. Signature of Resolution No. 2007-068, Transferring Appropriations within the
General Fund- Property Management, Grant Projects, Video Lottery, General
County Projects, Foreclosed Land Sale, Court Technology Reserve, and
Building Services Funds
24. Signature of Resolution No. 2007-069, Transferring Appropriations within the
Room Tax Fund and Welcome Center Fund
25. Signature of Resolution No. 2007-070, Transferring Appropriations within the
General Support Services - Finance Fund
26. Signature of Resolution No. 2007-071, Transferring Appropriations within the
Fair & Expo Center Fund and the Annual County Fair Fund
27. Signature of Resolution No. 2007-072, Transferring Appropriations within the
Health Department and HealthyStart Fund
28. Signature of Resolution No. 2007-074, Transferring Appropriations within the
Sheriff's Office Fund
Board of Commissioners' Business Meeting Agenda Wednesday, June 20, 2007
Page 3 of 10 Pages
29. Signature of Resolution No. 2007-075, Transferring Appropriations within the
Solid Waste Capital Project Fund
30. Signature of Resolution No. 2007-076, Transferring Appropriations within the
Code Abatement Fund
31. Signature of Resolution No. 2007-077, Transferring Appropriations within the
Public Land Corner Preservation Fund
32. Approval of Economic Development Grant Requests:
• Sisters Area Chamber of Commerce - Leadership Sisters
• Sisters Area Chamber of Commerce - Branding Sisters
33. Approval of Minutes of Board Meetings:
• Business Meetings: May 30, June 4, June 6
• Work Sessions: June 4, June 6, June 12, June 13
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
34. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District (two weeks)
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
35. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the
Extension/4-H County Service District (two weeks)
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
36. CONSIDERATION of Signature of Resolution No. 2007-078, Authorizing the
Transfer of Funds from the Reserve Fund Contingency Account to the Reserve
Fund Expense Account
37. CONSIDERATION of Signature of Resolution No. 2007-079, Authorizing the
Operating Fund to Borrow from the Reserve Fund and Providing for Repayment
tsoara or commissioners' Business Meeting Agenda Wednesday, June 20, 2007
Page 4 of 10 Pages
38. CONSIDERATION of Signature of Resolution No. 2007-080, Authorizing the
Transfer of Funds from the Operating Fund to the Capital Reserve Fund
39. CONSIDERATION of Signature of Resolution No. 2007-081, Authorizing the
Transfer of Funds from the Operating Fund Contingency Account to the Operating
Fund Expense Account
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
40. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County (two weeks)
41. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572)
Tuesday, June 19, 2007
7:30 a.m. Legislative Update Conference Call
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
Wednesday, June 20, 2007
10:00 a.m. Board Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
13oarct of commissioners' Business Meeting Agenda Wednesday, June 20, 2007
Page 5 of 10 Pages
Thursday, June 21, 2007
7:00 a.m. Meeting with Bend Chamber of Commerce - Legislative Policy Council
10:00 a.m. Parole & Probation Department Update
11:00 a.m. Juvenile Community Justice Department Update
1:00 P.M. Pre-season Wildfire Meeting, Fair & Expo Center
Monday, June 25, 2007
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, June 27 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, June 28, 2007
9:00 a.m. Fair & Expo Department Update
11:00 a.m. Commission on Children & Families' Department Update
Monday 2, 2007
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Tuesday, July 3, 2007
7:30 a.m. Legislative Update Conference Call
Wednesday, July 4, 2007
Most County offices will be closed to observe Independence Day.
Thursday, July 5, 2007
8:00 a.m. Regular Meeting with the Sisters City Council, Sisters City Hall
Board of Commissioners' Business Meeting Agenda Wednesday, June 20, 2007
Page 6 of 10 Pages
Wednesday, July 11, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, July 12, 2007
12:00 noon Regular Meeting of the Audit Committee
Tuesday, July 17, 2007
7:30 a.m. (tentative) Legislative Update Conference Call
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
Thursday, July 19, 2007
7:00 a.m. Meeting with Bend Chamber of Commerce Representative(s) regarding Legislative
Policy
Monday 23, 2007
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, July 25, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, July 26, 2007
7:00 a.m. Regular Meeting with the Redmond City Council, Redmond Council Chambers
1:30 p.m. Sheriff's Department Update, at Sheriffs Office
Monday, Jul 30 2007
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, June 20, 2007
Page 7 of 10 Pages
Wednesday, August 1, 2007
Opening Day at the Fair
Monday, August 6, 2007
10:00 a.m. Board Land Use Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, August 8, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday. August 15, 2007
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, August 20, 2007
10:00 a.m. Board of Commissioners' Meeting - Land Use
12:00 noon Regular Meeting with Department Heads
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, August 21, 2007
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
Wednesday, August 22, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, August 27, 2007
10:00 a.m. Board of Commissioners' Meeting - Land Use
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, June 20, 2007
Page 8 of 10 Pages
Wednesday, August 29, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, September 3, 2007
Most County offices will be closed to observe Labor Day.
Wednesday, September 5 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, September 6, 2007
10:00 a.m. District Attorney Update
11:00 a.m. Community Development Department Update
1:30 p.m. Road Department Update
Wednesday, September 12, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, September 13, 2007
7:00 a.m. Regular Meeting with the Redmond City Council, Redmond Council Chambers
10:00 a.m. Health Department Update
11:00 a.m. Mental Health Department Update
Monday, September 17, 2007
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, September 18, 2007
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
Board of Commissioners' Business Meeting Agenda Wednesday, June 20, 2007
Page 9 of 10 Pages
Wednesday, September 19, 2007
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, September 20, 2007
7:00 a.m. Meeting with Bend Chamber of Commerce - Legislative Policy Council
10:00 a.m. Juvenile Community Justice Department Update
11:00 a.m. Parole & Probation Department Update
12:00 noon Regular Meeting of the Audit Committee
Monday, September 24, 2007
10:00 a.m. Board of Commissioners' Meeting - Land Use
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, September 26, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, September 27, 2007
9:00 a.m. Fair & Expo Department Update
11:00 a.m. Commission on Children & Families' Department Update
1:30 p.m. Sheriffs Department Update, at Sheriffs Office
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners ' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572)
Board of Commissioners' Business Meeting Agenda Wednesday, June 20, 2007
Page 10 of 10 Pages