2007-805-Minutes for Meeting June 01,1979 Recorded 6/19/2007COUNTY r
NANCYUBLANKENSHIP,F000NTY CLERKS V 2007-805
COMMISSIONERS' JOURNAL 06/19/2007 11;15:50 AM
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BOARD OF COMMISSIONERS
June 1, 1979 - DAILY MINUTES
Chairman Shepard opened the meeting at 10:00 a.m. with all Commissioners present.
The first item on the agenda was presented by the Road Department. The first
matter they brought up was road requirements for five acre parcels. It was brought
up that no one really knew what the item was about. Commissioner Paulson
believed that the item came up when the Commission were looking at some roads in
the Lower Bridge area that had some considerable number of roads connected to it.
The question was how many roads were to be paved and are the roads going to have
the same requirements for so-called large subdivision parcels. Commissioner
Paulson believed that if the County does not pave the roads - at at least some of
the major roads - that people are going to start complaining about them: Lynn
McKibben stated that the Road Department are going to start being more lax about
the roads requirements around a public road being built around a samller subdivision
because the amount of cost per lot is considerably larger as the lots get
larger. Lynn McKibben also commented that maybe people who live in fairly large
subdivison areas would prefer to make their roads private as that would be less costly
to the County and to the people involved. The Road Department highly suggests
this since it is less of a burden on everyone involved. As far a public road goes,
they would only have to maintain a paved way for emergency vehicles only.
Commissioner Paulson said that no decision would be made on the matter. After
more evidence is brought up. Chairman Shepard moved to sign the letter and send
to residents. Commissioner Paulson seconded the motion. Commissioner. Young--
abstain. Chairman Shepard aye. Commissioner Paulson comments that he doesn't
think the Board has any other choice but to follow the County laws. The laws
are our guidelines to do what is right within our County. Commissioner Paulson
votes aye. Viewing Commissioner Paulson's own personal view, Chairman Shepard
felt that the motion was in order and Commissioner Paulson vote was good.
The matter of the Inn of Seventh Mountain came up. Comissioner Young felt that
the Board needed to discuss who was going to run the Inn. Commissioner Young said
that he felt that the only ones who can issue bonds or have it done would be the
Board. Commissioner Young felt that more discussion had to be held with Mr. Fan•kin,
the attorney involved, as to how the Inn would solve its sewer problem. Commissioner
Young also stated that he never knew that the Inn had a sewer problem. Commissioner
Paulson stated that the management of the Inn of the Seventh Mountain has told the
Board that they do have this problem and would like the Board to help them out.
Lou Dvorak stated. that the DEQ would approve the-corporations' going ahead to fix
up the sewer system as it now stands. Abe Young seconded that statement.
Chairman Shepard said that to people from out of the area, this inn will be for awhile
their home away from home and it should be as nice as possible re: sewage problem.
The Commissioners spoke of who should pay for this nicety at Seventh Mountain. It
was stated that the taxpayers should not pay for it and neither should the County.
Chairman Shepard stated that the Board wanted to take some action but in doing so
they did not want to open a "Floodgate" so that all the other resort inns would start
pulling the same thing. Commissioner Paulson brought up Mt. Bachelor as an example.
If their sewage system goes bad, Commissioner Paulson did not think that the County
would want Mt. Bachelor to start asking for help. No decision or motion was made.
Chairman Shepard brought up the next item on the agenda. Chairman Shepard brought
up the matter of f.oirest receipts. He asked Mike Maier about these. Commissioner.
Young commented. on the matter. He felt that it could be considered how these receipts
could be discussed better. Chairman Shepard stated that he thought that the
ORS made provision that the County could share their foirest receipts with the
incorporated city. He did not,however, know if this can be done legally. The matter
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was discussed by Lynn McKibben, Chairman Shepard, Commissioner Young and Commissioner
Paulson.
Commissioner Young brought up the Humane Society Lease matter. Commissioner Paulson
believed that based on the letter from the opposing attorney, all that would have to
have done is have Lou draft a letter to the attorney saying these are the condition;
who draft it and we may or may not buy it. Lou said that they should provide legal
authority so that the proposition would not have a deficiency judgment against
the building. Lou commented on this matter further. He said that the Humane
Society wants more land than they now have and they had a lease signed over a year
ago that does not require the amount of liability insurance suggested by Al
Mahoney and no termination provision. Lou suggests that a standard form lease be
prepared for the Society to protect the County a little more against liens etc.
Lou also stated that the Board could just add on. to the lease already in use or
make up a new one. The Society itself has just asked the legal description 'be
changed in the lease. Lou felt that they were deserving of unusually special con-
sideration as they did the County a lot of good. Chairman Shepard agreed with
Lou that they were an important facility. Commissioner Paulson said that the County
was giving them the land on which they have their facility; their only rent is
protecting the County's own interest. Chairman Shepard felt that it was a matter
of degree and asked the Commissioners opinion. Commissioner Young suggested that
Lou write up what he thought the Society should be. As Lou already has his thoughts.
written up, Commissioner Paulson suggested that he call the Society and discuss
the matter with them. It will be discussed at a later meeting.
A matter was discussed with a realtor(?) about a multiple listing service for
Deschutes County. It would help out the County in getting people who needed homes
serviced. The gentlemen representing this matter said that the listing would be
a source of data; would tell the realtors. what was needed, where and by whom.
The gentlemen was questioned if there was any other way to get the needed information
other than a multiple. He said he could go back and ask but he felt that it was
a joining process. All. he needed was authorization from the. Board to go ahead and
become a multiple. Cost involved--$96.00 per year to be on the Board of Realtors.
Multiple listing service is $30.00 per month. One needs the other to work.
There was some discussion over this matter. To be able to become a multiple listing,
the Board of Realtors needed to be involved. It was explained that this is not two
separate entities. They are one in the same. There was further discussion over this.
Chairman Shepard asked if the gentlemen needs a decision today. The Board feels
that there is no strong feeling for or against it.
Bill came in to talk about an airplane that he got for $60 owned by Dick Carlson.
The wing is on the top other than the bottom. Dick would fly this plane and give
scenic flights over Bend. Commissioner Paulson asked how many passengers--6.
Commissioner Paulson asked where the money was going to come from. A flip was dis-
cussed. Commissioner Paulson suggested that the Commissioners pay half and half
out of head of state(I believe). Commissioner Young thought that it was a good deal.
Chairman Shepard believed it good too.
Chairman Shepard then went on to the next item on the agenda--appointment to eco-
nomic analysis committee. Commissioner Paulson said that this order had been
approved and was just waiting for signature. Commissioner Young dial not want to
sign that document and it was put aside.
Chairman Shepard brought forth tax refunds to be signed. Chairman Shepard read the
orders into the record. One--$$45.26 - Commissioner Young moved to approve the order
as read by Chairman Shepard. Commissioner Paulson seconded the motion. Commissioner.
Young--aye. Commissioner Paulson--aye. Chairman Shepard--aye. Motion carried.
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Chairman Shepard brought forth another order for refund of taxes. Chairman Shep-
ard read the order into the record. Two--$160.55 - Commissioner Young moved to
approve the order as read. Commissioner Paulson seconded the motion. Chairman Shepard
asked for discussion, there being none--Commissioner Young--aye. Commissioner
Paulson--aye. Chairman Shepard--aye.
Chairman Shepard brought forth some miscellaneous refunds, building and planning.
Request for refund--$100.88. Chairman Shepard explained the situation to the
other commissioners. Commissioner Paulson moved for approval of the order. Com-
missioner Young seconded the motion. Commissioner Young--aye. Commissioner Paul-
son--aye. Chairman Shepard--aye. Motion carried. Refund-$120.00. After
explanation of the refund, Commissioner Paulson moved to approve the refund.
Commissioner Young seconded the motion. Commissioner Young--aye. Commissioner Paul-
son--aye. Chairman Shepard--aye. Motion carried. Refund-$120.00. Commissioner
Paulson moved to approve the refund. Commissioner Young seconded the motion.
Commissioner Young--aye. Commissioner Paulson--aye. Chairman Shepard--aye. Motion
carried. Refund-$78.00. Commissioner Paulson moved to approve the refund. Chair-
man Shepard seconded the motion. Commissioner Young--aye. Commissioner Paulson--
aye. Chairman Shepard-- aye. Motion carried. Commissioner Paulson suggested
that the Board go back quickly and pick up receipt numbers for the refunds.
$100=5385; $120=11672; $120=11979. Refund=$93.08 receipt number 9614. Commissioner
Young moved to approve refund. Commissioner Paulson seconded the motion.
Commissioner Young--aye. Commissioner Paulson--aye. Chairman Shepard--aye.
Chairman Shepard brought up the matter of the housing authority. Chairman Shepard
has a lady who would be interested in a job like this. After discussion of Miss
Kincaid, Commissioner Paulson moved that the Board appoint Miss Brenda Kincaid
to the housing authority. Commissioner Young seconded the appointment. Commissioner
Young--aye. Commissioner Paulson--aye. Chairman Shepard--aye. Motion
carried.
Next on the agenda were three minor land partitions: MP-79-44, Gisler. Discussion
followed on the plat with someone from the Planning Department. Chairman Shepard
moved to approve the partition as platted. Commissioner Paulson seconded the
motion. There was no discussion. Commissioner Young--aye. Commissioner Paulson--
aye. Chairman Shepard--aye. Motion carried. MP-79-93, Porter. Discussion
followed; creating two parcels out of one. Commissioner Young moved for approval
of the plat. Chairman Shepard seconded the motion. No discussion. Commissioner
Young--aye. Commissioner Paulson--aye. Chairman Shepard--aye. Motion carried.
MP-78-136, Bridges. Discussion followed. Commissioner Young moved to approve the
plat. Chairman Shepard seconded the motion. Commissioner Young-- aye. Com-
missioner Paulson--aye. Chairman Shepard--aye. Motion carried. Next on the
agenda were three major land partitions: MJP-79-19, Hardy. Discussion followed.
Commissioner Paulson moved to approve the partition. Commissioner Young seconded
the motion. Commissioner Young--aye. Commissioner Paulson--aye. Chairman Shep-
ard--aye. Motion carried. MJP-79-18, Zumstein. Commissioner Young moved for
approval of the plat. Chairman Shepard seconded the motion. Commissioner Young--
aye. Commissioner Paulson--aye. Chairman Shepard--aye. Motion carried.
MJP-78-50, Mayfield.Commissioner Paulson moved for approval of the plat. Commissioner
Young seconded the motion. Commissioner Young--aye. Commissioner Paulson--aye.
Chairman Shepard--aye. Motion carried.
Commissioner Paulson asked if the Board could meet after Taco Time hearing on Monday
to discuss more on the urban boundary ordinance and plan and get that matter done
with. Chairman Shepard thought that it would be okay to meet. There was some
discussion.
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Lou brought up a parking lot matter for the Justice building. He had a draft of
a proposed amendment to the County parking order. The sheriff wanted a change
in the legal description of the parking lot so that it would be consistent with the
area left of the new Justice building. The suggestion was also that the fines be
increased from $ .50 for the first citation. Second offense=$1.00. Lou felt that
the idea was an inadequate deterrent due to inflation. Counsel advised the Board
to update their charges. Lou suggested to the board that the fines be raised to
$2.00 for the first violation and $4.00 for the second. However,he wanted it to
be agreeable to the Board. The Board agreed.
Commissioner Paulson wanted to set 1:30 p.m. on Monday if they have the time
to talk about the urban discussion, ordinance etc.
There being no further business this day, the meeting was adjourned.
BOARD OF COMMISSIONERS
CLAY C. S" IT PARD, a
f"~ Y--- /2
ROBERT C. PA SON, Commissioner--~
AL T A. YOUNG, C ission
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