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2007-750-Minutes for Meeting January 24,1979 Recorded 6/19/2007COUNTY OFFICIAL NANCYUBLANKENSHIP, COUNTY CLERKDS 1~d ZUQ1'15~ COMMISSIONERS' JOURNAL 06II9I2001 10;55;02 AM IIIII III 2007-7 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page January 24, 1979 Board Minutes Courthouse Annex The meeting was called to order by CHAIRMAN SHEPARD at 10:00 a.m. He then introduced C011MISSIONERS YOUNG and PAULSON and himself, and asked each speaker to give his name and occupation. He then inquired if there were any matters which were not on the agenda which could be brought up at that time. There was a request for signature on a final plat in Redmond. All requirements having been previously met and required signatures obtained, COMMISSIONER PAULSON moved that the Board approve the final plat for UMATILLA VILLA, which is a sub- division within the City Limits of Redmond. COMMISSIONER YOUNG seconded the motion. No further discussion. Vote was unanimous. It was pointed out that three mylar copies needed to be made of the plat and the original was needed for that purpose. Discussion followed as to how the County could keep track of plats under such circumstances, and COMMISSIONER PAULSON suggested having the three copies made up before signature and then having the Board sign all three copies as originals. It was agreed to make three mylars and one print prior to signature and have the Board sign all at one time. The first item on the agenda was an order by which the Board signs the County zoning maps now for those adopted on the dates shown on the order. This is to correct the official record for clarification. COMMISSIONER PAULSON moved that the Board adopt the order in the matter of zoning maps ZM-2, ZM-3, ZM-4, ZM-5, ZM-6, ZM-7, ZM-8, ZM-9 and ZM-10, nunc pro tunc. COMMISSIONER YOUNG seconded the motion. No further discussion. Vote unanimous. The next item was from JOHN HOSSICK, who had some suggested Phase II boundaries. Potential developers would help pay for part of the cost of changing the boundaries. General discussion followed regarding why one area was included for service and another was excluded. It was pointed out that this was only a recommendation, and that public hearings would be had and final boundaries would be established then. COMMISSIONER PAULSON moved to amend the preliminary submission on the Phase II sewer system to match the recommendation made by JOHN HOSSICK regarding boundaries. CHAIRMAN SHEPARD seconded the motion. Discussion to clarify the area: West of Bend, parts of Sections 25 and 36 of 17 and 12 and Sections 1, 11 of 18. No further discussion. Vote unanimous. The next item on the agenda was the agreement between Deschutes County and the City of Bend. It was pointed out that both the County Commissioners and the City Commissioners had to agree before any changes could be made. The speaker suggested some sort of back-and-forth communication so that each time a change was desired, however slight, a meeting might not have to be held. It was suggested they discuss the matter at the joint City-County meeting on January 31st. This would involve a change in the agreement and would involve only minor requests or changes. It was agreed that clarification was needed as to what "major" and "minor" requests and/or changes would be. The next item for discussion was STAGE STOP MEADOWS. Final plat presented for signature. Discussion followed re number of parcels, lot size, sewer system, etc. All requirements having been met, signatures obtained and taxes paid, COMMISSIONER PAULSON moved that the Board approve the final plat of ADDITIONS V-8 of STAGE STOP MEADOWS. COMMISSIONER YOUNG seconded the motion. Vote was unanimous. -1- The next item brought up the matter of the attempt by Senior Citizens to get increased home care support. COMMISSIONER PAULSON moved that the Board send a letter to Representative Tom Throop indicating the Board's support of the Senior Citizens' effort. COMMISSIONER YOUNG seconded the motion. Discussion followed that this was actually a money-saving procedure; if senior citizens can be cared for in their homes it is less costly than institutional care. Vote was unanimous. The next item was a letter regarding Central Oregon Irrigation District. According to the letter, the County has been charging them for dumping of refuse in County-operated pits. They're saying that past agreement was that they would not charge the County for water in return for the County not charging for refuse dumping by them. COMMISSIONER YOUNG said he did not recall such an agreement. COMMISSIONER PAULSON moved that the County and Central Oregon Irrigation District have a mutual agreement that they be allowed to dump refuse in the refuse pit with no dumping charge in return for the County being allowed to use their water for road construction and other purposes without charge, provided that the costs remain at a law rate--if charges become excessive then billing would have to be done. As a courtesy, it was agreed to run it by the Solid Waste Advisory Committee. COMMISSIONER PAULSON included in his motion that it be approved subject to the approval of the Solid Waste Advisory Committee. CHAIRMAN SHEPARD suggested writing a letter to Central Oregon Irrigation District advising them of the action to be taken. COMMISSIONER YOUNG seconded the motion. Vote was unanimous. The next item was the LEAGUE OF WOMEN VOTERS. The League submitted a letter, the essence of which was that they support the concept of hiring an impartial professional consultant to evaluate the transportation and economic needs of Deschutes County, such consultant to be chosen by the Commissioners after con- sultation with the City Commissions of Bend, Redmond and Sisters. This matter is presently under consideration and the League support letter will be considered in the final decision. The next item brought up was the/aareemen c g p ~etween developers and the Board of Commissioners attached to some plats. LOUIS pointed out that this was not a valid agreement when signed by the Board and that his research indicated another County official should sign instead, because the Board cannot validly make a contract with a developer in consideration of approving his proposal, that the judgment of the Board should be completely free and on its own merits based on the public interest. LOUIS recommended that PL-2 be amended to provide for a different County official's signature on such agreements (the Planning Director or someone of his choosing). The next item was a request for minor land partition by CAROL LAWLER. Before signing, it was agreed to check into whether or not the Assessor had to sign regarding payment of taxes. The next item was signature on the TA for the new secretary in the Commissioner's office and the appropriation transfer to create a line item to pay her out of. Then another appropriation transfer covering the transfer within Anti-'..ecession for the approval for the Juvenile budget in Anti-Recession. Russ Chase indicated to LUCY he has no intention of using the funds. Then a TA on LESLIE GRAVES, who is the CETA well inspector to be reinstated as of 1-1-79. Then the TAs from the Sheriff to be effective February 1st for SUSIE EARLYWINE and PEGGY JOHNSON. -2- One other item was the Microfilm system which the County bought from Bell & Howell. All the equipment has been received and is now being used for the records from Sanitation, Planning and Building, and are trying to work on the archives. All of the equipment has been paid for, however, there are two bills that will have to be paid shortly. These are things that will have to be paid as we go along; there are revenue sharing funds available. They will have to be budgeted for annually, and next year should come out of Administration, probably. CHAIRMAN SHEPARD moved that the Board approve the six-month increase for SUSIE EARLYWISE. COMMISSIONER YOUNG seconded the motion. Vote was unanimous. COMMISSIONER PAULSON moved that the Board approve the six-month increase for PEGGY JOHNSON. COMMISSIONER YOUNG seconded the motion. Vote was unanimous. COMMISSIONER PAULSON moved that the Board approve the transfer of funds to the General Fund--Administrative Services, Personnel Services, line item 0131 10F. COMMISSIONER YOUNG seconded the motion. Vote was unanimous. COMMISSIONER PAULSON moved that the Board approve the transfer of funds in Anti-Recession, Personal Services, line item 5916 10K, involving the Juvenile budget. COMMISSIONER YOUNG seconded the motion. Vote was unanimous. COMMISSIONER PAULSON moved that the Board approve the reinstatement of LESLIE GRAVES into the CETA rpogram, Title II. CHAIRMAN SHEPARD seconded the motion. CHAIRMAN SHEPARD and COMMISSIONER PAULSON voted aye, COMMISSIONER YOUNG abstained. COMMISSIONER PAULSON moved that JANICE L. CANGIE be hired as the Office Associate in the Commissioner's Office. COMMISSIONER YOUNG seconded the motion. Vote was unanimous. The next item on the agenda was the minor land partition request of CAROL LAWLER. CHAIRMAN SHEPARD moved that the Board approve the minor land partition. COMMISSIONER PAULSON seconded the motion. Vote was unanimous. The next item was the minor land partition request of LEE GRIBSKOV. COMMISSIONER PAULSON moved that the Board approve the minor land partition. COMMISSIONER YOUNG seconded the motion. The vote was unanimous. The next item on the agenda was the request for minor land partition of TOM SAWYER. CHAIRMAN SHEPARD moved to approve the minor land partition. COMMISSIONER YOUNG seconded the motion. Vote was unanimous. The next item was a proposed order regarding County Ordinance PL-8 submitted by LOUIS. The order sets forth the procedure by which the Hearings Officer can request that the Planning Commission hear land use permit applications initially. It clarifies Section 5.000b in that it requires the Hearings Officer to make his request to the Board of Commissioners and detail the reasons for the request, and gives the Board the right to grant or deny the request. LOUIS read the order out loud and COMMISSIONER PAULSON moved that the order be adopted. COMMISSIONER YOUNG seconded the motion with the understanding that it refers in this particular case to Mr. Hall's situation. The vote was unanimous. CHAIRMAN SHEPARD read a letter from the Board to the American Legion Post #44 in Redmond refusing to pay the sewer hook-up fees as requested by the American Legion. COMMISSIONER PAULSON moved that the letter be sent. CHAIRMAN SHEPARD seconded the motion. Vote was unanimous. There being no further business, the meeting was adjourned. Chairm -3-