2007-789-Minutes for Meeting April 10,1979 Recorded 6/19/2007COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS Q 2007-789
COMMISSIONERS' JOURNAL 0611912007 11:03:07 AM
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'BOARD OF COMMISSIONERS
April 10, 1979 - DAILY MINUTES
Chairman Shepard opened the meeting at 10:00 a.m. Commissioner Young was absent.
Commissioner Paulson and Chairman Shepard were present. First item on the agenda
was a motion made by Commissioner Paulson to hire one of the finalists in the job
search for Director of Administrative Services, Michael Maier, and, if possible,
to have him come on board April 16, 1979, at Range 33, Step 4, $1,715.00 per month.
Chairman Shepard seconded it. Commissioner Paulson voted aye, and Chairman Shepard
voted aye. Commissioner Paulson then made a motion to allow $1,000.00 moving expenses
to Mr. Maier to help cover his move here. Chairman Shepard seconded it. Commissioner
Paulson voted aye, and Chairman Shepard voted aye.
Gene Venn was next on the agenda. He asked the Board of Commissioners for a statement
of policy on coordination and planning with the school district. He explained that
he had come before the Board on March 27 and set before them his doings in reference
to tabling all subdivisions in compliance with Goal #11. Louis Dvorak, County Counsel,
explained that according to PL-8, Gene can ask the Board on statement of policy matters.
Louis went on the say that he had sent a memo to Tom Throop asking for help in getting
a review of the Attorney General's opinion, but he has not gotten a reply as yet.
Commissioner Paulson said that he was uncomfortable with the fact that Gene was asking
for a policy statement as to the schools but not other public facilities, and he felt
that roads, water, etc., were just as important and should be included. Commissioner
Paulson asked Charlie Plummer, Roadmaster, if the Road Dept. could have a statement
drawn up as a starting point. Charlie checked and said that he didn't think they
could have something ready this soon but are working on it, and they should have
something before long now. Chairman Shepard made a motion to approve Draft #2
questionnaire, which would include questionnaires for the Water, Roads, Fire and
Schools. Commissioner Paulson said we would have all those with the exception of the
Road Deptartment's and seconded the motion. These questionnaires will be a requirement
to be completed by the applicant prior to the rendering of a decision on the application
before the Hearings Officer. Commissioner Paulson voted aye, and Chairman Shepard voted
aye. Gene said that his understanding was that each subdivision will then be approved
according to returning the questionnaire. Commissioner Paulson said that the important
thing that is somewhat outlined by Mr. Davis in his statement is not so much the fact
of exactly what the decision is but the burden is on the County to decide whether
something is being done correctly.
Next item on the agenda was a letter from Mr. Sailing asking that the Road Department
start their snow removal early this year at the Paulina/East Lake resort area as
they need to get into the area by the 17th or 18th of April. Charlie Plummer said
that if the Commissioner approved this he would like to start tomorrow so as to try
and meet this date and still may not be able to. Commissioner Paulson made a motion
to approve this request and leave the details of how it is implemented to Mr. Plummer
and the Road Department with the understanding that there would be no overtime paid
nor any compensatory time set up because of it. Chairman Shepard seconded it.
Commissioner Paulson voted aye, and Chairman Shepard voted aye.
BOARD OF COMMISSIONERS
April 10, 1979 - DAILY MINUTES
Page 2
Next on the agenda was the League of Women Voters. Polly Spofford spoke for the
group and explained that they felt the most important thing the League could do was
back an advisory committee for the Jail. Sheriff Sholes has been enthusiastically
in favor of this program, and the League is approaching the Commissioners to get
their approval, authorization, or whatevery is necessary to get started. Polly went
on to explain that concerns of the prisoners could be brought up to this committee
when perhaps they wouldn't bring it up to anyone else. They also advocate getting
volunteer counseling, teaching, and other programs. Commissioner Paulson said that
the article in the paper had mentioned a group doing things like this in the past, and
Polly said they were going to check into the matter to see if there was still such a
group. Polly said that with some of the changes instigated by Sen. Fred Heard and
the Community Corrections bill that may be passed, then it would be required to have
such an advisory committee. Commissioner Paulson moved to authorize the League of
Women Voters to work with Sheriff Sholes to set up an advisory committee for the
Jail subject to his desires. Chairman Shepard seconded the motion. Commissioner
Paulson voted aye, and Chairman Shepard voted aye.
Lucy was next with some administrative matters. She brought up the fact that we had
better get another phone for the new position and asked for the approval to go ahead
with the call lights for the Commissioner's office. Commissioner Paulson asked her to
see if we could set up with 5 call lights instead of 4 since County Counsel will be
moving to the old courthouse and we would still like to have him on our system. The
Commissioner gave their approval to go ahead with this matter. She brought up going
to a seminar in Eugene April 30 for the improvement of supervisory skills, and the
Commissioners agreed that it would be beneficial if she attended. It will cost $60
registration, and Commissioner Paulson said that the new Director of Administrative
Services might want to attend also. Next she brought up the new position of a summer
research intern. She said she had given Jeri the agreement to look over as payroll
clerk and Jeri said it will be a lot of extra work and should be brought up to the
County Clerk so she knows what it entails. The University of Puget Sound will pay
65% of the salary, but she wants to be covered by our insurance and we must figure
all the workmen's compensation and all. Commissioner Paulson suggested starting
her around the lst of June and creating a line item to pay her either in the Planning
Dept. or Dept. of Administrative Services.
Next Chairman Shepard moved to approve a $4.00 refund to Camel Enterprises, Receipt
numbers 11610 and 11611. Commissioner Paulson seconded it. Commissioner Paulson
voted aye, and Chairman Shepard voted aye.
Next item on the agenda was the termination of a lease between Deschutes County and
N.W.S. Enterprises. Chairman Shepard read the order, and Lawton Noe, Michael Wilson,
and Edgar Searcy have signed the Waiver, Release agreement to terminate this lease.
Commissioner Paulson moved to approved the order previously read. Chairman Shepard
seconded it. Commissioner Paulson voted aye, and Chairman Shepard voted aye. The
order will be held for Commissioner Young's signature when he returns next week.
` BOARD OF COMMISSIONERS
April 10, 1979 - DAILY MINUTES
Page 3
Zone Change Request Z-78-70, Bank of Cascades was next. There had been a question on
this order before, and Chairman Shepard was concerned that perhaps there hadn't been
a need established. Craig Smith, Planning Dept., said that he was satisfied as to the
need. Commissioner Paulson moved to approve Z-78-70, Bank of Cascades zone change
request. Chairman Shepard seconded it. Commissioner Paulson voted aye, and Chairman
Shepard voted aye.
There being no further business this day, meeting was adjourned at 11:35 a.m.
BOARD OF COMMISSIONERS
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CHAIRMAN
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COMMISSIONER
Commissioner Young - Absent
COMMISSIONER