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2007-762-Minutes for Meeting February 13,1979 Recorded 6/19/2007DESCHUTES COUNTY OFFICIAL RECORDS 2007762 NANCY BLANKENSHIP, COUNTY CLERK CJ Q + COMMISSIONERS' JOURNAL 0611912007 10;56;19 AM 111111111I 11111111111 20 -7d Do not remove this page from original document. Deschutes County Clerk Certificate Page M.. f- - If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page t BOARD OF COMMISSIONERS February 13, 1979 - DAILY MINUTES Chairman Shepard opened the meeting at 10:00 a.m. with all Commissioners present. First item on the agenda was Commissioner Young who wanted to correct an error made in the paper last evening. The Bulletin stated that Deschutes County had received $203,496.00 in liquor revenues; the amount was $23,496.00, and Commissioner Young wanted the correct amount noted. Next on the agenda was Sheriff Sholes with more discussion on the LaPine Substation. Sheriff Sholes said he had received a copy of the Financial Information sheet from the Commissioner's office. Commissioner Paulson brought the motion back from being tabled, which was that the Sheriff's Dept. proceed with the LaPine Substation. Commissioner Young had seconded this motion. Chairman Shepard made a motion to take this previous motion from the table. Commissioner Paulson seconded it. Commissioner Young voted aye, Commissioner Paulson voted aye, and Chairman Shepard voted aye. Chairman Shepard explained that the Commissioners had looked into this matter and put into the form on the Financial Information sheet that had been given to the Sheriff. There was a concern as to where the funds would come from, and after looking over all the areas of funds available, the Commissioners could not justify reducing these funds. Commissioner Paulson and Chairman Shepard agreed that this substation should be looked at again at budget time. Sheriff Sholes said that there had been over a million dollar carry-over last year and thought perhaps he could get it there. Commissioner Paulson explained that we need this carry-over to keep us within the 6% budget limit. Jean Nelson of LaPine spoke next saying that LaPine contributes approx. $150,000.00 to the County a year, exclusive of Sunriver, and the schools have not been getting their 10%. She pointed out that LaPine does not get near the amount of dollars spent for their protection that have been set up. If there is a problem, the LaPine residents can get a faster response from the State Highway Patrol. Chairman Shepard said that he agreed there was a need for this substation but that it would be hard to do at this point before the budget has been decided for the new fiscal year. Commissioner Paulson called for the question on the motion. Commissioner Young voted aye, Commissioner Paulson voted NO, and Chairman Shepard voted NO. Motion to proceed with the LaPine Substation was not carried. Helen Durant from Home Health was next on the agenda. She presented a paper to the Commissioners and explained that the amount of money on the paper represents the amount of money the County was not reimbursed for last year and to the present. She further explained that the Home Health Dept. has been operated as being reimbursed for up to 97%. Our budget is $91,000 and we would not get $90,000 reimbursement but maybe only $85,000. Most Home Health agencies are going to only 75% reimbursement in the next few years so that should be kept in mind. Commissioner Paulson asked if Helen was asking the Commissioners to approve spending up to their $5,000 request. Helen said that she was sure they would not spend that much but would like to help the needy that should have these services. The Commissioners ratified the fact that she could spend this money if necessary to provide services for those who need them. Next, Kay 1elson, who,is serving on a committee getting input for the next school bond elections. She was appalled at the high prices paid for architectural fees and such. She wanted to know if it was feasible and possible to use existing plans for schools. Commissioner Young said the figures should be checked again with an attorney, but that it could not be done. We dont' see why the State couldn't set up a basic school plan with no architect fee involved, and there would be a standard charge; however, so far nothing has been done about it. Fees run as high as 12%, and that is not fair. The Commissioners do support this point of view, but they cannot say whether to hire an architect or not. There seems to be no way to get out of it. The Commissioners said they would have their attorney look into, and she said that Keith Carpenter was writing about it also with the hope of coming up with some alternative. BOARD OF COMMISSIONERS February 13, 1979 - DAILY MINUTES Page 2 Next was an application for renewal of the wrecking yard in Terrebonne. Commissioner Young made a motion to approve the renewal of the Highway Wrecking Yard in Terrebonne. Commissioner Paulson asked if neighbors got a chance to say anything about this renewal, and Lucy said that the State was the one involved and all the County did was to sign it and pass it on. Commissioner Paulson said he would like to go out and look at this particular site, and Chairman Shepard agreed with him. Commissioner Young said if we are going to inspect then we should be charging a fee. Commissioner Young withdrew his motion, and Commissioner Paulson and Chairman Shepard will go out to look the site over. Chairman Shepard brought up the fact that we had a real parking problem. We have many County cars parked in this lot all the time, and he wondered if there was some other place to park them. Lucy said she would get the Commissioners a copy of the parking ordinance, and went on to explain that because of security reasons we have had to keep them parked where lighting is good. Since the Sheriff's office is right across the street that gives us a certain amount of security. Chairman Shepard said he would read through the ordinance and we could see if perhaps we could get more room for public parking. Commissioner Paulson presented a draft resolution for freezing pay raises and merit increases for a period of time in order to update the personnel rules and regulations dealing with these increases. Some people feel they are not being paid correctly and merit increases are not being given fairly. Commissioner Young said that since the Board had the last say then why do we need this resolution. Chairman Shepard agreed that we need something to regulate what happens with merit increases and such. Commissioner Paulson said he would like to have staff input and a committee to look into these rules and regulations. He said this resolution affects the period only up to the new fiscal year and a raise could be retroactive. Commissioner Paulson said he felt the committee should be comprised of County employees chosen at random and also lay people that had nothing to do with the County and some professional people. Commissioner Paulson made a motion to accept the resolution of February 13, and that both spaces for blank dates in the 4th paragraph after "be il'further resolved" and the signing date be the same. Chairman Shepard seconded it. It was decided to table the matter until tomorrow, and Commissioner Paulson withdrew his motion. Commissioner Paulson said that Jane Kirkpatrick had asked about the possibility of her department moving into the Road Dept. offices and since there are other people interested in this also, we should possibly send a note out letting all departments know. Then he presented an application for Lucy to attend a workshop in the Valley and it is $50 for a seminar on interpreting the wage and price standards for local government, i.e., President Carter's guidelines. Commissioner Paulson then made a motion to approve the minutes for January 5, 9, 10, 11, 12, 16, 17, 18, 19, 23, 24, 25, 26, 30, 31, February 1, 2, 6, 8, 9, and also the Journal Record for January 17. Commissioner Young seconded it. Commissioner Paulson voted aye, Commissioner Young voted aye, and Chairman Shepard voted aye. BOARD OF COMMISSIONERS February 13, 1979 DAILY MINUTES Page 3 Next was a minor land partition. Commissioner Paulson moved to approve MP-79-3 dated 12-26-78, David L. and Judy Hurtley of Sisters. Commissioner Young seconded it. Commissioner Young voted aye, Commissioner Paulson voted aye, and Chairman Shepard voted aye. Commissioner Paulson then made a motion to approve MP-78-167 dated June 12, 1978 deed owner Clyde Herbert. Commissioner Young seconded it. It is near River Bend Estates. Commissioner Young voted aye, Commissioner Paulson voted aye, and Chairman Shepard voted aye. There was another minor partition on the old Redmond highway on 103rd. Commissioner Paulson made a motion to approve MP-78-291 dated 12-29-78 for Tim Franks. Commissioner Young seconded it. Commissioner Paulson voted aye, Commissioner Young voted aye, and Chairman Shepard voted aye. Lucy then pesented a resolution for setting a hearing March 7 on the annexation to R.F.P.D. #2 (Hansen). Commissioner moved for adoption of the Annexation to R.F.P.D. #2 (Hansen). Commissioner Paulson seconded it. Commissioner Paulson voted aye, Commissioner Young voted aye, and Chairman Shepard voted aye. She then presented two turn-around documents. One was for Lonny Thompson for a 6-month merit increase. Commissioner Young moved that the six- month merit increase be allowed for Lonny Thompson of the Building Department. Chairman Shepard seconded it. Commissioner Young voted aye, Commissioner Paulson voted aye, and Chairman Shepard voted aye. Next Commissioner Young made a motion for a six-month increase for Mathew Sampson of the Road Dept. Commissioner Paulson seconded it. Commissioner Young voted aye, Commissioner Paulson voted aye, and Chariman Shepard voted aye. Next was a new hire for the Juvenile Dept. replacing Michael Beeler. Commissioner Young moved for approval of the hiring of Mary Redding in the Juvenile Dept. Chairman Shepard seconded it. Commissioner Young voted aye, Commissioner Paulson voted aye, and Chairman Shepard voted aye. There being no further business this day, meeting was recessed. BOARD OF COMMISSIONERS „ CH IRM 17 e-fAA Lt2a COMMISSIONER COMMISSIONER