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2007-776-Minutes for Meeting March 13,1979 Recorded 6/19/2007COUNTY OFFICIAL NANCYUBLANKENSHIP, COUNTY CLERKDS CJ ?001'116 COMMISSIONERS' JOURNAL 06/19/2007 11:02:02 AM II ilj[(Ijjl III IIIIIIIII III III 2Do not remove this page from original document. Deschutes County Clerk Certificate Page L If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page BOARD OF COMMISSIONERS March 13, 1979 - DAILY MINUTES Chairman Shepard opened the meeting at 10:00 a.m. with all Commissioner present. First item on the agenda was Doug Maul, Project Coordinator, with a request to the Board for approval to go ahead with the remodeling of the old courthouse. There was a contingency fund of $300,000 budgeted for this in the past budget, and he will need $300,000 more to get the project done. Unless the Board gives their approval, then the project cannot go out to bid; however, Doug said they could proceed up to April 1 before he has to put things out to bid. Commissioner Young made a motion to proceed as we are until the first of April and then we can decide whether to proceed or not. By that time the proposed budgets will be in, and the Board can have a better idea of what it going on in the budget. Commissioner Paulson seconded it. Commissioner Young voted aye, Commissioner Paulson voted aye, and Chairman Shepard voted aye. Next Doug presented a list of items that he would like to order for the new Justice Building, which included files for both District Court and Circuit Court, painting book shelves, a metal bench in the holding room of the Sheriff's Dept., sending desks to the prison for refinishing, 12 new bunks for the Jail, rebuilding of 14 old bunks, and 5 new mattresses. The total amount for all this came to $9,535.36. Commissioner Paulson commented that he felt some of these items should be budgeted for in the upcoming budget of the different departments. Commissioner Young made a motion to accept the bill as listed here. Chairman Shepard seconded it. Commissioner Young voted aye, Chairman Shepard voted aye, and Commissioner Paulson voted NO. Motion was carried. Next on the agenda was Marybeth Arbuckle, Library, with a request to put in an internal County PBX extension with the understanding that the public does not call the Library through the County switchboard. The Library is adding another outside line with the remodeling that is going on so that will give them 2 lines in. This internal line would be strictly for calls between the County personnel and Library. Commissioner Young moved to approve this extension to the PBX system from the Library subject to the charge the County would have to make to the Library with the understanding that it is strictly for interoffice communications. Commissioner Paulson seconded it. Commissioner Young voted aye, Commissioner Paulson voted aye, and Chairman Shepard voted aye. Next Marybeth presented a turn-around document for a 5% merit increase for Virginia Pettit. Chairman Shepard made a motion to approve this merit increase. Commissioner Young seconded it. Commissioner Young voted aye, Commissioner Pauslon voted aye, and Chairman Shepard voted aye. Commissioner Paulson then brought up discussion on the idea of asking the Planning Commission to require a two thirds majority voted on any issue dealing with the County Comprehensive Plan. He said he had contacted the Planning Commission members by phone, and 6 of them agreed it might be a good idea and 3 didn't agree with that. He explained that the Board of Commissioner cannot require that they do this. Commissioner Paulson then made a motion to suggest to the County Planning Commission that they consider passing a motion themselves that would require them to have a two thirds majority vote on anything in regard to the County Comprehensive Plan subject to County Counsel determination. Chairman Shepard seconded it. Folmer Bodtker, Planning Commission member, said he felt that this would make it very difficult to come up with some decisions. There are 5 members required to attend meetings now to make a quorum, and quite often that is all that is there. If we did adopt this and 6 members were there, then we would be required to have a unanimous vote. He also commented that he felt there should be no more need for a two thirds majority vote on the County Comp. Plan than on any other issues before them. Folmer agreed to take it before the Planning Commission and get their feelings. Commissioner Pauslon called for the question. Commissioner Young voted aye, Commissioner Paulson voted aye, and Chairman Shepard voted aye. BOARD OF COMMISSIONERS March 13, 1979 - DAILY MINUTES Page 2 Commissioner Young was next and wanted to clarify some of the remarks that had been made in some articles run in The Bulletin on the LaPine area. He brought up the remark about the County not being in the snow-removal business anymore. He said that some snow plowing was not done because the law would not allow it, but he went on to say that the County maintains an equipment yard with a grader and snow plow there. He commented on the good job done by the Lion's Club on snow removal and said that their equipment is kept up by the County yard in LaPine. He went on to the matter of taxes. LaPine is in the 1-10 Code Area. In 1973-74 they paid $225,929 property taxes - the County got $30,822; in 1974-75, LaPine paid $449,093 property taxes and the County got $42,753; in 1975 LaPine paid $477,449 and the County only got $42,753; in 1976-77 LaPine paid $524,211 and the County got 40,102; in 1977-78 LaPine paid $620,859 and the County received $53,948. The total for the 6 years that LaPine paid was $3,014,945.70, and of that, $250,027.00 went into the General Fund for Deschutes County. The inference made that the County is getting all the money is not a correct one, as can be seen by these figures. He went on to explain that the County had tried to help LaPine get a grant for a water system and were the County's help was refused so the Commissioners went to Tumalo and helped get their water system. As for roads, there has been $1,937,042 spent on the roads in the LaPine area by the County Road Dept., and this does not count matching State and Federal funds. Commissioner Young said that from January 1, 1978 to Sept. 30, 1978, there were 878 complaints from LaPine, many of which were false, and we have tried to cover LaPine with the Sheriff's Dept. as well as any area. Commissioner Young said he felt that he and the former Commission did all they could to help the LaPine area. Both Commissioner Paulson and Chairman Shepard agreed that the figures were interesting and helpful in showing just what had been done for the LaPine area. Commissioner Paulson brought up the fact that he would not be here for the rest of the week due to his attending a meeting in San Francisco. He brought up an evaluation document presented him by John Glover of the Sanitation Dept. for Robert Sweeney. He said this was in order and John will be instructed to fill out the turn-around for this increase. Commissioner Young moved for approval. Chairman Shepard seconded it. Commissioner Young voted aye, Commissioner Paulson voted aye, and Chairman Shepard voted aye. Commissioner Paulson brought up a letter to Commissioner Young from the Corrections Division relevant to reevaluating our County Corrections Board. Commissioner Young said he would talk to Bart and get the information he needed and will be coming back to the Board with a motion to reactivate the committee and send the needed letter to the State. Commissioner Paulson said he would like to discuss his idea on the Urban Growth Boundary Planning Commission before the next meeting with the City. Eileen Donaldson presented a letter to the Commissioners asking for $5,000 for the United Senior Citizens of Bend Transportation Committee, which had been budgeted for them. Commissioner Paulson moved to transfer this amount into the correct line item and fulfill the commitment to the United Senior Citizens of Bend Transportation Committee. Commissioner Young seconded it. Commissioner Paulson voted aye, Commissioner Young voted aye, and Chairman Shepard voted aye. The meeting was recessed at 11:35 a.m. and was to reconvene at 2:00 p.m. BOARD OF COMMISSIONERS March 13, 1979 - DAILY MINUTES Page 3 Chairman Shepard reconvened the meeting at 2:04 p.m. with Commissioner Young and Chairman Shepard present. Commissioner Paulson was absent. First to be discussed was a final plat. Commissioner Young made a motion to approve final plat #525, Duncan Heights 1st Edition. Chairman Shepard seconded it. Commissioner Young voted aye, and Chairman Shepard voted aye. Next was another final plat. Commissioner Young moved to approve final plat #340, Duncan Heights. Chairman Shepard seconded it. Commissioner Young voted aye, and Chairman Shepard voted aye. A major partition, MJP-79-9 was next. Commissioner Young made a motion to approve MJP-79-9. Chairman Shepard seconded it. Commissioner Young voted aye, and Chairman Shepard voted aye. Next was a minor partition. Commissioner Young made a motion to approve MP-78-278. Chairman Shepard seconded it. Commissioner Young voted aye, and Chairman Shepard voted aye. Lucy was next with some administrative matters. Watermaster, Bob Maine, asked for a letter from the Commissioners saying that space has been granted for a 2-man field survey crew. The State needs this letter, and the Commissioners agreed to write a letter of intent saying we have agreed to this space. Next was a bill from Central Oregon Irrigation District for $159.70 for 6 acres of water that the County has. Commissioner Young said to go ahead and pay the bill and the Board would like to know just exactly where this acreage is. Lucy then presented an appropriation transfer for $5,000 for the amount to go to the Senior Citizens as discussed this morning. The Commissioners approved this transfer. Next was a Planning Dept. refund to Mr. Prosser for $2.00. This was approved by the Commissioners. There being no further business this day, meeting was adjourned at 2:30 p.m. BOARD OF POMMISSIONE /-'o I CHAIRMAN COMMISSIONER J COMMISSIONER I March 13, 1979 LAPINE 1-10 TAXES Year Value Tax County's Share 1973-74 10,416,304 225,929.63 30,822.59 1974-75 17,515,330 449,093.06 42.753.66 1975-76 19,607,774 477,449.30 42,975.21 1976-77 23,215,745 524,211.52 40,102.18 1977-78 29,162,024 620,859.49 39,424.58 1978-79 41,18,720 717,402.98 53,948.78 TOTAL $ 3,014,945.70 $ 250,027.00 TO: Commissioner Abe Young FROM: Road Department- DATE: 5/24/78 'Me below costs include all construction and maintenance woA- done on the listed major projects'. The project total has both contracted and county men, equipment and materials. July 1, 1974 - June 30, 1975 Pengra Huntington 118,992. Masten Bridge 9,019 Burgess Road 144,972 Burgess Bridge 18,444 Cascade Lakes Hwy. 34,321 Dorrence Meadow 4,253 Meadow Lane 3,901 Day Road 3,795 South` Century 7,081 Montgomery Bridge 20,254 Deschutes Road 4,112 369,144*, July 1, 1975 - June 30, 1976 Pengra Huntington 64,067 ,Burgess Road 110 ,,820 4..Burgess Bridge 11';32.3 Cascade Lakes Hwy. 13,678 Dorrence Meadow 19,496. South Century ?70,22 . • i July 1, 1976 - June 30, 1977 Pengra Huntington 8,552 Pierce 4,876 Burgess 10,816 Cascade Lakes Hwy. 29,277 Dorrence Meadow 71,634 Dorrence Bridge 31,866 6th Street 23,055 South Century 89,304 269,380* MAY 3iLW8 'RS BY~~ July 1, 1977 - April 30, 1978 Pengra Huntington 123,352 Pierce 5,329 Maston 5,420 Burgess 142,776 Cascade Lakes Hwy. 22,792 Vande rvert 9,142 Dorrence Meadow 24,598 South Century 60,139 Deschutes Road Spring River Harper Bridge Pine Forest Dr. Lazy River S. River View Sixth Street 6,622 7,064 14,820 5,075 20,065 91,979 19,933 559,106* * Total does not show work done on other roads in Area E. May and June costs estimated to be $450,000.00 in contracted work and some county force work on the Spring River, Burgess, Day Road and River View Drive. Federal and State matching funds not included. ~tz/ Z/ 0( P` `51 f . /a2 New r N /44S C~ ,,f • t 3 e? P chic Northwest Bell February 27, 1979 Mrs. Marybeth Arbuckle, Library Director Deschutes County Library 507 NW Wall Bend, Oregon 97701 Dear Mrs. Arbuckle: Your current service consisting of one line and telephone, three trimline telephones, three extensions, and a listing is $25.35 der month. A two line, five station multilane station system would have the following charges associated: Item Monthly Two hunting telephone lines, with Touch-Tone $61.30 6 - Six button telephones x$2.60 15.60 Dial Comline 12.75 $97.05 Optional Installation $ 90.00 205.00 65.00 $330.00 One County PBX extension 510.75 $ 46.00 If you wish to keep your trimline telephones you may, as th can be adapted for multiline service. if you have any questions please call me collect on 399-4908. e e1 Sill P rvine "arket Administrator Enclosure