2007-741-Minutes for Meeting January 05,1979 Recorded 6/19/2007COUNTY
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COMMISSIONERS' JOURNAL
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BOARD OF COMMISSIONERS
January 5, 1979 - DAILY MINUTES
Chairman Shepard called the meeting to order at 10:00 a.m. Also present
were Commissioner Paulson and Commissioner Young. First item on the agenda
was a memorandum for the legal holidays to be observed in 1979. Chairman
Shepard read the holidays and Commissioner Young asked that the ORS statute
be checked before signing. The matter was tabled.
Louis Dvorak, County Counsel, then spoke about the matter of a single-
wide mobile home that has been placed on the property already after having
obtained the proper permits. Notices were sent by the Planning Dept.
to all concerned people and it was thought that there were not enough
objections registered to stop this mobile. It was found out after the
mobile was placed that there was more than 51% registering complaints so
it has now come before the Commission for a decision. Commissioner Young
made a motion that all future notices sent out of the Planning Department
say "any objection shall be made in writing to the Planning Department."
Commissioner Paulson seconded the motion. Planning Director, Bill Monroe,
asked that the word objection be changed to "comments" which was agreed to
by the Commissioners. The question was called for. Chairman Shepard
voted aye; Commissioner Young voted aye, and Commissioner Paulson voted aye.
The discussion went on and Chairman Shepard read a portion of the "Vested
Rights" from the ORS. The majority of the Board found the ration of
expenditures incurred to the total cost of development was significant;
the land owner acted in good faith; the owner's expenditures were not
applicable to other uses of the land; the type of project was consistent
with the surrounding area; and the acts of the owner rose beyond mere
contemplated use or preparation of the site. Commissioner Paulson dissented.
Chairman Shepard moved that the Commission allow the mobile home to be
placed and occupied as originally intended. Commissioner Young seconded it.
Chairman Shepard voted aye, Commissioner Young voted aye, and Commissioner
Paulson voted nay. Motion was passed.
DEPARTMENT HEAD DISCUSSION:
Commissioner Paulson opened the discussion by passing around a memo for
the department heads to fill in to help the new Commission get to know
the needs of the departments.
Jane Kirkpatrick, Family Counseling Dept. Head, said that she hoped there would be
a purpose for these proposed meetings and that perhaps they could be smaller groups.
She said there were a number of things she would like more information on such as
evaluation of staff, determination for merit increases, terminations, etc. She said
she appreciated the idea that she could come to a particular commissioner with problems,
and she wanted to let the Commissioners know just how her department is interconnected
with Circuit Court and other departments.
Ken Glantz, Building Dept. Head, commented that he had appreciated the non-structured,
relatively informal meetings that had gone on in the past. He went on to say that he
had been able to get assistance with any problem easily before by attending these informal
meetings.
BOARD OF COMMISSIONERS
January 5, 1979 - DAILY MINUTES
Page 2
Oscar Bratton, Assessor's Dept. Head, asked for some guidelines on how to conduct
business with the new Commission as an individual. He asked if he needed to make an
appointment or what the procedure was going to be. Chairman Shepard and Commissioner
Paulson agreed that they both would like an appointment time set up for the benefit
of all concerned. Commissioner Young said he would never require anyone to make an
appointment and his office is always open.
Hiltje Hubbard, General Health Dept. Head, commented that she found the 10 o'clock
meetings less time consuming than trying to meet separately with the Commissioners and
not having them in the office many times, and she hoped the informality of them could
continue.
John Glover, Sanitation Dept. Head, wanted to know if the Commissioners broke down the
areas of departments and committees if these meetings would be separate from the 10 o'clock
held each day. Chairman Shepard said yes they would be separate meetings.
Charlie Plummer, Roadmaster, said that he felt the informal meetings were a good idea,
but that if there was a presentation that would take some time then it would be nice
to have it listed on the agenda.
Commissioner Paulson made the statement that he would like to see the different departments
broken down so that each Commissioner was responsible for certain ones in order to get
to know more about what does go on, and then if there is a problem that keeps coming up
a meeting of department heads can be called and the problem brought out and perhaps solved.
There are too many departments for each Commissioner to know all about each one of them,
and this separation of departments would be advisable for the department heads and
Commissioners alike. The departments heads felt that this would be a good idea and with
that the discussion ended.
Chairman Shepard moved on to the next item which was the signing of three minor partitions:
Nancy M. Halus-MP-78-221, Gene Bochsler-MP-78-245, and Duane Radke-MP-77-158. Commissioner
Paulson made a motion to accept and sign these three minor partitions. Commissioner
Young seconded it. Chairman Shepard voted aye, Commissioner Young voted aye, and
Commissioner Paulson voted aye.
Chris Williams, Search & Rescue Dept. Head, asked that he be allowed to trade one of
his vehicles with another department and explained they did this when they could to save
money for all departments concerned. Commissioner Paulson questioned if this was done
in writing and Chris said they had not done so before but he could get something in
writing. Commissioner Paulson said he would like something in writing. Commissioner
Young made a motion to allow Chris Williams authorization to make vehicle trades with
all titles in order. Chairman Shepard seconded it. Commissioner Young voted aye,
Chairman Shepard voted aye, and Commissioner Paulson voted aye.
There being no further business this day, meeting was recessed at 11:45 a.m.
C SSIONER