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2007-830-Minutes for Meeting September 12,1979 Recorded 6/19/2007COUNTY NANCYUBLANKENSHIP,F000NTY CLERKS vu ~~01~~30 COMMISSIONERS' JOURNAL 06/19/2007 11:21:01 AN III IIIIIIIIIIIIII 201111-181131011111111 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page BOARD OF COMMISSIONERS September 12, 1979 - DAILY MINUTES Chairman Shepard opened the meeting at 10:00 a.m. with all the Commissioners present. The first item on the agenda was City Plat Chukar Ridge. Commissioner Young moved to approve the plat as discussed. Commissioner Paulson seconded the motion. Commissioner Young-aye. Commissioner Paulson-aye. Chairman Shepard-aye. Motion carried. The next item that was discussed was the position that may be opening in the Sheriff's department. Mr. Darrell Davidson told Mike Maier that the position could either be a dispatcher or a deputy sheriff. The sheriff would like the deputy sheriff position to be approved by the Board instead of using funding to go to a dispatcher. After dis- cussion of the amount of money being used for the dispatcher and for the deputy sheriff, it was concluded that there wasn't a significant amount of difference. Commissioner Paulson moved to approve the change from dispatcher to deputy sheriff in the Sheriff's department. Commissioner Young seconded the motion. Commissioner Young--aye. Commis- sioner Paulson--aye. Chairman Shepard--aye. Motion carried. Chairman Shepard brought up the next matter on the agenda--Plateau Estates. As there was no one to represent the Estates the matter would be continued. Chairman Shepard then addressed the meeting to Mike Maier. Mike had some administrative matters to discuss with the Commissioners. Mike said that there was a grant applied for for use in personnel management. Most of that grant went to the western part of the state. Mike has talked to some contacts in Seattle, WA in view of this matter. He also told the Board that the Road Department would go half with the cost (50-50) with the Solid Waste Fund. Chairman Shepard asked for certain if the Road Department would go half. Other funding if needed would come from revenue sharing contract services. There is about $10,000 in that fund. Commissioner Paulson moved to proceed with this action as outlined. Mike said that he just wanted to give the Board some better background as to what he was doing and will be doing in the future. Chairman Shepard brought up the matter of what the work committee would understand is being done. Commissioner Paulson reminded the Chairman that the committee should understand that they would keep-strictly to the rules as they are outlined. The Chairman feels that the committee should be fully apprised as to what is happening. After this discussion, Chairman Shepard seconded Commissioner Paulson's motion. There being no further discussion on the matter the vote was taken. Commissioner Young--aye. Com- missioner Paulson--aye. Chairman Shepard--aye. Another matter that Mike brought u2 concerns the juvenile department. The juvenile department has mentioned to Mike that they would like to do some remodeling. They have outlined to Mike what they would like done and how much it would cost. Commissioner Paulson moved to approve the remodeling as outlined by Juvenile Department. Chairman Shepard seconded the motion. The estimated cost of remodeling is $910.38. It was decided by the Board that any amount under $1000.00 would be sufficient. Commissioner Paulson voted aye. Commissioner Young voted aye. Chairman Shepard voted aye. Motion carried. Mr. Maier brought up another matter: The matter of the United Senior Citizens of Bend are requested funds in the revenue sharing in transportation for $25,217.00 in which they pledge to buy a bus, plus pay for operating expenses for one year. Another item that was approved was $18,000 plus County contributions to the operation of the new Senior Center. Commissioner Paulson brought up the matter of the building of the new kitchen for the Senior Center. It is his understanding that this money is only for the operation of the Center, not for the building of the kitchen. Com- missioner Young agreed with Commissioner Paulson as to how the money was to be spent. There had been the idear that the Center would want to hire a director and some other staff.. It was mentioned that this money should be watched to make sure what it was spent on, not capital improvement. Commissioner Paulson moved to approve the order subject to that change(that the order should state exactly what the money was to be 1 used only for transportation and building operations, not capital improvements) and to approve it after the change had been made. Commissioner Young seconded the motion. Commissioner Young--aye, Commissioner Paulson--aye, Chairman Shepard--aye. Motion carried. Chaarman Shepard brought up the matter of a meeting that is to be held at the Senior Center and present them with the check. Chairman Shepard mentioned Mr. Slossen's visit yesterday (9-11) and his suggestion that one of the commissioners present the check. Commissioner Paulson volunteered to do this. Commissioner Young made the point why didn't all three commissioners do this public service. Commissioner Paulson then made the suggestion that the Chairman be the appropriate person to do this. Mr. Maier brought up another matter in the juvenile department concerning a copying machine. He said that Bill Jones wants this machine for his office only. He has tried quite a few and has come to two that he likes. The one especially that he wants would run at least $5000.00 on a lease agreement. It would be a. Savin copier at 1(,, per copy. He does have the money in his budget for this copier. Chairman Shepard moved to approve authorization for leasing the machine if. Mr. Jones has this money in his budget Commissioner Young seconded the motion. Commissioner Paulson— aye. Commisssioner Young--aye. Chairman Shepard--aye. Motion carried. Mr. Maier asked for authorization from the Board for supplies needed for the Hearings Officers; Myer Avedovich, office. He gave the Board a list of supplies needed such as: a secretary desk, secretary noise reducer for the typewriter., transcriber, dictator room divider and carpeting. Mr. Avedovich said that the carpet did not need to be new or even wall to wall. He said that the echoes in his office is so great that he needed something to muffle the sound. Mr. Avedovich also needs a WATS line to be put through his office, three to four side chairs. There was some discussion as to the supplies needed. Commissioner Paulson moved to approve the items needed for the Hearings Officer office as outlined by Mike Maier. Thene was some talk as to the renovation of the Courthouse and when some of the offices moved to the annex. Commissioner Young seconded the motion. Commissioner Paulson then asked where the funds were coming from to buy these supplies. Mr. Maier told him that for right now they were coming from the Hearings Officer budget. Commissioner Young voted aye. Commissioner Paulson voted aye. Chairman Shepard voted aye. Motion carried. There was discussion over the brands that should be used throughout the offices so that they would be transferable. Commissioner Paulson would like Lou Dvorak, Myer Avedovich and Jill to get together with Mike to discuss what they like and what gives the best service. Commissioner Paulson would then like their suggestions written up in a proposal. Mr. Maier wanted to update the Board as to the phone system as it now stands. The phone company has come out with a new system and wants to know if the Board would support them in their study. After some discussion the Commissioners decided that they would be more than willing to cooperate with the phone company. Chairman Shepard brought up the number 911 and how it affects the the community. Chairman Shepard said that he had heard that the 911 number isn't as effective as it could be.Mike has said that he has difficulty with the present phone system; re: transfers from secretary to secretary. Mr. Maier wanted the Commissioners to be aware of the canine services throughout Deschutes County. One of the deputies in the Sheriff's department has trained his own dog to go on searches etc. Mr.. Maier said that they wanted $240 to be paid to this deputy for the use of his dog. The $240 is for the initial training of the animal and for other canine necessities and other costs. Chairman Shepard feels that this is money that will be well spent as did Commissioner Paulson. Lou Dvorak came into the meeting regarding the Mountain High case. He believed that maybe the subdivision involved an illegal partition or a lot-line adjustment.. Lou. believes the question to be resolved in order to handle the case properly is to find out why the legislature changed a provision to law. Since that provision. is changed, it changes the outcome of the Mountain High decision. To do this, someone would need to look through the State archives and the tapes of the committee hearings to find the 2 P legislative intent that changed the provision. The big question now is who will look this up. The State will look this information up and transcribe the tapes for the County at a cost of $8.50 per hour for a secretary. Or, Lou stated that the County could send Jill up to Salem and at a cost of $7.53 per hour she could look up the three sentences that would give the reason needed. The County would also have to pay for Jill's travel expenses and food. Commissioner Paulson made the point that Jill was needed in the County right now as she was working on the zoning ordinances. Chairman Shepard asked Lou for his advice in this matter. Lou said that possibly they could get a Willamette University Law student to go through the tapes at $7.53 per hour. After further discussion the matter was left to Lou to try to find a Willamette student to find the information needed. If that does not materialize, then Chairman Shepard knows someone who can do the job. Chairman Shepard told the Commission of a visit he had from Ed Barnes regarding Woodside Ranch. It seems that there are some lots that are having houses built upon with no access to enough water. There are 120 finished lots with access to enough water. Since the completion of those 120 lots, 50 more were completed. There is not enough water for these lots. Plus, there will be at 120 more lots to be completed. The problem being: Not enough water. Lou commented that the preliminary plat should have stated how much water there was for the land and that should have be run through the Sanitarian to approve the water. Commissioner Paulson, after disuussion with Lou and Commissioner Young, felt that it is not the Sanitarians job alone to make sure that there is enough water, it would be up to the State. Lou felt that if this plat did get past the County without having enough water on the land, it should be stopped at State level with the final plat. Lou said that water did not even have to be in the land; but that adequate arrangements are to be made at such time as there may be water on the land. Commissioner Paulson brought Ken from the Building department into the discussion. Commissioner Paulson stated that maybe Lou should check with the Sanitarian on this matter and-find out just what it is that they do. Commissioner Paulson does not feel the matter rests with the Sanitarian. Commissioner Young brought up the matter of Tethrow bridge which is the next item on the agenda. The occupancy agreement of Tetherow Crossing was discussed by the commissioner on a previous date. The house is to be occupied just to protect it. The two ladies who are going to living in the house have signed the contract and have sent in their months rent. Lou brought up the fact that if no rent is paid then no taxes have to be paid on the property. Commissioner Young told Lou that right now the County was paying the taxes just to keep the house. Lou looked into the matter and found out how much taxes were being paid yearly. Lou suggested that maybe no rent be charged and a ruling made that the ladies would keep up the house fairly well. It was later discovered that the rent was going towards paying the taxes. Commissioner Young moved to sign the agreement. After further discussion, Commissionef Paulson moved to approve the lease between Deschutes County and Mary Ann McLeroy and Peggy Davis. Commissioner Young seconded the motion: Commissioner Paulson voted aye. Commissioner Young voted aye. Chairman Shepard voted aye. Motion carried. Chairman Shepard brought up the matter of the Borrow Order regarding CETA. Com. Paulson read the order out loud for the record. After reading the order, Commissioner Paulson moved to approve the order. Commissioner Young seconded. Chairman Shepard asekd if the correction of the date was at the bottom. Commissioner Paulson assured him it was. The vote was then taken. Commissioner Young--aye. Commissioner Paulson--aye. Chairman Shepard--aye. Motion carried. There was a Refund Order for $25.00 payable to David Gardner, receipt no. 4818 for refund for septic tank previously issued. Commissioner Paulson moved that it be approved. It was approved. There being no further business, the meeting adjourned. 3 BOARD OF COMMISSIONERS CLAY C. 4