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2007-793-Minutes for Meeting April 17,1979 Recorded 6/19/2007COUNTY NANCYUBLANKENSHIP,F000NTY CLERKDS ~J 7041.193 COMMISSIONERS' JOURNAL 06/19/2007 11;03;07 AM 111111111 I ~~~~~~~~111111111I 200 -7! Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page BOARD OF COMMISSIONERS April 17, 1979 - DAILY MINUTES Chairman Shepard opened the meeting at 10:00 a.m. with all Commissioners present. First item on the agenda was a Memorandum of Understanding for land-use planning between Deschutes County and the Forest Service. The Commissioners agreed that County Counsel should look this over before signature. Bruce McCord was next with a Major Partition. He had two parcels that come out 4.91 acres each and it would have to be surveyed again to make 5-acre parcels. Commissioner Young commented that he didn't see why Mr. McCord should be penalized because of someone else's error. County Counsel suggested that Mr. McCord could try to get a variance, and Commissioner Paulson and Chairman Shepard agreed that it would have to be a full 5 acres before they would approve it. Commissioner Young said he didn't agree but the concensus overruled him. Next was the hearing on the proposed use of Revenue Sharing Funds for the fiscal year 1979-1980. Chairman Shepard opened the hearing. Eileen Donalson of the Bend United Senior Citizens was there to ask for money to buy a van instead of leasing one. She said they would need approximately $11,700.00 to buy a van. Commissioner Paulson explained that the hearing today was to get input from the people as to their wishes and at the April 26 hearing they will entertain all requests for Revenue Sharing Funds. Eileen said she would get back to the committee and work up all the prices and information needed by the Commissioners. Bob Slawson was next to speak and told the Commissioners that it looked like the Senior Citizen Center would open this summer. He explained that they would be needing money for administratives costs and weren't eligible for any grants until 1981. Commissioner Paulson asked him to come back with a revised budget for the next hearing also. Mike Maier, Director of Administrative Services, said that he could get Bob some phone numbers of grant firms in Portland that might be able to help them. There was no further input so Chairman Shepard closed the hearing. Commissioner Paulson brought up the hearing to be held on the Comprehensive Plan this evening at 7:30 p.m. He explained that he wanted it on the record that when the original notice went out some weeks ago, it stated that the meeting would be held at Bend Senior High, Room C-10. This room was obviously too small so they moved to a larger room at that time. For the hearing this evening, they have arranged to move to Mountain View High School in the Cafetorium. He said there would be people at the Bend High School to direct interested parties to the Mountain View High School for this hearing. The media has been notified that it will be at Mountain View, and it has also been in the paper that it will be held at Mountain View. The hearing is scheduled to begin at 7:30 promptly, and there will be no discussion. The Commissioners will take written or verbal testimony and answer no questions. There will be a microphone for the people to speak into and also a microphone for the Commissioners. Commissioner Paulson said that it was his interpretation that the Commissioner might be asked to adopt the "Bill of Rights" printed in the paper by concerned citizens, and the Commissioners agreed that all they were to do was take testimony and answer questions. BOARD OF COMMISSIONERS April 17, 1979 - DAILY MINUTES Page 2 Commissioner Paulson brought up the fact that La Donna has started a book which indicates all the meeting that the Commissioners are having. This book will set at her desk and is readily available to the news media and anyone else wishing to know the date of meetings. La Donna will also note the date that the media was notified of the meetings. Commissioner Paulson brought up Bob Danko's request for storage space at the new Road Shops when they get moved in. This is for recyclable material and only specified persons would bring the material to be stored. Commissioner Paulson said he would draft a letter to Mr. Danko. Commissioner Paulson said thatlast week they approved the Development Impact Statement forms to be filled out by all subdividers, and there is some concern now because the Planning Department has been asking people with minor and major partitions to fill these out also, stating that they are acting on the Commissioners' request. The Commissioners wanted to add "four or more parcels" onto the statement also, and Commissioner Paulson said he would get the information to the Planning Department after this meeting. Next Commissioner Paulson brought up the turn-around document for Louis Dvorak, County Counsel. Commissioner Paulson moved to approve County Counsel, Louis Dvorak, a six-month increase of 10%, Range 30-01 to 30-05. Commissioner Young seconded it. Commissioner Paulson voted aye, Commissioner Young voted aye, and Chairman Shepard voted aye. Lucy Venator is also up for her six-month increase, and the Commissioners will review it. Chairman Shepard presented a letter from Gary Scott that spoke of "special project funds" for federal grants. Commissioner Young explained that the State allocates BOR funds, and due to the fact that the County doesn't maintain parks we try to use these funds for the cities. All the funds that are received from BOR must be matched; if the cities can match these funds, then they can use them. If they can't match the funds, then they are lost. This is the money that is left over from counties that couldn't use their allocation, and this makes up the special fund. Commissioner Young said he would take care of the cover letter and forms that are sent to the cities for these funds. Chairman Shepard then presented a note from Bill Smith with three copies of an agreement for fire protection on County lands. All this agreement does is say that they will put fires out. This is an agreement with the Forest Service in Sisters. Commissioner Young moved to sign the agreement. Commissioner Paulson seconded it. Commissioner Young voted aye, Commissioner Paulson voted aye, and Chairman Shepard voted aye. The contract for temporary services that was approved April 4, 1979, was signed today by the Commissioners. This is a contract entered into with the Redmond Fire Dept. to put up signs in the Redmond area. BOARD OF COMMISSIONERS April 17, 1979 - DAILY MINUTES Page 3 Next Chairman Shepard presented some refunds. First was $10.40 for Robert Marr, Receipt 49585. Next was Jack Kennedy for $161.20, Receipt #9421. Commissioner Young moved for approval of these refunds. Commissioner Paulson seconded it. Commissioner Young voted aye, Commissioner Paulson voted aye, and Chairman Shepard voted aye. Next on the agenda Lucy presented a letter from the bank saying that they need the Commissioners approval for certain Planning Department members to sign up to a limit of $500.00 on the VISA card they have. Commissioner Young made a motion for a VISA card in the Planning Department with a limit of $500.00 to be signed only by William Monroe, John Andersen, and Dick Knoll. Commissioner Paulson seconded it. Commissioner Young voted aye, Commissioner Paulson voted aye, and Chairman Shepard voted aye. Next was discussion with the Budget Board. Wally Cleveland and Jack Oliver were present at this meeting, and John Long could not attend. Commissioner Paulson explained that he wanted to meet the committee prior to the budget board meetings and asked the members if they would like to have the related departments categorized so that it would be easier for the committee. Wally said he felt that would be a good idea to schedule them that way. Commissioner Young said that the Treasurer said we must cut approximately one million dollars from the budget this fiscal year. The Commissioners thanked the memebers for coming in and told Jack Oliver that he was the only one to respond when notices went out asking for budget board members. There being no further business this day, meeting was adjourned at 11:40 p.m. BOARD OF_COMMISSI