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2007-819-Minutes for Meeting August 23,1979 Recorded 6/19/2007FICIAL NANCYDESCHUBLANKENSHIPTES COUNTY CLERKS ~u 20070819 COMMISSIONERS' JOURNAL 0611912007 11:20:05 AM (I II II IIIIIIIIIIIIIIIII~ II ~II Z 0 -818 I Do not remove this page from original document. Deschutes County Clerk Certificate Page C- - C t If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book and Page , or as Fee Number BOARD OF COMMISSIONERS August 23, 1979 - DAILY MINUTES Chairman Shepard opened the meeting at 10:00 a.m. with all Commissioners present. Chris Williams requested the Board's approval for the Law Enforcement Contract with the Marine Board for boating safety. They need approval on it so they can send them back to the Marine Board. Commissioner Young moved to approve the Con- tract. Commissioner Paulson seconded it. Commissioner Young voted aye. Com- missioner Paulson voted aye. Chairman Shepard voted aye. Next on the agenda was the proposed move of the Sheriff's Department to the current County Road Department complex. Chris Williams explained that they have people in- terested in the Division Street property. If the property was sold, they would like to take the money from that sale and put it into changes the complex would need to make it useful for the Sheriff's Department and other departments here. Chris gave a rough estimate of $50,000 to remodel the entire complex. Doug Maul made a pro- posal that an architect be considered to draw up the plans to meet specifications. Commissioner Paulson suggested $50,000 is a low ball figure for this size of a project. Doug Maul mentioned that there is some building space required for County archive storage. Mike Maier suggested that it be determined just how much material there is to be stored before the location is chosen. Commissioner Paulson suggested delaying a decision on the information that was presented regarding the complex due to the fact that we have a request in for a grant from COIC to get a study plan done for the County for the requirements for the next ten years. Charlie Plummer raised a question that has to be solved about the gas. Because the Road Department will be moving, the group that has been purchasing gas through the Department is going to have to fend for themselves at that location - gaswise. He suggested an allocation grant be sent in as soon as possible. Commissioner Paulson moved that we authorize the Sheriff's Department to handle lock and key in essence of the gas island down in the old Road Department area and to handle the record keeping and the application for the change in the Road Department and the other departments, and to authorize the Road Department itself to move the 1,000 gallon diesel tank and bury it and hook it up to the other unleaded gas tank. Commissioner Young seconded it. Commissioner Paulson voted aye. Commissioner Young voted aye. Chairman Shepard voted aye. Doug proposed that when the Road Department moves, Building Maintenance move into Building #8 and #7 and also the Water Master and Building Maintenance will be using the garage stalls immediately south of the Road Department office on the as- sumption that that is possibly a temporary move: Commissioner Young made a motion to that effect. Commissioner Paulson seconded it. Commissioner Young voted aye. Commissioner Paulson voted aye. Chairman Shepard voted aye. Next, Walt Genes asked for authorization to place a sign at each end of the quonset but stating that the lot is for County employees and violators will be towed away. Authorization was given. BOARD OF COMMISSIONERS August 23, 1979 - DAILY MINUTES Page 2 Doug Maul presented a proposal for the re-roofing on the Annex Building (the portion that was not done last year by Johnson Roofing) - 65% of the roof has to be reworked. The proposal is from Central Oregon Roofing. Cost is $2,573. Commissioner Paulson moved that we approve the repairing of the 65% of the Annex roof subject to identifying the line item as to where the money will come from. If the money's a problem and this passes, it will have to come back for another vote. Commissioner Young seconded it. Commissioner Young voted aye. Commis- sioner Paulson voted aye. Chairman Shepard voted aye. There was also a proposal for re-roofing of the east side of the old court house - to remove the old roofing and replace it and install a new roof with metal flashings around the edges for a figure of $595. If a fuzz board is necessary it would be $210 additional. Commissioner Paulson moved that we ap- prove the roofing of the "dog house". Commissioner Young seconded it. Commis- sioner Paulson voted aye. Commissioner Young voted aye. Chairman voted aye. Doug expects to know something about the remodeling of the courthouse soon. He proposes that if we decide to remodel the courthouse, the roofing will be un- necessary. Next, Bob Lunglan of the State Forestry Dept. came to inquire if the County is interested in managing timber land for timber profit and recreational potential. It would be necessary to obtain the services of a forester. He explained that there is a good possibility of making some good long-term investments. The County has about 2100 acres of forest land now and will have (potentially) 400 more. Commissioner Paulson made a motion that the County explore the potential of managing the forest lands the County owns and have the State Forest Department bring back a proposal as to how to manage them and the cost. Commissioner Young seconded it. Commissioner Paulson voted aye. Commissioner Young voted aye. Chairman Shepard voted aye. The next item was the Economic Analysis Committee. The Committee has decided to expand its membership so that all interested groups can, if they wish, have a representative on the committee. Commissioner Young stated that he wants an official membership committee list. The Board is in agreement that the size is essentially at the desires of the committee itself. The Board wants the opportunity to actually officially approve each member and have their name, address and occupa- tion included. Next, for Adoption and Signature - Starwood Findings of Fact, Conclusions of Law, and Order. Commissioner Paulson read the introduction and order that followed. Commissioner Paulson moved that the order be approved. Commissioner Young seconded it. Commissioner Paulson voted aye. Commissioner Young voted no. Chairman Shepard voted aye. (The hearing was read aloud, and in its entirety on August 14.) Next was the Order for Signature re Sale of County Land. Chairman Shepard read the order. Chairman Shepard moved to approve the order. Commissioner Young seconded it. Commissioner Paulson voted aye. Commissioner Young voted aye. Chairman Shepard voted aye. The sale will be conducted October 5, 1979 at 10:00 a.m. by the Deschutes County Sheriff's Office. BOARD OF COMMISSIONERS August 23, 1979 - DAILY MINUTES Page 3 Next was the Order in the Matter of Variance Application #V-79-7. Chairman Shepard read the order. The date for the hearing was set for September 12, 1979. Commissioner Paulson moved to approve the order. Chairman Shepard seconded it. Commissioner Young voted no. Commissioner Paulson voted aye. Chairman Shepard voted aye. Next was the Order in the Matter of Preliminary Plat 4555, Lower Bridge Estates, Stacy and William Johnson, applicants. Chairman Shepard read the order. The hearing was set for 1:30 p.m. on September 12, 1979. A change in wording was made. Where the order reads "It appears to the Board......" was changed to show that it came under recommendation of the Planning Department. Commissioner Paulson moved that we approve the order. Chairman Shepard seconded it. Commis- sioner Young voted no. Commissioner Paulson voted aye. Chairman Shepard voted aye. Phil Paschke presented a petition that received preliminary approval prior to the adoption of Interim and Agricultural Lands Ordinance and since the area has been designated as agricultural land. His question is whether the petition could be approved with five acre lots in the blue. It was determined that it can't be approved without any legal complications. Chairman Shepard asked the Commissioners if it would be appropriate for him to set up a time to meet with Jane Kirkpatrick, Helen Durrant and Walt Genes regard- TA's. It was decided to set up a meeting with them at 3:00 p.m. some afternoon. Next was a Check Request payable to Marion County Sheriff, $12.50 Code from Account 401-08-201, Service of Summons and Complaint. Payable to Washington County Sheriff for Service of Summons and Complaint, $12.50 Code from Account 401-08-201. Approved by LD. We will be sending bill to them. Chairman Shepard wrote a letter to Mary Beth Arbuckle to approve her request for part-time custodial position. Lou Dvorak mentioned that Terry O'Sullivan wrote a letter to us about Mr. Henry. Mr. Henry is angry at the Board for revoking his access permit to O.B..Riley_'Road. Lou asked the Board if they would authorize him to answer Mr. O'Sullivan's letter. Lou will send him a copy of the original preliminary plat which a letter by Dave Hoerning referred to - the letter said that no access would be allowed to Mr. Henry's lot. The Commissioners are in favor of Lou answering this letter. There being no further business this day, the meeting was adjourned. BOARD-: F CO ISSIONERS Clay C. S , Chairman Albert A. Young, Co issiorf6r Robert C. Paulson, Jr., Commissj